10/22/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
OCTOBER 22, 1996
The Edmonds City Council Special Work Meeting was called to order at 7:01 p.m. by Mayor Barbara
Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Barbara Fahey, Mayor
Dave Earling, Council President
Tom Petruzzi, Councilmember
John Nordquist, Councilmember
Roger L. Myers, Councilmember
Jim White, Councilmember
Dick Van Hollebeke, Councilmember
Gary Haakenson, Councilmember
1. APPROVAL OF AGENDA
STAFF PRESENT
Michael Springer, Fire Chief
Robin Hickok, Police Chief
Paul Mar, Community Services Director
Arvilla Ohlde, Parks and Recreation Manager
Art Housler, Administrative Services Director
Rob Chave, Planning Manager
Sandy Chase, City Clerk
Jeannie Dines, Recorder
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
WHITE, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED.
2. CONSENT AGENDA ITEMS
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
MYERS, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The agenda
items passed are as follows:
(A) ROLL CALL
Approve (B) APPROVAL OF MINUTES OF OCTOBER 15, 1996
Minutes
Approve (C) APPROVAL OF CLAIM WARRANTS #13077 THRU #13175 FOR THE WEEK OF
Claim OCTOBER 14, 1996, IN THE AMOUNT OF $187,203.77; AND APPROVAL OF
Wan -ants PAYROLL WARRANTS #13031 THRU #13244 FOR THE PERIOD OCTOBER 1, THRU
OCTOBER 15, 1996, IN THE AMOUNT OF $426,276.84
Claim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WENDY SHANE
Damages ($30.00)
interim (E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR
water Group PARTICIPATION IN THE INTERIM WATER GROUP
note- (F) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES
ng AGREEMENTS WITH JEANNIE DINES AND STEPHANIE GOINGS TO PROVIDE
�s CITY COUNCIL MINUTE -TAKING SERVICES
City Council Approved Minutes
October 22, 1996
Page I
Findings (G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING
of Fact HEARINGS HELD ON APRIL 16, 1996, AND OCTOBER 1, 1996, ON THE
C.Johnson
AP-96-25 APPLICATION OF CHESTER JOHNSON FOR A SHORT SUBDIVISION AND AN
APPEAL FROM A DENIAL THEREOF. (Property Location: 17000 Talbot Road / File
Nos. S-95-129 and AP-96-25)
Flew City (H) REPORT ON BIDS FOR REPAIR OF THE NEW CITY HALL ROOF AND AWARD OF
Hall Roof CONTRACT TO EDMONDS ROOFING ($11,257.13, including sales tax)
Purchase (I) AUTHORIZATION TO PURCHASE FOUR (4) AIR FLOW METERS FROM MURRELL-
AirFlow HICKEY & ASSOCIATES ($8,613)
Meters
Medic (J) CONSIDERATION OF AN AMENDMENT TO THE INTERLOCAL AGREEMENT FOR
Agreement MEDIC 7
swearing- 3. SWEARING -IN OF CHIEF OF POLICE ROBIN HICKOK AND 30 MINUTE RECEPTION
in of Chief
of Police Mayor Fahey invited Robin Hickok, his wife, Susan, daughter, Jennifer, and son, Mark to join her at the
podium. Mayor Fahey commented the City had accepted the resignation of its Police Chief and was
swearing in a new Police Chief in less than one month. She explained during the week in which she
made her decision to recommend Robin Hickok as the next Police Chief, she carefully considered the
matter including talking with citizens and neighboring communities as well as going on a ride -along with
the night squad. Mr. Hickok is highly regarded both as a professional and an individual. The community
appreciates his dedication to the City, its citizens and to his family.
Mayor Fahey read the Administrative Policy - Appointment of Police Chief, thereby appointing Robin
Hickok to the position of Police Chief of the City of Edmonds, effective October 23, 1996. Mayor Fahey
swore in Chief Hickok, presented him with his badge and presented his wife with a corsage in
appreciation of her support.
Police Chief Hickok recognized family and friends in the audience and thanked everyone for coming.
He stated he was not concerned about doing a good job as he had the best force behind him.
Mayor Fahey recessed the meeting for a reception in Chief Hickok's honor.
Library 4. ANNUAL REPORT FROM THE LIBRARY BOARD
Board
Repoli Peggy Olson, Chair of the Edmonds Library Board, introduced Evie Wilson-Lingbloom, Edmonds
Librarian. Ms. Wilson-Lingbloom reported the Edmonds Library won the Golden Bootie Award from
SEATTLE'S CHILD for being "The Best Library for Kids". She said the library will soon have two
terminals with Internet access available to patrons. She recalled a recent incident where a patron was
only able to obtain information he desired via the World Wide Web. The information was located, with
the assistance of the Lynnwood Library, and soon will be available at the Edmonds Library.
Councilmember Petruzzi suggested the Library Board consider the use of a "mystery shopper" to
determine patrons' perception of the service provided by the library. Ms. Wilson-Lingbloom said she
would refer this suggestion to her supervisor.
Mayor Fahey thanked the members of the Library Board for their service on the board and their efforts to
improve the library. She also recognized the Friends of the Library for their efforts. She encouraged the
public to attend the Friends of the Library book sale on Saturday, October 26 from 9:00 a.m. to 4:00 p.m.
at the Anderson Center.
City Council Approved Minutes
October 22, 1996
Page 2
tery 5. ANNUAL REPORT FROM THE CEMETERY BOARD
Dorothy Williamson, Chair of the Edmonds Memorial Cemetery Board, introduced the members of the
Cemetery Board who were present. She explained the Board has reviewed the 1997 budget which
includes plans for another columbarium. The cemetery had 38 sales and 39 burials between January and
September 1996. She pointed out the straight line digging at the cemetery is for a well. The cemetery
acquired a used backhoe (from the City) this year. She described the communal ash burial site recently
completed, the Memorial Day celebration, the cemetery open house, and recent volunteer efforts at the
cemetery.
Ms. Williamson advised in order for the cemetery to maintain their present operation, maintain the
cemetery in first class condition, and provide the public with burial services, the Board recommends the
Sexton position be retained as a full-time position. She said the Board. appreciates the support of the City
Council, the Mayor and staff. She advised the Cemetery Board meetings are held on the third Tuesday
of each month at 4:00 p.m. and are open to the public.
Mayor Fahey noted Boardmember Debbie Johnson's acceptance of a position with the Edmonds Parks
and Recreation Department created a vacancy on the Board. This position was filled by an alternate and
the Board has located an additional alternate, Bobbie Sherman, a former Edmonds resident who recently
returned to the community. Ms. Sherman's family (Daniel) were early settlers in the Meadowdale area
and she is interested in historical aspects of the cemetery as well as preservation.
Mayor Fahey thanked the Cemetery Board for their assistance in restoring the cemetery. She noted the
Sexton position has been included in the 1997 budget:
V
PRESENTATION OF SCHEMATIC DESIGN WORK PLAN AND PROGRESS REPORT FOPUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT
Complex
Community Services Director Paul Mar explained the Merritt+Pardini design team has completed two of
its three workshops as part of the schematic design phase for the public safety complex facilities project.
These initial efforts also included one meeting with a key focus group, two public meetings on October 3
and October 17, and a City Council briefing on September 24.
Dave Thomas, Project Manager, explained the purpose of this presentation was to describe how the
design has progressed and how they plan to proceed with the design. He commented Chief Hickok,
Chief Springer, and Court Administrator Joan Ferebee and their staffs have been very helpful and hands-
on in the design process. Mr. Thomas advised they are halfway through the 120 day schematic design
phase. During the remaining two months, they will finalize the design and submit a package to the
Council in January for approval to proceed. All department heads and most staff members have
participated in the development of the space and the size of the spaces. A floor plan will be distributed
to departments next week for final review.
Mr. Thomas displayed a map of the existing buildings on the site, noting the larger building will remain
operational during all phases of the project through construction. He displayed and described various
building configurations, noting the location of the remaining building as well as parking will dictate the
layout of the buildings. He described the two-story police facility, the plaza area which ties into the
intersection and the Administrative building, security parking for City vehicles, and the possibility of the
fire and police stations sharing some spaces such as the gym, training rooms, etc.
City Council Approved Minutes
October 22, 1996
Page 3
Councilmember Earling noted the location of the buildings would result in residents whose previous
view was a parking lot would now see buildings and vice versa. He asked if this issue would be
addressed. Mr. Thomas explained a mailing will be sent to property owners within 300 feet and a special
meeting will be held with those property owners to allow their input. Further, the police facility will be
no higher than a single story building on the 6th Avenue side; the full two stories will be visible from the
parking lot.
Councilmember Van Hollebeke recalled at the first public meeting, there was a desire for a "friendly"
feel to the building and asked if there would be a main entrance at the corner of 6th and Bell. Mr.
Thomas advised the main entrance would be from the plaza area and there would be a second entrance
from the parking area. He pointed out the lobby of the Court/Council could be used for overflow
purposes.
Councilmember Van Hollebeke asked if the possibility for future expansion existed in the new design.
Mr. Thomas replied the potential for growth in the fire station was limited but there was potential for
growth in the other buildings. The building that will remain on the site during construction presents a
challenge; they are studying whether it could be cut in half. They are also attempting to retain some of
the trees on the site.
Mr. Mar advised the next Council briefing would be November 19. A workshop and a meeting with the
Focus Group will be held November 13 and 14.
Mayor Fahey recognized the efforts of the Focus Group. She commented Merritt+Pardini has been a
great team to work with and she appreciated their efforts to include citizens in the process.
Joint 7• JOINT MEETING WITH THE PLANNING BOARD - DISCUSSION ON AFFORDABLE
Meeting HOUSING STRATEGIES
with the
Planning
Board- Planning Board members present were Rob Morrison, Gary Grayson, Lynn Lacy, Melody Tereski, Bruce
Affordable Witenberg, and John Dewhirst. (Chair Chris Keuss was absent due to illness.)
Housing
Planning Manager Rob Chave introduced Judith Stoloff, the consultant for the project. He recalled at the
presentation several months ago, the Council was presented various housing styles and options in the
region, trends in the Edmonds housing market, and the consultant's ideas regarding ways the City can
address its housing needs. This meeting is to review the options and determine the Council's priorities
for the Planning Board and staff in the next year and in future years. He noted some items from the long
list may not have been included in staffs prioritization but could be included in the Council's
prioritization.
Council President Earling said there were a number of issues the Council may be interested in exploring,
but not necessarily implementing at this time. He recommended the Planned Residential Development
(PRD) Ordinance be reviewed to ensure a PRD would fit within the community, provide more flexibility
than the current code allows and allow creative projects without an arduous process for a developer. He
was also interested, conceptually, in exploring minimum lot area which could allow development of a
difficult parcel. He noted examining PRD and minimum lot size could result in innovative land uses and
perhaps create more affordable homes.
Councilmember Petruzzi recommended consideration be given to R-uses in C-zones for low income
housing as there was not a great deal of inexpensive land in the community.
City Council Approved Minutes
October 22, 1996
Page 4
Councilmember Myers recommended consideration be given to revising the Accessory Dwelling Unit
Ordinance, including a requirement that they be owner occupied. He questioned the moderate/difficult
implementation rating given by staff. Ms. Stoloff said she understood the existing ordinance was a
controversial issue. Although actual implementation is relatively easy, the politics of changing the
ordinance may be difficult. In addition, if the administrative requirements are numerous and difficult, it
becomes more difficult to administer (i.e. who ensures a unit remains owner occupied?).
Councilmember Haakenson supported examination of accessory dwelling units, residential uses in
commercial zones, infill development, review of the PRD Ordinance, changes to the permit review
system, and investing in older neighborhoods.
Mr. Chave pointed out the importance of public awareness which would include community forums.
Ms. Stoloff explained changes to rules regulating housing will draw citizens who are opposed to the
changes. A public forum, held before any specific changes are proposed, could provide background on
issues and develop a positive attitude toward housing regulation changes. Mr. Chave noted a public
forum may encourage more involvement from the community.
Mr. Chave advised the City has included funds in the budget for a city-wide mailing regarding GMA-
related issues which could also include information regarding housing, the sign code, parking, etc.
Councilmember Petruzzi asked if staff had an opportunity to speak with the Community Reinvestment
Corporation in Seattle. He noted a consortium of banks support the Community Reinvestment
Corporation and the president, Judy Reeves, lives in Edmonds. He suggested staff contact her as an
information resource.
Councilmember Fahey asked if the City was expected to play an active role in accessing grant funding
for housing rehabilitation or if the City's role was to encourage organizations to apply for funds. Ms.
Stoloff replied the City must apply for the block grants or the City could encourage Snohomish.County
to do its housing rehabilitation in Edmonds.
Councilmember Petruzzi commented the Snohomish County Housing Authority recently acquired a 240
unit project in Lynnwood which doubled the number of units they had previously. The consultant who
assisted in that acquisition also lives in Edmonds. He noted there appear to be a number of people in
Edmonds who are knowledgeable in this area.
Ms. Stoloff pointed out the City could orient a community forum toward the industry=realtors,
developers, financial organizations, and churches.
Councilmember Myers requested affordable housing within the City for seniors also be explored. He
recalled a survey of Snohomish County residents indicated their number one concern was affordable
housing.
Councilmember Petruzzi said former Councilmember Kasper had a number of specific ideas regarding
affordable housing for seniors and recommended he be used as a resource.
Councilmember Van Hollebeke requested high rise nodes in the area of Hwy 99 be explored as this is the
only area in the City currently eligible for taller buildings. This would be an ideal area for high-rise
apartments/condominiums possibly with retail space on the ground floor. He suggested even higher
buildings be considered.
City Council Approved Minutes
October 22, 1996
Page 5
Ms. Stoloff pointed out there are a number of programs to increase the level of home ownership by 2000.
Funds are available for moderate income families or first-time home buyers. She suggested this be
explored.
Mayor Fahey commented Connie Passey would like to haveaffordable housing created:in the hospital
area. This would allow seniors to access services at the hospital, is on the bus line, and near other
services. She suggested partnering grants with non-profit organizations to create attractive low income
housing for seniors and families. She also suggested the use of smaller units.
Councilmember Van Hollebeke pointed out loop bus routes are also needed to connect the hospital area
with the downtown/waterfront area. He recalled Community Transit was considering this matter.
Planning Boardmember Morrison noted the importance of including the new Edmonds Alliance for
Economic Development in housing issues as they could provide the "liaison with developers/local
institutions housing" strategy. He suggested the Edmonds Alliance be represented during these
discussions.
Planning Boardmember Dewhirst pointed out two items appeared to be missing from the list of housing
strategies, 1) development of a housing strategy in connection with downtown redevelopment,. and 2) the
coordination of housing and transportation, particularly for affordable housing.
In response to Mr. Chave, Council President Earling requested related strategies be grouped together for
review by the Council.
Councilmember Van Hollebeke noted the City could facilitate conversations with citizens by requesting
staff group items the community may be interested in. He offered to have the Edmonds Alliance for
Economic Development take the lead on facilitating "liaison with developers/local institutions". Council
President Earling clarified the Alliance could be used as a resource but the Planning Department would
lead the project.
Mayor Fahey suggested the Planning Board and staff address the issue of accessory dwelling units such
as revisions to the ordinance, etc.
Planning Boardmember Lynn Lacy advised the PRD and accessory dwelling units were issues the
Planning Board could begin to address in the near future. She noted the public forum would bring up
other issues.
Councilmember Van Hollebeke suggested utility billings be utilized for communication with the public.
Council President Earling agreed but noted funds have been identified for a city-wide mailing. Mr.
Chave noted the ability to include additional information in the utility billing format is very limited. He
noted the accessory dwelling unit issue is independent of other issues which will require additional
consideration. Staff will work with the Planning Board to set up a schedule for addressing other issues.
He advised the city-wide mailing would be done before the end of the year and have the public forum in
the first quarter of next year.
(Councilmember White left the meeting due to illness during the discussion with the Planning Board.)
S. MAYOR
Mayor Fahey reminded the public the Council will have a meeting on the fifth Tuesday this month
(October 29) to allow the Mayor to present the budget. The Council will have an opportunity to make
City Council Approved Minutes
October 22, 1996
Page 6
recommendations and begin the process of approving the budget. She encouraged the public to learn
about the City's finances by attending the meeting or watching the video. In addition, she mentioned the
first meeting in November will be held on Monday, November 4 due to the general election on Tuesday,
November 5. Mayor Fahey encouraged everyone to vote.
Mayor Fahey directed the Council's attention to a letter in their packet commending several members of
the Planning Department for facilitating the location of a new business in Edmonds in a very short time
frame. Mayor Fahey commended Mr. Mar and the other employees mentioned in the letter for the
services they provided.
9. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS
Comm, Council President Earling said he would like to take Councilmembers to see the Community Transit base
Transit& under construction in South Everett. This base will provide for Community Transit's needs, local and
RTA commuter, into the next century. He reported the American Public Transit Association annual meeting
included a tour of 2 - 3 multimodal centers as well as ideas on integrating buses and trains. He
commented that the RTA vote was only two weeks away.
Excused
Absence
Health
tj
Medic 7 &
SnoCom
Boards
COUNCILMEM 3ER MYERS MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO
EXCUSE COUNCIL PRESIDENT EARLING FROM THE OCTOBER 8, 1996 MEETING AS HE
WAS OUT OF TOWN. MOTION CARRIED, COUNCIL PRESIDENT EARLING ABSTAINED.
(Councilmembers White and Nordquist were not present for the vote.)
Councilmember Myers advised the Health Board would be taking a critical vote on the Needle Exchange
Program in the near future. He encouraged those with strong feelings on the issue to contact the Health
Board.
Councilmember Petruzzi reported the Medic 7 and SnoCom Boards have had several meetings regarding
the continuing problem with funding of the Medic 7 program. There currently is not consensus on the
Board; Mountlake Terrace, Brier, Edmonds and Woodway are in agreement regarding the direction to
proceed, but Lynnwood is not. A committee has been formed to present recommendations to the Board
regarding billings for transport of advance life support patients. The Board has reached the conclusion
that they are subsidizing the insurance companies which they feel is unfair to taxpayers in the
community. Fire District # 1's departure from the program due to consolidation with Medic 11 has
reduced funding by approximately $500,000. Medic 7 is committed to providing the best service it can
and it is hoped an agreement can be reached with Lynnwood. The Board has offered to make a
presentation to the Lynnwood City Council.
Councilmember Van Hollebeke advised the Edmonds Alliance for Economic Development is meeting on
Wednesday, October 23.
With no further business, Mayor Fahey adjourned the meeting at 9:30 p.m.
BARBARA S. FAHEY MAYOR
"SANDRA S. CHASE, CITY CLERK
City Council Approved Minutes
October 22, 1996
Page 7
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
OCTOBER 22, 1996
SPECIAL WORK MEETING
CALL TO ORDER - 7:00 P.M.
FLAG SALUTE
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF MINUTES OF OCTOBER 15, 1996
(C) APPROVAL OF CLAIM WARRANTS #13077 THRU #13175 FOR THE WEEK OF OCTOBER 14, 1996, IN
THE AMOUNT OF $187,203.77; AND APPROVAL OF PAYROLL WARRANTS #13031 THRU #13244
FOR THE PERIOD OF OCTOBER 1 THRU OCTOBER 15, 1996, IN THE AMOUNT OF $426,276.84
(D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM WENDY SHANE ($30.00)
(E) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR PARTICIPATION IN THE
INTERIM WATER GROUP
(F) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENTS WITH JEANNIE
DINES AND STEPHANIE GOINGS TO PROVIDE CITY COUNCIL MINUTE -TAKING SERVICES
(G) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING HEARINGS HELD ON
APRIL 16, 1996, AND OCTOBER 1, 1996, ON THE APPLICATION OF CHESTER JOHNSON FOR A
SHORT SUBDIVISION AND AN APPEAL FROM A DENIAL THEREOF. (Property Location: 17000
Talbot Road I File Nos. S-95-129 and AP-96-25)
(H) REPORT ON BIDS FOR REPAIR OF THE NEW CITY HALL ROOF AND AWARD OF CONTRACT TO
EDMONDS ROOFING ($11,257.13, including sales tax)
(1) AUTHORIZATION TO PURCHASE FOUR (4) AIR FLOW METERS FROM MURRELL-HICKEY &
ASSOCIATES ($8,613)
(J) CONSIDERATION OF AN AMENDMENT TO THE INTERLOCAL AGREEMENT FOR MEDIC 7
3. (10 Min.) SWEARING -IN OF CHIEF OF POLICE ROBIN HICKOK
***30 Minute Reception***
4. (15 Min.) ANNUAL REPORT FROM THE LIBRARY BOARD
5. (15 Min.) ANNUAL REPORT FROM THE CEMETERY BOARD
6. (20 Min.) PRESENTATION OF SCHEMATIC DESIGN WORK PLAN AND PROGRESS REPORT FOR PUBLIC
SAFETY COMPLEX FACILITIES DEVELOPMENT
7. (60 Min.) JOINT MEETING WITH THE PLANNING BOARD - DISCUSSION ON AFFORDABLE HOUSING
STRATEGIES
1
11
EDMONDS CITY COUNCIL MEETING AGENDA
OCTOBER 22, 1996
PAGE TWO
8. (5 Min.) MAYOR
(15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS
Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special
accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday,
Friday and Monday at noon on Channel 32.