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10/22/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES OCTOBER 22, 1996 The Edmonds City Council Special Work Meeting was called to order at 7:01 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Robin Hickok, Police Chief Paul Mar, Community Services Director Arvilla Ohlde, Parks and Recreation Manager Art Housler, Administrative Services Director Rob Chave, Planning Manager Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER WHITE, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items passed are as follows: (A) ROLL CALL Approve (B) APPROVAL OF MINUTES OF OCTOBER 15, 1996 Minutes Approve (C) APPROVAL OF CLAIM WARRANTS #13077 THRU #13175 FOR THE WEEK OF Claim OCTOBER 14, 1996, IN THE AMOUNT OF $187,203.77; AND APPROVAL OF Wan -ants PAYROLL WARRANTS #13031 THRU #13244 FOR THE PERIOD OCTOBER 1, THRU OCTOBER 15, 1996, IN THE AMOUNT OF $426,276.84 Claim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WENDY SHANE Damages ($30.00) interim (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR water Group PARTICIPATION IN THE INTERIM WATER GROUP note- (F) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES ng AGREEMENTS WITH JEANNIE DINES AND STEPHANIE GOINGS TO PROVIDE �s CITY COUNCIL MINUTE -TAKING SERVICES City Council Approved Minutes October 22, 1996 Page I Findings (G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING of Fact HEARINGS HELD ON APRIL 16, 1996, AND OCTOBER 1, 1996, ON THE C.Johnson AP-96-25 APPLICATION OF CHESTER JOHNSON FOR A SHORT SUBDIVISION AND AN APPEAL FROM A DENIAL THEREOF. (Property Location: 17000 Talbot Road / File Nos. S-95-129 and AP-96-25) Flew City (H) REPORT ON BIDS FOR REPAIR OF THE NEW CITY HALL ROOF AND AWARD OF Hall Roof CONTRACT TO EDMONDS ROOFING ($11,257.13, including sales tax) Purchase (I) AUTHORIZATION TO PURCHASE FOUR (4) AIR FLOW METERS FROM MURRELL- AirFlow HICKEY & ASSOCIATES ($8,613) Meters Medic (J) CONSIDERATION OF AN AMENDMENT TO THE INTERLOCAL AGREEMENT FOR Agreement MEDIC 7 swearing- 3. SWEARING -IN OF CHIEF OF POLICE ROBIN HICKOK AND 30 MINUTE RECEPTION in of Chief of Police Mayor Fahey invited Robin Hickok, his wife, Susan, daughter, Jennifer, and son, Mark to join her at the podium. Mayor Fahey commented the City had accepted the resignation of its Police Chief and was swearing in a new Police Chief in less than one month. She explained during the week in which she made her decision to recommend Robin Hickok as the next Police Chief, she carefully considered the matter including talking with citizens and neighboring communities as well as going on a ride -along with the night squad. Mr. Hickok is highly regarded both as a professional and an individual. The community appreciates his dedication to the City, its citizens and to his family. Mayor Fahey read the Administrative Policy - Appointment of Police Chief, thereby appointing Robin Hickok to the position of Police Chief of the City of Edmonds, effective October 23, 1996. Mayor Fahey swore in Chief Hickok, presented him with his badge and presented his wife with a corsage in appreciation of her support. Police Chief Hickok recognized family and friends in the audience and thanked everyone for coming. He stated he was not concerned about doing a good job as he had the best force behind him. Mayor Fahey recessed the meeting for a reception in Chief Hickok's honor. Library 4. ANNUAL REPORT FROM THE LIBRARY BOARD Board Repoli Peggy Olson, Chair of the Edmonds Library Board, introduced Evie Wilson-Lingbloom, Edmonds Librarian. Ms. Wilson-Lingbloom reported the Edmonds Library won the Golden Bootie Award from SEATTLE'S CHILD for being "The Best Library for Kids". She said the library will soon have two terminals with Internet access available to patrons. She recalled a recent incident where a patron was only able to obtain information he desired via the World Wide Web. The information was located, with the assistance of the Lynnwood Library, and soon will be available at the Edmonds Library. Councilmember Petruzzi suggested the Library Board consider the use of a "mystery shopper" to determine patrons' perception of the service provided by the library. Ms. Wilson-Lingbloom said she would refer this suggestion to her supervisor. Mayor Fahey thanked the members of the Library Board for their service on the board and their efforts to improve the library. She also recognized the Friends of the Library for their efforts. She encouraged the public to attend the Friends of the Library book sale on Saturday, October 26 from 9:00 a.m. to 4:00 p.m. at the Anderson Center. City Council Approved Minutes October 22, 1996 Page 2 tery 5. ANNUAL REPORT FROM THE CEMETERY BOARD Dorothy Williamson, Chair of the Edmonds Memorial Cemetery Board, introduced the members of the Cemetery Board who were present. She explained the Board has reviewed the 1997 budget which includes plans for another columbarium. The cemetery had 38 sales and 39 burials between January and September 1996. She pointed out the straight line digging at the cemetery is for a well. The cemetery acquired a used backhoe (from the City) this year. She described the communal ash burial site recently completed, the Memorial Day celebration, the cemetery open house, and recent volunteer efforts at the cemetery. Ms. Williamson advised in order for the cemetery to maintain their present operation, maintain the cemetery in first class condition, and provide the public with burial services, the Board recommends the Sexton position be retained as a full-time position. She said the Board. appreciates the support of the City Council, the Mayor and staff. She advised the Cemetery Board meetings are held on the third Tuesday of each month at 4:00 p.m. and are open to the public. Mayor Fahey noted Boardmember Debbie Johnson's acceptance of a position with the Edmonds Parks and Recreation Department created a vacancy on the Board. This position was filled by an alternate and the Board has located an additional alternate, Bobbie Sherman, a former Edmonds resident who recently returned to the community. Ms. Sherman's family (Daniel) were early settlers in the Meadowdale area and she is interested in historical aspects of the cemetery as well as preservation. Mayor Fahey thanked the Cemetery Board for their assistance in restoring the cemetery. She noted the Sexton position has been included in the 1997 budget: V PRESENTATION OF SCHEMATIC DESIGN WORK PLAN AND PROGRESS REPORT FOPUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT Complex Community Services Director Paul Mar explained the Merritt+Pardini design team has completed two of its three workshops as part of the schematic design phase for the public safety complex facilities project. These initial efforts also included one meeting with a key focus group, two public meetings on October 3 and October 17, and a City Council briefing on September 24. Dave Thomas, Project Manager, explained the purpose of this presentation was to describe how the design has progressed and how they plan to proceed with the design. He commented Chief Hickok, Chief Springer, and Court Administrator Joan Ferebee and their staffs have been very helpful and hands- on in the design process. Mr. Thomas advised they are halfway through the 120 day schematic design phase. During the remaining two months, they will finalize the design and submit a package to the Council in January for approval to proceed. All department heads and most staff members have participated in the development of the space and the size of the spaces. A floor plan will be distributed to departments next week for final review. Mr. Thomas displayed a map of the existing buildings on the site, noting the larger building will remain operational during all phases of the project through construction. He displayed and described various building configurations, noting the location of the remaining building as well as parking will dictate the layout of the buildings. He described the two-story police facility, the plaza area which ties into the intersection and the Administrative building, security parking for City vehicles, and the possibility of the fire and police stations sharing some spaces such as the gym, training rooms, etc. City Council Approved Minutes October 22, 1996 Page 3 Councilmember Earling noted the location of the buildings would result in residents whose previous view was a parking lot would now see buildings and vice versa. He asked if this issue would be addressed. Mr. Thomas explained a mailing will be sent to property owners within 300 feet and a special meeting will be held with those property owners to allow their input. Further, the police facility will be no higher than a single story building on the 6th Avenue side; the full two stories will be visible from the parking lot. Councilmember Van Hollebeke recalled at the first public meeting, there was a desire for a "friendly" feel to the building and asked if there would be a main entrance at the corner of 6th and Bell. Mr. Thomas advised the main entrance would be from the plaza area and there would be a second entrance from the parking area. He pointed out the lobby of the Court/Council could be used for overflow purposes. Councilmember Van Hollebeke asked if the possibility for future expansion existed in the new design. Mr. Thomas replied the potential for growth in the fire station was limited but there was potential for growth in the other buildings. The building that will remain on the site during construction presents a challenge; they are studying whether it could be cut in half. They are also attempting to retain some of the trees on the site. Mr. Mar advised the next Council briefing would be November 19. A workshop and a meeting with the Focus Group will be held November 13 and 14. Mayor Fahey recognized the efforts of the Focus Group. She commented Merritt+Pardini has been a great team to work with and she appreciated their efforts to include citizens in the process. Joint 7• JOINT MEETING WITH THE PLANNING BOARD - DISCUSSION ON AFFORDABLE Meeting HOUSING STRATEGIES with the Planning Board- Planning Board members present were Rob Morrison, Gary Grayson, Lynn Lacy, Melody Tereski, Bruce Affordable Witenberg, and John Dewhirst. (Chair Chris Keuss was absent due to illness.) Housing Planning Manager Rob Chave introduced Judith Stoloff, the consultant for the project. He recalled at the presentation several months ago, the Council was presented various housing styles and options in the region, trends in the Edmonds housing market, and the consultant's ideas regarding ways the City can address its housing needs. This meeting is to review the options and determine the Council's priorities for the Planning Board and staff in the next year and in future years. He noted some items from the long list may not have been included in staffs prioritization but could be included in the Council's prioritization. Council President Earling said there were a number of issues the Council may be interested in exploring, but not necessarily implementing at this time. He recommended the Planned Residential Development (PRD) Ordinance be reviewed to ensure a PRD would fit within the community, provide more flexibility than the current code allows and allow creative projects without an arduous process for a developer. He was also interested, conceptually, in exploring minimum lot area which could allow development of a difficult parcel. He noted examining PRD and minimum lot size could result in innovative land uses and perhaps create more affordable homes. Councilmember Petruzzi recommended consideration be given to R-uses in C-zones for low income housing as there was not a great deal of inexpensive land in the community. City Council Approved Minutes October 22, 1996 Page 4 Councilmember Myers recommended consideration be given to revising the Accessory Dwelling Unit Ordinance, including a requirement that they be owner occupied. He questioned the moderate/difficult implementation rating given by staff. Ms. Stoloff said she understood the existing ordinance was a controversial issue. Although actual implementation is relatively easy, the politics of changing the ordinance may be difficult. In addition, if the administrative requirements are numerous and difficult, it becomes more difficult to administer (i.e. who ensures a unit remains owner occupied?). Councilmember Haakenson supported examination of accessory dwelling units, residential uses in commercial zones, infill development, review of the PRD Ordinance, changes to the permit review system, and investing in older neighborhoods. Mr. Chave pointed out the importance of public awareness which would include community forums. Ms. Stoloff explained changes to rules regulating housing will draw citizens who are opposed to the changes. A public forum, held before any specific changes are proposed, could provide background on issues and develop a positive attitude toward housing regulation changes. Mr. Chave noted a public forum may encourage more involvement from the community. Mr. Chave advised the City has included funds in the budget for a city-wide mailing regarding GMA- related issues which could also include information regarding housing, the sign code, parking, etc. Councilmember Petruzzi asked if staff had an opportunity to speak with the Community Reinvestment Corporation in Seattle. He noted a consortium of banks support the Community Reinvestment Corporation and the president, Judy Reeves, lives in Edmonds. He suggested staff contact her as an information resource. Councilmember Fahey asked if the City was expected to play an active role in accessing grant funding for housing rehabilitation or if the City's role was to encourage organizations to apply for funds. Ms. Stoloff replied the City must apply for the block grants or the City could encourage Snohomish.County to do its housing rehabilitation in Edmonds. Councilmember Petruzzi commented the Snohomish County Housing Authority recently acquired a 240 unit project in Lynnwood which doubled the number of units they had previously. The consultant who assisted in that acquisition also lives in Edmonds. He noted there appear to be a number of people in Edmonds who are knowledgeable in this area. Ms. Stoloff pointed out the City could orient a community forum toward the industry=realtors, developers, financial organizations, and churches. Councilmember Myers requested affordable housing within the City for seniors also be explored. He recalled a survey of Snohomish County residents indicated their number one concern was affordable housing. Councilmember Petruzzi said former Councilmember Kasper had a number of specific ideas regarding affordable housing for seniors and recommended he be used as a resource. Councilmember Van Hollebeke requested high rise nodes in the area of Hwy 99 be explored as this is the only area in the City currently eligible for taller buildings. This would be an ideal area for high-rise apartments/condominiums possibly with retail space on the ground floor. He suggested even higher buildings be considered. City Council Approved Minutes October 22, 1996 Page 5 Ms. Stoloff pointed out there are a number of programs to increase the level of home ownership by 2000. Funds are available for moderate income families or first-time home buyers. She suggested this be explored. Mayor Fahey commented Connie Passey would like to haveaffordable housing created:in the hospital area. This would allow seniors to access services at the hospital, is on the bus line, and near other services. She suggested partnering grants with non-profit organizations to create attractive low income housing for seniors and families. She also suggested the use of smaller units. Councilmember Van Hollebeke pointed out loop bus routes are also needed to connect the hospital area with the downtown/waterfront area. He recalled Community Transit was considering this matter. Planning Boardmember Morrison noted the importance of including the new Edmonds Alliance for Economic Development in housing issues as they could provide the "liaison with developers/local institutions housing" strategy. He suggested the Edmonds Alliance be represented during these discussions. Planning Boardmember Dewhirst pointed out two items appeared to be missing from the list of housing strategies, 1) development of a housing strategy in connection with downtown redevelopment,. and 2) the coordination of housing and transportation, particularly for affordable housing. In response to Mr. Chave, Council President Earling requested related strategies be grouped together for review by the Council. Councilmember Van Hollebeke noted the City could facilitate conversations with citizens by requesting staff group items the community may be interested in. He offered to have the Edmonds Alliance for Economic Development take the lead on facilitating "liaison with developers/local institutions". Council President Earling clarified the Alliance could be used as a resource but the Planning Department would lead the project. Mayor Fahey suggested the Planning Board and staff address the issue of accessory dwelling units such as revisions to the ordinance, etc. Planning Boardmember Lynn Lacy advised the PRD and accessory dwelling units were issues the Planning Board could begin to address in the near future. She noted the public forum would bring up other issues. Councilmember Van Hollebeke suggested utility billings be utilized for communication with the public. Council President Earling agreed but noted funds have been identified for a city-wide mailing. Mr. Chave noted the ability to include additional information in the utility billing format is very limited. He noted the accessory dwelling unit issue is independent of other issues which will require additional consideration. Staff will work with the Planning Board to set up a schedule for addressing other issues. He advised the city-wide mailing would be done before the end of the year and have the public forum in the first quarter of next year. (Councilmember White left the meeting due to illness during the discussion with the Planning Board.) S. MAYOR Mayor Fahey reminded the public the Council will have a meeting on the fifth Tuesday this month (October 29) to allow the Mayor to present the budget. The Council will have an opportunity to make City Council Approved Minutes October 22, 1996 Page 6 recommendations and begin the process of approving the budget. She encouraged the public to learn about the City's finances by attending the meeting or watching the video. In addition, she mentioned the first meeting in November will be held on Monday, November 4 due to the general election on Tuesday, November 5. Mayor Fahey encouraged everyone to vote. Mayor Fahey directed the Council's attention to a letter in their packet commending several members of the Planning Department for facilitating the location of a new business in Edmonds in a very short time frame. Mayor Fahey commended Mr. Mar and the other employees mentioned in the letter for the services they provided. 9. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Comm, Council President Earling said he would like to take Councilmembers to see the Community Transit base Transit& under construction in South Everett. This base will provide for Community Transit's needs, local and RTA commuter, into the next century. He reported the American Public Transit Association annual meeting included a tour of 2 - 3 multimodal centers as well as ideas on integrating buses and trains. He commented that the RTA vote was only two weeks away. Excused Absence Health tj Medic 7 & SnoCom Boards COUNCILMEM 3ER MYERS MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO EXCUSE COUNCIL PRESIDENT EARLING FROM THE OCTOBER 8, 1996 MEETING AS HE WAS OUT OF TOWN. MOTION CARRIED, COUNCIL PRESIDENT EARLING ABSTAINED. (Councilmembers White and Nordquist were not present for the vote.) Councilmember Myers advised the Health Board would be taking a critical vote on the Needle Exchange Program in the near future. He encouraged those with strong feelings on the issue to contact the Health Board. Councilmember Petruzzi reported the Medic 7 and SnoCom Boards have had several meetings regarding the continuing problem with funding of the Medic 7 program. There currently is not consensus on the Board; Mountlake Terrace, Brier, Edmonds and Woodway are in agreement regarding the direction to proceed, but Lynnwood is not. A committee has been formed to present recommendations to the Board regarding billings for transport of advance life support patients. The Board has reached the conclusion that they are subsidizing the insurance companies which they feel is unfair to taxpayers in the community. Fire District # 1's departure from the program due to consolidation with Medic 11 has reduced funding by approximately $500,000. Medic 7 is committed to providing the best service it can and it is hoped an agreement can be reached with Lynnwood. The Board has offered to make a presentation to the Lynnwood City Council. Councilmember Van Hollebeke advised the Edmonds Alliance for Economic Development is meeting on Wednesday, October 23. With no further business, Mayor Fahey adjourned the meeting at 9:30 p.m. BARBARA S. FAHEY MAYOR "SANDRA S. CHASE, CITY CLERK City Council Approved Minutes October 22, 1996 Page 7 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. OCTOBER 22, 1996 SPECIAL WORK MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 15, 1996 (C) APPROVAL OF CLAIM WARRANTS #13077 THRU #13175 FOR THE WEEK OF OCTOBER 14, 1996, IN THE AMOUNT OF $187,203.77; AND APPROVAL OF PAYROLL WARRANTS #13031 THRU #13244 FOR THE PERIOD OF OCTOBER 1 THRU OCTOBER 15, 1996, IN THE AMOUNT OF $426,276.84 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WENDY SHANE ($30.00) (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR PARTICIPATION IN THE INTERIM WATER GROUP (F) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENTS WITH JEANNIE DINES AND STEPHANIE GOINGS TO PROVIDE CITY COUNCIL MINUTE -TAKING SERVICES (G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING HEARINGS HELD ON APRIL 16, 1996, AND OCTOBER 1, 1996, ON THE APPLICATION OF CHESTER JOHNSON FOR A SHORT SUBDIVISION AND AN APPEAL FROM A DENIAL THEREOF. (Property Location: 17000 Talbot Road I File Nos. S-95-129 and AP-96-25) (H) REPORT ON BIDS FOR REPAIR OF THE NEW CITY HALL ROOF AND AWARD OF CONTRACT TO EDMONDS ROOFING ($11,257.13, including sales tax) (1) AUTHORIZATION TO PURCHASE FOUR (4) AIR FLOW METERS FROM MURRELL-HICKEY & ASSOCIATES ($8,613) (J) CONSIDERATION OF AN AMENDMENT TO THE INTERLOCAL AGREEMENT FOR MEDIC 7 3. (10 Min.) SWEARING -IN OF CHIEF OF POLICE ROBIN HICKOK ***30 Minute Reception*** 4. (15 Min.) ANNUAL REPORT FROM THE LIBRARY BOARD 5. (15 Min.) ANNUAL REPORT FROM THE CEMETERY BOARD 6. (20 Min.) PRESENTATION OF SCHEMATIC DESIGN WORK PLAN AND PROGRESS REPORT FOR PUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT 7. (60 Min.) JOINT MEETING WITH THE PLANNING BOARD - DISCUSSION ON AFFORDABLE HOUSING STRATEGIES 1 11 EDMONDS CITY COUNCIL MEETING AGENDA OCTOBER 22, 1996 PAGE TWO 8. (5 Min.) MAYOR (15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.