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11/04/1996 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES NOVEMBER 4, 1996 SPECIAL MONDAYMEETING The Edmonds City Council meeting was called to order by Mayor Fahey at 7:05 p.m. in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT STAFF PRESENT Barbara Fahey, Mayor Art Housler, Administrative Services Director Dave Earling, Council President Paul Mar, Community Services Director Tom Petruzzi, Councilmember Robin Hickok, Police Chief John Nordquist, Councilmember Jim Walker, City Engineer Roger L. Myers, Councilmember Rob Chave, Planning Manager. Dick Van Hollebeke, Councilmember Jeff Wilson, Planning Supervisor Gary Haakenson, Councilmember Scott Snyder, City Attorney Sandy Chase, City Clerk ABSENT Stephanie Goings, Recorder Jim White, Councilmember 1. APPROVAL OF AGENDA Mayor Fahey asked that the Council consider a request to add "Authorization to Purchase Surplus Furniture to Meet the Needs in the Renovated Edmonds Financial Center Building" as item 9A to the agenda. Addid Agenda COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER MYERS, TO ADD ITEM 9A TO THE AGENDA (Authorization to Purchase Surplus Furniture to Meet the Needs in the Renovated Edmonds Financial Center Building). MOTION CARRIED. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Council President Earling pulled Item E. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, FOR APPROVAL OF THE REMAINING ITEMS. MOTION CARRIED. The agenda items passed are as follows: (A) . ROLL CALL Ve (B) APPROVAL OF MINUTES OF OCTOBER 29, 1996 utes Edmonds City Council Approved Minutes November 4, 1996 Page I Approve (C) APPROVAL OF CLAIM WARRANTS #12205 THRU 413437 FOR THE WEEK OF OCTOBER 28, 1996 IN THE AMOUNT OF $328,609.67 • Warrants Claim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM MARCY CROUSER Damages ($50.00) PW Storage (F) AUTHORIZATION TO ADVERTISE FOR BIDS TO ERECT THE PUBLIC WORKS Building COVERED STORAGE BUILDING PW (G) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT AMENDMENT #1 FOR THE Storage I PUBLIC WORKS COVERED STORAGE BUILDING PROJECT WITH WHITELEY Budding JACOBSEN AND ASSOCIATES Five Comers (H) REPORT ON BIDS OPENED OCTOBER 28, 1996 FOR THE EMERGENCY Water Tanks Generator GENERATOR FOR THE FIVE CORNERS WATER TANKS AND AWARD OF CONTRACT TO OMEGA CONSTRUCTION ($40, 681.04 INCLUDING SALES TAX) Council President Earling pulled Item E and asked about the term "unrestricted funds." It had been his understanding that these funds would be used for specific projects that were outlined for the Council at a previous meeting. Mayor Fahey stated that the term was used to differentiate between the moneys received from the City via the Hotel and Motel Tax which could only be used for specific items to promote tourism, and that the $12,000 would be used for the projects that had been discussed with the Council. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, Alliance for Economic I TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT WITH THE ALLIANCE FOR Development ECONOMIC DEVELOPMENT WITH THE UNDERSTANDING THAT THE $12,000 ALLOCATED IS FOR THE SPECIFIC WORK PLAN PRESENTED TO THE COUNCIL. MOTION CARRIED 3. AUDIENCE Betty Mueller, 209 Casper Street, Edmonds, referred to Councilmember Petruzzi's comments from the October 28 meeting regarding Medic 7. Ms. Mueller stated that in 1993, Edmonds' citizens voted to pay a tax for the EMS and ALS transport and that this tax had never been raised, but should be now. She informed the Council that she had conducted an informal survey of various citizens of Edmonds and all felt that they could not afford such a billing, and that they had agreed to the current tax and would agree to pay a higher tax. Ms. Mueller suggested that the tax is a sure thing, but being able to collect from a billing might not be such a sure thing. Al Rutledge, 701 Lake Ballinger Way, Edmonds, suggested that the City get involved with the Monorail System that will be built in Everett with no cost. Mr. Rutledge felt that the shortfall of $240,000 was not anything new and had been going on since 1989. Mr.. Rutledge also expressed his feeling regarding the last hearing concerning Adult Entertainment. Rich Demeroutis, 921 Pine Street, Edmonds, played a tape recording from May 1995 which had Councilmember Myers and Council President Earling commenting on the Financial Center Building. Mr. Demeroutis spoke to his concerns of the structural integrity of the Financial Center and the cost that could be incurred. He asked why the structural problems weren't questioned by the Council, and why renovation cost estimates were delayed until after the closing date. He also inquired if the purchase and Edmonds City Council Approved Minutes November 4, 1996 Page 2 proposed renovation of only two-thirds of the building exceeded the $5 Million original budget for the Finance Center. posed 4. HEARING ON PROPOSED CHANGES TO 3-HOUR PARKING AND EMPLOYEE PARKING Changes to PERMIT ZONES 3-Hour Parking Zones Jim Walker, City Engineer, informed the Council that this was a continuation of a discussion which began in the Public Safety Committee last month. These changes were being brought forward after suggestions were received from the Port of Edmonds, area businesses and the citizens of Edmonds. Mayor Fahey opened the audience participation portion of the hearing. Barb Solie, 217 Alder Street, #304, Edmonds, Sundowner Condominiums, mentioned the letter that had been sent on behalf of the residents of the Sundowner Condominiums. She also stated that many of the residents are elderly, or have guests who are elderly, and that the residents are having trouble parking as well as accessing their garages because of cars blocking driveways. Ms. Solie commented about the noise being made by the commuters and that in the past there had been a 3-hour parking limit and she would like to see it again. Councilmember Petruzzi asked Ms. Solie who she thought was parking for long periods of time. Ms. Solie stated that she thought it was some of the people working for the Ferry System as well as commuters from Kingston. Randy Eaton, 24316 101st Ave W, Edmonds, stated that he works for the City of Bainbridge Island and has been commuting back and forth for four years. He wasn't sure which areas were under consideration for the three hour parking but he has watched the parking move around and thought that 90% of the people are commuting to Edmonds. Some commuters use pay lots and some try to park for free. Mr. Eaton informed the Council that he parks near the Marina which is part of the area under consideration. He also stated that since he is a taxpayer in Edmonds he didn't expect to have to pay for parking in Edmonds. He explained that a 3-hour limit seemed unreasonable when people come down to spend the day in Edmonds, but he also didn't feel that it was the City's and taxpayers' responsibility to pay/provide parking for the people that live on Bainbridge. He felt that eliminating overnight parking would eliminate a lot of the problems with cars that are there all the time. Mayor Fahey inquired to the area Mr. Eaton was addressing his comments to. She explained that one of the areas being considered was both sides of Admiral Way from Dayton Street South to the end of the public right-of-way and parking would be limited to 3-hours from midnight to 6 p.m. Mayor Fahey asked Gordy Hyde to explain the areas being considered. Gordy Hyde, Engineering Coordinator, showed an overhead map and stated that there were three areas under consideration: 1) Admiral Way from Dayton Street South to the end of the public right-of-way, which is all of the property on both sides of the street in front of the Port of Edmonds property; 2) Second Avenue, on both sides, South of Dayton to the dead-end, and Alder Street between Second and Third on both sides; 3) Third Avenue between Edmonds and Daily Street. These areas would be opened up to employee -parking permits but would have a 3-hour-parking limit from the hours of midnight to 6 p.m. Mr. Eaton stated that he needs to park in that area and would like to be able to park on the streets for which he pays taxes. The only alternative that is left is the Diamond parking lot. Mr. Eaton reemphasized his belief that the problems were being created by people from the other side leaving a second car overnight on this side, and that parking is not a problem during the daytime hours. Edmonds City Council Approved Minutes November 4, 1996 Page 3 Matthew Godson, 17003 72nd Place W, Edmonds, inquired if is was possible for the residents to have a residential permit. Mayor Fahey stated there was such a permit but you have to be a resident of the immediate neighborhood and there are other qualifications for this permit. There being no one else present wishing to address•the Council on this matter, Mayor Fahey closed the audience participation portion of the Hearing. Karen Wiggins, Chairman of the Downtown Edmonds Parking Committee, spoke to a solution that was being developed to help provide access to the downtown. area for the citizens of Edmonds. Council President Earling asked staff how long it would take to put in some reasonable exception for the citizens that need to access parking during the day, like Mr. Eaton. Gordy Hyde stated that in working with Community Transit and the Parking Committee, there may be a solution without the use of special permits, by providing commuter parking lots in neighborhoods which would give access to downtown and the waterfront through the use of frequent shuttles. Council President Earling stated that this service was not yet in place. Mr. Hyde stated that this project was in the process of being developed now and he felt this would be a viable answer. He commented that he would not advocate making too many exceptions. . Councilmernber Myers expressed his concern with people trying to access the public waterfront and the distance people with young children might have to walk. Mr. Myers stated that after hearing some of the testimony, and some of the possible solutions for the downtown area, that perhaps the hearing should be continued until they have been looked into further. He stated that he didn't feel it was possible to make a good decision with the current information before the Council. Mayor Fahey stated that the recommendations that were coming forward are very limited and they were not included in the original 3-hour-parking limit, and because of the 3-hour parking in the adjoining areas it has impacted the area being considered. Councilmember Petruzzi stated that the Councilmembers had questions of staff regarding this action and that perhaps a motion to continue this hearing would be appropriate. Council President Earling stated that he understood that there is probably a different set of circumstances for each of the areas involved and that each needed to be responded to correctly. Mr. Earling suggested that the possibilities that Gordy Hyde and Karen Wiggins mentioned are issues that need to be examined .and reported on to Council before a decision can be made. COUNCILMEMBER PETRUZZI MOVED,. SECONDED BY. COUNCILMEMBER MYERS, TO CONTINUE THE HEARING TO A DATE TO BE DETERMINED. MOTION CARRIED. Off-street 5. HEARING ON PROPOSED CHANGES TO OFF-STREET PARKING STALL DIMENSIONS p�8 spit Paul Mar Dimensions ,Community Services Director, stated that the proposed changes were for off-street parking stall dimensions, which include parking lots and underground parking. The current off-street parking stall dimensions ace 8 1/2 feet wide by 18 feet long, and the proposed change would be to reduce the length to 16 1/2 feet long. In addition, there would be an option for applicants to provide increased parking by using a reduced width of 8 feet. The Downtown Parking Committee has been looking into increasing parking in the downtown area for 2 years and this is one proposal that has been looked at. Edmonds City Council Approved Minutes November 4, 1996 Page 4 1 Council President Earling inquired as to how the public was notified about the Parking Committee's decision and how the public had input into the decision. Karen Wiggins, Chairman of the Downtown Edmonds Parking Committee, stated that she had received a letter from the Edmonds Commercial Property Owners Association in favor of the decision. Paul Mar stated that at the October 8 Community Services Committee there were a number of developers, architects, and property owners that joined in the discussion regarding off-street parking. Karen Wiggins expressed her support of this plan and that it was a good compromise to help increase off-street parking, and that she felt the Community Services Committee was in favor of this plan. Mayor Fahey opened the audience participation portion of the hearing. Roger Hertrich, 1020 Puget Drive, Edmonds, stated that he felt there were some problems with the proposed changes to the parking stall dimensions. One problem would be for people who drive full-size vehicles. By reducing the size of the parking stalls he may become an illegal parker in Edmonds. In a high use area, such as the retail area, there are increased instances of dents from car doors, not to mention the difficulty getting in and out of those smaller stalls. Mr. Hertrich questioned if the plan had been given enough thought. He also felt it would benefit developers by allowing them to squeeze in another unit if they were able to provide more parking. Al Rutledge, 7101 Lake Ballinger Way, Edmonds, spoke to the cars parked in the City all night who do not pay any charge for the service. Robert Gertis, 115 Second Avenue, Edmonds, stated that he felt an 8-foot wide parking stall would be difficult for any car but especially impossible for a pick-up truck. He also stated that he felt a small radius turnaround area would be inadequate and only benefit the builders and not the public. There being no one else present wishing to address the Council on this matter, Mayor Fahey closed the audience participation portion of the hearing. Paul Mar, Community Services Director, explained that the proposed changes which include parking lots, parking garages, and underground parking does not alter anything on the street. An applicant coming in for a project would have to meet all the requirements with full-sized stalls 8 1/2 feet wide by 18 1/2 feet long. Then the applicant has the opportunity to make 50% of the stalls a reduced size after the units have been approved on a full-size stall basis. Councilmember Nordquist inquired as to how the 16 1/2 foot length was decided on. Paul Mar stated that this was part of the discussion with the Downtown Parking Committee over a number of months. Karen Wiggins has done extensive research on the average length of cars, and how they have been reduced over the last 20 years. Councilmember Nordquist stated that some of the cars on the market are longer and he hoped they weren't making a bad decision. Responding to questions, Karen Wiggins stated she had looked at seventeen other jurisdictions that offered compact areas. She also studied the automobile/market reports for the sale of cars and sizes. Ms. Wiggins stated that the Committees' main goal was to ease on -street parking and that 95% of the cars being sold at the end of the 1994-model year would fit in the reduced off-street parking stall. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER HOLLEBEKE, THAT THE HEARING BE EXTENDED BY 10 MINUTES. MOTION CARRIED. (Councilmember Petruzzi was not present for the vote.) Edmonds City Council Approved Minutes November 4, 1996 Page 5 Councilmember Myers stated that the Community Services Committee had met on this issue twice and that the October meeting was attended by a number of representatives from different areas of the community. He explained that the goal is to get more people parking off the street to provide more space for others. The criteria for off-street parking has been set up so that full-size spaces are established first and then they have the option of reducing some of the spaces. Mr. Myers stated that the Community Services Committee supported this change and that the benefits of creating new off-street parking far outweighed the disadvantages. Councilmember Van Hollebeke stated that he concurred with Councilmember Myers and that a rule could never be devised that would apply to every possible situation that can occur. However, the important statistic to remember is that 95% of the vehicles that were being sold would be able to be accommodated. Mr. Van Hollebeke emphasized the fact that the builder must meet the full-size parking stall requirements before the building can be built, so that it would not help the builders to build more units, but it would help the builders by allowing them to provide more spaces for their buildings. The main reason for this change is to create more spaces for off-street parking and that it was a good recommendation. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO CONCUR WITH THE RECOMMENDATION OF THE DOWNTOWN PARKING ADVISORY COMMITTEE FOR THE PROPOSED CHANGES TO THE APPROPRIATE SECTIONS OF THE EDMONDS COMMUNITY DEVELOPMENT CODE ON PARKING STALL DIMENSIONS AND DIRECT STAFF AND THE CITY ATTORNEY TO DRAFT AN ORDINANCE TO ENACT THESE CODE CHANGES. MOTION CARRIED. (Councilmember Petruzzi was not present for the vote.) Mayor Fahey expressed her thanks to Karen Wiggins, Don Can, and all the members of the Downtown Parking Advisory Committee for all of their diligent hard work. A 5 minute break was taken at this time. 6. HEARING ON PROPOSAL TO EXTEND EMPLOYEE PARKING PERMIT PROGRAM Employee ng BEYOND DECEMBER 31, 1996 Parki Pemit P`°°' Paul Mar, Community Services Director, stated that last December, the City Council approved in concept the Employee Parking Permit Program as a pilot program. On February 26, 1996, the Council adopted .Ordinance #3038. There were two directives in that ordinance: 1) that it was a pilot program which would expire December 31, 1996 unless Council took further action to extend the program; and 2) the staff would present a report on the Employee Parking Permit Program. Karen Wiggins presented the Council with letters in support of the Employee Parking Permit Program. She read the letter from the Edmonds Bookshop that expressed the usefulness of the program for businesses that at times, have only one person working. Ms. Wiggins stated that businesses in the downtown area have noticed more parking being available to their customers, and everyone she spoke with was in favor of the program. Councilmember Haakenson inquired if any businesses had expressed opposition to this plan. Ms. Wiggins said that no one had since the plan had been implemented. Mayor Fahey opened the audience participation portion of the hearing. Edmonds City Council Approved Minutes November 4, 1996 Page 6 Dorothy Drenan, Novotec Engineering, stated that she and other employees of Novotec supported the program and feel it is an excellent program. It also has a cost benefit to the employers because the employees do not have to move their cars every three hours. Tammy Herl, US Shippers, 3rd & Dayton, stated that everyone greatly appreciates the program and hopes that it continues. She explained that it is sometimes difficult to move your car every three hours, especially in a customer -oriented business. Armand Curtis, Novotec, stated the program has worked very well and -benefits his employees. He stated that he is strongly in favor of it. There being no one else present wishing to address the Council on this matter, Mayor Fahey closed the audience participation portion of the hearing. She then informed the Council that when the program was being implemented the City had received letters of concern, but after explaining the program to those concerned, and asking them to inform the City if problems were noticed during the pilot program., no letters/complaints had been received. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO APPROVE THE RECOMMENDED ACTION THAT THE EMPLOYEE PARKING PROGRAM BE ENACTED ON A PERMANENT BASIS, AND DIRECT STAFF AND THE CITY ATTORNEY TO PREPARE THE NECESSARY CHANGES TO THE EDMONDS CITY CODE. MOTION CARRIED. dical 7. HEARING REGARDING THE PLANNING BOARD RECOMMENDATION TO CREATE A NEW Zone MEDICAL USE ZONE AND PROPOSED ORDINANCE TO REZONE PROPERTY NEAR STEVENS HOSPITAL TO A MEDICAL USE ZONE (Applicant: Edmonds Planning Division/File No. CDC-95-141 Rob Chave, Planning Manager, stated that when the City adopted its Comprehensive Plan the hospital was singled out as a special use area. Mr. Chave presented an overhead map of the hospital area, and stated that Stevens Hospital itself had been designated for hospital/medical use, which was just a reaffirmation of the hospital being in use for so many years. The situation with the hospital has been that the City has never had zoning that recognized it as special use, so the hospital's property is split between multi -family and commercial development. As part of the Comprehensive Plan process, the City has adopted a master plan for the hospital to create a Medical Use Zone to be applied to the hospital property. During the Planning Board process the surrounding area was asked their preference, whether or not they wanted to be included in this Medical Use Zone, and after hearings and deliberations, the recommendation is to apply the Medical Use Zone only to the hospital campus. Councilmember Nordquist inquired about the helipad. Mr. Chave stated that the helipad is located in the parking lot of the southeast quadrant, within the area that is designated Medical Use Zone. Councilmember Nordquist asked about the helipad being in such a tight area. Mr. Chave stated that the helipad was not mentioned in the Master Plan and would be grandfathered in. Councilmember Myers asked about other uses that are related to the medical profession. Mr. Chave stated there had been extensive discussion with the Planning Board, as well as with the Hospital, and the zoning qualifications had been crafted to try and include as many uses as possible while also constraining the use. That is why there are restrictions on access or in -patient signage, which are the kinds of things that try to focus the usage internally, inside the campus, rather than externally, toward the traveling public. Edmonds City Council Approved Minutes November 4, 1996 Page 7 Scott Snyder, City Attorney, stated that as a nonconforming use, the continued use of the property with the helipad would be limited to its current existing use, so, any substantial expansion or movement of the helipad area within the site would extinguish the nonconforming use, and would then be subject to rezoning. Rob Chave stated that the preferred action would be for the hospital to bring it back as an amendment to the Master Plan as part of the City's Comprehensive Plan. If they had an interest in reconfiguring their overall site, and if it is not included in the Master Plan, the only alternative to change the configuration would be to go through a conditional use process, in which there are very specific conditions attached. Councilmember Haakenson noted that at the Planning Board meetings there. was a large turnout by members of the public, however, there didn't seem to be citizens at the Council meeting this evening. He asked if the downsizing of the area considered would be the reason for this. Mr. Chave agreed that he thought that the Planning Board had considered the citizen participation and that by making the area involved smaller, less people were affected. Mayor Fahey opened the hearing to audience participation. I Roger Hertrich, 1020 Puget Drive, Edmonds, stated he has been interested in the expansion of the hospital and development of a master plan for some time. He also inquired if 75 feet from the property line was an appropriate place for a helipad, and he expressed his feelings that a helipad should require a conditional use permit. Mr. Hertrich brought up the issue of temporary storage of hazardous waste. He then inquired about building height and stated that he felt this should be looked into. Dr. Todd Gant, 21810 76th Ave, Edmonds, owner of a medical building one block south of the hospital, on the west side of 76th Avenue, asked if the existing medical facilities and clinics were to be included in the Medical Use Zone? He indicated this would allow internal signage to be used in the existing medical facilities. This would help with identification and also cut down on vandalism that he has experienced with external signs. Al Rutledge, 7101 Lake Ballinger Way, Edmonds, referred to re -zoning done three years ago and his understanding of the re -zoning. There being no one else present wishing to address the Council on this matter, Mayor Fahey closed the audience participation portion of the hearing. Councilmember Petruzzi asked staff to respond to the hazardous waste issue. Mr. Chave stated that the Planning Board did discuss the hazardous waste issue at length, and Stevens Hospital indicated that it was heavily regulated as to what it could and could not do with hazardous waste. The Planning Board reviewed the ordinance to make sure that the hospital could continue handling hazardous waste in the current regulated manner, but would not allow permanent disposal or permanent storage. Mr. Chave addressed the Master Plan and Helipad issues, stating that the whole purpose of the Master Plan approval process is to try and streamline and identify issues early in the approval process so adding on a conditional use permit seems counter -productive. Councilmember Haakenson inquired as to how many times the helipad had been used this year. Mr. Chave said he did not have a specific figure but it is his understanding that it is very infrequent. Edmonds City Council Approved Minutes November 4, 1996 Page 8 COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MYERS, TO EXTEND THE HEARING FOR 10 MINUTES. MOTION CARRIED. Council President Earling inquired how, in granting Dr. Gant's request, it would affect the process. Mr. Chave stated that the Planning Department would have to re -advertise and probably go back through the Planning Board since this area had not been looked at before. Next year the Planning Department will be looking at a mixed -use type of zoning for the mentioned area. Currently most of the area is multi -family, with the clinics on conditional use permits, and the Planning Department would like to re -address this area as mixed -use which would help provide new signage codes. Councilmember Petruzzi stated that the Council had received a letter from Melody Tereski, Vice -Chair of the Planning Board, stating that the Planning Board held public hearings on September 13, 1995; April 24 and May 12, 1996; and continued discussion through July and August. Councilmember Petruzzi stated that it appeared that the Planning Department had been through extensive hearings and discussions on this issue, and that the Planning Board has responded by reducing the size of the proposed zone to the actual existing property that is owned by the Hospital. He stated that he felt the Council should move forward on this evening. COUNCILMEMBER PETRUZZI MOVED,- SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO APPROVE THE RECOMMENDED ACTION ADOPTING ORDINANCE NO. #3118 CREATING THE MEDICAL USE ZONING CLASSIFICATION (EXHIBIT 1) AND AUTHORIZE STAFF TO BRING BACK AN ORDINANCE ON THE COUNCIL'S CONSENT AGENDA TO REZONE THE PROPERTY DEPICTED IN EXHIBIT 3 TO "MEDICAL USE." MOTION PASSED. muter 8. HEARING ON PROPOSED AMENDMENTS TO VARIOUS EDMONDS COMMUNITY ing DEVELOPMENT CODE CHAPTERS 16.45 (NEIGHBORHOOD BUSINESS), 16.50 acilities (COMMUNITY BUSINESS), AND 16.80 (PUBLIC) TO ALLOW FOR "COMMUTER PARKING" FACILITIES IN THESE ZONING DISTRICTS SUBJECT TO CERTAIN REGULATIONS (Applicant: Edmonds Planning Division/File No. CDC 96-92) Rob Chave, Planning Manager, stated that the Department has received a request from Community Transit to help provide commuter parking in the public BC (Community Business) and the BN - (Neighborhood Business) zones. There needs to be 9 spaces or fewer and it has to be in conjunction with community facilities in one of the above zones before it is permitted. If there are ten spaces or more, a conditional usepermit is needed. These commuter parking areas are intended to be small scale and have to be at a community facility such as a church. They would not detract from retail or other business activity area and would provide off -hour usage for those community facilities. They would also provide a place for van pools and car pools to park. Mayor Fahey opened the audience participation portion of the hearing. Roger Hertrich, 1020 Puget Drive, Edmonds, stated he felt that the City would be going in with an open door policy that could be amended in the future. Since he lives next to a BN Zone he felt if it was nine cars or one car it should be done through a conditional use permit to allow the public to comment. There being no one else present wishing to address the Council on this issue, Mayor Fahey closed the audience participation portion of the hearing. Mayor Fahey entered into a discussion with Rob Chave about how this would only allow use of parking lots that are already in existence. Scott Snyder, City Edmonds City Council Approved Minutes November 4, 1996 Page 9 Attorney, reminded the Mayor and Council that ten or more spaces would require a conditional use permit. COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO ADOPT THE RECOMMENDED PROPOSED AMENDMENT TO ECDC 16.45, 16.50 AND 16.80 AS RECOMMENDED BY THE PLANNING BOARD AND SHOWN ON EXHIBITS 1 THROUGH 3, AND DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE TO BE PLACED ON THE COUNCIL CONSENT AGENDA ALONG WITH THE FORMAL FINDINGS OF FACT AND CONCLUSIONS OF THE CITY COUNCIL. MOTION CARRIED. Councilmember Petruzzi left the meeting at 9:10 p.m. due to illness. Financial 9. AUTHORIZATION TO CALL FOR BIDS FOR THE EDMONDS FINANCIAL CENTER Center Building BUILDING RENOVATION Renovation Paul Mar, Community Services Director, reported to the Council that as of midnight October 31, 1996, all of the tenants of the Financial Center have vacated the building and the locks have been changed. Mr. Mar stated that if he received authorization to call for bids tonight,' advertising would be done immediately, and the bid opening would be November 21. On November 26th, after staff has completed analysis and verification of qualifications, he would come back to the Council to ask for the awarding of the construction contract which could be done on November 26 or December 3. Once that is done, then the notice to proceed with construction can be issued and the schedule would be met with construction completed by the end of March 1997. COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE STAFF TO CALL FOR BIDS FOR THE EDMONDS FINANCIAL CENTER BUILDING RENOVATION. MOTION CARRIED. (Councilmember Petruzzi was not present for the vote.) Purchase 9A. AUTHORIZATION TO PURCHASE SURPLUS FURNITURE TO MEET THE NEEDS IN THE su:plas RENOVATED EDMONDS FINANCIAL CENTER BUILDING Funuture Paul Mar, Community Service Director, explained that one of the tenants that vacated the building had a surplus of furniture which was offered to the City for purchase. The staff worked closely with the City's space planning consultant to evaluate the financial and functional feasibility of how these items could be cost-effectively utilized by the City. Mr. Mar and the City's space planning consultant inspected the furniture and felt it could be used effectively and that it was of good quality and condition. Councilmember Myers inquired about the quality of the furniture. Mr. Mar stated that the City's space planning consultant felt the furniture in the building was of a higher quality than what had been specified in the current budget. Mr. Mar offered to review the quality and cost compared to the State purchase catalog. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER HAAKENSON, TO AUTHORIZE STAFF TO PURCHASE THE FURNITURE INVENTORY DESCRIBED IN EXHIBIT 1 FOR $10,000. MOTION CARRIED. (Councilmember Petruzzi was not present for the vote.) Finance 10. DISCUSSION OF THE EXISTING FINANCE BUILDING AT 501 BELL STREET Budding - 501 Bell St. Paul Mar, Community Service Director, reviewed the history of the building, and stated that it appears that this particular building will not be part of the new Public Safety Campus, considering the age and Edmonds City Council Approved Minutes November 4, 1996 Page 10 estimated cost of $250,000 to up -date the building. The cost to upgrade and relocate the Finance Building could exceed $300,000. At this time, only $10,000 to $15,000 has been set aside to cover demolition. Councilmember Haakenson inquired if there was any money in the bond issue that would allow for upgrade of the building. Mr. Mar stated that all the money was accounted for except the $10,000- $15,000 to be used for demolition. Councilmember Earling stated that there has been considerable public interest in preserving the current structure and that in the report it was stated that $40,000 would be needed to move the facility. He asked if this figure has been confirmed. Mr. Mar stated that it was an estimate based upon discussions with individuals who have recently moved buildings, but that there are variables such as how far it is moved and the stability of the structure. Council President Earling asked if any citizen or group has come forward with a plan, or suggested plan, on how to preserve the building. Mr. Mar responded that the Historical Society came forward and applied for a grant application for moving the building, but when they put all the numbers together they came to the conclusion that it would be too costly. Other organizations have discussed possibilities with staff but no one has come forward with a business or financial plan. Council President Earling stated that it appears that even if the building was left in its present site it would still cost $250,000 to $300,000 to bring it up to meet code. Mr. Mar stated that this was correct. Councilmember Van Hollebeke asked if it was possible to surplus the building and offer it for $1 to any organization or society that is interested in preserving it, and if there were any interested parties, could the City try to help fund the move? Council President Earling asked City Attorney Scott Snyder if the money set aside for demolition could be used to help move the building. Mr. Snyder stated that if a specific set of criteria was adopted for preserving the property for public use, and would be maintained for a certain numbers of years, there would be a way to do that. Council President Earling suggested that a Public Hearing be scheduled related to this issue and to declare the building surplus. Scott Snyder, City Attorney, suggested that the Council declare the building surplus and he would prepare a resolution for that purpose under a very specific set of criteria. Any proposals that come in could then be reviewed and after that, a recommendation could be made to support the moving of the building and its preservation. Mr. Snyder stated he would bring a resolution back to the Council which will be acceptable to the State Auditor. 11. MAYOR MPublic g - Mayor Fahey stated the third public meeting to review plans for the design phase of the Police, Court and . eetin Public Safety Fire facilities will be taking place on Thursday, November 14, from 6:00 - 8:00 p.m. in the Edmonds Facilities Library, and that all citizens are welcome and their input will be appreciated. Mayor Fahey asked the Council to approve the appointment of James Chalupnik to the Architectural Design Board. She stated that Mr. Chalupnik is extremely well qualified for the position. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN intment HOLLEBEKE, TO APPROVE THE APPOINTMENT OF JAMES CHALUPNIK TO THE ARCHITECTURAL DESIGN BOARD. MOTION CARRIED. (Councilmember Petruzzi was not present for the vote.) Edmonds City Council Approved Minutes November 4, 1996 Page I 1 11. COUNCIL Council President Earling reminded Councilmembers that they needed to have questions for staff regarding the budget turned in by Friday and that Art Housler, Administrative Services Director, would be meeting with the Council at 7:00 p.m. on November 12 to discuss the budget. Councilmember Van Hollebeke stated that he had attended numerous meetings regarding the Edmonds Alliance for Economic Development and that a great deal of progress has been made in the last few days. Ferry Dock Councilmember Nordquist inquired about the status of the appeal to the building of the overhead loading overhead ramp at the ferry dock. City Attorney Scott Snyder responded that Phil Olbrechts from his office Loading attended the pre -hearing conference. Mr. Snyder commented that the permit is for the State to justify. He believes the role of the City Attorney's Office is to be sure that they honor the conditions from the hearing process. Mr. Snyder further commented that Ms. Shippen substantively did not have any requests; the import of her case appears to be that she would like to have the case remanded to the City Council for another hearing in Edmonds. There is a settlement negotiation aspect of that first pre - hearing conference that would require the concurrence of WSDOT. Because WSDOT has already received their permit, he would be surprised to see WSDOT come back to a hearing in which they could lose and then have an appeal that would add another 6 to 8 months to their process. Mr. Snyder asked that if the Council would like his office to take a different role with regard to this matter he would appreciate their input and direction. When a matter is not a city -initiated request, it is the burden of the applicant to continue forward, and the role of the City Attorney's Office is to make sure if they have made representations or have agreed to a series of conditions before this Council, to make sure those conditions remain in the permit. Appeal/ Councilmember Nordquist inquired further about the Verhey appeal (fencing on Ocean Avenue). Mr. Fencing on Snyder indicated a report would -be made to the Council when a decision has been made. The matter is Ocean Ave. between the State and WUTC, and his office is not taking a prominent role. Community Services Director Paul Mar reported the formal hearing on that appeal was held on October 29. It is his understanding that the hearing board will issue their decision in 60 days. Mayor Fahey mentioned that Councilmember White was not in attendance at tonight's meeting as he is recovering from surgery. There being no further business, the meeting was adjourned at 9:37 p.m. BARBARA S. FAHE , MAYOR ..SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes November 4, 1996 Page 12 AGENDA e EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. NOVEMBER 4, 1996 SPECIAL MONDAY MEETING 6;45P IA INTERIFiEWCANDIDATE'Ft�RAf rr ilTlrt TEiR ... -E —.0 0ARQ CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF MINUTES OF OCTOBER 29, 1996 (C) APPROVAL OF CLAIM WARRANTS #12205 THRU #13437 FOR THE WEEK OF OCTOBER 28 1996, IN THE AMOUNT OF $328,609.67 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM MARCY CROUSER ($50.00) (E) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH THE ALLIANCE FOR ECONOMIC DEVELOPMENT (F) AUTHORIZATION TO ADVERTISE FOR BIDS TO ERECT THE PUBLIC WORKS COVERED STORAGE BUILDING (G) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT AMENDMENT #1 FOR THE. PUBLIC WORKS COVERED STORAGE BUILDING PROJECT WITH WHITELEY JACOBSEN AND ASSOCIATES (H) REPORT ON BIDS OPENED OCTOBER 29, 1996 FOR THE EMERGENCY GENERATOR FOR THE FIVE CORNERS WATER TANKS AND AWARD OF CONTRACT TO OMEGA CONSTRUCTION ($40,681.04, INCLUDING SALES TAX) 3. AUDIENCE (3 minute limit per person) 4. (15 Min.) HEARING ON PROPOSED CHANGES TO 3-HOUR PARKING AND EMPLOYEE PARKING PERMIT ZONES 5. (15 Min.) HEARING ON PROPOSED CHANGES TO OFF-STREET PARKING STALL DIMENSIONS 6. (15 Min.) HEARING ON PROPOSAL TO EXTEND EMPLOYEE PARKING PERMIT PROGRAM BEYOND DECEMBER 31, 1996 7. (15 Min.) HEARING REGARDING THE PLANNING BOARD RECOMMENDATION TO CREATE A NEW MEDICAL USE ZONE AND PROPOSED ORDINANCE TO REZONE PROPERTY NEAR STEVENS HOSPITAL TO A MEDICAL USE ZONE (Applicant: Edmonds Planning Division/File No. CDC-95-141) 8. (20 Min.) HEARING ON PROPOSED AMENDMENTS TO VARIOUS EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTERS 16.45 (NEIGHBORHOOD BUSINESS), 16.50 (COMMUNITY BUSINESS), AND 16.80 (PUBLIC) TO ALLOW FOR "COMMUTER PARKING" FACILITIES IN THESE ZONING DISTRICTS SUBJECT TO CERTAIN REGULATIONS (Applicant: Edmonds Planning Division/File No. CDC-96-92) 9. (10 Min.) AUTHORIZATION TO CALL FOR BIDS FOR THE EDMONDS FINANCIAL CENTER BUILDING RENOVATION CITY COUNCIL MEETING AGENDA NOVEMBER 4, 1996 PAGE 2 10. (ISMin.) DISCUSSION ON THE EXISTING FINANCE BUILDING AT 501 BELL STREET 11. (5 Min.) MAYOR 12. (ISMin) COUNCIL Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.