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11/25/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES NOVEMBER 25, 1996 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Dave Earling, Council President Tom Petruzzi, Councilmember John Nordquist, Councilmember Jim White, Councilmember Gary Haakenson, Councilmember Dick Van Hollebeke, Councilmember ABSENT: Roger Myers, Councilmember ALSO PRESENT: Alex Moore, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Art Housler, Administrative Services Director Michael Springer, Fire Chief Jim Walker, City Engineer Greg Wean, Assistant Police Chief Noel Miller, Public Works Superintendent Arvilla Ohlde, Parks & Recreation Manager Joan Ferebee, Court Administrator Steve Koho, Treatment Plant Manager Sandy Chase, City Clerk Lynne Hann, Deputy City Clerk 1 COUNCIL PRESIDENT EARLING MOVED, SECONDED . BY COUNCILMEMBER HAAKENSON, TO APPROVE THE AGENDA AS REVISED FOR THIS MEETING. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Petruzzi pulled Items C and D. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, FOR PASSAGE. OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. The agenda items passed are as follows: (A) ROLL CALL Approve Minutes of () B APPROVAL OF SPECIAL CITY COUNCIL MEETING MINUTES OF NOVEMBER 2, I IP2/96 1996 Approve (E) APPROVAL OF CLAIM WARRANTS #12210 THRU #13578 FOR THE WEEK OF Claim NOVEMBER 4, 1996 IN THE AMOUNT OF $321,501.35; APPROVAL OF CLAIM warrants WARRANTS #13580 THRU #13697 FOR THE WEEK OF NOVEMBER 11, 1996 IN THE AMOUNT OF $209,664.28; AND APPROVAL OF PAYROLL WARRANTS #13411 THRU #13637 FOR THE PERIOD OF OCTOBER 16 THRU OCTOBER 31, 1996 IN THE AMOUNT OF $454,555.79 Edmonds City Council Approved Minutes November 25, 1996 Page I V.�.kery . (F) AUTHORIZATION FOR THE MAYOR TO SIGN PROFESSIONAL SERVICES ll AGREEMENT WITH REED MIDDLETON, INC. FOR THE 76TH AVENUE WEST ROCKERY WALL REPLACEMENT IMPROVEMENTS (G) APPROVAL OF THE FINAL PLAT FOR JANRIS PARK 6-LOT FORMAL FnalsPlatk SUBDIVISION, WHICH RECEIVED PRELIMINARY APPROVAL FROM THE SNOHOMISH COUNTY HEARING EXAMINER, AND WAS THEN ANNEXED INTO THE CITY OF EDMONDS (File No. P-96-118; Property Location: Southwest Corner of 87th Avenue West and 240th Street Southwest) Five Comers (H) REPORT ON FINAL CONSTRUCTION COST FOR THE FIVE CORNERS WATER Water Tank TANK EXTERIOR REPAINTING PROJECT AND COUNCIL ACCEPTANCE OF Repainting PROJECT Stormwater & (n AUTHORIZATION TO NEGOTIATE CONTRACT FOR A STORMWATER AND Sewer Rate Study SEWER RATE STUDY WITH FCS GROUP Reso 857 - (J) CLARIFICATION OF LANGUAGE IN MEDIC 7 AGREEMENT - RESOLUTION NO. Addendum to 857 AUTHORIZING AN ADDENDUM TO THE AMENDED INTERLOCAL Medic 7 COOPERATION AGREEMENT FOR THE MEDIC 7 ADVANCED LIFE SUPPORT Agreement PROGRAM Growth (K) AUTHORIZATION FOR MAYOR TO ACCEPT THE 1996-1997 GROWTH Management Act Grant MANAGEMENT ACT INCENTIVE GRANT ($9,233.46) State (L) CONFIRMATION OF MAYOR'S PROCLAMATION OF LOCAL STATE OF Emergency EMERGENCY DUE TO STORM DAMAGE FROM NOVEMBER 19,1996 Councilmember Petruzzi pulled Item C as he left the November 4, 1996 meeting at 9:10 p.m. due to illness. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE FOR PASSAGE OF ITEM C WITH THE NOTATION THAT COUNCILMEMBER PETRUZZI WILL VOTE ONLY FOR PASSAGE OF THE PORTION OF THE MINUTES WHICH TOOK PLACE UP TO 9:10 P.M. MOTION CARRIED WITH COUNCILMEMBER WHITE ABSTAINING DUE TO THE FACT THAT HE WAS ABSENT FROM THIS MEETING. The item approved is as follows: Approve Minutes of 111/4/96 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 4, 1996 ` Councilmember Petruzzi pulled Item D as he and Councilmember Haakenson were not present at the November 12, 1996 meeting. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR PASSAGE OF ITEM D. MOTION CARRIED WITH FOUR COUNCILMEMBERS VOTING IN FAVOR AND COUNCILMEMBERS PETRUZZI AND Approve HAAKENSON ABSTAINING. The item approved is as follows: Minutes of 11/12/96 (D) APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12,1996 3. AUDIENCE 16D Dave Paga�ym �1233 Ol Drive Edmonds'p e ans aex lained that both hd hiccounting firm had Pis View reviewed the 1997 preliminary budget, and that they could not find any ways to make additional cuts in Edmonds City Council Approved Minutes November 25, 1996 Page 2 spending. He stated that he feels that the budget actually needs to be larger in order to effectively run the City. Mr. Page commented that he will return to the November 26th City Council meeting and speak again during the public hearing on the 1997 Budget scheduled for that meeting. Youth I Al Rutledge, 7101 Lake Ballinger Way, Edmonds, indicated that he is still working to obtain Baseball additional revenues for the City and is attempting to bring summer youth baseball teams to Edmonds. Financial Rich Demeroutis, 921 Pine Street, Edmonds, played a portion of.a tape from the November 4 City Center Council.meeting and stated that he still has several questions about the cost of the renovation of the Building Edmonds Financial Center which he has not received answers for. He discussed the bid process and asked for the final cost figure. Mayor Fahey noted that the bids for the renovation of the Edmonds Financial Center are scheduled to be opened on Tuesday, November 26, 1996, and after that bid opening, the cost information will be available. Budget Mel Critchley, 705 Driftwood Place, Edmonds, stated that he would like to have a more complete Concerns explanation of the financial condition of the City. He voiced concern that there are no monies available to repair the seawall or clean up the fallen trees resulting from the recent storm. Mr. Critchley explained that he feels the Council is overly concerned about satisfying the needs of the retail community and would like to see more effort put into getting the City's finances in order. Swearing- 4. SWEARING -IN OF ASSISTANT CHIEF OF POLICE AL COMPAAN in of Assistant Mayor Fahey introduced newly appointed Assistant Chief of Police Al Compaan and his wife Anne. Chief of Y Y Y PP P Police After describing his qualifications and background, Mayor Fahey gave the Oath of Office to Assistant Police Chief Compaan. Mr. Compaan expressed his appreciation for this opportunity and also recognized members of the audience who were in attendance to wish him well. (A 15 minute break was taken to allow for congratulations of Assistant Chief of Police Compaan.) 5. PROCLAMATION IN RECOGNITION OF EDUCATION DAY (November 21,1996) Education Day Mayor Fahey read a Proclamation in recognition of Education Day, which was November 21, 1996. She explained that although the Proclamation was scheduled to be read at the November 19th meeting, which was canceled due to a snow storm, she wanted to recognize the importance of this special day. Mayor Fahey also noted that she will be meeting with students from Edmonds Woodway High- School in the near future to encourage greater interest and activities in local government issues. Councilmember Nordquist reported that the Finance Committee had held a brief meeting to review petty Finance Committee cash expenditures. Councilmember White explained that during the Public Safety Committee meeting, Edmonds Police PublicaSergeant Mike Blackburn presented information on the national success of the DARE Program. More Committee information will be presented in the future regarding the reasons certain cities have canceled this program. Edmonds City Council Approved Minutes November 25, 1996 Page 3 Councilmember Van Hollebeke reported that the Community Services Committee covered several.issues trvo- icesat their recent meeting. Among the topics discussed were: suggested code changes for business and mittee commercial zones, which included a speaker from the Edmonds Alliance for Economic Development; amunity a presentation from a group representing the arts community discussing the need and location for a working arts facility in the community; and a proposal from Pacific Little League regarding facilities for sports activities. He explained that Arvilla Ohlde is working with the Little League coordinator, Tom Sullivan, to coordinate the most effective use of the sports fields. 7. PRESENTATION OF SCHEMATIC DESIGN WORK PLAN AND PROGRESS REPORT FOR Public PUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT Safety Complex Michael Springer, Fire Chief, Greg Wean, Assistant Police Chief, and Joan Ferebee, Court Administrator, all reported on the design process for the Public Safety complex. Each of them gave an overview of their participation in this phase as well as the input provided by each of their staff members. All spoke favorably of the process and remarked about the professionalism of the consultants. Michael Springer introduced Lee Pardini, Project Lead, and Dave Thomas, Project Manager, from the Merritt+Pardini Company. Lee Pardini gave an overview of the process which took place in developing the basic design concept and explained that in addition to meetings with all involved staff members, several meetings with neighbors and the focus group, who were active in passage of the Bond Issue, had been held. Issues still being resolved include the City's building height limitations and making sure that the complex fits appropriately into the residential surroundings while still maintaining a civic presence. Mr. Pardini then showed and explained the preliminary design drawings of the Public Safety Complex. He stated that the completed design will be presented in January for final Council approval. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCIL PRESIDENT EARLING, TO EXTEND THE PRESENTATION TIME BY TEN MINUTES. MOTION CARRIED. Dave Thomas explained that during the next six weeks, they will be focusing on completing the schematic package as well as on budget issues. In addition, they will be working on refining and finalizing the basic concept design for final presentation to the Council in January. Councilmember Van Hollebeke complimented the Merritt+Pardini staff for the effort they made in interacting with both the staff members and citizens. He stated that he attended two of the meetings and was impressed with the professional manner in which these meetings were carried out. Mayor Fahey agreed and expressed appreciation to the consultants for making this such a positive experience. 1997 8. BUDGET DISCUSSION Budget Councilmember Petruzzi commented on the fact that earlier in this meeting, members of the audience brought differing viewpoints to the Council regarding the amount of taxation the City will levy and reminded the Council that it is impossible to please all citizens at all times. Edmonds City Council Approved Minutes November 25, 1996 Page 4 Art Housler referred to the November 12th packet in which the revenue sources and the budget projections were explained. He also outlined the order and schedule in which various questions from Councilmembers will be addressed, and explained that revenues, maintenance issues and requests for funding from outside agencies would be discussed during this presentation. Mr. Housler began by presenting information on where changes and increases have occurred in the 1997 budget. He explained that due to a decrease in the projected beginning cash balance, and a 3% increase in expenditures, it will be necessary to increase revenues. Councilmember Petruzzi stated that during 1996, although extensive cuts in expenditures were made, the year-end cash balance was affected because the City received substantially less in taxes than was projected at the beginning of that year. Council President Earling commented that he wanted those new councilmembers who have not previously been through the City's budget process to have an opportunity to review the materials and understand where the revenues come from, and then ask any questions they may have regarding those issues. He explained that the Council has some additional challenges to address, specifically with the funding of the EMS and Medic 7. Mr. Earling stated that the revenue projections and goals from the previous administration were not realistic, and he has requested that budgeting forecasts be done so that this does not re -occur in 1997. Councilmember Petruzzi asked Mr. Housler to comment on the projections of revenues for 1997. Mr. Housler stated that the figures were determined by using a very conservative approach, and that he factored in a possible slow down in sales tax, as well as in court and recreation fees, to project the 1997 revenues. Councilmember Petruzzi clarified that a 6% tax increase, which is the annual maximum increase allowable, is not 6% of the total tax paid, but rather 6% of only the amount the City receives. He also asked Mr. Housler for an approximate dollar amount that this 6% increase would provide and how much of an increase that would mean per $1,000 of assessed valuation. Mr. Housler stated that the total amount would be approximately $276,000.00 and would equate to approximately $.11 per $1,000 of assessed valuation. Councilmember Petruzzi explained that it has been stated by the news media that if the City increases the EMS levy to $.45, the City would have sufficient funds to cover all EMS expenses.. He stated that he does not feel this is*accurate and asked Mr. Housler for clarification on this issue. Art Housler' agreed and explained that with the $.45 figure, the City will .be well below the amount required to balance the budget. Councilmember Petruzzi confirmed with Mr. Housler that the proposed ambulance transport fees which have been discussed would provide an estimated $225,800.00 of additional funds. Mr. Housler stated that this was correct. Councilmember Petruzzi asked if staff could provide information regarding the impact to the Parks and Recreation programs if the 1/4 of 1% real estate excise tax, currently allocated to those programs, were allocated to other programs instead. Edmonds City Council Approved Minutes November 25,.1996 Page 5 Art Housler referred to a memo from Paul Mar which addresses the impact to Fund 125 if those monies are transferred to other funds. Council President Earling clarified that for the last two years, the Council has increased the taxes by only 3%, and explained that he has received many citizen comments expressing concern over the proposed 6% increase. He stated that many citizens, however, are aware that the increase has been less than the maximum allowable over the past two years, and that it is his understanding that going back to recover the additional taxes allowed each year is not being recommended by staff or the City Council. Art Housler stated that the years referred to by Council President Earling were 1994 and 1995. In 1996 the increase was 6%, however, 3% was allocated to the Fire Engine Replacement Fund, the LEOFF Disability Catastrophic Loss Fund and to the Capital Project Maintenance Fund 116. Consequently, 3% did not go into the General Fund. A pre-recorded presentation from Community Services Director Paul Mar was played for the Council. In his message, Mr. Mar discussed the proposed 1997 budgets for the maintenance and capital improvement infrastructure systems for Parks and Recreation, Streets and Utilities. He reminded Councilmembers that they had previously received memos which outline which fund accounts cover these items, what sources of funds are available in each.account and a brief historical perspective on fund expenditures. Mr. Mar pointed out that there are other issues still needing clarification, such as: how specific fund accounts relate to the cost center information in the 1997 Budget Workbook; how the annual capital improvement projects are prioritized; and how and why funds are transferred from one account to another. Mr. Mar stated that effective management of the City's various infrastructures requires an on -going operations and maintenance program as well as a long-term major repair, replacement and improvement program. He clarified that maintenance. includes the day-to-day upkeep of the infrastructure, but does not include major repairs such as street overlays or equipment replacement, and outlined the budgets and ratio of personnel to total cost. He explained that in the maintenance areas, non -personnel expenses such as the purchase of water for resale, make up a major portion of those budgets. The parks and facility maintenance budgets are part of the General Fund. All other maintenance budgets are part of their own infrastructure fund account. Mr. Mar explained how annual capital improvement projects are determined and noted that accounts for these projects are not included in the budget workbook. He explained that the largest of the 1997 capital expenditures; as outlined in Fund 125, are for park development, and projects are based on the long- range capital plan contained in the adopted Parks and Recreation Comprehensive Plan. $75,000 will be transferred from this fund to the Street Fund 111, which will reduce the amount necessary to be transferred from the General Fund. In addition, $20,000 will also be transferred from Fund 125 to the General Fund. Mr. Mar stated that while the needs were prioritized when this plan was developed in 1992-1993, and those priorities are still on target, in some instances the time lines have been extended due to funding availability. With the transfers of funds from Fund 125, capital projects will have to be phased out for a longer period of time, or will have to be delayed. He explained that projects such as the beach interpretive center and sports field upgrades will be delayed by several years. Paul. Mar then discussed Street Fund 111 and explained that the major source of revenue for this fund is the motor vehicle fuel tax, with the amount determined by the State. Approximately 30% of the expenditures from this fund is for stormwater maintenance and no fees are directly collected for this. Edmonds City Council Approved Minutes November 25, 1996 Page 6 service. Users currently pay a combined sewer service fee, and a rate study will be conducted in the near future. He stated that the Street Section charges the Sewer Section for this service and, in addition, monies are transferred to this fund from the General Fund (001), the Parks Fund (125) and the Street Construction Fund (112). These transfers cover. the Street Section's .portion of the debt service on the Public Works facility. The portion of the budget referred to as "construction" covers minor street patching and repairs performed by the City crews. In response to a question from the City Council regarding how the City funds its participation in the SR 99 improvement program, Mr. Mar explained that 70% of the ending cash balance from Street Capital Fund 112 is used for this purpose. Motor vehicle fuel tax and registration provide revenues for this fund, and the use of these monies is restricted. The transfer of $65,000 into this fund from Fund 412 is for the street overlay portion of the water overlay projects identified in Fund 412. Mr. Mar outlined the amount of money spent to repair, seal and overlay City streets and stated that well over $3.5 million has been spent in the past ten years. The proposed 1997 capital projects were all included in the Six -Year Transportation Improvement Program adopted by Council. He explained that the timing of implementation of street capital projects is totally dependent upon funding availability, including receipt of grants from federal and state sources. In order to determine which streets require improvements, the City maintains a computerized street rating inventory. The total amount necessary to bring all city streets up to an acceptable level will be presented to the City Council early in 1997. The Utility Fund 411 was discussed and Mr. Mar stated that the major revenue source for this fund comes from monthly user charges. Monies are paid from this Fund for the water and sewer section portions of the debt service on the Public Works facility. Funds are transferred from this Fund to the Utility Capital Fund 412 for anticipated water, sewer and drainage capital expenditures. He explained that this transfer makes up the majority of the money in Fund 412. In response to City Council questions regarding the way utility capital projects are prioritized, Mr. Mar stated that the Council -approved Water Comprehensive Plan is used for this purpose. Mr. Mar then discussed the maintenance and capital accounts for the facilities and equipment infrastructures. Funding for capital projects for facilities has traditionally been provided by transfers from the General Fund 001, and staff is working on a presentation which will outline the prioritization of these facilities projects. For the equipment area, the primary funding source comes from charges to other departments for operations and maintenance as well as interest earnings on the fund balance. The City's computerized vehicle and equipment replacement program is used to determine expenditures from this fund. Councilmember Petruzzi clarified that the street construction and improvements completed in the past eleven years have had an average cost of only $326,000 per year, and that monies have been removed from this fund in the past in order to balance the budget. He stated that he is concerned about streets which have not been repaired for many years and that there are not funds available for the needed overlays. He also explained that he feels that more clarification on this subject is necessary before the end of 1996," if possible, so that funding recommendations can be appropriately addressed. Councilmember Petruzzi also stated that the City -owned building repair and replacement profile is a major problem which must be addressed and a priority plan established for use in looking at each years' budget. Edmonds City Council Approved Minutes November 25, 1996 Page 7 Councilmember Van Hollebeke requested clarification on Fund 125 regarding the tax amount allocated to capital. Art Housler explained that the first 1/4 of 1% can be used" for property acquisition and that the second 1/4 of 1% cannot be used for this purpose. Councilmember Van Hollebeke also asked whether the redirection of 1995 monies to be used for debt service for the new City Hall building means that those monies which were redirected will not be available for park acquisition for twenty years. Mr. Housler stated that that was correct, unless the debt service can be paid earlier. Councilmember Van Hollebeke then asked about revenue sources available for park acquisition. Art Housler explained that the interest that has accrued on the first 1/4 of 1% which has been in effect since 1981 would be available for this purpose. Arvilla Ohlde, Parks and Recreation Manager, clarified that the figure in the budget is an -expenditure figure based on the anticipated receipt of a Conservation Futures Grant to match the interest which is on hand, and application has been made for this Grant to purchase tidelands adjacent to Brackett's Landing. These monies will be used for a passive Conservation Futures recreation project which is the only type of project which these monies can be used for. Councilmember Van Hollebeke asked if there are any other resources available for other park acquisitions if land became available. Ms. Ohlde explained that Snohomish County has made $20 Million in Conservation Futures Grant monies available over the next ten years. in addition, the Interagency Committee has funds available, with a 75% match available through the state, for water access park acquisition. Councilmember Petruzzi asked for a breakdown of the funds which were leveraged for the total cost of the Brackett's Landing South park site. Arvilla Ohlde stated that $500,000 in Conservation Futures funds, as well as a $75,000 match from the state, were leveraged. $400,000 in local dollars were used to complete the purchase of the site. Councilmember Van Hollebeke voiced concern about the fact that there is no other in-house revenue source available for land acquisition for nineteen years. Ms. Ohlde encouraged City Council members to contact their legislators and ask them to consider allowing some of the second quarter monies to be used for park land acquisition. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO EXTEND THE DISCUSSION TIME BY TEN MINUTES. MOTION CARRIED. Councilmember Nordquist asked if monies are built into the budget to help pay for catastrophic damage such as that which occurred in the recent storm. Edmonds City Council Approved Minutes November 25, 1996 . Page 8 Arvilla Ohlde stated that there were monies previously put into the budget to be used for bulkhead repair but those monies were moved forward to the 1997 budget. She explained that there are some monies available in the current budget for a portion of the needed repairs. Mayor Fahey commented that while land acquisition is highly desired and very important, the cost of maintaining City properties also must be considered. Mayor Fahey asked Council for questions regarding written information presented by staff on requests for funding from outside agencies. She explained that those groups who wish to do so come to the Council with their requests, however, some groups have made on -going requests over the years and the Council has continued. to consider these each year. Council President Earling stated that in the past the City has taken a low profile regarding notification of the public that groups may make application for grant funds from the City. He expressed concern that there are agencies that do not know about the available funds or the application process and are therefore excluded from Council consideration. Mr. Earling suggested that the City develop a formal notification process which can be used each year to make certain that information is communicated to all groups regarding available grant monies. He stated that he will personally work on this project. Mayor Fahey stated that several cities have a specific budget for community allocations and that some have found ways of accessing community services funding through various sources available through the county and the state. She commented that she will work with Council President Earling to explore the possibility of locating such funding and making it available. stagy 9. UPDATE ON STORM DAMAGES FROM NOVEMBER 19,1996 Damages Noel Miller, Superintendent of Public Works, reported on the damage from the November 19th storm. He explained that the heavy snow in the morning hours caused road closures and poor driving conditions. In addition, high winds downed trees and branches, caused power outages, and, coupled with extremely high tides, caused extensive damage to the waterfront area of the City. Unusual winds coming from the north, coupled with the high tides, created 6 - 8 foot breakers along the waterfront. Flooding occurred at the Senior Center and areas of the seawall have extensive damage, particularly in the area of the park at Brackett's Landing North. Mr. Miller stated that maintenance crews from the Parks and Recreation Department are working to make temporary repairs on the seawall and will be supported by Public Works Department crews, if . . necessary. He explained that citizens who are complaining that the City is not doing enough to clean up the trees and branches are sometimes unclear about what areas are within the city's rights -of -way. Mayor Fahey and Councilmember Van Hollebeke both complimented all the crews from the Parks and Recreation and Public Works Departments for their quick and diligent responses to all the problems created by the storm. Jim Walker, City Engineer, explained that consultants are currently evaluating the damage to the seawall and will have recommendations on the best repair methods and the cost estimates in the near future. He stated that much of the seawall can be' stabilized for the remainder of the winter, however, the area of seawall in the park at Brackett's Landing North has been destroyed. Edmonds City Council Approved Minutes November 25, 1996 Page 9 Mayor Fahey explained that in order for the City to be eligible for emergency funding from FEMA, to assist with needed repairs, the area must have an emergency designation. She is working with Snohomish County to petition the Governor to give both Edmonds and Spokane emergency designations. 10. MAYOR State Audit Mayor Fahey stated, that she received the 1995 State Audit and announced that the City received the highest designation possible from the State Auditor. She congratulated City staff members for their fine work. 11. COUNCIL COUNCIL PRESIDENT FARLING MOVED, SECONDED BY COUNCILMEMBER VAN Absence Absence HOLLEBEKE, TO EXCUSE COUNCILMEMBERS PETRUZZI AND HAAKENSON FROM THE I I NOVEMBER 12,1996 CITY COUNCIL MEETING. MOTION CARRIED. Council President Earling thanked the City Council and the Mayor for their support on the Regional RTA Transit Authority measure during the election. He thanked the citizens of Edmonds for their favorable votes which represented the highest percentage (61%) of any city in Snohomish County. The County, as a whole, passed the measure with a 55% favorable vote. Mr. Earling explained that due to all the policy and staffmg issues which must be resolved in the beginning, the implementation of many of the RTA programs will take 2-3 years. nomis Councilmember Van Hollebeke reported that he has been active in the Edmonds Alliance for Economic lopment Development and that the group has developed a very positive ad campaign which will be used in the near future. Former Public Councilmember Nordquist asked about the plans for the former Public Works Department site. Mayor. Works Fahey stated that negotiations are still in progress regarding a future potential use and that a resolution Building may be decided upon in the near future. , 12. Executive EXECUTIVE SESSION ON LEGAL MATTERS Session Mayor Fahey adjourned the meeting to Executive Session at 9:55 p.m., for approximately 30 minutes, to discuss legal matters. She announced that the Council would adjourn immediately following the . Executive Session. 4A�RBARA �S.FAHEY, MAYOR-SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes November 25, I996 Page 10 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. NOVEMBER 26, 1996 SPECIAL MONDAY MEETING CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF SPECIAL CITY COUNCIL MEETING MINUTES OF NOVEMBER 2, 1996 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 4, 1996 (D) APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 12, 1996 (E) APPROVAL OF CLAIM WARRANTS #12210 THRU #13578 FOR THE WEEK OF NOVEMBER 4, 1996 IN THE AMOUNT OF $321,501.35; APPROVAL OF CLAIM WARRANTS #13580 THRU #13697 FOR THE WEEK OF NOVEMBER 11, 1996 IN THE AMOUNT OF $209,664.28; AND APPROVAL OF PAYROLL WARRANTS #13411 THRU #13637 FOR THE PERIOD OCTOBER 16 THRU OCTOBER 31, 1996 IN THE AMOUNT OF $454,555.79. (F) AUTHORIZATION FOR THE MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH REID MIDDLETON, INC. FOR THE 76TH AVENUE WEST ROCKERY WALL REPLACEMENT IMPROVEMENTS (G) APPROVAL OF THE FINAL PLAT FOR JANRIS PARK 6-LOT FORMAL SUBDIVISION, WHICH RECEIVED PRELIMINARY APPROVAL FROM THE SNOHOMISH COUNTY HEARING EXAMINER, AND WAS THEN ANNEXED INTO THE CITY OF EDMONDS (File No. P-96-118; Property Location: Southwest Corner of 87th Avenue West and 240th Street Southwest) (H) REPORT ON FINAL CONSTRUCTION COST FOR THE FIVE CORNERS WATER TANK EXTERIOR REPAINTING PROJECT AND COUNCIL ACCEPTANCE OF PROJECT (1) AUTHORIZATION TO NEGOTIATE CONTRACT FOR A STORMWATER AND SEWER RATE STUDY WITH FCS GROUP (J) CLARIFICATION OF LANGUAGE IN MEDIC 7 AGREEMENT - PROPOSED RESOLUTION AUTHORIZING AN ADDENDUM TO THE AMENDED INTERLOCAL COOPERATION AGREEMENT FOR THE MEDIC 7 ADVANCED LIFE SUPPORT PROGRAM (K) AUTHORIZATION FOR MAYOR TO ACCEPT THE 1996-1997 GROWTH MANAGEMENT ACT INCENTIVE GRANT ($9,233.46) (L) CONFIRMATION OF MAYOR'S PROCLAMATION OF LOCAL STATE OF EMERGENCY DUE TO STORM DAMAGE FROM NOVEMBER 19, 1996 3. AUDIENCE (3 minute limit per person) 4. (10 Min.) SWEARING -IN OF ASSISTANT CHIEF OF POLICE AL COMPAAN ***15 Minute Reception*** 1 CITY COUNCIL MEETING AGENDA MONDAY, NOVEMBER 25, 1996 PAGE 2 5. (5 Min.) PROCLAMATION IN RECOGNITION -OF EDUCATION DAY (November 21, 1996) 6. (15 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS 7. (20 Min.) PRESENTATION OF SCHEMATIC DESIGN WORK PLAN AND PROGRESS REPORT FOR PUBLIC SAFETY COMPLEX FACILITIES DEVELOPMENT 8. (60 Min.) BUDGET DISCUSSION a. Review of Taxing Issues (Property, Emergency Medical Services, and 1/4 of 1% Real Estate Taxes) b. Review of Maintenance Funds (Streets, Utilities and Capital Projects) C. Process for Outside Requests for Funding 9. (15 Min.) UPDATE ON STORM DAMAGES FROM NOVEMBER 19, 1996 10. (5 Min.) MAYOR 11. (15 Min.) COUNCIL 12. (30 Min.) EXECUTIVE SESSION REGARDING LEGAL MATTERS 'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice fa opecial accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the followin! Nednesday at noon on Channel 32.