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11/26/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES NOVEMBER 26, 1996 Following an Executive Session regarding a real estate matter . and labor negotiations, the special Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street. Mayor Fahey led the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Roger L. Myers, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Gary Haakenson, Councilmember ALSO PRESENT Alex Moore, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Michael Springer, Fire Chief Arvilla Ohllde, Parks and Recreation Manager Art Housler, Administrative Services Director Jeff Wilson, Current Planning Supervisor James Walker, City Engineer Brent Hunter, Personnel Manager Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder Additions Mayor Fahey requested "Consideration of a Minor Change to the Employee Parking Ordinance" be to Agenda added to the agenda as Item 8a.' She noted a "Request for Consideration of an Interlocal Agreement for `Backbone' Portion of the Mobile Data Radio System" was delayed from the November 19 Consent Agenda (canceled due to snow) and requested it be added to the agenda as Item 8b. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, FOR APPROVAL OF THE AGENDA AS PROPOSED WITH THE AMENDMENTS ADDING ITEM 8A, MINOR CHANGES TO THE EMPLOYEE PARKING ORDINANCE, AND 8B, NEW INTERLOCAL AGREEMENT FOR "BACKBONE" PORTION OF THE MOBILE DATA RADIO SYSTEM. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The items approved are as follows: (A) ROLL CALL Approve (B) APPROVAL OF CLAIM WARRANTS 912215 THRU #13841 FOR THE WEEK OF Claim NOVEMBER 18, 1996, IN THE AMOUNT OF $526,478.52; AND APPROVAL OF Warrants PAYROLL WARRANTS #13642 THRU #13896 FOR THE PERIOD OF NOVEMBER 1 THRU NOVEMBER 15,1996, IN THE AMOUNT OF $504,247.20 Edmonds City Council Approved Minutes November 26, 1996 Page 1 neral (C) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDING nd OCTOBER 31,1996 Ord. 3119- (D) ORDINANCE NO.3119 REVIEWING A PILOT PROGRAM ESTABLISHED PURSUANT Employee TO EDMONDS CITY CODE CHAPTER 8.51, EDMONDS EMPLOYEE PERMIT Permit Parking PARKING PROGRAM > ADOPTING LEGISLATIVE FINDINGS, GS AND MAKING SUCH PROGRAM REGULARLY EFFECTIVE BY REPEAL OF A SUNSET CLAUSE ENACTED BY SECTION 2 OF ORDINANCE 3068 lord. 3120 (E) ORDINANCE NO. 3120 AMENDING EDMONDS COMMUNITY DEVELOPMENT Commuter CODE SECTION 16.45.010, USES, TO PERMIT COMMUTER PARKING LOTS IN Parking NEIGHBORHOOD BUSINESS (BN) NEIGHBORHOODS; AMENDING SECTION 16.50.010, USES, SUBSECTION (B)(4), PERMITTED SECONDARY USES, TO ADD COMMUTER PARKING LOTS IN COMMUNITY BUSINESS (BC) ZONE; AND AMENDING SECTION 16.80.010, USES, TO PERMIT COMMUTER PARKING IN THE PUBLIC USE (P) ZONE (F) PROPOSED ORDINANCE AMENDING THE EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 18.95.010(A)(1) RELATING TO DIMENSIONS OF CERTAIN PARKING STALLS COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, FOR RECONSIDERATION OF CONSENT AGENDA ITEM F. MOTION CARRIED. Councilmember Petruzzi advised he was out of the room due to illness during the discussion of the proposed Ordinance amending the Edmonds Community Development Code Section 18.95.010(A)(1) in relation to dimensions of certain parking stalls; therefore would like to abstain from the vote. COUNCILM[EMBER MYERS MOVED, SECONDED BY COUNCILMEMBER NORDQUIST FOR PASSAGE OF CONSENT AGENDA ITEM F. MOTION CARRIED, COUNCILMEMBER PETRUZZI ABSTAINED. The item passed is as follows: Ord. 3121 - Parking Stall (F) ORDINANCE NO. 3121 AMENDING THE EDMONDS COMMUNITY DEVELOPMENT Dimensions CODE SECTION 18.95.010(A)(1) RELATING TO DIMENSIONS OF CERTAIN PARKING STALLS Public Art 3 HEARING ON PUBLIC ART PROJECT FOR NEW CITY HALL AND AUTHORIZATION FOR Project - MAYOR TO SIGN CONTRACT WITH ARTISTS JACK ARCHIBALD AND New city WHITESAVAGE/LYLE TO PROVIDE ARTWORK FOR CITY HALL ENTRY & LOBBY AREA Hall Christine Weed, Cultural Arts Coordinator, explained that in September 1996, a prospectus was publicized to the art community and the public. As a result, the Art Commission received 21 responses; only 19 were eligible as the competition was limited to Northwest artists. A jury reviewed slides of the artists"work and their resumes and selected three finalists for further consideration. The three artists, Jack Archibald, Pam Beyette, and Jean Whitesavage and Nick Lyle, came to a public meeting on October 21 where they made a presentation of their concepts and presented mock-ups of their proposals. A unanimous decision was made by the jury to split the commission, which was approved by the Arts Commission and is being presented to the Council for approval. Ms. Weed described Jack Archibald's background and advised his proposal is to design, construct and install entryway, side lights and Edmonds City Council Approved Minutes November 26, 1996 Page 2 transoms in colored glass. She described Jean Whitesavage and Nick Lyle's backgrounds and presented slides of their work. Jack Archibald circulated a sketch of his design, displayed a mock-up and described the type of glass that will be used. For Councilmember Myers, he advised the stained glass would.surround the inner set of doors in the entryway. Jean Whitesavage and Nick Lyle thanked the City for inviting them to provide art for the new City Hall. Ms. Whitesavage circulated a sample of forged steel and explained their proposal is a forged steel surround for the elevator in the main lobby of the City Hall. She noted the plants and animals in the design are native to the Puget Sound. Councilmember Van Hollebeke asked if the lighting in City Hall would highlight their artwork. Mr. Lyle answered the architects are open to adjusting the lighting and have indicated there would be no impact on the budget to change the facade of the elevator as the type of safety door has not yet been determined. Ms. Weed recognized and thanked the members of the jury--Councilmember White, Mayor Fahey, Arts Commissioner Don Leavitt, citizen and artist Pam Herold, and artist consultant Michele Van Slyke. In addition, Ms. Weed distributed the latest brochure marketing Edmonds which focuses on art. Mayor Fahey opened the public participation portion of the hearing. As there were no members of the audience who wished to address the Council, she closed the public participation portion of the hearing and remanded the matter to Council for deliberation and action. Council President Earling commented the process was exemplary and the artwork proposed by all applicants was excellent. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER WHITE, TO AUTHORIZE THE MAYOR TO SIGN CONTRACTS WITH JACK ARCHIBALD AND WHITESAVAGE/LYLE TO PROVIDE ARTWORK FOR THE CITY HALL ENTRY/LOBBY AREA. MOTION CARRIED. Mayor Fahey commented the selection process was thoroughly followed and well facilitated by Christine Weed. She thanked everyone involved in the process. She noted it was a difficult decision as the artworks submitted were excellent. Hearing on `1• HEARING ON 1997 BUDGET AND REVENUE SOURCES 1997 Budget and Revenue Mayor Fahey opened the public participation portion of the hearing. Ray Albano, 20916 76th Ave., noted it is the citizens' responsibility to ask questions of their City government. He referred to the City Council portion of the budget and questioned the amount of money paid to the Council, the number of meetings they attend, and which ones are actually necessary. He commended the position of a part-time resource person. He questioned medical benefits and retirement paid to the Council, supplies for Council, new office space, Council retreat supplies and travel reimbursement. He favored the retreat being held in the new building as this would contribute to economic growth in the City. He questioned whether the additional $200 paid to the Council President was per month or per year. He further questioned items in the Council budget such as repair and Edmonds City Council Approved Minutes November 26, 1996 Page 3 maintenance and $3,000 in miscellaneous expenses He stated he plans to address items in the budget, department by department until mid -January. He said he has a number of ideas for initiatives such as term limits, and elimination of the ADB. He summarized the Council should consider cutting their budget, particularly the $250 increase given to the next three Councilmembers. Al Rutledge, 7101 Lake Ballinger Way, noted the Mayor or her office appear only to be concerned about the downtown area. He described the need for disaster assistance in the Lake Ballinger area due to water problems. He requested the $28,000 in funding for Lake Ballinger be restored to the budget. He recommended the City Attorney contact the State of Utah regarding adult entertainment movies being removed from sports bars. Regarding baseball, he organized corporate money to improve the field but the City has no money in their budget. He pointed out decreasing revenues is nothing new and will continue. Mayor Fahey clarified the Council is paid $350 per month for their services which include Council meetings and participation on a number of internal committees. In addition, they are paid $50 per meeting (up to seven) for outside meetings they are designated to attend as the City has an obligation to interact with a number of county and state organizations. She stressed the $50 assists with Councilmembers' costs to attend the meetings. The $558 outlined in the budget book is the total outlay per Councilmember per month. If Councilmembers received compensation for seven meetings per month, they could earn a total of $750. Dave Page said few citizens agree with the previous speaker; none of the Council are serving for the money. He said he is a radical conservative on the federal level, noting $0.67 of each $1 is "eaten up" by the bureaucracy. Although some committee members want government grants, he does not. He was proud to see citizens' money at work in the City and their ability to address situations in the City. In order to increase revenue, he recommended the City institute a B & O Tax and increase property taxes as Edmonds' taxes are the lowest in the State. He recommended the City have an attitude not of scarcity but of benevolence. He noted property values are increasing in the City. Mel Critchley, 705 Driftwood Place, Edmonds, recalled his home was appraised a few years ago at $800,000 to $1 Million. Within a year, he was told it would sell for $600,000. A neighbor listed his home at $450,000 and could not sell it. He questioned the commissioning of public art when there was inadequate money to repair the seawall at Edmonds beach or clean up trees on Main Street. He questioned the cost of the artwork and recommended it be delayed until the City's finances are in order. He further questioned the cost of building a new City Hall. . Betty Mueller, 209 Casper Street, Edmonds, suggested the Council change the three minute time limit for public comments and allow discussion between the public and Council. Mr. Petruzzi answered perhaps the Council could be more flexible on the three minute time limit, depending on the length of the agenda. However, a limit is necessary for those times when a number of people wish to speak. City Attorney Scott Snyder advised the three minute rule has been in place for approximately ten years and has been reaffirmed by the Council twice as a result of discussions at its retreats. When the three minute limit is not enforced, Council meetings run late. He reminded Council that the Council's rules encourage the public to submit written comments. Ms. Mueller commented it is frustrating to be limited to three minutes and that the audience does not hear comments made in letters submitted to the Council. Edmonds City Council Approved Minutes November 26, 1996 Page 4 Mr. Critchley clarified there was an article in the newspaper quoting Councilmember Petruzzi stating that the City could not build a building for under $5.5 - $6 million. Councilmember Petruzzi agreed. Ms. Snyder noted the Council has, in the past, continued the budget hearing to allow further public comment if major amendments were made to the budget. The budget hearing may be continued no later than the 25th day prior to the commencement of the City's fiscal year. The only date available for continuation of the public hearing would be the Council meeting on December 3 as December 17 is beyond the 25 day deadline. COUNCILMEM 3ER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER MYERS, TO CONTINUE THE HEARING TO A DATE CERTAIN OF DECEMBER 3, 1996: MOTION CARRIED. Public 5• ANNUAL REPORT FROM PUBLIC DEFENDER JAMS FELDMAN Defender AnnuReport James Feldman; Public Defender, advised he has been the City's Public Defender for the past 11 years. He explained the City pays him to defend those people who are eligible for public defending services against charges levied against them by the City of Edmonds. His goal is to defend those persons to the best of his ability by recognizing and protecting their legal -.rights and attempting to resolve the matter as quickly, and expeditiously as possible, preferably to their benefit. The system works and matters are resolved quickly. Last year there was only one appeal to Superior Court, which is about the average per year. He noted he received a pay increase last year, therefore, he has not requested an increase this year. Mayor Fahey said the City appreciates the service he provides. Hearing 6. ANNUAL REPORT FROM HEARING EXAMINER RONALD McCONNELL Examiner Reports Ronald McConnell, Hearing Examiner, said he has been the City's Hearing Examiner for two years. From 1991 to 1993, the average caseload was 42 cases per year; between 1994 and 1995, the average was 51 cases per year. He has heard 56 cases this year-to-date and five are scheduled for December --a total of 61 cases. He strives to keep the City out of court. He did not request an increase in fees last year, partially because it was unknown what would happen to the caseload as a result of regulatory reform, etc. There has been an increase in caseload; therefore he is requesting a small increase in fees (10%). He noted the Hearing Examiner's fee has not been changed since 1994, thus the 10% increase is approximately 3% per year. Council President Earling asked if there have been any dramatic changes due to GMA issues. Mr. McConnell answered there has been an increase in cases but no dramatic change in the type of cases. In other jurisdictions he serves, there have been some significant changes such as combined SEPA appeals. Mayor Fahey thanked Mr. McConnell for the service he provides to the City and noted the Council would take his request for an increase under advisement. City 7. ANNUAL REPORT FROM CITY ATTORNEY SCOTT SNYDER Attorney Annual Report Scott Snyder, City Attorney, said this is his thirteenth report to the Council. His function is to assist Administrative Services Director Art Housler in his risk management function, act as a mediator within staff or between staff and the public, and act as a problem -solver and an historian. His other function is to ensure the City gets the most benefit for its money. He recognized his firm. competes not only with Edmonds City Council Approved Minutes November 26, 1996 Page 5 1 other contractors but also with people's concept of how much a City should spend on legal expenses. Approximately every two years, the Council has compared what Edmonds spends on legal expenses to what other jurisdictions spend. Each time they find a range from $150;000 to $750,000 depending on the development growth in the area and how the City accounts for its legal services. His proposal is to focus on those areas the City needs to make the provision of legal services more effective. He resigned as City Attorney of another smaller community to address the concern regarding his availability. He has offered to pay for software and other costs of a data transfer system which would more efficiently link his office to City offices. Following a Council workshop, the Mayor indicated the Council wished to explore other methods to more expeditiously and cost effectively speed delivery of legal services. He supported the suggestion of using a paralegal, provided there was adequate work for -that individual. His proposal includes the use of a different billing format to allow the City to track which departments are using legal services. He offered, at his expense, to train either a paralegal or an existing Planning secretary and share the formats they have developed for ordinance drafting which would allow staff to draft ordinances and send to him for review via the data transfer system. This would reduce the turnaround time and allow the Council to have an ordinance in final form at the public hearing. His firm's goal is to provide expertise; training staff and/or using local contractors is appropriate for those matters that are routine. He planned to continue to work with the City, noting it will eventually need an in-house attorney. Even then, his experience has been that the City will need his services for matters that are highly controversial or involve complex litigation. Councilmember Petruzzi commented he has been on the Council for five years and agreed Mr. Snyder's firm provides outstanding service. He noted their firm is one of the leaders in the state in public law. Mayor Fahey clarified that although the Council is housed in the City Hall, there are two different units of government that need to be kept separate. Mr. Snyder pointed out part-time employees (Councilmembers) accrue costs according to State Statute. He noted the detail provided in the budget enhances the public's ability to comment on the true costs of government. Prosecutor 1g- Report Jeffrey Goodwin, Prosecutor, advised he began on October 15, 1996, and enjoys working with the City as its prosecutor. He complimented the court staff, Mr. Feldman and Judge Conroy on the smooth transition. He advised there are currently four appeals pending from Edmonds Municipal Court decisions to the Superior Court; it is anticipated they will be concluded in the next three to four months. Changes he has made to reduce the workload on the court staff and to reduce the amount of time the City's Police Department spends in court include adding a hearing before the bench trials to allow him an opportunity to speak to the defendants before the matter is set for trial. A number of cases are resolved at this stage without the need for officers to appear and accrue overtime for the City. In addition, they have eliminated some of the workload on the court staff by his office assuming discovery, issuing subpoenas, and ordering certified copies of driving records. He also visits the Police Department every Tuesday for at least two hours to speak with officers, Assistant Police Chief, and/or court staff to address any concerns they may have. He continues to have zero tolerance on DUI's and has not reduced a DUI charge since he took over the contract. He continues to work aggressively on domestic violence cases and work with the City's domestic violence advocate and the victim to resolve those cases. His goals for the next three months include instituting a document review, continuing the zero tolerance on DUI's, and continuing to streamline procedures in Municipal Court. REPORT FROM PROSECUTOR JEFFREY GOODWIN Councilmember Myers expressed his appreciation for the zero tolerance on DUPs. Edmonds City Council Approved Minutes November 26, 1996 Page 6 Employee 8a. CONSIDERATION OF A MINOR CHANGE TO THE EMPLOYEE PARKING ORDINANCE Permit Parking ordinance Mayor Fahey noted the Parking Advisory Committee was aware there would be some adjustments necessary as a result of the Employee Parking Permit program. The need to remove employee parking from the north side in the 300 block of Dayton Street was brought to the City's attention in May by Mr. Johnson, Quintana Roo Restaurant. This change has the support of the Parking Advisory Committee. Mr. Johnson submitted a letter outlining his concern and desire to have this change made as soon as possible. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE THE PREPARATION OF THE NECESSARY ORDINANCE TO BE BROUGHT TO THE COUNCIL ON THE CONSENT AGENDA OF DECEMBER 3,1996. - Mayor Fahey noted, due to the holiday, the ordinance would not be included in the Council packet but would be distributed prior to the December 3 meeting. MOTION CARRIED. 8b. CONSIDERATION OF AN INTERLOCAL AGREEMENT FOR "BACKBONE" PORTION OF Mobile Data Radio THE MOBILE DATA RADIO SYSTEM. System Mayor Fahey explained this is a request for Council's agreement to the concept of SnoCom entering into an Interlocal Agreement for the "backbone" portion of a Mobile Data Radio System. The Interlocal Agreement would be between SnoCom, SnoPak and PUD. This is seen as a great benefit and a way of economically providing this equipment by working with PUD. The interlocal was created with the participation of Steve Perry, Police Department Administrative Supervisor. City Attorney Scott Snyder made two minor changes to the interlocal including requiring written notice of appointment for members of the M.D.T. Board (paragraph 7.2), and clarification in paragraph 8.4 and 8.5 of how they relate to paragraph 7.6. He noted these were fine-tuning revisions and he would approve the interlocal to form if these issues are addressed. Mayor Fahey advised this information was provided to Steve Perry who assured her the revisions would be made. . COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF. THE NEW INTERLOCAL AGREEMENT FOR THE BACKBONE PORTION OF THE MOBILE DATA RADIO SYSTEM WITH THE STIPULATIONS THAT THE CITY ATTORNEY'S COMMENTS BE INCORPORATED INTO THE DOCUMENT. MOTION CARRIED. 1997 9. BUDGET DISCUSSION Budget a. Training and Travel Training & Personnel Director Brent Hunter advised the packet included a list of proposed travel and training in the Travel preliminary budget. He explained that Mayor Fahey asked each Department Director to present a plan of Budget training and travel for the coming year and also requested the travel and training funds be transferred to the 008 Fund. During the year when departments request travel/training, it will be processed and paid from the 008 Fund. This pooling also allows his office to better manage the funds. Edmonds City Council Approved Minutes November 26, 1996 Page 7 Councilmember Nordquist asked if the list indicated which travel/training was required. Mr. Hunter replied each department determined whether it was required to support continued certification. Councilmember Haakenson asked if the amount of travel/training detail was less than originally budgeted. Mr. Hunter answered no, the travel/training was separated from memberships but the amount was the same as in the Preliminary Budget. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO TRANSFER ALL THE DESIGNATED AMOUNTS FOR TRAVEL AND TRAINING THAT ARE IDENTIFIED IN THE LIST FROM- THE DEPARTMENTS' BUDGETS INTO FUND 008, TRAINING, TRAVEL, EQUIPMENT, SUBJECT TO MODIFICATION PRIOR TO THE APPROVAL OF THE BUDGET. MOTION CARRIED. Mayor Fahey noted the City is in the process of negotiating a government contract for the purchasing of airline tickets. This contract will significantly reduce the cost of air travel. Equipment b. Equipment Budget Administrative Services Director Art Housler reported the packet included a list of both Code 35 and Code 65 equipment by department. He explained Code 35 included all small equipment such as software, small hardware, and desk top apparatus, and Code 64 included larger equipment such as vehicles, copy machines, etc. He pointed out a transfer to the Travel, Training, and Equipment Fund totaling $13,400 represents computer equipment. The Mayor is reviewing options he submitted for allocation of these funds for small equipment. Councilmember Petruzzi referred to computer upgrades totaling $75,000, pointing out there was a $200,000 - $300,000 expenditure a few years ago for computer upgrades. Mr. Housler answered those funds covered the software change from IBM to Eden and installation of four Servers. The funds requested in the 1997 budget are upgrades to allow desktop computers to handle the new software packages. Councilmember Petruzzi acknowledged the need for desk top computers, fax, etc. to allow the City_to work better and smarter. He pointed out the request for a $28,000 laptop in criminal justice combined with the Travel and Training Fund total over $100,000. Mayor Fahey advised the reason some of the funds were isolated was to ensure the City was purchasing computer equipment with a plan. She pointed out the need for upgrades to utilize Windows 95. Staff strives to upgrade only those computers that can adequately handle an upgrade and, if the purchase of a new computer is necessary, the old computer is allocated to another person: She noted some items appeared in last year's budget but were cut to accommodate revenue shortfalls. She offered to have staff members working on the computer plan to attend the next Council meeting. Councilmember Petruzzi requested they also specifically address the blueprint copier. Councilmember Myers asked whether the City intended to use only IBM computers or if less expensive "clones" had been considered. Mr. Housler answered some of the "clones" do not meet the standards of the IBM and are not compatible with the entire system. Councilmember Myers requested Mike Stark, Program Systems Analyst, address that issue. Mr. Housler advised staff is working on a plan to establish a uniform policy for purchasing future computer equipment. He referred to the City Computer Inventory List and noted one of the options provided to the Mayor was to upgrade all existing computers and install Windows 95 at a cost of Edmonds City Council Approved Minutes November 26, 1996 Page 8 approximately $25,000. Approximately $17,000 would be required for external training on Windows 95 and $15,000 - $16,000 would be required for printers. Councilmember Petruzzi expressed concern with equipment included in the 1997 budget such as a $5,000 laser printer. Mr. Housler advised this printer would be located in the Planning Department and would print 24" x 36" pages. Councilmember Petruzzi questioned the request for a blueprint copier. Mr. Housler answered this is to replace the existing blueprint copier. Councilmember Petruzzi questioned the Autocad workstations. Mr. Housler advised there are ten engineers and only two Autocad workstations. Councilmember Petruzzi requested Mr. Stark also address this issue. Councilmember Petruzzi requested staff address the requests for a $56,000 paint striper, a $3,500 Stairmaster in the Sewer Department, $10,500 for software, $16,000 -for a mower, $70,000 for a hover grater, as well as replacement, mileage, etc. information for the three new vehicles. Councilmember Myers requested staff provide an explanation of the request for $3,400 for starting blocks. He noted the funds for the Rescue Team were still shown. Mayor Fahey advised the Rescue Team had been eliminated; this itemization shows all items included in the Preliminary Budget. Councilmember White asked what type of cell phones were requested at a cost of $470 each? He also questioned $3,500 for small hand tools in Equipment Rental. Mr. Housler explained the City provides tools for its workforce, this request is for the City's four mechanics. Mayor Fahey stated the maintenance facility at Public Works services all City vehicles, including fire vehicles. Councilmember White questioned $300 requested in the Criminal Justice Fund for court equipment for an officer, $1,500 in Municipal Court for a docket file cabinet, the Stairmaster in the Sewer Department, $1,000 for a supply yard ladder, and $1,300 for a VCR for the Treatment Plan. Mr. Housler noted the request for a VCR included a camera. Councilmember White suggested City departments share video equipment. Councilmember Petruzzi asked Fire Chief Springer to address the request for breathing apparatus. Chief Springer advised repair is difficult and the equipment has reached the term of its life expectancy. Councilmember Petruzzi asked if the City could replace some of the breathing apparatus this year and some next year. Chief Springer advised this equipment must be purchased at one time; it cannot be effectively phased in. He explained this is important equipment used in hazardous environments and needs to be standardized. Councilmember White noted the recommendation from the Public Safety Committee explained the maintenance on the current equipment is very expensive. Council President Earling requested staff include as much information as possible to justify these requests in the Council packet but recognized this may be difficult due to the upcoming holiday. He noted one hour was scheduled, if necessary, for the Council Committee Meeting on December 10 for budget discussion. Councilmember Petruzzi asked if discussion of Fire Department apparatus replacement had been scheduled. Council President Earling answered it could be scheduled for next week. Mayor Fahey noted there was some confusion when Chief Springer made his presentation that some of the equipment identified in the schedule was new equipment not previously included in the schedule. She requested Chief Springer provide the historical documentation regarding what has been identified in the replacement schedule. Councilmember Petruzzi pointed out that in 1995 as well as another year, the Edmonds City Council Approved Minutes November 26, 1996 Page 9 1973 Crown Engine was scheduled to be replaced in 1998. There were no replacement vehicles to be acquired in 1997. The replacement in 1997 was a surprise as he was relying on the replacement schedule. C. Further Discussion Regarding Taxing Issues City Clerk Sandy Chase advised this was scheduled in the event there was further discussion needed from the November 25 meeting. Administrative Services Director Art Housler asked if there would be adequate time for Greg Ramsland and Mike Stark to address equipment at next week's meeting. Council President Earling requested as much written information as possible be provided next week. He requested those Councilmembers who raised questions about specific items to contact staff if the explanation was not satisfactory so a staff person could attend the Council meeting. 10. MAYOR Remodel fl Mayor Fahey advised the bid opening process for the new City Hall Administrative Building occurred New City today. She was unable to announce the specifics as the reference process must first be completed. The Ball bid responses were close enough that there is no reason to believe the lower bids were unrealistic. The bids indicate the proposed remodel project for the first two floors can be completed on budget, possibly slightly below. She explained it was appropriate for the City to use rents generated by the occupancy of the building during the last year as additional funding for the remodel. She anticipated a full report would be made at the December 3 meeting. Councilmember Petruzzi supported some of the funds from rents to be used to purchase furniture. Mayor Fahey appreciated Councilmember Petruzzi's support for new furniture and said the money would be stretched as far as possible. She noted some new furniture was purchased from a tenant of the building. 11. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Excused COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, Absence TO EXCUSE COUNCILMEMBER MYERS FROM THE NOVEMBER 25 MEETING. MOTION CARRIED, COUNCILMEMBER MYERS ABSTAINED. Councilmember Petruzzi recalled Betty Mueller's comments regarding the three minute time limit and 3-Minute Speaking noted the three minute time limit should be in place during the public comment period as they also have Time Limit the opportunity to submit information or meet with the Mayor. He did not object to allowing the public to make comments longer than three minutes if only a few members of the public were present and if time allowed. Mayor Fahey noted this exception would need to be extended to everyone. She offered to conduct the meeting in any way the entire Council wished. Councilmember Myers noted although he was not present for.the Proclamation on Education Day, he Youth s strongly supported it. He expressed concern that the City of Edmonds' Youth Council . should include uncil students in the community who attend high schools in addition to Edmonds-Woodway High School. Also, he announced the Edmonds Rotary Club was sponsoring a home decorating contest through the City; all citizens are eligible to enter and win recognition. Edmonds City Council Approved Minutes November 26, 1996 Page 10 Mayor Fahey said it is her intent to open The Youth Council to students in all high schools and to eventually develop the program in middle and elementary schools in an effort to create civic awareness. She wished everyone a Happy Thanksgiving and announced City offices are also closed on Friday, November 29. Hearing no further discussion, Mayor Fahey adjourned the meeting at 9:30 p.m. ARBARA S. FAHEY, MATOR - SA14DRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes November 26, 1996 Page 11 AGENDA a,9k EDMONDS CITY COUNCIL M, Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. NOVEMBER 26, 1996 SPECIAL MEETING 6 3 P)iA >=XB UT�V SI=SSI 3N R GARD[!VG A REAL SSTATE IVIATTEFt A#�It� LABOt Al)✓GF I7ATIONS. CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CLAIM WARRANTS #12215 THRU #13841 FOR THE WEEK OF NOVEMBER 18, 1996, IN THE AMOUNT OF $526,478.52; AND APPROVAL OF PAYROLL WARRANTS #13642 THRU #13896 FOR THE PERIOD OF NOVEMBER 1 THRU NOVEMBER 15, 1996, IN THE AMOUNT OF $504,247.20 (C) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED OCTOBER 31, 1996 (D) PROPOSED ORDINANCE REVIEWING A PILOT PROGRAM ESTABLISHED PURSUANT TO EDMONDS CITY CODE CHAPTER 8.51, EDMONDS EMPLOYEE PERMIT PARKING PROGRAM, ADOPTING LEGISLATIVE FINDINGS, AND MAKING SUCH PROGRAM REGULARLY EFFECTIVE BY REPEAL OF A SUNSET CLAUSE ENACTED BY SECTION 2 OF ORDINANCE 3068 (E) PROPOSED ORDINANCE AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 16.45.010, USES, TO PERMIT COMMUTER PARKING LOTS IN NEIGHBORHOOD BUSINESS (BN) NEIGHBORHOODS; AMENDING SECTION 16.50.010, USES, SUBSECTION (13)(4), PERMITTED SECONDARY USES, TO ADD COMMUTER PARKING LOTS IN COMMUNITY BUSINESS (BC) ZONE; AND AMENDING SECTION 16.80.010, USES, TO PERMIT COMMUTER PARKING IN THE PUBLIC USE (P) ZONE (F) PROPOSED ORDINANCE AMENDING THE EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 18.95.010(A)(1) RELATING TO DIMENSIONS OF CERTAIN PARKING STALLS 3. (20 Min.) HEARING ON PUBLIC ART PROJECT FOR NEW CITY HALL AND AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH ARTISTS JACK ARCHIBALD AND WHITESAVAGEILYLE TO PROVIDE ARTWORK FOR CITY HALL ENTRY & LOBBY AREA 4. (30 Min.) HEARING ON 1997 BUDGET AND REVENUE SOURCES 5. (15 Min.) ANNUAL REPORT FROM PUBLIC DEFENDER JAMES FELDMAN 6. (15 Min.) ANNUAL REPORT FROM HEARING EXAMINER RONALD McCONNELL 7. (15 Min.) ANNUAL REPORT FROM CITY ATTORNEY SCOTT SNYDER 8. (10 Min.) REPORT FROM PROSECUTOR JEFFREY GOODWIN 9. (60 Min.) BUDGET DISCUSSION a. Training and Travel b. Equipment C. Further Discussion Regarding Taxing Issues EDMONDS CITY COUNCIL MEETING AGENDA NOVEMBER 26, 1996 PAGE TWO 10. (5 Min.) MAYOR 11. (15 Min.) INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Friday and Wonday at noon on Channel 32.