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10/29/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES OCTOBER 29, 1996 The Special Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Robin Hickok, Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director Noel Miller, Public Works Superintendent Stephen Koho, Treatment Plant Manager Brent Hunter, Personnel Manager Lynne Hann, Deputy City Clerk Jeannie Dines, Recorder COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR PASSAGE OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL Approve Minutes (B) APPROVAL OF MINUTES OF OCTOBER 22, 1996 Approve (C) APPROVAL OF CLAIM WARRANTS #12202 THRU #13317 FOR THE WEEK OF Claim OCTOBER 21, 1996 IN THE AMOUNT OF $175,221.89 Warrants Claim Por (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM MR. AND MRS. Damages EUGENE A. HANSON ($73.57) jwwTP (E) AUTHORIZATION TO AWARD CONTRACT TO TECHNICAL SYSTEMS INC. FOR sCADA THE DESIGN OF THE WASTEWATER TREATMENT PLANT SCADA UPGRADE AND Upgrade TO PROVIDE TECHNICAL SPECIFICATIONS FOR THE UPGRADE EQUIPMENT Purchase (F) AUTHORIZATION TO PURCHASE REPLACEMENT LABORATORY MICROSCOPE Microscope FROM BARTELS & STOUT, INC. ($9,884.00) Edmonds City Council Approved Minutes October 29, 1996 Page 1 1 3. PRESENTATION OF THE 1997 BUDGET et Mayor Fahey presented the Council with the first draft budget prepared under her administration. In accordance with her desire to make fiscal accountability and sound financial management a hallmark of her tenure in office, the process of a modified form of Zero Based Budgeting (ZBB) was initiated this year. She explained Modified ZBB is a combination of all types of budgeting but is built around cost centers. She displayed a Ranking Summary showing each cost center and whether there is a legal requirement for the service, whether it generates revenue and whether there would be a negative public impact if the program were eliminated. She urged Councihnembers and City residents to review the explanation of the manner in which the ZBB process was implemented to enable them to understand how thoroughly the financing of City government services has been reviewed in the past few months. She noted the development of this budget has been a highly intense process for staff who have devoted many hours to compiling numbers in the new format. The budget review team (composed of Art Housler - Finance Director, Brent Hunter - Personnel Director, Gary Haakenson - Councilmember, and the Mayor) reviewed each department's proposed budget with its manager. The team then began the arduous task of balancing the budget by finding additional revenues and making cuts. The end result is a balanced budget as presented to the Council at this meeting. Mayor Fahey explained the budget was prepared the same way an annual family budget would be established. A determination of the total dollar amount of all revenues and fixed expenses was made; the remaining amount could be used for discretionary spending. This portion of budgeting requires a decision -making process to determine the highest and best use of the remaining money, whether it should be used to provide goods and services or save in reserve accounts for future needs. These decisions are based on the policies and goals established by the City Council which, if the system is working, are reflective of the values and desires of the citizenry. She remarked the budget document should communicate, 1) the vision of the future the elected officials have for the City, 2) the mission the City government has established in order to provide high quality, responsive services to its citizenry, and 3) the goals by which this mission will be accomplished. Mayor Fahey pointed out in the ten months she has been in office, the City Council, staff and she have been working very hard to develop a Comprehensive Plan that will define how the city is run as it moves toward the twenty-first century. Because the Council is as committed as she is to the concept of quality management and sound financial planning, funds were allocated to hire a Human Resources Consultant to assist the City in creation of this plan. Ewing & Associates, the consultant team chosen by the Council, indicates this is one of the most exciting projects they have undertaken because the study is built on the integrated approach of establishing the Vision, Mission, and Goals of the City and creating a Human Resource Plan that implements them. At this time, the draft form of the Vision, Mission, and Goals are under consideration, and citizen input is welcome. The study will provide recommendations on organizational structure, staffing levels and employee compensation to meet the city's current needs and into the next Millennium. It will be an integral part of a long-range financial plan that will also address other concerns such as funding of capital improvements, maintenance, and major equipment purchases. The creation of such a plan has become critical as the City of Edmonds, like most other small cities, grapples with ever -diminishing revenue sources and ever-increasing expenses. She explained in 1996, three months after taking office, she was advised that some of the revenue projections were not occurring. As a result, in the last few months, the City has absorbed over $340,000 in shortfall by making very difficult cuts and spending all of the projected cash carry-over. Established Edmonds City Council Approved Minutes October 29, 1996 Page 2 levels of service have been maintained but many projected equipment purchases and staff training have been sacrificed. In addition, some of the shortfall was covered through salary savings made by delayed hiring dates of replacement staff and not replacing staff on family leave. These positions could not remain vacant indefinitely without a diminishment of services so these savings are not available in 1997. Mayor Fahey stressed the expenses for 1997 reflect some very difficult cuts; there is virtually nothing more that can be cut without adverse impact to services. If the City must absorb any shortfall in 1997, it will be facing the tough choice of cutting programs or not funding some of the subsidies that have been allocated to ancillary organizations that significantly benefit residents of the community but are not part of. City government. The financial picture for 1997 is even worse when one considers that the 1996 budget book indicated a cash carry forward from 1995 of $718,640. The 1997 cash carry forward for 1996 was scheduled to be $100,000. However, this $100,000 was spent covering some of the revenue shortfall. When beginning the budget process this year, Mayor Fahey requested the revenue projections be extremely conservative to avoid unrealistic revenue projections in 1997. New revenues from all sources are projected to be approximately $720,000 - just enough to cover the lost revenue of the cash carry forward. This projection was based on the following assumptions and information, 1) property taxes would be assessed at 103%, 2) the Emergency Medical Services Levy (EMS) would remain at 40¢ per $1,000 of assessed valuation, 3) fees for service would be adjusted where appropriate to recoup costs, 4) the percentage of State Shared Revenue (Motor Vehicle Excise Tax (MVET), liquor tax and profits and a trailer/camper tax would be lower, and 5) the State Equalization Tax revenues will be continually diminishing due to. the increased number of cities coming into existence via incorporation. State Shared Revenues and State Equalization Tax combined paid for approximately 7.9% of general city services last year. This year it will be 8.7%. The amounts are established on a per capita basis so the city's population growth from annexations (which are finally being factored in by the Department of Revenue in 1997) caused a small increase. Mayor Fahey displayed a chart illustrating the declining resources of State Shared Revenues. She pointed out the clear message from those in control of the fund indicate that it will continue to shrink and may be phased out by the legislature. Mayor Fahey displayed a graphic representation of State Shared Revenues at 9% of the General Operating Fund Budget. This year 54% of that amount is Equalization Tax. Comparing 1995 to 1996, the dollar amount dropped by over $300,000. It increases in 1997 due to increased population numbers between 1996 and 1997 but still not as high as 1995. This will be a continuing trend. Mayor Fahey explained in 1997, revenues from property taxes will be $6,475,000 or 36% of the General Fund Budget. This includes $1,272,000 collected for the EMS Levy. The total amount budgeted for Public Safety is $8,679,200 or 49% of the budget. The 13% cost differential for public safety, as well as the other 51 % of the General Fund Budget, is covered by other revenue sources. In order to balance the budget this year, a full property tax increase of 106% was implemented. This increase is reflected in the above stated statistics. Had the Legislature capped property tax increases at 103%, it would have been necessary to allocate even more of the City's diminishing resources to public safety, resulting in less funding for other goods and services. At 3% the total revenue increase is 5¢ per thousand dollars of Assessed Valuation (AV) netting $138,000. At 6%, the increase is 10¢ and nets $276,000. She displayed a comparison of all revenues between 1996 and 1997. Mayor Fahey said funding the costs of Emergency Medical Service is very complex. The income from the EMS levy is based on the maximum possible assessment of 45¢ per $1,000 AV. This is an increase Edmonds City Council Approved Minutes October 29, 1996 Page 3 of 5¢ per $1,000 AV from the previous years. This City has always underwritten a significant portion of the cost of this program out of the General Fund but cannot afford that expense in 1997. Even at 45¢, there is not full recovery of the cost of the total program, which includes Basic Life Support (BLS) response from the City's fire stations and Advance Life Support (ALS) response by Medic 7. To make up the difference, the Medic 7 Board has decided to charge transport fees and she proposed the City also begin charging a fee but at a lower rate for BLS transport. She noted a section in the budget book provided a full cost accounting of these programs. Mayor Fahey advised the only solution she could see to the difficult issue of annually decreasing revenues is a much enhanced sales tax base and that was why she felt economic development and an expansion of the business base in the City was of paramount importance to the community. This year, sales tax revenues account for only 17% of the City's total revenues. In other cities similar to Edmonds, sales taxes represent between 25% and 35% of total revenues. It is, therefore, essential the City foster economic growth and allocate funds to accomplish it. Without an increase, Edmonds will be faced with the only other alternative - a reduction in the goods and services the City provides in the future. Mayor Fahey clarified the City has never collected a B & O tax as the Council has always opposed one because such tax is regressive and an obstacle to business growth. The B & O tax businesses pay in Edmonds is a State tax and stays in the State budget. No part of it is channeled back to Edmonds as state -shared revenues. Although she previously indicated a projection that the City would end 1996 with a zero cash balance because of revenue shortfalls, she and staff were able to find some alternative ways of funding a few of the items that have historically been expensed in the General Fund. The adjustments are as follows: Fund 125 - after analyzing the legal restrictions on this fund, it was determined that $20,000 could be used to partially cover the flower program. The corner gardens are mini -parks that must be maintained and some street maintenance can also be covered by this fund. $55,000 was reallocated from projected parks projects into Fund 111. The amount transferred from the General Fund to Fund 111 was reduced by this amount. The net gain (money not spent) in the General Fund was $75,000. Fund 111 (Street Fund) - Fund 111 had $355,000 budgeted for drainage in 1996. Of this amount, $177,000 was scheduled to be paid from Fund 411, the Combined Utility Fund. The remainder of the cost ($178,000) was being covered by the General Fund. The Utility Fund is supposed to be self supporting (an enterprise fund) and all drainage costs should be covered by it. For this reason, the additional $178,000 expense was reallocated to Fund 411. It is now covering the entire $355,000. This same process was applied to the 1997 budget. The net result of implementing these adjustments for 1996 was the $233,790 positive ending cash balance carried forward into 1997. At the end of 1997, this ending balance is projected to drop to $144,200 which is higher than the original projected ending cash for 1996 ($100,000) but not as strong as desired. It was Mayor Fahey's hope that 1997 revenues are truly underestimated and that new businesses will generate more sales tax than anticipated so there will be an even stronger balance than projected. The dollar impact on the General Fund is: $138,000 from the additional 3% property taxes, $117,000 from the 5¢ increase in EMS Levy, $225,800 from transport fees, and $253,800 in fund adjustments, for a total of $733,800, Mayor Fahey explained, even with these new revenues and fund adjustments, approximately $476,000 in expenses still had to be cut to balance the budget. This amount was found in the following ways: 1) Edmonds City Council Approved Minutes October 29, 1996 Page 4 The $50,000 direct deposit of property tax revenue to Reserve Fund 005 for the purchase of a ladder truck was cut. The budget review team felt it was not practical to fund major capital equipment expenses out of the General Fund considering the current revenue problems. The team felt such expenses should be covered by voted bond issues. 2) The $22,000 for the Rescue Boat and Dive Team cost center was cut. Evaluation of the program demonstrated it was not cost effective. 3) The promotion of Assistant Chief Hickok to Chief of Police, along with some other staffing changes in the Police Department, saved well over $100,000. 4) Changes in vehicle purchases (buy out of the lease on an existing City vehicle rather than purchase a new vehicle). 5) Various other cuts saved $10,000. 6) One of the biggest expenses items was transfers into the equipment rental fund for the future replacement of vehicles. It was discovered that interest accumulations on that account had never been factored in and there is over $350,000 in excess of future projected expenses. As a result, for this year only, the amount of department transfers to this fund was dropped by $272,000. This will have to be reallocated into the General Fund Budget in 1998. Mayor Fahey said these actions resulted in a balanced 1997 General Fund Budget with a projected $144,200 ending cash balance. The $60 million total balanced budget for 1997 matches the $60 million 1996 budget. Though the amounts of spending have changed in various areas, there was no increase in the total budget. This is due to funds being used from reserve accounts, particularly in the area of capital improvements. As a result, the ending cash balance is lower in 1997 than in 1996. Mayor Fahey clarified the final budget printed and distributed for 1996 indicated a total budget of $51 million. The ending balance for 1996 will be $60 million due to the passage of the Public Safety Bond issue and the sale of those bonds. That $9.275 million is currently in a restricted account but must be factored into the ending cash balance. Some funds in the Capital Projects Budget will be spent in 1997 along with the funds reserved for the renovation of the new administration building. Ending cash balances for all accounts are $20,109,120. Without cash balances, the total amount appropriated from all funds for expenditures is $40,104,890 which is about a $4.56 million or 12.8% increase over last year. This amount should not be compared to the rate of inflation. That is an appropriate comparison when evaluating the General Fund and the amount spent on operations. Some increases are due to the many one-time activities of the City. Mayor Fahey displayed a chart comparing the 1996 Year -End Estimate and the 1997 Budget for Day -to -Day Operations, Special Designated Activities, Debt Payment, Capital Projects, Equipment and All Other Activities. Day -to -Day Operations fall into two categories —City expenses and external agency expenses call intergovernmental services. Expenditures in this intergovernmental category account for $2,516,880, an increase of approximately $500,000. Increases in City costs were caused by several things: 1) roll -up costs due to annexations were approximately $200,000 which were offset by enhanced revenues from these areas, 2) a reserve of $300,000 was created for collective bargaining settlements, and 3) increased costs in operating the water/sewer/drainage utility. Mayor Fahey noted the 1996 budget for Day -to -Day Operations was originally $28,907,240. After spending cuts were made, the City actually spent $26,271,390. Even with some of the cuts reinstated in the budget for 1997, and the additional expenses above, projected spending is $28,537,530 or $370,000 lower than originally budgeted for 1996. Mayor Fahey displayed a chart of Special Designated Category Funds for 1997 as well as a chart showing Debt Service Requirements for all funds for years 1995 - 1998. She noted Debt Service increased significantly due to the new payments for Fire Station #10 and the Public Safety Bond. She pointed out Fire Station #10, the Library and the Public Works Building are all paid out of the General Fund, a total of $542,693. Public Safety is the new voted bond issue. The Financial Center is paid with Edmonds City Council Approved Minutes October 29, 1996 Page 5 a real estate excise tax. Water/Sewer are covered by LIDs. The Treatment Plant is covered from its own fund. Capital Projects also increased as a result of major park and utility projects. Equipment expenses decreased, partially the result of the transfer of approximately $90,000 into Reserve Account 008 for Computers and Furnishings. The remainder of the decrease is due to a reduction in purchases next year. All Other Activities is also lower due to less funding of special projects. The General Operating Fund expenses are $17,596,440 in 1997 compared to $16,771,740 in 1996. This represents 45% of all monies spent in 1997. Public safety costs are about half of that amount. In 1995, the percentage was 43%. Mayor Fahey pointed out public safety takes a larger bite out of the General Fund each year, which places a strain on all other goods and services. However, the safety and security of Edmonds' residents must be the top priority. She displayed a graphic comparison of 1996 and 1997 expenses in all areas. She explained reserves are set at $1,640,030. The Financial Emergency fund is now over $1 Million. The Council Contingency Fund at $451,130 is up significantly due to the reserves for collective bargaining. All existing labor contracts expire on December 31, 1996. This fund was $140,000 in 1996 and $41,000 was allocated from it for the Human Resource Study. Some other items have been expensed from it also. Even after wage adjustments are made, there will be a comfortable reserve in this fund. Mayor Fahey explained the assessment from Sno-Isle Library for 1997 is $860,000. A presentation was provided to the Council earlier this year regarding the continuing rise in this fee as well as increased population numbers. Increases will not be as large in future years unless the City annexes new areas. She pointed out County residents pay an extra assessment for the use of the Sno-Isle Libraries. In Edmonds, it is covered out of the General. Fund - Edmonds residents do not pay any extra property taxes for this facility. In addition, the bond issue that built the library was a Councilmatic Bond and repayment comes from the General Fund. The cost of the bond payments for 1997 will be $328,610; the total cost of providing library service to citizens is $1,189,110. Mayor Fahey advised funds were allocated to the LEOFF 1 reserve account. Staff is currently exploring the possibility of a stop -loss policy that would give the City protection again catastrophic losses and are also exploring the possibility of a self -insured medical plan. This could have great economic benefits in future years and will be a part of the long range planning process. The $75,000 the Council approved for Fire Breathing Apparatus is also included in the budget. This may have to be reconsidered if the Council feels other items should be funded differently. Fortunately there were few outside requests this year. The Senior Center submitted its annual request and a $35,000 subsidy was granted and expensed out of the General Fund. The request for $10,000 from Teen Hope, which the Council approved, is also funded out of the General Fund. The Boys and Girls Club project is complete; however a request for $2,000 for an exterior sign to acknowledge all the contributors was honored. This expense, like the large requests in 1995 and 1996, were expensed to Fund 125. The Sister Cities Commission requested $5,000 which was funded from Hotel/Motel taxes. The Commission is being encouraged to incorporate as an independent organization. $10,000 in unrestricted funds has been budgeted from the General Fund for the Economic Alliance in addition to the $30,000 in restricted funds for tourism promotion. Mayor Fahey reiterated the need for increased Edmonds City Council Approved Minutes October 29, 1996 Page 6 economic development activity and the importance of assisting the Alliance as it becomes established. She urged the Council to honor this request. She noted, even with modified ZBB, it is difficult to establish the total cost of some programs such as the flower program. Although it is difficult to determine the percentage of time several full time staff members give to this ,program, a reasonable estimate of total cost is $60,000. With the new allocation of $20,000 to cover the corner gardens, $40,000 of General Fund resources are used to maintain this program. Due to the allocation for drainage, it will not be necessary to transfer as much money from the General Fund to Street Maintenance Fund 111. In 1997, the transfer will be $123,600; approximately the same amount this fund pays for the electricity to operate the street lights in the City. The revenues to cover the actual maintenance of streets come from other revenue sources such as MVET. Mayor Fahey pointed out the one major area that is still not well funded is maintenance of capital investments. The same amount was allocated in 1997 as last year as no additional funds were available to enhance this amount. There appears to be only one other resource available - recapture of back property taxes. In 1994 and 1995, property taxes were raised only 103% despite the need for increased funds to do maintenance. The budget review team did not feel it was appropriate to use these funds to balance the budget but it may be an acceptable way to fund necessary repairs that are being deferred. The total amount available would be $244,000. She noted it is only possible to recapture taxes for three years. Another option would be for the City to borrow from itself out of a fund that has a high balance, with plans to pay off the loan in the year 2000. The funds to repay the loan would be similar to the amount currently being paid on the Library bond. Retiring the Library bond will have a net positive effect on the General Fund of over $300,000 each year. Also to be considered is the large settlement the City has been paying related to the Oxford House case. The $90,000 payment in 1997 will be the last of that expense. A like amount could cover interest on a loan the City makes to itself for the 1998-2000 period until the principle can be paid off. The end result would be additional funds in one of the City's own reserve accounts from interest, and maintenance done now instead of delayed. A final option would be to use the Accumulative Reserve for Fire/Medical Aid Vehicles Fund 005 allocated for the ladder truck. Mayor Fahey pointed out there was no other option but to submit a bond to the citizens for this vehicle. Previous Councils have tried to pay for everything out of the General Fund; however, property taxes do not even cover the costs of public safety. The City cannot expect to fund million dollar pieces of equipment out of general revenues. In an effort to extend the working relationship she is trying to foster with the Council and on the belief there is nothing more enlightening than first hand experience, Mayor Fahey asked Council President Earling to encourage a Councilmember to join the budget review team. She was extremely pleased that Gary Haakenson agreed to serve in this capacity and he gave many hours of his time attending all the meetings. Mayor Fahey appreciated his dedication, insights, and interest and hoped the knowledge that he observed the process that created this budget would give the entire Council even greater confidence in its integrity. Mayor Fahey explained she tried to create a budget that was in keeping with the Council's policies and goals, at least as she perceived them. The budget is a draft document and she was willing to consider any Edmonds City Council Approved Minutes October 29, 1996 Page 7 changes the Council deemed appropriate. She looked forward to a budget that would satisfy the Council and citizenry, given the revenue constraints. Acknowledging some items will require further discussion, Councilmember Petruzzi complimented Mayor Fahey on the open budget process. He noted it was refreshing to have a Councilmember join the budget review committee and he had confidence in Councilmember Haakenson and the modified ZBB method. Councilmember Myers echoed Councilmember Petruzzi's comments, noting he wished to review some items further but appreciated the way the budget was presented and everyone involved. Mayor Fahey agreed the Council should have the opportunity to evaluate the budget as it should reflect the Council's policies and priorities. She urged citizens to participate in the budget review process to determine if funds were properly allocated and that the vision, mission and goals were addressed. Councilmember Haakenson congratulated Mayor Fahey on the process and thanked Mr. Housler and his staff for compiling the budget information in a readable format. Council President Earling advised the extended agenda reflected a one -hour budget discussion at Council meetings on November 12, 19 and 26. He suggested the Council have a work session to determine the budget review process. It was the consensus of the Council to meet Saturday, November 2, from 11:00 a.m. until 2:00 p.m. at the Community Services Building Conference Room. Council President Earling asked staff to circulate the required notices. Councilmember Van Hollebeke noted that this is his first opportunity to participate in the City's budget process as a Councilmember. He listened to budget negotiations over the past 2-3 years as a member of the audience and commented that this year's presentation/process was an improvement over previous years. He expressed his appreciation for Mayor Fahey's efforts. UNMENuW`U Mayor Fahey had no report. 5. COUNCIL special council Council President Earling announced the Council has a Special Monday Meeting, November 4, 1996, Meeting due to the General Election on Tuesday,November 5. Mon., 11/4 >--cu.ed COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO Absence EXCUSE COUNCILMEMBER NORDQUIST FROM THE OCTOBER 15, 1996 COUNCIL MEETING. MOTION CARRIED, COUNCILMEMBER NORDQUIST ABSTAINED. Councilmember Nordquist thanked the video camera operators, who have announced they will no longer be taping the Council meetings. A new camera operator will begin taping the meetings next week. He thanked the video camera operators for their patience and dedication and for creating a product that is appreciated by the public, Councilmembers and the Mayor. Councilmember Van Hollebeke explained a joint meeting with the Boards of the Edmonds Alliance for Economic Development and the Edmonds Chamber of Commerce, scheduled for Friday, November 1, Edmonds City Council Approved Minutes October 29, 1996 Page 8 will include 1997 planning. On Saturday morning, the organizations will meet with a public relations consultant team. Mayor Fahey reminded the public that Edmonds merchants would be handing out treats on Halloween. She urged the community to come to the safe trick -or -treating in downtown Edmonds. 6. EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER Exewtive Session Mayor Fahey adjourned the meeting to Executive Session at 8:50 p.m. for approximately 15 minutes to determine the minimum price at which real estate might be offered for sale or lease. She announced the Council would adjourn immediately following the Executive Session. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLFRK [1 Edmonds City Council Approved Minutes October 29, 1996 Page 9 7 L_ [1 RR 2-4 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 D.M. OCTOBER 29, 1996 SPECIAL MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 22, 1996 (C) APPROVAL OF CLAIM WARRANTS #12202 THRU #13317 FOR THE WEEK OF OCTOBER 21, 1996 IN THE AMOUNT OF $175,221.89 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM MR. & MRS. EUGENE A. HANSON ($73.57) (E) AUTHORIZATION TO AWARD CONTRACT TO TECHNICAL SYSTEMS INC. FOR THE DESIGN OF THE WASTEWATER TREATMENT PLANT SCADA UPGRADE AND TO PROVIDE TECHNICAL SPECIFICATIONS FOR THE UPGRADE EQUIPMENT (F) AUTHORIZATION TO PURCHASE REPLACEMENT LABORATORY MICROSCOPE FROM BARTELS & STOUT, INC. ($9,884.00) 3. (2 Hours) PRESENTATION OF THE 1997 BUDGET 4. (5 Min.) MAYOR 5. (15 Min) COUNCIL 6. (15 Min.) EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice 'or special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the Following Wednesday, Friday and Monday at noon on Channel 32.