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09/16/1996 City CouncilE EDMONDS CITY COUNCIL APPROVED MINUTES SEPTEMBER 16, 1996 Following an Executive Session regarding labor negotiations at 6:30 p.m., the Edmonds City Council meeting was called to order by Mayor Fahey at.7:02 p.m. in the Library Plaza Room, 650 Main Street, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Gary Haakenson, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Dick Van Hollebeke, Councilmember ABSENT Tom Petruzzi, Councilmember Jim White, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Paul Mar, Community Services Director Tom Miller, Police Chief Brent Hunter, Personnel Manager Charles Day, Accounting Manager Rob Chave, Planning Manager Phil Olbrechts, City Attorney Sandy Chase, City Clerk Stephanie Goings, Recorder ALSO PRESENT Alex Moore, Student Representative Item added to Council President Earling requested that Item 3A be added to the agenda regarding a recent Council Agenda compensation Ordinance. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR THE ADDITION OF ITEM 3A, DISCUSSION OF COUNCIL COMPENSATION ORDINANCE. MOTION CARRIED COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE AGENDA WITH THE ADDITION OF ITEM 3A. MOTION CARRIED. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR PASSAGE OF THE CONSENT AGENDA. MOTION CARRIED. Items passed are as follows: ROLL CALL APPROVAL OF SPECIAL COUNCIL MEETING MINUTES OF AUGUST 29, 1996 APPROVAL OF COUNCIL MEETING MINUTES OF SEPTEMBER 3,1996 Edmonds City Council Approved Minutes September 16, 1996 Page 1 Approve (D) APPROVAL OF CLAIM WARRANTS #12189 THRU #12319 FOR THE WEEK OF Claim warrants SEPTEMBER 2, 1996 IN THE AMOUNT OF $49,161.72; APPROVAL OF CLAIM WARRANTS #12190 THRU #12498 FOR THE WEEK OF SEPTEMBER 9, 1996 IN THE , AMOUNT OF $316,555.92; AND APPROVAL OF PAYROLL WARRANTS 912268 THRU #12546 FOR THE PERIOD OF AUGUST 16 THRU AUGUST 31, 1996 IN THE AMOUNT OF $470,589.44. Claim for Damages (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM ROBERT C. HILKER (Amount Unknown) Findings of (F) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A Fact HEARING HELD ON JULY 30, 1996, ON A RECOMMENDATION BY THE HEARING Edmonds Bay Ventures EXAMINER TO APPROVE AN APPLICATION BY EDMONDS BAY VENTURES FOR A File P-96-35 PRELIMINARY SUBDIVISION OF APPROXIMATELY 2 ACRES INTO 5 SINGLE- FAMILY BUILDING SITES. THE PROPOSED SUBDIVISION WILL RETAIN THE EXISTING SINGLE-FAMILY RESIDENCE LOCATED ADJACENT TO MAPLEWOOD DRIVE AND INCLUDE THE DEVELOPMENT OF A MINIMUM 20-FEET WIDE INGRESS/EGRESS/UTILITY TRACT ADJACENT TO THE SOUTH PROPERTY LINE OF THE SUBJECT PROPERTY. THE PROPERTY IS LOCATED AT 20605 MAPLEWOOD DRIVE. (Applicant: Edmonds Bay Ventures/File No. P-96-35) Reso 853 Executive Session Minutes (G) RESOLUTION NO. 853 ESTABLISHING A PROCEDURE .FOR KEEPING AND RETAINING MINUTES OF CITY COUNCIL EXECUTIVE SESSIONS Reso 854 (I) RESOLUTION NO. 854 AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE Funding Assistance FOR CONSERVATION ACQUISITION PROJECT TO THE SNOHOMISH COUNTY CONSERVATION FUTURES PROGRAM Ord.3111 (1) ORDINANCE NO. 3111 - REVISION TO LEGAL DESCRIPTION FOR VACATION AND Revise Legal DEDICATION ON 80TH AVENUE WEST ADJACENT TO 196TH STREET Description SOUTHWEST RFP-Office (,I) AUTHORIZATION TO ADVERTISE FOR REQUEST FOR PROPOSALS TO PROVIDE Supplies OFFICE SUPPLIES AND EQUIPMENT PURCHASING SERVICES 3. AUDIENCE Request for Chuck Verrall, 654 Maple Street, Edmonds, stated that a packet had been given to the Mayor and stop sign at Maple & 7th Council before the meeting which informed the Council about traffic accidents at the corner of Maple and 7th. Mr. Verrall stated that the neighborhood has requested a 4-way stop at this intersection for a number of years and nothing has been done, but the situation continues to worsen with a series of accidents in the last few months. Mr. Verrall stated that the Council needed to give this some consideration, look at the packet and give the neighborhood an answer. Walt Trolson, 645 Maple Street, Edmonds, added his support to the previous comments and expressed his concern over the traffic situation at the corner of 7th and Maple. Mr. Trolson stated he thought the intersection was unsafe due to the speeds people are driving and cutting through the neighborhood. Scot Simpson, 632 Maple Street, Edmonds, related a couple of personal incidents that have occurred on the corner of 7th and Maple and how dangerous the intersection has become. Mr. Simpson brought up the issue of possible litigation that could involve the City since this problem has been brought to their attention. Edmonds City Council Approved Minutes September 16, 1996 Page 2 Judith Nebot, 704 Maple Street, Edmonds, stated that she has lived in the neighborhood for 14 years and has helped a number of people involved in accidents at the intersection. Ms. Nebot reflected that the combination of cars, high speeds, kids, and the elderly make this intersection very dangerous and that something needs to be done about it. . James Wilson, 216 7th Ave South, Edmonds, informed Council that he has lived on the corner of 7th and Maple for a year and in that time has witnessed three accidents. Prior to that a relative had been involved in an accident at the corner, and he would be in favor of a 4-way stop. Len Jenson, 710 Maple Street, Edmonds, added his support to the idea of having a 4-way stop put in on the corner and stated he has witnessed accidents. Mr. Jenson noted the City had put in crosswalks and it does slow some people temporarily but a 4-way stop would be a better solution. Chris Quinn, 658 Maple Street, Edmonds, stated that she also felt this was a dangerous corner for her and her four children and the only thing that had prevented a car from coming into her yard was the street sign. She would appreciate a stop sign at the intersection Mayor Fahey stated the City appreciates the citizens attending the meeting and bringing issues to the Council's attention. Mayor Fahey stated that she had received a letter on August 19 regarding 7th and Maple, which had been forwarded to Gordy Hyde, Engineering Coordinator, for evaluation. Council President Earling stated that after reviewing the packet he would request that the Community Services Committee look at this issue at their next meeting. 3A. COUNCIL COMPENSATION ORDINANCE tion Council President Earl ing stated that the Council had approved an ordinance that would increase the ability for Councilmembers to receive per diem for an extra meeting a month. Currently the Council receives reimbursement for up to 7 meetings a month; the ordinance would make it possible to receive pay for 8 meetings a month. This would only take effect after each current Councilmember had stood for re-election. The effect of the ordinance would be that in 1998 three Councilmembers would be able to receive the additional compensation, and the rest would be effective in 2000. Since the passage of this legislation it has come to the Council's attention the some City employees believe that this appears like the Council is giving itself a pay increase. Since the ordinance was passed, a number of Councilmembers have participated in meetings with the Mayor where budget concerns were outlined for 1997 - 98. These budget difficulties appear to be severe and could have a substantial impact on the budget for the next couple of years. Realizing the implications of the ordinance allowing additional compensation for an extra meeting, the Council would like to amend the ordinance and make it effective in the year 2000 for all members of the Council. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO HAVE THE CITY ATTORNEY BRING BACK AN AMENDED ORDINANCE STATING THE INCREASE WOULD TAKE EFFECT IN THE YEAR 2000. MOTION CARRIED UNANIMOUSLY. - 4. REPORT ON COUNCIL COMMITTEE MEETINGS OF SEPTEMBER 10. 1996 Finance Committee 11ee Councilmember Nordquist reported on the Finance Committee which reviewed with the -City Clerk the request for authorization to advertise for request for proposals to provide office supplies and equipment Edmonds City Council Approved Minutes September 16, 1996 Page 3 purchasing services. This item appeared on the Consent Agenda item this evening for approval. The Finance Committee also reviewed the petty cash expenditures for the month of August 1996. Community Community Services Committee Sernces Councilmember Van Hollebeke reported on the Community Services Committee which received an Committee update on the Pine Ridge Park survey. It was important for the City to know exactly where the boundaries are so a survey was conducted, and it was discovered that there are boundaries where homeowners are encroaching on City property. The property owners are being contacted to make them aware of where the actual legal boundaries are. The Committee also reviewed the condition of the streets in Edmonds by a presentation from Jim Walker, City Engineer, as well as by a video. It was determined that due to budget constraints an inventory of all City streets should be prepared and recommendations are to be presented at the 1997 City Council Retreat. Next, the Committee received an update of the Alderwood Water District Long Range Plan. Currently Edmonds receives water from the Seattle City Water and Alderwood-Water District. The Alderwood Water District is looking for improvements to its facilities in the amount of $60 Million partially due to the growth that has taken place to the east. The City of Edmonds needs to decide if it will continue with the Alderwood Water District, and staff will be making a presentation to the City Council on September 24 or October 1 to look at what the City's alternatives are. Finally, there was an update on the stormwater and sewer rate study where the City is looking at the structure of the utility rates and what other cities are doing to comply with the Department of Ecology mandated stormwater management programs. It was requested that staff enter into an RFP process to hire a consultant to look further into this matter.. This information will come before the Council on September 24 or October 1. Public Safety Public Safety Committee Committee Council President Earling spoke about the Public Safety Committee and its recommendation of a Disabled Parking Enforcement Proposal that will be brought before Council on September 24 for approval by the full Council. M 55. HEARING ON AN ORDINANCE ESTABLISHING NEW ADMINISTRATIVE PROCEDUREFOR THE PROCESSING OF PROJECT PERMIT APPLICATIONS AS REQUIRED BY THE REGULATORY REFORM ACT, CHAPTER 36.70B RCW. INCLUDING NOTICE AND TIMELINE REQUIREMENTS, CONSOLIDATED PERMIT PROCESSING AND AMENDED JUDICIAL APPEAL PROCEDURES Rob Chave, Planning Department, explained the City has had an interim ordinance in place for almost six months which was adopted pursuant to the Regulatory Reform Act. When the interim ordinance was adopted it was understood that the City wanted to use the six months to gain experience and see if there where any modifications that might need to be made. Mr. Chave stated that there are some inconsistencies in the State Law that will take time to work out. There have not been a lot of applications that fall in the consolidation process. Mr. Chave pointed out one major change is that the Hearing Examiner decisions that are appeals of staff decisions are not appealable to the City Council. In the past there has been a multiple layer appeal process; the staff was appealable to the Hearing Examiner, and the Hearing Examiner was then appealable to the City Council. There is a provision that if you have multiple permits that are related and multiple appeals the highest decision body will hear the related argument. Phil Olbrechts, City Attorney, emphasized that with the new ordinance, the de novo hearings are now gone. He also reminded the Council that short subdivisions are currently a staff decision so it is possible a final decision could be made on a short subdivision that the Council would not hear on appeal. Edmonds City Council Approved Minutes September 16, 1996 Page 4 Councilmember Nordquist inquired as to the Appearance of Fairness doctrine. Mr.`Olbrechts stated that it was a state law, but that it could be included within the ordinance if Council thought it appropriate. Councilmember Nordquist stated that he thought it would be very appropriate to have it included. Mayor Fahey opened the hearing and asked if there was anyone that wanted to speak on the passage of the ordinance. There being no one present wishing to speak, the public participation portion of the hearing was closed. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR ADOPTION OF THE ORDINANCE WITH THE APPROPRIATE LANGUAGE AS SUGGESTED BY COUNCILMEMBER NORDQUIST TO BE ADDED. MOTION CARRIED. UNANIMOUSLY. Edmonds 6. REPORT BY THE EDMONDS ALLIANCE FOR ECONONUC DEVELOPMENT Alliance for Ec°°°o Development Mayor Councilmember Van Hollebeke reviewed with Council how the Ma had helped develop the Edmonds p p Alliance for Economic Development to help Edmonds develop a better economic base. When the Alliance was developed there was the Edmonds Visitors Bureau which had a structure in place and it had representatives of the Port, the City and the Chamber of Commerce. This seemed to be a natural combination and from that was formed the Edmonds Alliance for Economic Development. It was felt that the Board should be larger so the Board was changed from a 3-member Board to a 7-member Board. Councilmember Van Hollebeke reviewed the three goals developed for the Alliance: economic vitality, community values, and cohesive identity. The Alliance has three active committees which are the Citizens Advisory Board, Property Owners Board, and the Business Recruitment Team. Councilmember Van Hollebeke introduced the heads of the committees and asked them to take a moment to speak about what their committees are doing. Don Carr, Chairman of the Citizen Advisory Board, stated that the Advisory Board has a variety of citizens that represent all parts of the City. There are members on this committee that come from the Five Corners business area, a business on Dayton in downtown, Westgate area, the Waterfront Park Association, Stevens Hospital, the Community College, the Arts Commission, the 3MT Chamber Committee, Perrinville, a business person on the waterfront, and Community Transit. Michael Smith, Co -Chair of the Citizen Advisory Board, emphasized the broad representation of the committee. The committee wants to be proactive. This is an opportunity to take information that has been pulled together in the strategic plan and put it into action. One of the last motions that the Committee made was to hire a consultant to help develop a master plan. Mr. Smith mentioned he has had contact with a retail expert that is currently working with 60 cities. This expert was very impressed with the beauty of the City and felt that this would be the kind of place that would be attractive to a lot of companies in the nation. Christine Weed, Business Recruitment Committee, informed the Council that in recent months a recruitment packet was developed which is available to anyone thinking about opening a business in the area. Also the committee has been hard at work trying to recruit a pharmacy for the downtown area and it seems that there is interest from Stevens Hospital. Jacque Mayo, Property Owners Committee, stated that the Committee has been together for 5 months and they came together in an effort to study what they could do to help the City and the community create aneconomically sound plan for the commercial cores of Edmonds. He stated they are collecting Edmonds City Council Approved Minutes September 16, 1996 Page 5 information to see what they can do to help increase the tax base. They have been meeting monthly and had over 40 people in attendance at their last meeting. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO EXTEND THE PRESENTATION 10 MORE MINUTES. MOTION CARRIED. Diane Duca, Executive Director of the Alliance, presented an overhead and shared with the Council the two hats that the Alliance wears. The first is the business hat. One of the things that they are working on is identifying the marketing mix of all the business areas of Edmonds. This needs to be done well in order to be able to appropriately recruit businesses for the community. Creating a unified theme and promoting the community is also something that falls under the business hat. The second hat relates to tourism. It is the responsibility of the Alliance to maintain the activities in this area, to continue to produce quality brochures, such as the pocket guide, and make sure they have wide distribution. As an Alliance, they are interested in cooperating to promote Edmonds and because there is a new tourism organization within Snohomish County, efforts will be focused on working with and through that organization, to piggyback on their advertising and to piggyback on their promotional activities. Ms. Duca reviewed some of the goals for the next year, and requested that the Council entertain a motion to consider supporting the Alliance's work by contributing $15,000 of unrestricted funds. Councilmember Van Hollebeke stated part of the reason the Alliance was seeking these funds was to help with economic development. The money received previously by Council was restricted in that it could only be used for promoting tourism. Unrestricted funds would give the Alliance the ability to go out and seek other money and grants. Councilmember Haakenson asked if there are opportunities to obtain grants for the Alliance. Ms. Duca responded they have applied for some grants, but Edmonds has a hurdle to overcome because it is not perceived as a "needy" community. Some of the focus for these grants are communities that have loss of traditional jobs i.e., logging, fishing, and timber industry related jobs. While we are eligible and have applied for those funds we do not fit the priorities. Councilmember Haakenson noted the $15,000 request is for the balance of 1996 in the form of unrestricted funds. Would the Alliance be requesting funds from Council in 1997? Ms. Duca stated that the Alliance would be embarking on a contribution drive to raise funds from businesses. Councilmember Van Hollebeke added the Alliance is looking for sources of revenue and income. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO EXTEND THE PRESENTATION FOR 15 MINUTES. MOTION CARRIED. Councilmember Nordquist complimented the Alliance for its work, and stated that he was glad to see people recognize that there was more to Edmonds' businesses than just the bowl area, he felt that a major impact area was Highway 99. Councilmember Nordquist inquired if there was a conflict of interest voting for money to be given to the Alliance to promote economic development, when he was a business owner and this might indirectly benefit him. Phil Olbrechts, City Attorney, responded he did not feel this would be a conflict. Council President Earling suggested that due to the City's budget constraints that the Alliance try to form a partnership with local business for contributions. He also expressed his concern for allocating $15,000' of unrestricted funds when there is no definite plan before the Council of how the money would be spent, i.e. what specific projects would it be used for. Council President Earling stated the Alliance has done a Edmonds City Council Approved Minutes September 16, 1996 Page 6 great job communicating to the Council some of the actions that are going on with the Alliance and he supports them, however, he believes these activities need to be communicated better -to the community. Councilmember Van Hollebeke commented that the City on 'an ongoing basis has supported the Edmonds Visitors Bureau. The money that the City provides come from the Hotel/Motel tax that can only be spent on tourism. The reason the Alliance is asking for unrestricted funds is because of the need to reach out to the community. These funds would allow the Alliance to beef up their staffing and let the public know what they are doing. The $15,000 could be used for an intern to generate a business inventory and perhaps a banner program. He pointed out the Council Contingency Fund has a balance of $124,000. Mayor Fahey stated that because the Alliance has just gotten started they have not been able to go out and actively pursue the private businesses to try to request funding from them. Regarding financial institutions, Mayor Fahey noted they have already done their allocating for 1996 and there are no moneys available, but the Alliance will be going to them for funding in 1997. Mayor Fahey also indicated that the Chamber of Commerce would not be able to continue funding the Alliance at the level they had contributed to the Edmonds Visitor Bureau. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR A ONE TIME APPROPRIATION OF $15,000 TO THE ALLIANCE FOR ECONOMIC DEVELOPMENT AS SEED MONEY FROM THE COUNCIL CONTINGENCY FUND. Council President Earling stated that he would not be able to support this motion as he would prefer to know the specific projects the funds would be used for. Councilmember Haakenson stated that he supports the Alliance but because of the upcoming budget constraints he would feel uncomfortable supporting the motion as it is currently presented. However, he could support the motion if there was a road map of how the money would be spent. Councilmember Myers suggested that half of the money be given now and that the other half could be given when a specific plan was presented. Council President Earling suggested that the Alliance come back soon to discuss what the requested money would be spent on. COUNCILMEMBERS NORDQUIST AND VAN HOLLEBEKE WITHDREW THE MOTION. Council President Earling asked Councilmember Van Hollebeke and Ms. Duca to contact him to scheduled this matter on a future Council agenda. Financial 7. AUTHORIZATION FOR MAYOR TO SIGN CONTRACT EXTENSION FOR CONSULTANT Center AGREEMENT WITH LEWIS ARCHITECTS AND APPROVAL OF FUNDING FOR EDMONDS Building - Lewis FINANCIAL CENTER BUILDING CONSTRUCTION DOCUMENT PREPARATION Architects Paul Mar, Community Services Director, stated that the City had gone through an elaborate planning process on the Financial Center Building, and a major focus was to do the renovations within the budget. It is recommended to move forward with the renovations on the first and second floors which is where most of the staff will be located and the area that would accommodate the public. The next step is to do Edmonds City Council Approved Minutes September 16, 1996 Page 7 the contract document which will convert the drawings we have in place to contractor language to be put out for bid. Responding to questions, Mr. Mar reviewed with Council the, air conditioning units located on the roof and stated they could be repaired at less cost to the City than it would be to replace them. Councilmember Nordquist pointed out this contract extension is asking for architectural drawings. He noted concern that this firm was interviewed as a space planner and not for architectural drawings. Phil Olbrechts, City Attorney, stated Attorney Scott Snyder reviewed the original proposal and felt comfortable in signing off on this extension. Councilmember Van Hollebeke asked for an accounting of the original funding for the Financial Center. Paul Mar stated that the Council approved a bond of $5 Million for the purchase of the building. He described the funds that are remaining as follows: interest was earned on the unspent portion; rents have been collected since the purchase of the building; there have been expenses of maintenance; design development costs; and at the end of August there was $900,000 net balance. Given that amount and looking at construction costs, sales tax and what has to be paid for an architect, Mr. Mar's conclusion is that they can complete the construction with the money that is available within Fund 126. Council President Earling stated that when the project was assembled, it was the desire of Council to be as judicious as possible about the amount of money spent on this project. He pointed out there may be a need to address some of the furniture needs over a 3 year period. Regarding the decision to not remodel the third floor at this time, he felt this was a good decision. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT EXTENSION FOR CONSULTANT AGREEMENT WITH LEWIS ARCHITECTS AND APPROVE FUNDING FOR EDMONDS FINANCIAL CENTER BUILDING CONSTRUCTION DOCUMENT PREPARATION. Councilmember Myers inquired about the advantages of moving ahead with this contract extension versus going out for Requests for Proposals. Mr. Mar responded it is an issue of timing as well as additional funds. The RFP process involves 10 to 12 weeks. In addition, a different firm would require funds for the time involved in "learning" the project. . MOTION CARRIED, 4 TO 1, WITH COUNCILMEMBER NORDQUIST VOTING NO. 8. MAYOR Mayor Fahey commented about erroneous newspaper articles related to group homes and her testimony before a subcommittee of the House Judiciary Committee in Washington DC on an amendment to the Fair Housing Act. She clarified that the City has never tried to eliminate group homes, but rather the City is trying to properly locate them according to zoning. The City would like reasonable restrictions both for the neighborhoods and for the safety of the residents of the group homes. Mayor Fahey mentioned that she would be returning to Washington DC to testify before the Senate Subcommittee regarding this issue on September 18. Mayor Fahey stated that a letter had been received by the Kamiak High School Band asking for a letter of support for their attempt to perform at the Presidential Inauguration. Edmonds City Council Approved Minutes September 16, 1996 Page 8 9. COUNCIL Council President Earling stated that a number of the Councilmembers had a chance to attend the Grand Re -opening of the Driftwood Theater and were impressed with the wonderful work that had been done to renovate the space. Councilmember Myers stated he was appreciative of all the people that had attended tonight's meeting from the Maple and 7th Street area to bring this problem to the attention of the Council. Also, he stated that performing at an Inaugural ceremony was an exciting opportunity and that he would check with Edmonds Woodway High School and Meadowdale to make sure that the Council's support was not needed for them before a letter was sent in support of Kamiak. Councilmember Van Hollebeke informed the Council that he had attended the Edmonds in Bloom festivities over the weekend and that it was a successful. program. Councilmember Nordquist suggested the City as well as the Chamber of Commerce lend its support to keeping the Missouri in Bremerton. He would like to see something done in this regard in the near future. There being no further business before the Council the meeting was adjourned at 9:42 p.m. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes September 16, 1996 Page 9 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. SEPTEMBER 16, 1996 ,5pecial Monday Meeting BOR NEGOT iT10 5 :;`::.:::. ;:;:> ::......`:.: EXEGUTiVE.:�)*.5�a1C[+[<R)«C�ARE#IN K�: E A..:...:.:..:::.::.:.:::.::.:.::.::::::::::::.:::..::::::::.:..:..:.::.:...::..................:...:..: _...,:.:.....:.::. CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF SPECIAL COUNCIL MEETING MINUTES OF AUGUST 29, 1996 (C) APPROVAL OF COUNCIL MEETING MINUTES OF SEPTEMBER 3, 1996 (D) APPROVAL OF CLAIM WARRANTS #12189 THRU #12319 FOR THE WEEK OF SEPTEMBER 2, 1996 IN THE AMOUNT OF $49,161.72; APPROVAL OF CLAIM WARRANTS #12190 THRU #12498 FOR THE WEEK OF SEPTEMBER 9, 1996 IN THE AMOUNT OF $316,555.92; AND APPROVAL OF PAYROLL WARRANTS #12268 THRU #12546 FOR THE PERIOD AUGUST 16 THRU AUGUST 31, 1996 IN THE AMOUNT OF $470,589.44. (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM ROBERT C. HILKER (Amount Unknown) (F) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING A HEARING HELD ON JULY 30, 1996, ON A RECOMMENDATION BY THE HEARING EXAMINER TO APPROVE AN APPLICATION BY EDMONDS BAY VENTURES FOR A PRELIMINARY SUBDIVISION OF APPROXIMATELY 2 ACRES INTO 5 SINGLE-FAMILY BUILDING SITES. THE PROPOSED SUBDIVISION WILL RETAIN THE EXISTING SINGLE-FAMILY RESIDENCE LOCATED ADJACENT TO MAPLEWOOD DRIVE AND INCLUDE THE DEVELOPMENT OF A MINIMUM 20-FEET WIDE INGRESSIEGRESSIUTILITY TRACT ADJACENT TO THE SOUTH PROPERTY LINE OF THE SUBJECT PROPERTY. THE PROPERTY IS LOCATED AT 20605 MAPLEWOOD DRIVE. (Applicant: Edmonds Bay Ventures I File No. P-96-35) (G) PROPOSED RESOLUTION ESTABLISHING A PROCEDURE FOR KEEPING AND RETAINING MINUTES OF CITY COUNCIL EXECUTIVE SESSIONS (H) PROPOSED RESOLUTION AUTHORIZING APPLICATION FOR FUNDING ASSISTANCE FOR CONSERVATION ACQUISITION PROJECT TO THE SNOHOMISH COUNTY CONSERVATION FUTURES PROGRAM (I) REVISION TO LEGAL DESCRIPTION FOR VACATION AND DEDICATION ON 80TH AVENUE WEST ADJACENT TO 196TH STREET SOUTHWEST (J) AUTHORIZATION TO ADVERTISE FOR REQUEST FOR PROPOSALS TO PROVIDE OFFICE SUPPLIES AND EQUIPMENT PURCHASING SERVICES 3. AUDIENCE (3 minute limit per person) 4. (15 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS OF SEPTEMBER 10, 1996 CITY COUNCIL MEETING AGENDA SEPTEMBER 16, 1996 PAGE 2 S. (30 Min.) HEARING ON AN ORDINANCE ESTABLISHING NEW ADMINISTRATIVE PROCEDURES FOR THE PROCESSING OF PROJECT PERMIT APPLICATIONS AS REQUIRED BY THE REGULATORY REFORM ACT, CHAPTER 36.70B RCW, INCLUDING NOTICE AND TIMELINE REQUIREMENTS, CONSOLIDATED PERMIT PROCESSING AND AMENDED JUDICIAL APPEAL PROCEDURES 6. (30 Min.) REPORT BY THE EDMONDS ALLIANCE FOR ECONOMIC DEVELOPMENT 7. (20 Min.) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT EXTENSION FOR CONSULTANT AGREEMENT WITH LEWIS ARCHITECTS AND APPROVAL OF FUNDING FOR EDMONDS FINANCIAL CENTER BUILDING CONSTRUCTION DOCUMENT PREPARATION 8. (5 Min.) MAYOR 9. (15 Min.) COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.