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09/28/1999 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES SEPTEMBER 28, 1999 Following a Special Meeting at 6:00 p.m. for an Executive Session regarding pending claims and legal advice, the Edmonds City Council meeting was called to order at 7:05 p.m. by Mayor Fahey in the Library Plaza Room, 650 Main Street. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Thomas A. Miller, Council President Dave Earling, Councilmember Gary Haakenson, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember STAFF PRESENT Tom Tomberg, Fire Chief Kevin Taylor, Assistant Fire Chief John Westfall, Fire Marshal Michael Smith, Senior Inspector Robin Hickok, Police Chief Al Compaan, Assistant Police Chief Peggy Hetzler, Administrative Services Director Jeff Wilson, Planning Supervisor James Walker, City Engineer Frances Chapin, Cultural Program Coordinator Dia Bock, City Records Coordinator Dave Sittauer, Fire Lead Mechanic Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder Executive I Mayor Fahey advised notice for the Executive Session held prior to tonight's meeting had been provided Session 24 hours in advance of the meeting as required. 1. APPROVAL OF AGENDA Change to Council President Miller advised there had been a request to move Item 10 (Setting October 19, 1999 to genda Hear Arguments to Dismiss Closed Record Appeal of Hearing Examiner's Decision to Deny ADB -99- 33) to the Consent Agenda as this was an administrative matter. COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO MOVE ITEM 10 TO THE CONSENT AGENDA. City Attorney Scott Snyder advised this was a procedural issue and was setting a date for written responses rather than oral. MOTION CARRIED. COUNCIL PRESIDENT MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED. Edmonds City Council Approved Minutes September 28, 1999 Page 1 1 2. CONSENT AGENDA ITEMS City Attorney Snyder advised that the resolution regarding the dissolution of the Cultural Arts, Stadium and Convention District (CASCD) (Consent Agenda Item L) had been provided to the Council tonight. Further, the information in the packet regarding Consent Agenda Item J (Authorization for Mayor to Sign Interlocal Agreement with Snohomish County Regarding the 800 MHz Project) was superceded by a later draft that is more favorable to the City's position as it has fewer requirements regarding bonding. The agreement has been approved by the City's Bond Council and the City Attorney. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE CONSENT AGENDA AS AMENDED. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL Approve (B) mutes APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 21,1999 laim I APPROVAL OF CLAIM WARRANTS #34997 THROUGH 36297 FOR THE WEEK OF Warrants I SEPTEMBER 20,1999, IN THE AMOUNT OF $792,267.93 eneral Fund (D) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED AUGUST 31, 1999 ear 2000 (E) ues UPDATE OF CITYWIDE YEAR 2000 PREPARATION EFFORTS COver- O REPORT ON FINAL CONSTRUCTION COST FOR THE 1999 STREET OVERLAY ogram PROGRAM AND COUNCIL ACCEPTANCE OF PROJECT eadowdale (G) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1999 NORTH Storm MEADOWDALE STORM DRAINAGE IMPROVEMENTS AND PHASE H WATER Drainage MAIN REPLACEMENT PROJECT AND COUNCIL ACCEPTANCE OF PROJECT ate, Main (R) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1999 WATER MAIN rogram REPLACEMENT PROGRAM — PHASE I AND COUNCIL ACCEPTANCE OF PROJECT Snowplow/ (I) AUTHORIZATION TO REJECT BIDS RECEIVED SEPTEMBER 13, 1999 FOR A Hitch SNOWPLOW/HITCH AND STAINLESS STEEL V -BOX SANDER AND AUTHORIZATION TO REBID EQUIPMENT soo MHz (,I) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH Project SNOHOMISH COUNTY REGARDING THE 800 MHz PROJECT Reso #960 1 (K) RESOLUTION NO. 960 SETTING OCTOBER 19,1999 AS THE HEARING DATE FOR A I Set Hearing REQUEST TO VACATE A PORTION OF AN EXISTING UTILITY EASEMENT ON THE ST -99 -171 PROPERTY LOCATED AT 20930 88TH PLACE WEST (Applicant: Susan McMurray / File No. ST -99 -171) 49161 (L) RESOLUTION NO. 961 DISSOLVING THE CULTURAL ARTS, STADIUM AND SCD CONVENTION DISTRICT (CASCD) BOARD Vand Edmonds City Council Approved Minutes September 28, 1999 Page 2 d. #3275 USalaries (M) ORDINANCE NO. 3275 AMENDING THE EDMONDS CITY CODE TO ADD A NEW CHAPTER 10.80, CITIZENS COMMISSION ON SALARIES OF ELECTED OFFICIALS et Date to (N) SETTING OCTOBER 19, 1999 TO HEAR ARGUMENTS TO DISMISS CLOSED EmB-99 RECORD APPEAL OF HEARING EXAMINER DECISION TO DENY ADB- 99 -33. ents— (Appellant, Pbil Carter, Representing Brad Butterfield & Albert Dykes / File No. AP -99- -33 3 187. Applicant: Brad Butterfield / File No. ADB- 99 -33. Property Location: 110 Sunset Ave. Introduction 3. INTRODUCTION OF NEW POLICE SERGEANTS of New Police Sergeants Police Chief Robin Hickok explained in May 1999 a two -day assessment center was held for several sergeant positions. Ten officers took the test, and four were appointed to the Sergeant level. Chief Hickok said it was important the presentation be public to recognize the officers' hard work to prepare for the testing. He pointed out to take the test and become a leader in the Police Department requires officers to put their ego on the line because as they prepare for the test, their families, friends, co- workers are aware of it but the competition may not result in their selection. He said it was important to recognize individuals willing to take that risk and to assume a leadership role. He observed these officers will be the future leaders of the Edmonds Police Department; therefore, it was important for the Council to get to know them and the officers get to know the Council. Chief Hickok introduced Sergeant David Machado, who had been one of his first students at Edmonds Community College. Chief Hickok advised that Sergeant Machado is temporarily assigned to the Washington State Training Academy. Sergeant Machado's wife pinned on his badge. Chief Hickok introduced Sergeant John Cameron who has been with the Edmonds Police Department for eight years, a senior officer since 1995, served in Youth Services as a D.A.R.E. officer, and is a graduate of Woodway High School. Sergeant Cameron's father pinned on his badge. Chief Hickok introduced Sergeant Karl Roth who has been with the Edmonds Police Department for 11 years and has a degree from Central Washington University. Sergeant Roth's son, Karl, pinned on his badge. Chief Hickok introduced Sergeant Donald Anderson, a member of the Edmonds Police Department for 10 years, a canine officer, currently acting range master, in detectives for four years, a member of the S.W.A.T. team, and a graduate of Woodway High School and Central Washington University. Chief Hickok pinned on Sergeant Anderson's badge. Each Councilmember congratulated the Sergeants. Mayor Fahey remarked the testing process is long and arduous but results in the City getting the "cream of the crop." She congratulated the officers for rising to the rank of Sergeant, noting this is a tribute to their efforts to increase their knowledge and further their careers. Mayor Fahey thanked the Sergeants for serving the City and expressed her appreciation to the families of all members of the Police Department, recognizing the courage and support family members provide. Records Management 4• PRESENTATION OF RECORDS MANAGEMENT AWARDS Awards City Clerk Sandy Chase reported that the City has been presented with two prestigious awards during the past two months due to its records management program. She observed one of the reasons the City Edmonds City Council Approved Minutes September 28, 1999 Page 3 received these awards was the City's focus on records management. Dia Bock, the City's Records Coordinator, and the person behind these achievements, began her work with records management in Community Development in 1993 and citywide in 1997. Ms. Bock has documented the successes and improvements that have occurred which are most impressive. Ms. Chase noted Ms. Bock has tremendous enthusiasm for this field of work. She further reported that the City is meeting guidelines with its records management, protecting its records, and meeting the demands of the public' more efficiently. The first award, from the International Institute of Municipal Clerks (UMC), was presented in May at their annual conference in Ottawa, Canada. As the City did not have a representative at the conference, Seattle City Clerk, Judith Pippin, accepted the plaque for the City. Ms. Chase recognized City Clerks in the audience who were present in recognition and to honor the City's receipt of this award, Candice Stevens, New Castle; Sharon Mattioli, Shoreline; Christina Boughman, Mukilteo; and Judith Carey, SeaTac. She thanked the City Clerk's for their support and encouragement. Seattle City Clerk Judith Pippin stated that earlier this year Ms. Bock and Ms. Chase were notified by IIMC that the City had been selected to receive this annual award. Since 1989, IIMC has each year recognized an outstanding municipal records program and the persons who have established or enhanced existing systems. IIMC is an international organization of over 10,000 municipal clerks from 14 countries. One of the events IIMC sponsors is an annual training conference that draws as many as 2,500 City Clerks from around the world to exchange ideas and learn new strategies for improving the efficiency and effectiveness of city government. She said Edmonds is fortunate to have Ms. Chase and Ms. Bock, both who are enthusiastic about records management, which is the key to the success of a good program. A good records management program is essential to government, for preservation, for access to information, and to ensure the continuity of the government in the event of a disaster. After reading the Edmonds records management program, she found it excellent and planned to implement many of the ideas in Seattle's records management program. Ms. Pippin presented the award to Mayor Fahey. Mayor Fahey expressed her appreciation for Ms. Pippin representing Edmonds at the IIMC conference. Mayor Fahey next acknowledged the City's receipt of the 1999 Association of Washington Cities (AWC) Municipal Achievement Award which was presented at the AWC annual conference in June. Mayor Fahey explained the advantages of the records management program include a reduction in liabilities due to the timely destruction of obsolete records, a reduction in records volumes and automation of inventories, reduction in costs for valuable space and staff time, identification and protection of essential records, City, State and Federal legal requirements are met, improved service to the community and staff, improvement in storage and retrieval due to automation, improvement in workflow and productivity, and preservation and protection of the city's history. Mayor Fahey pointed out that initial departmental inventories and appraisals of approximately 1,615 boxes of files, and the purging of 650 boxes of obsolete records in 1994 and 1995, freed as much as 49% of the City's storage space, some of which had been unavailable for as long as 40 -50 years. As boxes of non - active records are regularly accessed into non - active storage, valuable office space is also regularly made available for the continually increasing volume of active records. Mayor Fahey said the recognition from AWC is a tribute to a person who is a very self - motivated, creative individual who saw a need and determined a way to solve the problem. Edmonds City Council Approved Minutes September 28, 1999 Page 4 Ms. Bock thanked the IIMC and the AWC for the honor and recognition they have given the citywide records management program. She advised the City's management and staff earned the recognition that both awards provide via working together cooperatively to attain an effective program that is being used as a model for other cities and towns. Ms. Bock thanked Ms. Chase and Mayor Fahey for their support of the records management program since the beginning and their understanding of the field of records management. She thanked the City Council for funding a formal citywide program and the City Attorney who assisted in developing the City's retention schedules. She thanked the directors, managers and records coordinators in each department who make the program work on a daily basis. She thanked the State of Washington Division of Archives, the City of Bellevue's Records Manager who acted as a mentor for at two years, Seattle's City Clerk Judith Pippin and other City Clerk's present tonight. She thanked the University of Washington Record's Management Program Board of Directors, the Seattle Chapter of the Associated of Records Managers and Administers (ARMA), and the Association of Local Area Records Management (ALARM). ommunity 5. PRESENTATION BY COMMUNITY TRANSIT ON SERVICE PROPOSALS FOR THE YEAR ransit 2000 Councilmember Earling explained as a result of I -695 which will be on the November 2 ballot, the Community Transit (CT) Board recommended CT staff consider what service adjustments could be implemented if I -695 passes. The passage of I -695 will result in an approximately 30% reduction in CT's budget. He explained CT is in the process of making approximately 25 presentations in King and Snohomish Counties to seek feedback from the public regarding service adjustments if I -695 passes. He said several CT staff members were present prior to the Council meeting, offering information regarding this issue. Also present were CT Board members Sharon Rutherford (Lynnwood City Council), and Snohomish County Councilmember Gary Nelson. - CT's Executive Director the past five years has championed the cause of transit and led CT in a remarkable direction — ridership is up more than 40% during the past five years, service delivery is equally as high. He commented if CT did not exist, two additional lanes in each direction would be necessary to accommodate the vehicles going to Seattle. Councilmember Earling introduced CT Executive Director Joyce Olsen. Ms. Olsen clarified CT does not support or oppose any public initiative and the presentation is meant to provide information to CT's customers and the Council. As with any service plan process, CT wants to involve the community in the decision. CT is required to conduct public outreach meetings to solicit comment on the environmental, social, and other impacts of any proposed fare increase or major reductions in bus service. The purpose of the public input process is to generate a dialogue with customers regarding alternatives for service reduction and fare increases in light of possible funding changes. It is intended to be an active discussion between CT and the community as this input drives the planning process. She explained the CT Board directed staff to explore potential organization impacts in light of I -695, which would reduce license tab fees (MVET) to $30 per vehicle. The initiative may also require CT to have citizens vote on any changes to the fare structure. As part of the public outreach process, CT will carefully review all comments before making a final decision on any changes to fares and/or services. A public hearing that will culminate the process is scheduled for October 21 at the Edmonds School District boardroom where additional public comment will be taken. Ms. Olsen explained ridership in CT's 1,300 square mile service area has increased 55% since 1994 to 8.5 million riders each year. CT operates the third largest vanpool program in the United States. She described services which include local service (49 %), commuter service (38 %), DART paratransit (9 %) and vanpool (4 %) which equate to over 32,000 rides on an average weekday or 15,000 local rides, 14,000 Edmonds City Council Approved Minutes September 28, 1999 Page 5 rides on commuter service, 2,600 on vanpool, and 650 on DART paratransit. She described CT's operating revenues, which include sales tax (47 %), MVET (30 %), fares (18 %), and advertising /grants /other (5 %). She said the MVET funding, 30% of CT's operating budget equates to $18 million in 1999. She described CT's operating revenues with and without MVET funding, noting if CT maintains its current level of service without MVET funding, the agency would not have sufficient revenue to support their operations by 2003. Ms. Olsen described service reduction scenarios that would result in a reduction of 100,000 service hours per year that would be phased in during 2000 and 2001. She said CT currently operates 350,000 service hours per year. Option 1, an across -the -board reduction of approximately 25% in all services, would cancel 5 -7 routes, start local service one hour later in the morning and end one hour earlier in the evening, local weekend cuts could be minimized with weekday cuts or weekend service eliminated to minimize weekday cuts, cancel 9 -10 commuter routes to Boeing, University of Washington, Seattle and the eastside, reduce service on many commuter routes including routes that begin and end at Park `n Ride lots, elimination or reduction in DART paratransit service when changes occur in local service, and a 30% reduction in vanpool service or approximately 70 vans. Option 2, heavy local reductions of approximately 30 %, would cancel 7 local routes, cancel local and University of Washington service, and reduce local weekday service, local service would start two hours later in the morning and end two hours earlier in the event, preserve most existing commuter routes, six Boeing routes would be cancelled, DART paratransit would be reduced or cancelled wherever changes occurred in local service and vanpool service would be cut by approximately 70 vans. Option 3, heavy commuter cuts of 30% and 20% local, would cancel 12 commuter routes to Boeing, University of Washington, Seattle and the eastside, reduce service on many commuter routes including shortening routes to begin and end at Park `n Ride lots, cancel weekend commuter service, cancel 5 local bus routes, reduce weekday service on other local routes, preserve a majority of local weekend service, and DART paratransit would be reduced, or cancelled wherever changes occurred in local service and vanpool service would be cut by approximately 70 vans Ms. Olsen described fare increase options. Option 1, no increase in fare, could not provide additional revenue and not minimize service reductions. Option 2, a 50% increase in fares, would result in an increase in the adult local route fare from $1 to $1.50 and an increase in the commuter fare from South Snohomish County to Seattle from $2 to $3. All fare categories would be impacted including DART and vanpool. Option 3, a 100% increase in fares, would result in an increase in the adult local route fare from $1 to $2 and an increase in the commuter fare from South Snohomish County to Seattle from $2 to $4. Again all fare categories would be impacted including DART and vanpool. This would offset service reductions by $6.4 million per year or approximately 49,000 hours. Ms. Olsen explained CT is informing the community of the options and is seeking input regarding preferences for fare increases versus service cuts. She said the CT Board must make a decision by November 11 to implement the changes in February 2000. She advised additional information was available in the hallway. Snohomish County Councilmember Gary Nelson (CT Board) explained the CT Board is comprised of seven City Councilmembers and two County Councilmembers. He said the options presented are real and are not intended to be scare tactics. Although the Council is well informed regarding the impacts of I -695, he urged the public to consider the impact of these options to their families, neighbors, and the Edmonds City Council Approved Minutes September 28, 1999 Page 6 long -term picture of the community. He urged the public to read the initiative and determine what it means to transportation in the city, Snohomish County, and the Puget Sound area. For Councilmember Van Hollebeke, Ms. Olsen explained from 1994 to 1998, the number of service hours has increased 57% and ridership has increased 55 %. During the same period, CT has reduced operating costs by 18% when adjusted for inflation. She said if I -695 passes, service will need to be cut 31% which equates to service levels provided approximately 3 — 3.5 years ago. Councilmember Van Hollebeke observed service levels would regress to a level provided at least three years ago which would be,compounded by continued less revenue in future years. Ms. Olsen observed once service is cut and riders lost, they find alternate transportation, and it is very hard to get them back. Councilmember White said I -695 would require CT to put any fixture fare increase to a vote and questioned the cost of such a vote. Ms. Olsen said their attorneys believe a vote would be required; the cost for a countywide election is approximately $400,000. If the issue was added to an existing election, the cost would be determined by the number of issues on the ballot. Councilmember White asked how revenues are generated for items such as employee salary increases. Ms. Olsen said CT's funding is provided by sales tax, MVET, advertising, and fare box revenue which provides a natural growth in their funding. If I -695 passes, CT will be dependent on sales tax, advertising and fare box revenue for its operating expenses. Councilmember Earling pointed out the importance for citizens to be aware of the future public hearings that are scheduled regarding this issue and said brochures with that information will be available at City Hall. He emphasized the outreach is intended to gather information from the public to allow the CT Board to make the best decision possible. He commented all options have impacts. Ms. Olsen advised public comment cards are available and the public can e-mail or call CT with their comments. Arts 6. ANNUAL REPORT FROM EDMONDS ARTS COMMISSION Commission Annual Mayor Fahey introduced Darlene McLellan, Arts Commission Chair, noting Cultural Resource Report Coordinator Frances Chapin works closely with the Arts Commission. Ms. McLellan reported that the Arts Commission has emphasized art education including the use of students in the preparation of publications such as the annual report. One of the most exciting ongoing public art projects in 1998 was the dedication of the Robert Cook Beach Launch at Brackett's Landing South in June. The City was able to retain the summer concert series and family concerts at the Anderson Center -and continue to seek sponsorship for these events. Scholarships which address the value of community support for young artists were awarded to Elizabeth Shen, Katherine Romano, and Laura Routt. Through the allocation of hotel/motel tax, the Arts Commission has promoted commission programs and also provided assistance to local non - profit organizations to assist them in promoting their programs. She explained the Arts Commission tries to address needs that are not available through the variety of art organizations that exist in the community. The 14"' annual Write on the Sound Conference, a very well regarded literary conference, will be held this weekend; the keynote speaker is Katherine Stone. Ms. McLellan reminded the public of the public meeting on September 30 in the Library Plaza Room at 6:30 p.m. which will include an opportunity to view proposals from three artists for public art to be placed in the downtown traffic circle. She next thanked Cultural Program Coordinator Frances Chapin Edmonds City Council Approved Minutes September 28, 1999 Page 7 and Arts Commission Clerk Kris Gillespie for their assistance to the Arts Commission. She acknowledged the support of the Council and the Mayor via continued support of public art. Ms. McLellan recognized the presence of Art Commissioners Edwina Baxter and Erin Marsh and Arts Commission Clerk Kris Gillespie. Art Commissioners during 1998 were Cami Smith, Kathleen Archer, Erin Marsh, Leigh -Ann Hafford, Edwina Baxter and Joyeanna Chaudiere. Ms. McLellan announced that a special exhibit of photographs taken by youth involved in photography classes that were presented via a partnership between Edmonds Park and Recreation, Edmonds Art Commission, and the Edmonds Arts Festival Foundation will be on display during the Write on the Sound Conference on October 2 from 5:30 to 6:30 p.m. in the Library Plaza Room. Mayor Fahey expressed her appreciation to the Arts Commission for their efforts to further all forms of art, noting the City places a high value on culture in the community. The attendance at events sponsored by the Arts Commission is a tribute to the quality events presented. Fire 7• PROCLAMATION IN RECOGNITION OF FIRE PREVENTION WEEK. OCTOBER 3 9, 1999 revention eek Mayor Fahey read a proclamation declaring October 3 — 9 as Fire Prevention Week and presented the proclamation to Senior Fire Inspector Michael Smith. Mayor Fahey said the City is conducting fire drills at each of its buildings and recommended all businesses and families practice fire drills. Senior Fire Inspector Michael Smith said a fire drill will be conducted at City Hall at 10:00 a.m. on October 6. At 7:00 p.m. on October 6, sirens at local fire stations will be sounded to signal residents to practice their own fire escape plan. He urged the public to be fire safe. uildi a 8. APPROVAL OF RELOCATION OF EXISTING PORTABLE BUILDING AT FIRE STATION NO wilding at rta ire station I6 AND AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH LINDSAY MOVING 16 AND RIG ING INC FOR $8,253.60 (,INCLUDING SALES TAX) TO MOVE THE PORTABLE BLUD NG Planning Supervisor Jeff Wilson displayed a site map of the Fire Station No. 16 property at Five Corners where the City has operated a temporary facility to house fire department staff and administrative offices. He explained the placement of the temporary trailer on the property was done with the consent of the adjoining property owner to the north and placed the trailer partially on City property and partially on the adjacent property. The adjacent property is now being developed; the agreement with the property owner included a 30 -day notice to remove the trailer, which has been provided. Provisions in Chapter 17 of the ECDC allow the City to have temporary facilities and also allows modification of rules regarding setbacks and placement on property with the Council's approval. The Chapter also identifies a timeframe of three years for a temporary facility. Mr. Wilson explained the two issues before the Council are 1) to continue use of the temporary facility on Fire Station 16 property, and 2) to approve the new location of the structure on the property. He identified the proposed location for the trailer on the Fire Station 16 property, noting the proposed placement would provide sufficient distance from the existing brick building that has been identified as a hazardous structure and allows continued ingress /egress to the site. Mr. Wilson further explained the Council is asked to approve a funding request to have the structure moved by a house - moving firm as it cannot simply be towed to the new location. Edmonds City Council Approved Minutes September 28, 1999 Page 8 Council President Miller asked if GE Capital responded to the bid request. Chief Tomberg answered GE Capital submitted a bid of $22,670. COUNCILMEMBER HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO 1) APPROVE THE RELOCATION OF THE STATION 16 TEMPORARY FIRE OFFICE BUILDING TO THE SOUTHERN PORTION OF THE SITE AS DEPICTED ON EXHIBIT 1, REQUIRING THE PORTABLE TO BE REMOVED WITHIN 3 YEARS OF THIS APPROVAL UNLESS AN EXTENSION IS GRANTED BY THE COUNCIL; 2) AUTHORIZE THE MAYOR TO SIGN A CONTRACT WITH LINDSAY MOVING AND RIGGING, INC. TO RELOCATE THE EXISTING PORTABLE BUILDING AT FIRE STATION NO. 16; AND 3) APPROPRIATE $8,253.60 FROM UNANTICIPATED REVENUES TO COVER RELOCATION COSTS. MOTION CARRIED. Replace Fire 9. AUTHORIZATION TO ADVERTISE FOR BIDS TO REPLACE ONE FIRE DEPARTMENT VAN Department AND UPDATE THE FIRE DEPARTMENT FLEET REPLACEMENT PLAN an Fire Chief Tom Tomberg explained this was first presented to Council committee as a proposal to replace two Fire Department vans with sport utility vehicles, and a request that the Council review the Fire Department Fleet Replacement Plan to provide a more realistic timeline for replacement of Fire Department vehicles. This was reviewed by the Public Safety Committee on August 10 and forwarded to Council for discussion. Chief Tomberg explained that following his review, the proposal was now to immediately replace a 93 Dodge van with 91,000 miles that Fleet Manager Greg Ramsland has deemed unsafe for emergency use. Chief Tomberg requested the Council authorize the use of $10,000 in the Fire Department B Fund, moneys accumulated for replacement of the vehicle, and $31,000 from the current Fire Department budget for acquisition of a Ford Expedition which is virtually identical to the vehicle purchased earlier this year that is being used by the Battalion Chiefs. Chief Tomberg also requested the Council's support for a more realistic vehicle replacement schedule for the fire department vehicles. He pointed out the 93 Dodge Caravan that was deemed unsafe for emergency use is scheduled for replacement in 2003. Councilmember Van Hollebeke inquired about the potential resale value of the fire department vehicles. Chief Tomberg said the Dodge van can be sold or recycled into the City's fleet as long as it is not used for emergency purposes. Fire Lead Mechanic David Sittauer said although the vehicle is unsafe for emergency use, it could be recycled into the City fleet for use by other departments. Councilmember Earling asked why the van was deemed unsafe for emergency use but could be used by other departments. Mr. Sittauer explained the Dodge van is a passenger vehicle that is not intended to be used as an emergency vehicle and does not have a heavy -duty braking system. The van's braking system is inadequate for the type of driving required for emergency use. COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO PURCHASE AND EQUIP AN EXPEDITION THIS FISCAL YEAR UNDER THE STATE CONTRACT USING A COMBINATION OF B -FUNDS ACCUMULATED TO REPLACE UNIT 469 (DODGE CARAVAN), $10,000, WITH THE REMAINING $30,909 COMING FROM THE CURRENT FISCAL YEAR FIRE DEPARTMENT OPERATING BUDGET. THESE FUNDS ARE AVAILABLE FROM A COMBINATION OF FIRE CHIEF SALARY SAVINGS, PROFITABLE TRAINING VENTURES, AND INJURY- RELATED OVERTIME USED AT A LOWER RATE THAN FORECASTED. THE EXPEDITION WILL BE IDENTICAL TO THE DUTY BATTALION CHIEF VEHICLE. MOTION CARRIED. Edmonds City Council Approved Minutes September 28, 1999 Page 9 Councilmember Nordquist asked if the Fire Apparatus replacement report provided at the 1997 Council retreat had been updated. Mr. Sittauer answered the report has not been updated. Assistant Fire Chief Kevin Taylor said the Fire Apparatus replacement report does not address staff vehicles, which are funded via the B -fund. He explained the Fire Apparatus replacement report was updated during Chief Haworth's employment and reflects a reduction in the recommended replacement time for apparatus from 30 years to 15 -20 years. He said the B -fund, Fleet Replacement Plan, includes the five vehicles assigned to the Fire Department such as SUVs and staff cars. Councilmember White preferred the vehicle replacement schedule for staff vehicles be reviewed during the budget process as a workshop item to allow a more in -depth discussion regarding the long -range impact revising the vehicle replacement schedule would have on the budget. This was acceptable to Chief Tomberg. COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER EARLING, TO TABLE APPROVAL OF THE NEW VEHICLE REPLACEMENT SCHEDULE FOR STAFF VEHICLES IN THE FIRE DEPARTMENT FLEET UNTIL THE BUDGET PROCESS. MOTION CARRIED. Set Date to 10. SETTING OCTOBER 19, 1999 TO HEAR ARGUMENTS TO DISMISS CLOSED RECORD Hear APPEAL OF HEARING EXAMINER DECISION TO DENY ADB- 99 -33. (Appellant: Phil Carter, Arguments B -99 -33 p Re resentin Brad Butterfield & Albert Dykes / File No. AP -99 -187. Applicant: Brad Butterfield / -g File No. ADB- 99 -33. Property Location: 110 Sunset Ave.) This matter was added to the Consent Agenda as Item N. 11. MAYOR'S REPORT Lynndale Mayor Fahey reported on the dedication/opening of the skate park at Lynndale Park, a partnership Park— Skate between Edmonds and Lynnwood. She commented youth from both communities have been enjoying Park the skate park. Watershed Mayor Fahey reported on the success of the Watershed Fair on Saturday. She further announced that Fair Saturday was named Frances Murphy Day in Edmonds in recognition of the 20 year effort Ms. Murphy had made to improving and protecting the environment. Mayor Fahey advised many of the things ranees undertaken by Ms. Murphy were cutting edge and have placed the City in a better position to respond to urphy Day ESA. Further, a wonderful map was created that explains what watersheds are and identifying the location of watersheds in the area. The maps are available at City Hall, the Anderson Center, and Public Works. She invited citizens to pick up a copy of the map. rt Piece forl Mayor Fahey invited interested citizens to attend the juried art selection for the art piece for the traffic raffic circle in downtown Edmonds that will be held on Thursday, September 30, at 6:30 p.m. in the Library ircle Plaza Room. J etery - Mayor Fahey announced the annual bulb planting at Edmonds Cemetery is Friday, October 1. A group ual Bulb of third grade students from a local elementary school will plant crocus bulbs. A George Washington ting Holly Bush will be planted at a tree planting ceremony at 1:30 p.m. This is one of the requirements for the City to qualify as a bicentennial city. A proclamation will be issued later this year in honor of the Edmonds City Council Approved Minutes September 28, 1999 Page 10 icentenmal 200`" anniversary of George Washington's death. The City worked with the Historical Museum to pity complete the requirements to have the City designated as a bicentennial city. There is a wonderful exhibit on George Washington on display at the Historical Museum. A member of the community is a descendent of George Washington and a reunion was held this summer in City Park. Mayor Fahey expressed her appreciation for the Historical Museum, and the Cemetery Board for their participation in obtaining the bicentennial city designation. 12. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS ealth Councilmember Nordquist reported the Health District will face a reduction of 17 -25% if I -695 passes. District The Health District continues to educate the public on the dangers of smoking and has produced a list of no- smoking restaurants in Snohomish County. The Health District is also encouraging citizens of Snohomish County to have an exam for colon, breast and prostate cancer. He encouraged the public to call the Health District for a list of places that have free examinations. Skateboard Councilmember Van Hollebeke reported the opening of the skateboard park at Lynndaie Park was ark exciting; approximately 200 youth were anxiously awaiting the opening. He also announced that the Edmonds Alliance for Economic Development is conducting a national search for an Executive Director to help implement and seek input from citizens regarding the visioning process. Several highly qualified ion. a for candidates have responded and an announcement is expected within the next month. He expressed Econ. Dev. p P p appreciation for the Mayor and Council's support. He stated that all candidates for the position supported, in concept, the visioning process. With no further business, the Council meeting was adjourned at 8:30 p.m. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes September 28, 1999 Page 11 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. SEPTEMBER 28, 1999 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 21,1999 (C) APPROVAL OF CLAIM WARRANTS #34997 THROUGH #36297 FOR THE WEEK OF SEPTEMBER 20, 1999, IN THE AMOUNT OF $792,267.93. (D) REPORT ON THE GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED AUGUST 31,1999 (E) UPDATE OF CITYWIDE YEAR 2000 PREPARATION EFFORTS (F) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1999 STREET OVERLAY PROGRAM AND COUNCIL ACCEPTANCE OF PROJECT (G) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1999 NORTH MEADOWDALE STORM DRAINAGE IMPROVEMENTS AND PHASE II WATER MAIN REPLACEMENT PROJECT AND COUNCIL ACCEPTANCE OF PROJECT (H) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1999 WATER MAIN REPLACEMENT PROGRAM — PHASE I AND COUNCIL ACCEPTANCE OF PROJECT (1) AUTHORIZATION TO REJECT BIDS RECEIVED SEPTEMBER 13, 1999, FOR A SNOWPLOW /HITCH AND STAINLESS STEEL V -BOX SANDER AND AUTHORIZATION TO REBID EQUIPMENT (J) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH SNOHOMISH COUNTY REGARDING THE 800 MHz PROJECT (K) PROPOSED RESOLUTION SETTING OCTOBER 19, 1999, AS THE HEARING DATE FOR A REQUEST TO VACATE A PORTION OF AN EXISTING UTILITY EASEMENT ON THE PROPERTY LOCATED AT 20930 881" PLACE WEST (Applicant: Susan McMurray / File No. ST -99 -171) (L) PROPOSED RESOLUTION DISSOLVING THE CULTURAL ARTS, STADIUM AND CONVENTION DISTRICT (CASCD) BOARD (M) PROPOSED ORDINANCE AMENDING THE EDMONDS CITY CODE TO ADD A NEW CHAPTER 10.80, CITIZENS COMMISSION ON SALARIES OF ELECTED OFFICIALS 3. (10 Min.) INTRODUCTION OF NEW POLICE SERGEANTS 4. (10 Min.) PRESENTATION OF RECORDS MANAGEMENT AWARDS 5. (10 Min.) PRESENTATION BY COMMUNITY TRANSIT ON SERVICE PROPOSALS FOR THE YEAR 2000 6. (150n.) ANNUAL REPORT FROM EDMONDS ARTS COMMISSION . A- . CITY COUNCIL MEETING AGENDA SEPTEMBER 28,1999 Page 2 of 2 7. (10 Min.) PROCLAMATION IN RECOGNITION OF FIRE PREVENTION WEEK, OCTOBER 3 — 9, 1999 8. (5 Min.) APPROVAL OF RELOCATION OF EXISTING PORTABLE BUILDING AT FIRE STATION NO. 16, AND AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH LINDSAY MOVING AND RIGGING, INC. FOR $8,253.60 (INCLUDING SALES TAX) TO MOVE THE PORTABLE BUILDING 9. (15 Min.) AUTHORIZATION TO ADVERTISE FOR BIDS TO REPLACE ONE FIRE DEPARTMENT VAN AND UPDATE THE FIRE DEPARTMENT FLEET REPLACEMENT PLAN 10. (10 Min.) SETTING OCTOBER 19, 1999 TO HEAR ARGUMENTS TO DISMISS CLOSED RECORD APPEAL OF HEARING EXAMINER DECISION TO DENY ADB- 99 -33. (Appellant: Phil Carter, representing Brad Butterfield & Albert Dykes / File No. AP -99 -187. Applicant: Brad Butterfield / File No. ADB- 99 -33. Property Location: 110 Sunset Ave.) 11. (5 Min.) MAYOR'S REPORT 12. (15 Min.) INDIVIDUAL COUNCIL REPORTS /UPDATES ON RESPECTIVE BOARD MEETINGS 1 parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear. he following Wednesday, Friday and Monday at noon on Channel 32.