12/10/1996 City Councilr
G
Addition to
Agenda
EDMONDS CITY COUNCIL APPROVED MINUTES
DECEMBER 10, 1996
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the
Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Barbara Fahey, Mayor
Dave Earling, Council President
Tom Petruzzi, Councilmember
John Nordquist, Councilmember
Roger L. Myers, Councilmember
Jim White, Councilmember
Dick Van Hollebeke, Councilmember
Gary Haakenson, Councilmember
1. APPROVAL OF AGENDA
STAFF PRESENT
Michael Springer, Fire Chief
Robin Hickok, Police Chief
Paul Mar, Community Services Director
Art Housler, Administrative Services Director
Charles Day, Accounting Manager
Brent Hunter, Personnel Manager
Sandy Chase, City Clerk
Jeannie Dines, Recorder
Councilmember Nordquist advised he received a request from Personnel Manager Brent Hunter to add
discussion of hiring a permit coordinator to the Finance Committee's agenda. He chose not to add this
item due to the Human Resource Study currently being conducted. He asked the Council whether they
wished to have this discussion placed on the Finance Committee agenda. Mayor Fahey said it was also
intended to be discussed by the Community Services Committee.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER MYERS, TO
INCLUDE AS AGENDA ITEM #4, CONSIDERATION OF AN ADDITIONAL ITEM TO BE
PLACED BEFORE COMMITTEES. MOTION CARRIED.
COUNCILMEMBER MYERS MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO
ADOPT THE AGENDA AS AMENDED. MOTION CARRIED.
2. CONSENT AGENDA ITEMS
Councilmember Myers pulled Item B.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION
CARRIED. The agenda items passed are as follows:
(A)
ROLL CALL
(C)
APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 26, 1996
tes of
6/4G and
i2/3/96
(D)
APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 3, 1996
Edmonds City Council Approved Minutes
December 10, 1996
Page 1
Approve (E) APPROVAL OF CLAIM WARRANTS #12216 THRU #13933 FOR THE WEEK OF
claim NOVEMBER 25, 1996, IN THE AMOUNT OF $473,100.71; APPROVAL OF CLAIM
Warrants
WARRANTS #12219 THRU #14110 FOR THE WEEK OF DECEMBER 2, 1996, IN THE
AMOUNT OF $781,528.69; AND APPROVAL OF PAYROLL WARRANTS #13898 THRU
#14108 FOR THE PERIOD NOVEMBER 16 THRU NOVEMBER 30, 1996, IN THE
AMOUNT OF $452,983.23
Financial (F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT EXTENSION FOR
Center CONSULTANT AGREEMENT WITH LEWIS ARCHITECTS FOR EDMONDS
Building FINANCIAL CENTER BUILDING CONSTRUCTION SUPPORT SERVICES
Councilmember Myers pulled Item B as he was absent from the November 25, 1996 Council meeting.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER
HAAKENSON, FOR APPROVAL OF THE MINUTES OF THE NOVEMBER 25, 1996 COUNCIL
MEETING (ITEM B). MOTION CARRIED, COUNCILMEMBER MYERS ABSTAINED. The
item approved is as follows:
Approve
Minutes o(B)
f
11/25/96 APPROVAL OF SPECIAL CITY COUNCIL MEETING MINUTES OF NOVEMBER 25,
1996
Budget 3. BUDGET DISCUSSION
Discussion
Council President Earling explained he requested an hour for budget discussion be scheduled as there
were a number of inquiries made at the last Council meeting. During the interim, Councilmembers
withdrew their concerns.
Administrative Services Director Art Housler explained the budget was revised in April and July and
new revenue and expenditure targets established for year-end. He explained the year-end revenues was
targeted to be $16,253,000; the year-end revenue estimate is $16,386,000 resulting in an overage of
$133,000. Budgeted expenditures were targeted to be $16,771,000; the year-end estimate is
$16,688,000, a net reduction of $83,000. Although the ending cash balance for 1996 (beginning cash
balance for 1997) was budgeted to be $233,000; the above revisions result in an ending cash balance of
$450,000 ($216,000 more than anticipated).
Mr. Housler explained the $50,000 shortfall in sales tax revenues is due to a $29,000 coding error
discovered by the State Department of Revenue and a delay in the receipt of $21,000 in sales tax from
the construction on the high school. Although construction began on the high school, the City will not
receive the sales taxes until January 1997. Cable and telephone utility taxes were $49,000 higher than
originally projected. The projected reduction in Motor Vehicle Excise Taxes was less than budgeted, and
the City received $63,000 over the budgeted amount. Sales tax equalization was $39,000 higher than
projected. These items resulted in revenues of $133,000 more than targeted.
Mr. Housler explained expenditures were targeted to be $16,771,000; the City's actual expenditures are
estimated to be $16,688,000 or $83,000 less. Most of thereduction is in the Community Services
department due to studies which have not been completed and which are re -budgeted for 1997.
Mr. Housler said a memo from the Mayor's office indicated a need for $24,800 to offset the loss of
revenues from the elimination of the BLS Transport Ambulance Fee. A memo from Fire Chief Springer
Edmonds City Council Approved Minutes
December 10, 1996
Page 2
and Personnel Manager Hunter indicates a reduction in Fire Department overtime will offset the $24,800
shortfall. Further, prison care for 1995 will be in excess of $260,000. As the 1997 budget includes only
$213,00 for prisoner care, Mayor Fahey recommended $50,000 be added to the Police Department
budget. The net result of these adjustments coupled with the increased ending cash balance is $166,000
in unallocated funds which can remain as part of the ending cash balance or the Council can choose to
allocate it to other projects such as the ladder truck, the LEOFF 1 catastrophic loss fund, street overlays,
etc. Mr. Housler stressed that the year-end figures include projected December figures. The actual
December figures will be known about January 6 and the year-end figures about January 20.
Mr. Housler explained the City will receive $65,650 from Snohomish County for road tax in 1996 due to
annexations. State statute requires these funds be placed in the Street or Street Improvement Funds. It is
recommended the $65,650 be moved from the General Fund to the Street Improvements Fund. The
Engineering Department could be instructed to review its long term overlay schedule and identify
possible projects for the Council.
Council President Earling requested staff determine as soon as possible after January 1, 1997, how the
$65,650 can be prioritized to complete important projects within the City. He recommended the
additional revenue be placed in the Council Contingency Fund until the actual year-end figures are
known. '
Mayor Fahey recommended the Council re-evaluate the rescue dive team after January 1, 1997. Some
interesting, less costly proposals for shore response have been developed.
For Council President Earling, Mr. Housler explained the 106% property tax increase, new construction,
state utility and annexations result in $5,321,300 in regular property tax levy. In addition, the budget
contains EMS property tax rate of $0.45 which generates $1,087,000; the annexations generate an
additional $90,000, new construction generates $11,000 for a total of $1,188,700. The Public Safety
bond (estimated to be a rate of $0.29 per $1,000 property valuation is actually $0.256) will generate the
$676,340 needed for debt service for 1997. The ALS Ambulance Transport Fee will generate $97,200.
Mayor Fahey advised the ALS Transport Fee is being imposed by the Medic 7 Board; the City is not
charging a Basic Life Support Transport Fee.
Councilmember Myers pointed out the 106% property tax rate does not include an attempt to recover any
previous years' taxes. Mr. Housler agreed.'
Mr. Housler described several bookkeeping items to be included in the ordinance.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER PETRUZZI,
TO REQUEST MR. HOUSLER DRAFT THE APPROPRIATE ORDINANCE, INCLUDING THE
NECESSARY CHANGES AS DESCRIBED TO THE COUNCIL, FOR CONSIDERATION AT THE
DECEMBER 17 MEETING.
Permit 4. CONSIDERATION OF ITEM (HIRING OF PERMIT COORDINATOR POSITION) TO BE
Coordinator PLACED BEFORE COMMITTEES
Position
Mayor Fahey explained there has been an effort during the past several years to create another position
similar to the Permit Coordinator as this position deals extensively with the public, is highly stressful,
and there is no back-up. The current Permit Coordinator resigned recently and the Building Official is
Edmonds City Council Approved Minutes
December 10, 1996
Page 3
temporarily filling this position. Mayor Fahey supported the addition of a second person in this position.
The Human Resources consultant also considered this position and agrees there is a need. As the City
will be interviewing to replace the Permit Coordinator, Mayor Fahey recommended hiring two
employees and requested this item be reviewed by the Finance and Community Services Committee.
The Community Services Committee postponed discussion several months ago in anticipation of the
Human Resources study. It was hoped the Committees would recommend full consideration by the
Council next week along with documentation provided by the Human Resources consultant.
Councilmember Haakenson preferred the hiring of a second Permit Coordinator be delayed in
anticipation of the Human Resource study, available in one month.
Councilmember Myers agreed. Council President Earling would support hiring a second person for the
department if that was the recommendation of the Human Resource consultant. He was concerned that
agreeing to hire. an employee in this department, prior to the completion of the Human Resource study,
would create problems in other departments. Councilmember Van Hollebeke preferred the hiring be
postponed until the Human Resource study was completed.
Mayor Fahey closed the full Council meeting at 7:40 p.m. and adjourned to committee work meetings.
BA A S. � - Aft R . FAHEY MAYOR �SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
December 10, 1996
Page 4
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
DECEMBER 10, 1996
COMMITTEE WORK MEETING
(Second Tuesday of Each Month)
The three City Council committee meetings are work sessions for the City Council and staff only. The meetings are open to the
public but are not public hearings. The Council will first meet together as a full Council, and will then meet separately as
committees in different meeting rooms as indicated below.
CALL TO ORDER - 7:00 P.M.
FLAG SALUTE
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF SPECIAL CITY COUNCIL MEETING MINUTES OF NOVEMBER 25, 1996
(C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 26, 1996
(D) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 3, 1996
(E) APPROVAL OF CLAIM WARRANTS #12216 THRU #13933 FOR THE WEEK OF NOVEMBER 25, 1996, IN
THE AMOUNT OF $473,100.71; APPROVAL OF CLAIM WARRANTS #12219 THRU #14110 FOR THE WEEK
OF DECEMBER 2, 1996, IN THE AMOUNT OF $781,528.69; AND APPROVAL OF PAYROLL WARRANTS
#13898 THRU #14108 FOR THE PERIOD NOVEMBER 16 THRU NOVEMBER 30, 1996, IN THE AMOUNT OF
$452,983.23
(F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT EXTENSION FOR CONSULTANT AGREEMENT WITH
LEWIS ARCHITECTS FOR EDMONDS FINANCIAL CENTER BUILDING CONSTRUCTION SUPPORT
SERVICES
3. (60 Min.) BUDGET DISCUSSION
ADJOURN TO COMMITTEE MEETINGS
4. PUBLIC SAFETY COMMITTEE (Small Plaza Meeting Room, Library Building, 650 Main Street)
(A) (10 Min.) REPORT ON REQUESTS FOR PROPOSALS TO PROVIDE TOWING/IMPOUND SERVICES
(B) (20 Min.) CONTINUED REVIEW OF THE DARE PROGRAM
5. COMMUNITY SERVICES COMMITTEE (Large Plaza Meeting Room, Library Building, 650 Main Street)
(A) (20 Min.) RECAP OF 1996 COMMUNITY SERVICES COMMITTEE ACTIONS
CITY COUNCIL MEETING AGENDA
DECEMBER 10, 1996
PAGE 2
6. FINANCE COMMITTEE (Anderson Center, 700 Main Street, Room 113)
(A) (15Min.) REPORT ON REQUESTS FOR PROPOSALS TO PROVIDE OFFICE SUPPLIES,
FURNISHINGS AND EQUIPMENT
(B) (15 Min.) DISCUSSION OF PROCEDURE FOR COLLECTING DELINQUENT GAMBLING TAXES
(C) (10 Min.) REPORT ON REQUESTS FOR PROPOSALS TO PROVIDE TOWING/IMPOUND SERVICES
(D) (5 Min.) APPROVAL OF PETTY CASH EXPENDITURES FOR THE MONTH OF NOVEMBER 1996
I
larking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice fo:
pecial accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears th4
b1lowing Wednesday, Friday and Monday at noon on Channel 32.