12/03/1996 City Council1
Consent
Item E
moved to
a�z
EDMONDS CITY COUNCIL APPROVED MINUTES
DECEMBER 3, 1996
Following a special meeting at 6:45 p.m. to interview a candidate for the Cemetery Board, the Edmonds
City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza
Room, 650 Main Street. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Barbara Fahey, Mayor
Dave Earling, Council President
Tom Petruzzi, Councilmember
John Nordquist, Councilmember
Roger L. Myers, Councilmember (arrived 8:12 p.m.)
Jim White, Councilmember
Dick Van Hollebeke, Councilmember
Gary Haakenson, Councilmember
ALSO PRESENT
Alex Moore, Student Representative
1. APPROVAL OF AGENDA
STAFF PRESENT
Michael Springer, Fire Chief
Robin Hickok, Police Chief
Paul Mar, Community Services Director
Arvilla Ohlde, Parks and Recreation Manager
Art Housler, Administrative Services Director
James Walker, City Engineer
Rob Chave, Planning Manager
Brent Hunter, Personnel Manager
Scott Snyder, City Attorney
Sandy Chase, City Clerk
Jeannie Dines, Recorder
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
HAAKENSON, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED.
(Councilmember Myers was not present for the vote.)
2. CONSENT AGENDA ITEMS
City Attorney Snyder advised the Ordinance for Item E was not included in the Council packet. He
requested the Council pull this item from the Consent Agenda and reschedule it later on the agenda to
allow staff to make copies for distribution to the Council.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER
HAAKENSON, TO MOVE CONSENT AGENDA ITEM E TO AGENDA ITEM 12. MOTION
CARRIED. (Councilmember Myers was not present for the vote.)
COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR APPROVAL OF THE REMAINING CONSENT AGENDA ITEMS. MOTION
CARRIED. (Councilmember Myers was not present for the vote.) The agenda items passed are as
follows:
(A) ROLL CALL
Edmonds City Council Approved Minutes
December 3, 1996
Page 1
claim for I (B) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM EARL D. MORRIS
Damages (165.40 + TAX)
Planning
Board (C) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES CONTRACT
Minute WITH KARIN NOYES FOR PLANNING BOARD MINUTE TAKING SERVICES
Taker
city Park (D) REPORT ON BIDS OPENED NOVEMBER 25, 1996 FOR THE CONSTRUCTION OF
Picnic THE CITY PARK PICNIC SHELTERS PROJECT AND AWARD OF CONTRACT TO
Shelters
GARY HARPER CONSTRUCTION, INC. ($99,889.16, INCLUDING SALES TAX)
3. AUDIENCE
Les Bloom, 19026 Olympic View Drive, Edmonds, presented the Council with comparison studies he
prepared regarding neighboring cities. He recommended the public present the City Clerk with a written
statement when making a presentation to the Council. Observing the rescue boat was eliminated from
the budget, he questioned whether the City had a legal obligation for the underwater park and the
waterfront. He suggested the City's new buildings be designed "into the future" to accommodate the
most modern computers. Regarding the artwork in the Public Safety complex, he said now is the time
for Edmonds to say, "This is an Edmonds Kind of Day."
Al Rutledge, 7101 Lake Ballinger Way, Edmonds, recommended the City research the new bidding
process used by the State of Washington.
Rich Demeroutis, 921 Pine Street, Edmonds, displayed a "thermometer" of the cost of the Financial
Center Building, including the building purchase, the bond issue and professional services. He explained
the lowest bid for renovation costs was $557,042 for the first two floors, architectural costs were
$13 8,700, and the roof repair, carpet, painting, and HVAC recharge total $100,000. He pointed out the
Lewis Architect's review stated the HVAC system was at the end of its life cycle, which will cost
approximately $350,000 to replace. Repairs to the roof may extend its life an additional five years but
replacement will cost $100,000. Mr. Demeroutis estimated renovation of the third floor to be $200,000
fora total of $5.8 million. A new building, without the structural problems of this building, could be
constructed for $4.5 million. He questioned why the Council disregarded the structural engineer's report
submitted in May 1995.
Fred Bell, 21006 80th Place West, Edmonds, announced the museum is opening its wetlands exhibit —
the grand opening and reception will be held on Saturday in conjunction with the Tree Lighting
Ceremony which begins at 4:00 p.m. and is sponsored by the Chamber of Commerce. Santa will arrive
on the ferry and be in the Dayton complex following the Tree Lighting Ceremony. He invited everyone
to attend their reception and the Tree Lighting Ceremony. He thanked Jackie Rudloff, a teacher at
Edmonds-Woodway High School, and her students who assisted at the museum.
Mel Critchley, 705 Driftwood Place, Edmonds, questioned the need to wash boat bottoms and filter the
water before it is returned to Puget Sound. He noted the wetland is at the base of a contaminated area
where millions are being spent to build a temporary wharf for the ferry. He referred to a newspaper
article regarding Burlington Northern Santa Fe's (BNSF) efforts to renovate the Stampede Pass rail line
despite city official's concern that construction is destroying the area and historic landmarks. The article
said BNSF is spending $130 million to repair a rail line connecting Auburn and Cle Elum, yet the RTA is
paying $200 million for a rail line between Seattle and Everett. He was informed by the Hazardous
Materials Department in Washington DC that the North American Hazardous Materials Regulations are
Edmonds City Council Approved Minutes
December 3, 1996
Page 2
no longer used, now the UN Hazardous Materials Regulations are used. He pointed out construction of a
new rail line between Auburn and Easton has diverted creeks, damaged a hill and destroyed a waterfall.
Rich Demeroutis said the money received from rental of the Financial Center totaled $306,649 but the
interest on the bond during the 15 month period was $329,205. He pointed out the building would be
over budget, when it is only two-thirds renovated and still have the potential of collapsing in a major
earthquake.,
4. AUTHORIZATION TO SEEK ARTISTS FOR PUBLIC SAFETY COMPLEX
Artists/
Public
Safety Carolyn Stark, Chair of the Edmonds Arts Commission, asked the Council for authorization to seek
Complex artists for the Public Safety complex. It is desired to begin the process earlier to allow the artist to work
collaboratively with the project architects to design artwork that will integrate with the architecture. The
competition will be open to Northwest -area artists. Jurors will include a representative from the City
Council, Arts Commission, Architectural Design Board, Court, community, a professional art
consultant/artist, and the project architect. The two artists selected will prepare a submittal which will be
presented at a public hearing. The artists will be allowed to integrate suggestions made at the public
hearing prior to the jury reviewing their submittals. The Arts Commission will then approve the
submittals and present them to Council for approval.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO AUTHORIZE THE EDMONDS ARTS COMMISSION TO SEEK ARTISTS
FOR THE PUBLIC SAFETY COMPLEX PUBLIC ART. MOTION CARRIED. (Councilmember
Myers was not present for the vote.)
Council President Earling encouraged Councilmembers who were interested in participating in the jury
to contact him.
6. HEARING ON OPTIONS REGARDING THE DISPOSITION OF THE CITY OF EDMONDS'
Finance FINANCE BUILDING (LOCATED AT 501 BELL STREET) TO NON PROFIT ORGANIZATIONS
Building -
501 Bell St. FOR CONTINUED PUBLIC USE IN THE EDMONDS COMMUNITY
Mayor Fahey advised this item was placed on the agenda after conferring with the City Attorney
regarding how the City should proceed.
Council President Earling acknowledged the dilemma the Council is faced with regarding the building at
the corner of 5th and Bell. The Council's analysis of the City's budget reveals the $250,000 - $300,000
necessary for repairs to bring the building into compliance would be difficult for the City to find. The
Council is hopeful some way can be identified to resolve this dilemma to everyone's satisfaction.
City Attorney Snyder advised the purpose of this hearing is to create a legislative record for the City
Council prior to making a decision regarding whether to surplus the property. Constitutionally, the City
cannot give property away to individuals or charitable organizations regardless of the appropriateness of
their purpose ' unless the City receives consideration. Consideration can be in the form of public,
aesthetic, recreational, or educational benefits. The hearing is not intended to solicit firm proposals but
to determine whether there is an interest. If it is determined a public benefit exists, a procedure for
individuals/organizations to submit proposals should be developed.
Edmonds City Council Approved Minutes
December 3, 1996
Page 3
Louise Lindgren, Senior Planner - Historic Preservation, Planning and Development Services,
Snohomish County, pointed out Edmonds' Comprehensive Plan recognizes the strong cultural presence
and distinctive character. The City has a citizen -friendly atmosphere, which this building fits into. She
offered the facilities, resources, and contacts of the County Planning Department with other cities who
have faced preservation of an older building as well as plans for a civic center. She indicated the packet
she presented to Council includes information regarding preservation tax incentives for historic
buildings, designating cultural resources and a list of the benefits of cultural designation, special
valuation available to private owners on improvements, a list of the most commonly asked questions if
the building were placed on a register, the economics of rehabilitation versus demolish, and information
regarding the best way to move the structure without damage. She pointed out other communities facing
this same problem have considered a wide variety of adaptive reuses of a building such as ownership by
non-profit or commercial interests, shared use by community groups, or use as a museum for special.
exhibits, art gallery, little theater, or church.
Kay Austin, State Office of Archeology and Preservation, explained she is one of ten employees who
provide service to communities and encourage preservation of historic properties. She has access to
resources to guide the City on what is significantly historic, what the best features ate, and the best
solutions for properties such as the church which can assist the City in making its decision based on the
community, finances, etc. She pointed out the City's historic fabric is integrated in new construction,
open spaces, and the livability of the community. The combination of mixed uses and age helps
distinguish Edmonds from other cities and this uniqueness should not be easily eliminated. She pointed
out if the solution is to remove the structure, location is one of the character defining features of any
historic property. The church's relationship to the neighboring historic properties, new construction,
accessibility to the public, etc. have been in place since 1928. She pointed out it may be possible to
incorporate this structure into the "big plan" without moving it.
Student Representative Alex Moore asked Ms. Austin to elaborate on incorporating the building into the
plan for the new facility. Ms. Austin responded there are creative ways to incorporate significantly
historic properties with new facilities. She felt this could be done if the architect were challenged with
that option.
Mayor Fahey explained the County's Cultural Sites Inventory was an advisory list created to identify the
location of buildings with historical significance and did not place any restrictions on the building. She
opened the public participation portion of the hearing and reiterated the public was not asked to make
specific proposals for the use of the church at this time.
Darrell Marmion, 216th 4th Ave N, Edmonds, advised his home was moved from 4th and Bell to its
present location. He voted in favor of the bond issue but likely would not have if he had been aware the
church would be demolished. Other citizens were also not aware of the plan to demolish the church. He
noted one of the major goals included in the City's Comprehensive Plan is "to encourage the
rehabilitation and restoration of old buildings and historic buildings in order to retain a variety of
building styles and continuity with the City's past." He agreed with this policy and expressed concern
with statements that the church does not fit with the plans for the site. He felt the church defined the site
and other structures should fit around it. Although he spoke only for himself, he has heard similar
comments from other citizens. He suggested funds be eliminated from the scope of the Public Safety
building to preserve the church.
Norma Bruns, 816 Walnut, Edmonds, emphasized the policies of the Comprehensive Plan. She
learned at the last public hearing that the architect had not been shown the City's Comprehensive Plan
Edmonds City Council Approved Minutes
December 3, 1996
Page 4
which mentions the importance of preserving historic buildings and the character of the City. She agreed
saving the church site is equally as important as preserving the structure. She suggested the building
remain on the site and a few parking spaces or sidewalks be eliminated. She pointed out Council
candidates always want to preserve the small town quality of the City; retaining the church would be a
victory for the Council.
Charles LaWarne, 20824 Hillcrest Place, Edmonds, said he has served as a boardmember on the
Edmonds/South Snohomish County Historical Society and is also a member and current Chair of the
Washington Advisory Council on Historic Preservation, a panel of nine people appointed by the
Governor to advise on historic preservation issues. Speaking on his own behalf as a long time resident,
he hoped the City could find the means, funds, and desire to maintain the church in its current location
due to the areas surrounding the site such as the mound, the landscaping, the Centennial Plaza, the log
cabin, and the Cameige Library. Although the structure is not grand, it reflects the esthetic values of the
community —small buildings, pleasant and compact. He noted historic preservation for the purpose of
preserving old buildings as monuments is not enough —ways to use and renovate old buildings must be
found. Many older buildings are being integrated with new buildings to maintain the architecture,
similar to what was done to integrate the library with the Anderson Center. New buildings need not
overshadow old buildings, they can compliment them.
Rich Demeroutis, 921 Pine Street, Edmonds, asked what the museum society paid for rental for the
Cameige Library. Mr. Mar advised they pay $1 per year. Mr. Demeroutis pointed out the City maintains
the Carneige Library. He could support preservation of the church if it was done with donated time and
materials and not at the tax payers expense. He suggested the City sell the structure to the community
and possibly avoid bringing it up to Code. He pointed out this is not a church, it is a financial office. He
grew up across the street from the church and recalled a house built in 1915 that was demolished for the
Financial Center parking lot. He recommended "frivolous things" be delayed until the City has enough
revenue to maintain the waterfront, the rescue team and not charge the residents for transport to the
hospital in an emergency.
Al Rutledge, 7101 Lake Ballinger Way, Edmonds, said although the church represents family values
in the City, citizens must also look forward. He noted the City needs another motel and suggested the
church be renovated into a motel. If this was not possible, he favored leaving the building in place rather
than demolishing it.
Carol Hahn,1031 2nd Ave S, Edmonds, recalled walking to school from 3rd and Pine and noted many
of the lovely homes have been replaced with apartment buildings. The church was part of her childhood
and she is beginning to mourn it. She favored the church remaining on the existing site as long as
possible and the public safety complex built around it.
Fred Bell, 21006 80th Place W, Edmonds, President of the Historical Society, but speaking on his own
behalf, said it would be a shame to see the church demolished. He hoped an agreement could be made
between community organizations to take over the building and maintain it in its present location. The
church could be the core of the historical district, along with the historical society located in the Cameige
Library, the log cabin, and the Centennial Plaza. He recommended the Council consider doing
something with the building other than demolition.
As there were no additional members of the public who wished to address the Council, Mayor Fahey
closed the public participation portion of the hearing. She clarified the bond issue for the public safety
Edmonds City Council Approved Minutes
December 3, 1996
Page 5 .
complex specifically indicated how the funds would be spent and could not be used for other purposes
such as renovation or relocation of the church.
Mr. Snyder requested the Council provide their assessment of what the potential benefits to the public
would be if the structure were retained and provide guidance regarding requests for proposals if the
Council should decide to surplus the structure in a manner other than an open bid.
Council President Earling respected the comments made by the public and stressed this is an issue the
Council is interested in and takes very seriously. He noted everyone feels passionately about this type of
building and now is the time for the community to step forward with proposals. He suggested proposals
be accepted in a time period of four to six weeks.
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
WHITE, TO EXTEND THE DISCUSSION OF THIS ITEM FOR FIVE MINUTES. MOTION
CARRIED, COUNCILMEMBER MYERS ABSTAINED.
Councilmember Petruzzi asked if allowing six weeks for proposals from the public would be acceptable.
Community Services Director Paul Mar said whether the building remains on the site is an important
factor as the current site layout does not include the existing finance building. If the building is removed
from the site, additional time may be available for coordinating the move. He concluded 5-6 weeks
would not be a significant time delay as the complex was early enough in the design stage.
Councilmember Petruzzi felt the building would have a great public benefit in the community although
he had difficulty visualizing it on the existing site. He suggested the Council move ahead with this
process.
Mr. Snyder said he could bring a request for proposals to the Council in two weeks which would include
when the proposals would be due, whether the structure is to be removed, the type of public use
proposed, analysis of the public benefit, and the proposed location if the structure is moved off -site,
including adequate insurance coverage. Councilmember Petruzzi pointed out the six week time period
would begin tonight and recommended interested parties begin work immediately.
Councilmember Myers asked if the $10,000 included in the bond for demolition could be used as funding
for alternate proposals. Mr. Snyder advised some funds would be necessary to fill the hole left by
removal of the building but the remainder could be available.
Council President Earling stressed a financial plan must be included in each proposal. Mayor Fahey
noted the structure and ambiance of the building can constitute a public benefit. Although the best
proposal would be one that retains the building as a public use, an option would be a for -profit business
purchasing the building for commercial use. She stressed all suggestions would be considered.
Mr. Snyder observed the Council comments indicated no City financial involvement is anticipated
beyond those funds provided in the bond issue for demolition and re -landscaping of the site.
Mayor Fahey thanked citizens for speaking on this item. She declared a five minute recess.
Hearing on
1997 Budget 7. CONTINUED HEARING ON 1997 BUDGET AND REVENUE SOURCES
and Revenue
Sources
Mayor Fahey opened the public participation portion of the hearing.
Edmonds City Council Approved Minutes
December 3, 1996
Page 6
Al Rutledge, 7101 Lake Ballinger Way, referred to the City's budget forecast and stated City revenues
should also be increasing as State revenues are up 4.8% and revenues nationwide are up 3.5%. The
national forecast projects a 12% increase. He recommended businesses in the City and Councilmembers
encourage the public to spend money in Edmonds to generate additional revenue. He hoped the City
would reflect the national trend and have increased revenues.
Rich Demeroutis, 921 Pine Street, Edmonds, referred to the way the Mayor and Council have
addressed the shortfall and further commented about the rescue boat and dive team. He pointed out the
rescue of one person was worth the $22,000 for the rescue boat/dive team. He questioned whether the
$12,000 budgeted for the Alliance for Economic Development from the Council Contingency Fund was
an emergency and felt those funds could be used toward the rescue boat/dive team. He suggested the
City consider closing the Underwater Park as it has created an attractive nuisance. Additionally, he
questioned whether Councilmembers who had other health care could drop the City's health care
coverage. He questioned the $40,000 budgeted for the Human Resource study and suggested the City
postpone the $99,000 budgeted for picnic shelters at City Park. He pointed out the public depends on
public safety programs and recommended the police and fire departments be given the tools they need.
Mr. Snyder advised the budget hearing must be concluded three weeks prior to the beginning of the
budget year. Therefore, this is the last opportunity for the Council to accept testimony. Mayor Fahey
closed the public hearing for the 1997 budget.
In response to Mr. Demeroutis' comments, Mr. Snyder advised the State Recreational Use Statute
relieves public and private land owners who have property which might be available for hazardous uses
from liability.
5. ANNUAL REPORT FROM MUNICIPAL COURT JUDGE STEPHEN CONROY
Municipal
Court
Judge Stephen Conroy, Municipal Court Judge, referred to statistics he prepared of the different types of court
Annual
Report filings and the revenue generated on a monthly basis from 1986 to November 1996. He noted the
revenues and filings are fairly static. He explained police filings would be handled by the local
County/State system if Edmonds did not have a Municipal Court. A breakdown of fees he prepared in
February indicated it would cost the City $42 to prosecute any case within the County system. In 1995,
it cost the City $28 to prosecute each case in the Edmonds Municipal Court, $34 in 1994, $25 in 1993,
$21 in 1992, and $19 in 1992. He stressed the Edmonds Municipal Court is a good use of public money
and provides admirable service to the community. There is a concerted effort by the court staff to make
the system work properly and serve the public.
Councilmember Petruzzi asked if Judge Conroy felt DWI laws were as strong as they could/should be.
Judge Conroy answered yes, although this is a debatable issue. He explained for an individual receiving
his/her first DWI, there is a mandatory minimum penalty of $350 fine, one day in jail, and 90 day loss of
license. In addition, the individual is placed on a 2-year probation, required to submit to an alcohol
evaluation, and enter into a recommended treatment program before their license can be reinstated. The
maximum penalty is $5,000 and a year in jail. However, the rules are only as effective as the people
under the law. There will be people who will continue to drive regardless of whether their license is
suspended and regardless of the consequences. He noted the most prevalent traffic offense he handles is
driving with a suspended license; there are a number of reasons for a suspended license.
Edmonds City Council Approved Minutes
December 3, 1996
Page 7
Councilmember Petruzzi asked the consequences of driving with a license suspended as a result of a
DWI. Judge Conroy advised the individual is given a ticket and notice to appear in court. In court they
are arraigned and advised of the penalty of $1000 fine, 90 days in jail, and perhaps re -suspension of their
license. If the individual pleads guilty, there is usually a fine.
For Mayor Fahey, Judge Conroy explained the headings on the statistics (IT - Traffic Infractions, IN -
Non -traffic Infractions, PP. - Parking, DUI - Driving Under the Influence, DV - Criminal Domestic
Violence, CT - Criminal Traffic, CN - Criminal Non -Traffic). He noted DUI's are up considerably for
the year, largely due to arterials in newly annexed areas.
Mayor Fahey asked if there were any benefits to additional jail time for repeat offenders. Judge Conroy
explained approximately. 90% of the trouble is caused by 10-15% of the public. Many people who
receive a DUI and complete the probationary period do not re -offend. The court sentence, problems with
their drivers license, insurance coverage, the DWI victims panel, etc. are enough to modify their
behavior. It is difficult to determine how to handle the 10% that are chronic offenders. He questions
whether a lot of jail time was a deterrent and/or if it rehabilitates. Some time in jail appears to be
effective (6-8 days) but individuals adjust during longer periods and the jails the City uses are not that
bad. The real problem is jail space and cost.
8. PRESENTATION BY PROPERTY OWNERS COMMITTEE OF THE EDMONDS ALLIANCE
Alliance for EconomicFOR ECONOMIC DEVELOPMENT
Development
Community Services Director Paul Mar advised early this year the Edmonds Alliance for Economic
Development was formed and the Property Owners is one of the committees developed as a result. He
noted this is the first time a group of property owners have come together to discuss how they can
enhance economic development in the City.
Dr. Jacque Mayo, 229 3rd Ave. S, Edmonds, Chair of the Property Owner Coalition for Economic
Development, explained that approximately 30 members, who represent 40-60 properties in the RM or
BC District, have been meeting regularly since March. They have reviewed various studies, City
revenues, expenses and the projection that an additional 400,000 people will be relocating in the State of
Washington in the next four years, 48% in Snohomish County. They have focused on remodeling within
the BC zone to realize economic changes within the City and initiate redevelopment in the downtown
area. He pointed out the new buildings fill up quickly, the older buildings do not as there are built-in
problems with'age. The general effect of the codes they have addressed would be to improve properties
and increase the tax base for the City. He noted an undeveloped property may generate $3,400 in
property taxes but would increase 10 times when the property is developed. They have met with the
Council's Community Services Committee, Community Services Director Paul Mar, and Planning
Director Rob Chave. Their group would like to be the liaison between the City of Edmonds Planning
Department and the property owners in both the RM and BC areas. They would like to move forward
with some code changes recommended by previous studies and need the Council's buy -in.
Bruce Nicholson, 9829 Cherry Street, Edmonds, a 41 year resident of Edmonds, explained he focused
on why businesses move out of Edmonds and determining what can be done to bring businesses into
Edmonds to increase the tax base. He explained businesses are looking for competitive spaces (price and
quality). There is a limited amount of new development in Edmonds; buildings are usually constructed
for pre-existing/predetermined tenants. This is a slower approach than constructing buildings and
soliciting business to move to Edmonds. He pointed out there are many opportunities for new businesses
in the City including the service, environmental, and software industries. He described a recent
Edmonds City Council Approved Minutes
December 3, 1996
Page 8
discussion with a potential tenant in Edmonds who is currently located in downtown Seattle. After a five
minute discussion, he was convinced to move his practice to Edmonds. There are many other businesses
that could also be solicited to move to Edmonds. He felt the City could get as much business as it wants
but it would require a cooperative effort among the Council, City Planners, and independent business
people to establish criteria and make decisions. If economic development does not occur in Edmonds,
the taxpayers will bear the ever-increasing burden.
Brad Butterfield, 400 Dayton, Edmonds, referred to proposed changes in existing City codes and
explained the Property Owner's group has reached many of the same conclusions reached by previous
studies. The group decided to focus on the BC zone, primarily density and percentage mixes. Further,
they would like to see roof lines in the City changed to encourage different hips, gables, arched, shed or
other roofs. They would like to address the RM zone in the future to enhance development of properties
in downtown Edmonds. They requested a mandate from the Council, encouraging them to continue
working with the Planning Department and Planning Board and possibly submit code changes to the
Council in the future.
Council President Earling commented the efforts of the Property group were creative and he encouraged
them to continue meeting.
9. REPORT ON BIDS OPENED NOVEMBER 26, 1996 FOR THE REMODEL OF THE EDMONDS
Remodel of Financial FINANCIAL CENTER BUILDING (LOCATED AT 121 51H AVENUE NORTH) AND AWARD
Center OF CONTRACT
Building -
i21 5th
ve. th City Engineer Jim Walker noted this type of action is usually placed on the Council's Consent Agenda
but was placed on the discussion portion of the agenda due to the short time between bid opening and
preparation for the Council packet. The architect recommends alternates 1-6 be added and the seventh
alternate, the elevator fire door, not be included. References have been checked, and staff recommends -
the base bid be awarded to the low bidder, Biwell Construction, and include Alternates 1-6, for a total of
$563,677.64 including tax.
Councilmember Nordquist asked if a list of the alternates was available. Mr. Walker offered to describe
the alternates and indicated the information was available to the public. Councilmember Myers
recommended the description of alternates be included in the packet in the future.
For Mayor Fahey, Mr. Walker explained the total bid for Biwell Construction (shown on the bid
tabulations) was $557,042.81 including all seven alternates. As Alternate 7 is a deduct from the bid -for
this firm, not including it increases the amount of the bid to $563,677.64.
Councilmember Petruzzi asked if the project was on budget. Community Services Director Paul Mar
answered the award of the bid was within the funding available for the project ($5 Million plus the
additional revenues from rents).
For Mayor Fahey, Mr. Walker explained the expenditure amount shown on the agenda memo ($650,000)
includes a 15% contingency.
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER
MYERS, THAT THE COUNCIL AWARD THE CONTRACT TO THE APPARENT LOW
BIDDER, BIWELL CONSTRUCTION, FOR THE AMOUNT OF $563,677.64, INCLUDING
ALTERNATE ITEMS 1-6, AND EXCLUDING ALTERNATIVE 7. MOTION CARRIED.
Edmonds City Council Approved Minutes
December 3, 1996
Page 9
1997 1 10. BUDGET DISCUSSION
Budget
a. Legal Services
Legg Mayor Fahey referred to the packet information regarding ways to more effectively use the City's legal
Services council as well as utilizing an in-house paralegal.
Budget
For Councilmember Petruzzi, City Attorney Snyder explained he proposed to train, without charge, a
City employee in the use of their systems rather than provide one of their employees to the City.
Community Services Director Paul Mar suggested a new employee could be hired or use an existing
paralegal from the firm of Ogden, Murphy, Wallace (OMW). However, he had not yet had an
opportunity to discuss this with Mr. Snyder.
Councilmember Haakenson asked if the $20,000 for a paralegal would be savings in Mr. Snyder's
billings. Mr. Mar said that was his hope but had not discussed it with Mr. Snyder. Mr. Snyder noted
provision of paralegal services are necessary but are usually a loss or break-even expenditure for their
firm.
Council President Earling asked if the $20,000 for a paralegal was included in the budget. Mr. Mar
answered no, but there may be an opportunity for a reduction in Mr. Snyder's fees. Mr. Snyder
recommended no additional budget be created for this item and assume it will be done within the legal
budget. If not, other options can be explored. The number of hours proposed would be an attractive re-
entry position to someone residing in the South Snohomish County area but transporting an individual
from downtown Seattle would be difficult.
Fire Dept.
b. Fire Department Overtime
Overtime
Budget Personnel Director Brent Hunter reviewed the history of overtime utilization, how it was used during
1996, and recommendations on how to control growth in the future. He pointed out the Fire Department
has currently exceeded its overtime budget, in mid=November the expenditure reached $193,000 and by
year-end it will be close to $206,000 - $208,000. The preliminary budget for 1997 proposes $211,850 in
overtime, a slight increase (2.9%) over the 1996 utilization. The comparisons of overtime with other
local Fire Departments is not applicable as factors such as staffing determine how overtime is utilized..
The most important information is overtime utilization during 1996 and how it was used-67% for call
backs for sick leave, vacation, military leave, etc.; 22% to cover training; 5% for administrative; and 6%
for emergency call outs. He stressed any time an employee leaves a shift, overtimeis required. The
areas that can be impacted are the way employees absent from work due to illness, vacation, military
leave, etc. and training are replaced. He pointed out 1.3 employees are required to cover each position in
the Fire. Department which does not allow much leeway for training, illness, etc. He referred to a Seattle
Times editorial included in the Council packet regarding how services are changing in the Fire
Department.
Mr. Hunter said developing a contingent work force is one of the ways to reduce overtime utilization.
The Fire Department does not have a method to cover vacancies other than an overtime firefighter at a
rate of approximately $750 per shift. He stressed utilizing firefighters from other jurisdictions is a "long -
shot", there are no other jurisdictions doing this. Increasing the use of volunteers is also possible; costs
for volunteers are incurred but not at the overtime rate. A lateral entry recruitment process which
eliminates or reduces the need to send new firefighters to recruit school is also an option. Using other
Edmonds City Council Approved Minutes
December 3, 1996
Page '10
1
employee resources within the City to perform administrative related tasks assigned to off -duty
firefighters (overtime) should also be considered.
The area most likely to have an impact on reducing overtime is negotiating favorable language in the
labor agreement to spread vacation throughout the year and paying for holidays rather than granting time
off. He pointed out developing specialty skills within the Fire Department requires outside training. The
cost to bring specialty skills into the Fire Department is estimated to be $25,000 - $28,000. The Council
may not have been as fully informed on what those specialty services are and the overtime may have
been spent on bringing those skills into the Fire Department faster than the Council has been kept
informed. A long range strategic plan for the Fire Department is also recommended to address issues
such as station location, equipment acquisition, volunteers, and basic and future services.
COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCIL PRESIDENT EARLING,
TO EXTEND THE MEETING FOR A MAXIMUM OF ONE-HALF HOUR. MOTION CARRIED.
Councilmember Van Hollebeke was supportive of the Fire Department and the good job they do for
citizens but questioned the 'but of control' overtime situation, much of which he felt was unnecessary.
He pointed out private industry would not tolerate such an overtime situation when remedies are so
readily available. He understood labor negotiations were necessary but felt the Council must resolve this
situation.
Councilmember Haakenson noted during the preliminary budget process, he told Fire Chief Springer that
a private business would not budget $211,000 in overtime but would find a way to resolve the situation.
He asked the cost of a long range strategic plan for the Fire Department. Mr. Hunter said it is estimated
to be $15,000 - $20,000.
For Councilmember Haakenson, Fire Chief Michael Springer explained a volunteer firefighter is paid $7
per hour with a one hour minimum. The number of volunteers were reduced to eight; it was originally
planned to have five volunteers per fire station for a total of 15 volunteers. Councilmember Haakenson
asked if the volunteers were used for call backs. Chief Springer answered they were utilized for
emergency services call backs but not for sick leave, vacation, etc. call backs due to the labor agreement.
Councilmember Haakenson noted the overtime costs in 1991 - 1995 ranged from $74,000 - $99,000 and
questioned the increase to $206,000 in 1996. Chief Springer answered the increase was due to the
addition of the Esperance Fire Station and the impact of 50% more line -duty firefighters and officers.
Councilmember Haakenson pointed out the overtime doubled due to one Fire Station.
Councilmember Petruzzi recalled Chief Springer was a product of the volunteer system. He supported
the expansion of volunteer firefighters to reduce overtime.
Councilmember Myers recalled the City was told Fire Station #10 was a turnkey operation when it was
purchased, yet there continue to be additional costs. He agreed the City must find a way to resolve the
overtime situation.
Mayor Fahey agreed a resolution must be found to the increased overtime costs. However, the use of
volunteers is not as easy as it may have been in the past as there are more medical -related responses and
training of volunteers is expensive.
Edmonds City Council Approved Minutes
December 3, 1996
Page 11
Chief Springer described the use of volunteers in the past, when volunteers were people who lived near
the Fire Station who wanted to provide a civic service to the City and not necessarily become career
firefighters. With the evolution of EMS, the amount of knowledge, training and certification escalated
and many volunteers could not keep up the training and certification hours necessary to be a firefighter
and EMT. In addition there were more specialty calls which required special knowledge and the amount .
of technical knowledge required became too enormous for volunteers. Further, more volunteers wanted
to become career members. It was not uncommon to invest a great deal of time and money in training of
a volunteer who then was hired by another Fire Department. Several volunteers have been hired by the
Edmonds Fire Department as they were the highest qualified candidates.
Mayor Fahey pointed out every time the Fire Department moves into another area of expertise, there are
costs involved. In addition, she pointed out the majority of the Fire Department's responses are not fire
suppression but medical emergencies. She stressed even volunteers must have training.
Councilmember Myers asked if volunteer training was a State or Federal requirement. Chief Springer
explained State law has four different certification levels, from a first responder to a paramedic. He
concurred with the recommendations outlined by Mr. Hunter.
Councilmember Myers asked Chief Springer how he felt the overtime could be reduced. Chief Springer
said labor negotiations will have the greatest impact on overtime.
C. Departments Functioning as an Economic Unit
Mayor Fahey noted there was no packet for this item as it was not clear what was requested.
Councilmember Nordquist advised he would meet with Council President Earling.
d. Resaonse toEQuin_me t e uests Ouestions Raised 11/26/96
Mayor Fahey referred to the information included in "the packet and a follow-up memo from
Administrative Services Director Art Housler. Councilmember Petruzzi suggested the Council read the
information to determine whether there were any other items to be addressed.
Councilmember Nordquist commented the striper was budgeted for 1996 but was not purchased. Mr.
Housler explained the funds were carried over to 1997 and re -budgeted.
Council President Earling advised the adoption of the budget was scheduled for December 17. An hour
was reserved on the Council Committee night (December 10) which he recommended be scheduled to
discuss any alterations to the budget and draw the budget to a conclusion at that meeting.
Councilmember Haakenson agreed with Council President Earling's suggestion and offered to be
available to assist Councilmembers in any way possible.
Councilmember Petruzzi explained the Medic 7 Board agreed the City of Edmonds can negotiate with
TmsPart Fire District 1 to do work for them in the Esperance area. The Medic 7 Board is negotiating a contract
Fees with Fire District 11 to provide Medic 7 programs in the north end. This will bring in $263,000 -
$266,000 of the $500,000 estimated to be lost as a result of Fire District 1 merging with Fire District 11.
There will be fees charged for the Medic 7 Advance Life Support (ALS) transport beginning January 1,
1997, but he stressed no one will be denied services for an ALS transport. As the City was successful in
negotiating with Fire District 1, the Basic Life Support transport fee will not be instituted. This will
Edmonds City Council Approved Minutes
December 3, 1996
Page 12
require an additional $24,800 which the Mayor has assured she can identify. He pointed out this is a
one-year transaction, the City must work with other cities over the next 6-7 months to make sure what
has been instituted is working properly and to ensure Medic 7 is a viable operation in the future.
COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO EXTEND THE MEETING FOR THREE MINUTES. MOTION CARRIED.
11. MAYOR
Mayor Fahey announced there would be an open house and after-hours gathering on December 11 from
5:00 p.m. - 7:00 p.m. at the 110 James Street Building, the new building created by the partners who sold
the City the Financial Center. They wanted to be sure all Councilmembers were invited; it is also open
to the public.
12a. ORDINANCE NO 3122 AMENDING EDMONDS CITY CODE SECTION 8 51 030 (EMPLOYEE
Emplooyeeyee NI
Ord. PERMIT PARKING ZONE DEFINITIO
Permit
Parking Zone COUNCILME� MBER PETRUZZI MOVED SECONDED BY COUNCILMEMBER �
MYERS TO
APPROVE ORDINANCE NO. 3122, AMENDING EDMONDS CITY CODE SECTION 8.51.030,
EMPLOYEE PARKING PERMIT ZONING DESIGNATION. MOTION CARRIED.
12. COUNCIL
Councilmember Myers announced there will be a Holiday Decorating Contest for the citizens of
Edmonds.
Student Representative Moore announced he attended the ground -breaking ceremony for the
Meadowdale High School.
Councilmember Myers congratulated Alex Moore on his selection as Athlete of the Month at
Meadowdale High School.
With no further business, Mayor Fahey adjourned the meeting at 10:35 p.m.
BARBARA S. FAHEY, HAYOR
SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
December 3, 1996
Page 13
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
DECEMBER 3, 1996
SPECIAL MEETING
CALL TO ORDER - 7:00 P.M.
FLAG SALUTE
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM EARL D. MORRIS ($165.40 + TAX)
(C) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES CONTRACT WITH KARIN NOYES
FOR PLANNING BOARD MINUTE TAKING SERVICES
(D) REPORT ON BIDS OPENED NOVEMBER 25, 1996 FOR THE CONSTRUCTION OF THE CITY PARK PICNIC
SHELTERS PROJECT AND AWARD OF CONTRACT TO GARY HARPER CONSTRUCTION, INC.
($99,889.16, INCLUDING SALES TAX)
(E) PROPOSED ORDINANCE AMENDING EDMONDS CITY CODE SECTION 8.51.030 (EMPLOYEE PERMIT
PARKING ZONE DEFINITION)
3. AUDIENCE (3 minute limit per person)
4. (5 Min.) AUTHORIZATION TO SEEK ARTISTS FOR PUBLIC SAFETY COMPLEX
S. (15 Min.) ANNUAL REPORT FROM MUNICIPAL COURT JUDGE STEPHEN CONROY
6. (45 Min.) HEARING ON OPTIONS REGARDING THE DISPOSITION_ OF THE CITY OF EDMONDS' FINANCE
BUILDING (LOCATED AT 501 BELL STREET) TO NON PROFIT ORGANIZATIONS FOR CONTINUED
PUBLIC USE IN THE EDMONDS COMMUNITY
7. (15 Min.) CONTINUED HEARING ON 1997 BUDGET AND REVENUE SOURCES
8. (20 Min.) PRESENTATION BY PROPERTY OWNERS COMMITTEE OF THE EDMONDS ALLIANCE FOR ECONOMIC
DEVELOPMENT
9. (5 Min.) REPORT ON BIDS OPENED NOVEMBER 26, 1996 FOR THE REMODEL OF THE EDMONDS FINANCIAL
CENTER BUILDING (LOCATED AT 121 5TH AVENUE NORTH) AND AWARD OF CONTRACT
10. (60 Min.) BUDGET DISCUSSION
a. Legal Services
b. Fire Department Overtime
C. Departments Functioning as an Economic Unit
d. Response to Equipment Requests Questions Raised 11/26/96
11. (5 Min.) MAYOR
12. (15 Min.) . COUNCIL
Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at 771-0245 with 24 hours advance notice for
special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the
following Wednesday, Friday and Monday at noon on Channel 32.