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07/27/1999 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JULY 279 1999 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Haakenson in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Pro Tem Dick Van Hollebeke, Council President Tem Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember. Jim White, Councilmember ABSENT Barbara Fahey, Mayor Thomas A. Miller, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Kevin Taylor, Acting Fire Chief Pro Greg Wean, Assistant Police Chief Ray Miller, Development Services Director James Walker, City Engineer Brent Hunter, Human Resources Director Doug Farmen, Accounting Manager Sherrie Ringstad, Deputy City Clerk Jeannie Dines, Recorder COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL E 7/12prove (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 20, 1999 0/99 mutes (C) APPROVAL OF CLAIM WARRANTS #34165 THROUGH #34839 FOR THE WEEK OF Fp—pr-.-v-e7 JULY 19, 1999, IN THE AMOUNT OF $826,057.74. APPROVAL OF PAYROLL lain WARRANTS #25356 THROUGH #25534 FOR THE PERIOD JULY 1 THROUGH Warrants JULY 15, 1999, IN THE AMOUNT OF $485,720.72 Edmonds City Council Approved Minutes July 27, 1999 Page 1 r] eport on (D) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED Fund JUNE 30, 1999 Vehicle (E) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT sh Rack WITH THOMAS, COOK, REED REINVALD ARCHITECTS, PLLC FOR THE PUBLIC WORKS VEHICLE WASH RACK STATION ($14,935) Pilot iosolid (F) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE ro �, TOWN OF WILKESON FOR PILOT BIOSOLIDS DISPOSAL PROGRAM rd. 3266 (G) ORDINANCE 3266 RELATING TO COMMUNITY POLICING AND CIVIL SERVICE; Police Corps AUTHORIZING PARTICIPATION IN THE POLICE CORPS PROGRAM AND Program SPONSORSHIP OF CANDIDATES; AND AUTHORIZING THE CIVIL SERVICE APPOINTMENT TO EMPLOYMENT UPON SATISFACTORY COMPLETION OF THE POLICE CORPS PROGRAM Ord. 3267 3. DISCUSSION REGARDING US CROSSING FRANCHISE - ADOPTION OF ORDINANCE 3267 US Crossing GRANTING TO US CROSSING INC., A NON - EXCLUSIVE FRANCHISE TO INSTALL, Franchise OPERATE AND MAINTAIN A MULTIPLE CONDUIT FIBER OPTIC TELECOMMUNICATIONS SYSTEM IN, ON OVER, UPON, ALONG, AND ACROSS CERTAIN DESIGNATED PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, AND ESTABLISHING AN EFFECTIVE DATE. City Engineer Jim Walker explained two readings were required prior to adoption of this ordinance. He explained the purpose of the franchise was to give US Crossing the right to run conduit along Highway 99, and in exchange, US Crossing will provide conduit for the City's use such as to interconnect traffic signals. Mr. Walker advised the Community Services Director has been designated as the City official in the ordinance, which the Council may wish to change. Mayor Pro Tem Haakenson suggested that designation be determined by Mayor Fahey. Council President Pro Tem Van Hollebeke asked what size the conduit would be. Mr. Walker answered four inches. Council President Pro Tem Van Hollebeke asked if the conduit would be in a common trench. Mr. Walker explained trenching will not be done, a horizontal directional bore will be made ten feet below the surface, which will cause minimal disruption. Council President Pro Tem Van Hollebeke asked if the City's conduit would be the same size. Mr. Walker answered yes. Council President Pro Tem Van Hollebeke recalled Mr. Walker previously indicated cost savings would be several $100,000 and asked him to describe the cost savings. Mr. Walker said conduit is costly to install as a separate project, particularly from 244`h to the city limits (approximately 15,000 linear feet) as is being done in this instance. He said the conduit could not typically be installed for less than $100 per foot. Council President Pro Tem Van Hollebeke observed the franchise agreement cost the City nothing, there would be no visible impact as all the conduit would be underground and several $100,000 in conduit would be provided for use at the City's discretion. He noted the City's initial intent is to use the conduit to interconnect signals. Mr. Walker agreed and explained the intent is to install manholes near the signals and to have the contractors involved with the Highway 99 project extend the conduit off Highway 99 so that the roadway does not need to be dug up again to access the conduit. Edmonds City Council Approved Minutes July 27, 1999 Page 2 COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WHITE, FOR ADOPTION OF ORDINANCE 3267, GRANTING TO US CROSSING INC., A NON - EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A MULTIPLE CONDUIT FIBER OPTIC TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS CERTAIN DESIGNATED PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, AND ESTABLISHING AN EFFECTIVE, DATE. . MOTION CARRIED. 4. ORDINANCE 3268 AMENDING THE PROVISIONS OF SECTION 1. PARAGRAPH 1.2 OF ORDINANCE NO. 3241 TO AUTHORIZE CLASSIFICATION ADJUSTMENT FOR NON- rd.3268 Human Resources Director Brent Hunter advised this is a request to amend the City's annual salary Adjustment ordinance for non-represented employees to provide a pay adjustment to employees listed in the packet for Non- Represented as part of the City's Comprehensive Human Resources Plan. He explained the Human Resources Plan, Employees adopted in 1997, included a recommendation for pay increases for non - represented employees. Due to the amount of the increases, Council elected to spread the increases over a five -year period to stay within forecasted revenues. He noted the packet included two ordinances; due to sufficient available funds, the Council may choose to complete the phase -in of these pay increases at this time. He referred to a memo in the packet from Administrative Services Director Peggy Hetzler, which states that the state pension contribution costs have been reduced for the City, resulting in a savings in this fiscal year of approximately $170,000. He noted the change in the rate is ' a long -term change and rates are not changed each year. Due to better than expected investments, the pension contributions on LEOFF and PERS have been reduced for both the employee and the City. He said the options include 1) a regular phase -in year (Ordinance A) at a cost of $18,440, or 2) complete the phase -in (Ordinance B) at a cost of $35,550. He pointed out these funds are already in the budget due to savings from the pension contribution, and no additional authorization is required. Council President Pro Tem Van Hollebeke observed the surplus as a result of this pension savings is approximately $170,000 this year. He asked how much the savings would be next year. Mr. Hunter said Ms. Hetzler's memo indicates the savings would be approximately $350,000 for a full year. Council President Pro Tem Van Hollebeke observed implementation of Option 2 would cost $35,550 per year. Mr. Hunter clarified that the $35,550 figure reflected the cost for the remainder of 1999. Council President Pro Tem Van Hollebeke said the City is in a good financial position to implement the pay increases and favored implementation of Option 2. COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ADOPT ORDINANCE 3268 AMENDING THE PROVISIONS OF SECTION 1. PARAGRAPH 1.2 OF ORDINANCE NO. 3241 TO AUTHORIZE CLASSIFICATION ADJUSTMENT FOR NON - REPRESENTED EMPLOYEES (OPTION B). MOTION CARRIED. 5. MAYOR'S REPORT oodwill Mayor Pro Tem Haakenson reported he was asked to light the torch at the Boys and Girls Club Goodwill ames Games. He reported the SnoCom/Medic 7 Board is in the process of preparing its 2000 budget. This nocom process began early as it was agreed last year to have the budget in place by August so cities would have 000 Budget the information when preparing their budgets. He said a remodel to house the new 800 MHz equipment Edmonds City Council Approved Minutes July 27, 1999 Page 3 is being contemplated, a cost the City would share. He advised the SnoCom Director, Steve Perry, a former Edmonds employee, had his contract was extended to December 31, 2003. 6. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS Health Dist. Councilmember Nordquist reported the Health District is in the process of developing its budget for 2000 Board and is concerned with the impact passage of I -695 would have, as 16 percent of the Health District's budget is provided via that source. He commented a recent editorial in the Herald regarding I -695 was very informative. He urged citizens to read the information regarding 1 -695 to ensure they understand the impact its passage will have on rates and services. He reported the Health District is continuing its educational program on colon cancer, prostate cancer, and,Tuberculosis. Parking ask Force ommumty ransit Port of Edmonds Councilmember White referred to the letter he wrote to Mayor Fahey dated July 10 and said a question has arisen regarding who authored the letter. He stressed he authored the letter although he did show it to his wife, some friends, and work associates, primarily for editing purposes. He did not show the letter to any Councilmember or discuss it with any Councilmember. Regarding the reference in the letter to discussing "it" with three Councilmembers, Councilmember White clarified he discussed the concept with three Councilmembers. He said the discussion was regarding if Mayor Fahey did not prevail in the election and Mayor Pro Tern Haakenson did prevail, his seat would be vacant. Councilmember White asked Councilmembers if they would support Mayor Fahey's appointment to the Council as he wanted her to stay involved. He said the feedback provided by Councilmembers was that it would be valuable to keep Mayor Fahey involved if she was interested, which was what he referenced in his letter. He said the letter also stated if Mayor Fahey was interested, he would seek the four votes necessary for her appointment. He said Mayor Fahey did not indicate whether she was interested. He urged citizens with questions to call him with their concerns and provided his office telephone number (774 -9378) and the Council office telephone number (771- 0248). Councilmember Earling said the task force on parking (Councilmembers White, Plunkett and himself) will meet July 28 at 3:00 p.m. in the 3`d floor of the Administration building. He said they hope to move forward from the decision made a few weeks ago and.re- engage the business community and Parking Committ ee to address the dilemma of long -term parking. He reported Community Transit opened their new Ash Way Park'n Ride lot near 164', which holds 1,019 vehicles. He said this lot will provide relief for the 4 -5 Park 'n Ride lots within a few miles of the 164` lot that are 101 -105 percent filled. He said Sound Move will begin their bus service in September. He advised August is Clean Air Month, an important issue for the transit business. He said Community Transit has come close, and could come closer this year, to exceeding the regulations for particulates in the air. He urged the public to consider taking one less trip, mowing the law in the evening rather than during the day, etc. to help with clean air. As a follow -up to Councilmember White's comments, Councilmember Earling said he was disappointed in the events in the press during the last week. He said it was a shame local government was involved in this and he was glad Councilmember White clarified that no conspiracy was taking place. He summarized he was disgusted with what the City has been going through. Councilmember Plunkett reported the Port Commissioners declined to take a position on the South County Senior Center project or on the waterfront walkway project. He said all major parking has been constructed at the Port and is available for use. The landscaping and seal- coating to complete the re- construction will be done soon. With no further business, the Council meeting was adjourned at 7:25 p.m. Edmonds City Council Approved Minutes July 27, 1999 Page 4 L ki AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 a.m. J U LY 27, 1999 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 20, 1999 (C) APPROVAL OF CLAIM WARRANTS #34165 THROUGH #34839 FOR THE WEEK OF JULY 19, 1999, IN THE AMOUNT OF $826,057.74. APPROVAL OF PAYROLL WARRANTS #25356 THROUGH #25534 FOR THE PERIOD JULY 1 THROUGH JULY 15, 1999, IN THE AMOUNT OF $485,720.73. (D) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED JUNE 30, 1999 (E) AUTHORIZATION FOR MAYOR TO A SIGN PROFESSIONAL SERVICES AGREEMENT WITH THOMAS, COOK, REED, REINVALD ARCHITECTS, PLLC FOR THE PUBLIC WORKS VEHICLE WASHRACK STATION ($14,935) (F) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE TOWN OF WILKESON FOR PILOT BIOSOLIDS DISPOSAL PROGRAM (G) PROPOSED ORDINANCE RELATING TO COMMUNITY POLICING AND CIVIL SERVICE; AUTHORIZING PARTICIPATION IN THE POLICE CORPS PROGRAM AND SPONSORSHIP OF CANDIDATES; AND AUTHORIZING THE CIVIL SERVICE APPOINTMENT TO . EMPLOYMENT UPON SATISFACTORY COMPLETION OF THE POLICE CORPS PROGRAM 3. (5 Min.) DISCUSSION REGARDING US CROSSING FRANCHISE - ADOPTION OF PROPOSED ORDINANCE GRANTING TO US CROSSING INC., A NON - EXCLUSIVE FRANCHISE TO INSTALL, OPERATE, AND MAINTAIN A MULTIPLE CONDUIT FIBER OPTIC TELECOMMUNICATIONS SYSTEM IN, ON, OVER, UPON, ALONG, AND ACROSS CERTAIN DESIGNATED PUBLIC RIGHTS -OF -WAY OF THE CITY OF EDMONDS, WASHINGTON, PRESCRIBING CERTAIN RIGHTS, DUTIES, TERMS, AND CONDITIONS WITH RESPECT THERETO, AND ESTABLISHING AN EFFECTIVE DATE 4. (10 Min.) PROPOSED ORDINANCE AMENDING THE PROVISIONS OF SECTION 1. PARAGRAPH 1.2 OF ORDINANCE NO. 2341 TO AUTHORIZE CLASSIFICATION ADJUSTMENT FOR NON - REPRESENTED EMPLOYEES 5. (5 Min.) MAYOR'S REPORT 6. (15 Min.) INDIVIDUAL COUNCIL REPORTS /UPDATES ON RESPECTIVE BOARD MEETINGS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32 or 46 Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32 or 46