Loading...
20160823 City Council Edmonds City Council Approved Minutes August 23, 2016 Page 1 EDMONDS CITY COUNCIL APPROVED MINUTES August 23, 2016 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Kristiana Johnson, Council President Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Thomas Mesaros, Councilmember Neil Tibbott, Councilmember STAFF PRESENT E. Yamane, Police Officer Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Scott James, Finance Director Bertrand Hauss, Transportation Engineer Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Andrew Pierce, Legislative/Council Assistant Jerrie Bevington, Camera Operator Jeannie Dines, Recorder 1. CALL TO ORDER/FLAG SALUTE The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF AUGUST 16, 2016 2. APPROVAL OF COUNCIL MEETING MINUTES OF AUGUST 16, 2016 3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM ANNE JOHNSON ($500,000.00), AND FRONTIER (AMOUNT UNDETERMINED) 4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT DIRECT DEPOSIT, CHECKS AND WIRE PAYMENTS Edmonds City Council Approved Minutes August 23, 2016 Page 2 5. PRESENTATIONS/REPORTS 1. ECONOMIC DEVELOPMENT COMMISSION PRESENTATION Economic Development/Community Services Director Patrick Doherty provided background on the Economic Development Commission (EDC), explaining from June 2009 to December 2015 there was a 17-member EDC. The code provisions that enabled the EDC provided for it to sunset at the end of 2015. In February 2016 the City Council created a new 9-member EDC and the first meeting was held in April. Since its inception, the EDC has met monthly to identify key priorities and establish its short and long term work program. Jamie Reece, Chair, EDC, explained the new EDC is starting over with a blank slate. The EDC is comprised of nine diverse members with respect to age, occupational backgrounds and neighborhoods. He thanked the commissioners for their dedication and a passion for building consensus and creative ideas. He also thanked the liaisons from the Council, Planning Board, Port and Chamber who provide valuable contributions and a greater perspective on the economy and the City’s goals. He described:  EDC’s duties and responsibilities: o Explore and recommend strategies, programs or activities o Generate economic development o Increase economic activity, jobs and municipal revenue  Process and methodology o Leverage Resources:  Strategic Action Plan (SAP)  Comprehensive Plan  Reports of Edmonds Mayor, Council, Staff & Boards/Commissions  Work & Reports of Prior Commission o Collaborate:  Council & Mayor - EDC is seeking direction to align goals  City Staff  Other Boards & Commissions  Citizens & Citizen Groups  Monthly Meetings – Entire Commission  Interim Ad Hoc Sub-Committee Meetings  Short term focus o High priority  Hwy 99 subarea planning  Civic Field planning and development (alignment with year round Farmers and Art Market)  Parking Strategies and Policies o Standby  Five Corners Planning  Attract boutique hotel to downtown  Recruit mid or large sized businesses  Long term focus o High priority  Identify opportunities for redevelopment  Explore and support Harbor Square planning  Ground floor retail requirements o Standby Edmonds City Council Approved Minutes August 23, 2016 Page 3  Community visit and branding, sense of place  Alignment of arts and economic development  City code related to mixed use and commercial development  Growth Management goals  Subgroups o Civic Field o Parking o Highway 99  Next steps o Collaboration  Discussion with community groups, commissions, citizens, businesses, etc.  Presentations at our meetings  Encourage public attendance & feedback o Discussion, deliberation and decisions  Review, discuss and evaluate work from subgroups  Make recommendations based on consensus o Reporting  Written recommendations to Council & Mayor’s Office  Presentations to Council and others Council President Johnson commented Chair Reece brings the history of the former EDC to the new EDC. Observing that one of the the EDC’s short term priorities is Civic Field, she announced the second open house tomorrow from 6:00 to 7:30 p.m. in the Library plaza room. Chair Reece recognized Commissioners Darrol Haug and Stephen Clifton and former Commissioner Bruce Witenberg in the audience. Councilmember Tibbott liked that the priorities had been divided into short term, long term and standby. He asked how the EDC evaluated its effectiveness in reaching objectives, whether there were any measures/metrics for measuring how goals are attained. Chair Reece answered measuring achievement of goals was a high priority but it is often difficult to identify direct impacts. As the EDC identifies its goals, it also seeks to identify metrics to measure effectiveness as well as timeliness. Councilmember Tibbott said part of measuring effectiveness is if a priority is not achieved, asking why it was not achieved and what improvements could be made. In his experience, the EDC is comprised of go-getters, creative people with a variety of skill sets. He looked forward to what the EDC comes up with in the coming year. Chair Reece thanked Councilmember Tibbott for his service as the Council liaison. Councilmember Buckshnis said one of the metrics is the SAP, noting some the short and long term focuses do not jibe with the SAP. She referred to the survey which provides additional information and asked if the EDC planned to integrate the SAP and the survey in its priorities. Chair Reece answered yes, noting the SAP and Comprehensive Plan were available to the EDC as they were creating priorities. A number of the SAP items are longer term; one of the EDC’s goals is to identify things that are not necessarily easy but demonstrable in the first 6-12 months. The SAP and Comprehensive Plan will have greater influence on the long term goals. There is a great deal of information from the survey which the EDC will consider in the coming months. Councilmember Buckshnis suggested integrating the SAP and survey; the SAP is a living document and the survey may/may not identify new issues. She asked whether the EDC’s ad hoc subcommittees were open to the public. Chair Reece answered no, they are comprised of 3-4 members so there is not a quorum. Councilmember Fraley-Monillas expressed her appreciation for the EDC’s work. She noted ideas often come to the Council and while they are great ideas, they have not been vetted by the public. She suggested the EDC consider how to better include the public in their process, commenting if the public Edmonds City Council Approved Minutes August 23, 2016 Page 4 had more buyoff on the issues the EDC is pursuing, things may move more smoothly through the process. For example, writing articles so the public is aware of what the EDC is doing. Chair Reece referred to his entrepreneurial and marketing background, expressing his interest in having more public involvement in the EDC. EDC members are a reasonable representation of the Edmonds demographic but not representative of all. 2. EDMONDS SCHOOL DISTRICT FOUNDATION PRESENTATION ON YOUTH HOMELESSNESS Deborah Anderson, Director, Edmond School District Foundation, explained the Foundation was established by the Edmonds School District (ESD) in 1984 to be their partner to help bring resources to the ESD and help support student learning. The ESD came to the Foundation two years ago asking for help with homeless students who leave school on Friday and lunch is their last meal until Monday. The Foundation worked with ESD to launch the Nourishing Network Program. She described:  District Profile o Largest school district in Snohomish County o 11st largest school district in the state o Serving the cities of Brier, Edmonds, Lynnwood, Mountlake Terrace, Woodway and unincorporated Bothell o 20,229 students in 33 schools o 10,487 students in 20 K-6 schools o 3,049 students in 4 middles schools o 6,763 students in high schools o On average 37% (7,400) students body participates in free/reduced lunch programs o 13 Title 1 schools (more than 50% of students receive free/reduced lunch)  SW quadrant (Edmonds, Woodway) = 2 Title 1 schools  SE Quad (Mountlake Terrace, Brier) = 2 Title 1 schools  NW and NE (Edmonds, Lynnwood, Bothell) = 9 Title 1 schools  Homeless demographics: o City of Edmonds  641 homeless students at June 2016  114 in shelters  383 families doubling up  23 families unsheltered  71 families living in motels  14 students couch surfing - Number understated; approximately 40% of Scriber Lake High School students are homeless and couch surfing  17 students waiting for foster care o Homeless by school  City of Edmonds schools = 164  City Lynnwood schools = 245  City of Mountlake Terrace schools = 127  City of Bothell schools = 49  City of Brier schools =36  Other schools = 10 Nourishing Network’s objective, in partnership with the ESD, is to develop a systemic solution to help feed hungry and homeless students. What started as a meal program two years ago has expanded to include more services: This year by the end of June, the program had:  4,573 weekend meals Edmonds City Council Approved Minutes August 23, 2016 Page 5  1,240 feminine hygiene kits  550 hygiene kits  3 families saved from homelessness Ms. Anderson provided several photographs of students helping with food at the pantry at the Edmonds Heights K-12 campus; the program’s partner, Frontier Communication, delivering weekend meals to schools, a cookie drive, and Lanie’s birthday party where she asked guests to bring food for Nourishing Network. She explained in addition to weekend meals, the program also provided:  350 holiday stockings to every documented homeless student in district  60 holiday meals  Summer meal program o 10-15 children per day o 2 sites o Feeds low income and homeless kids who not get free/reduced lunch during summer o Allowed ESD to discontinue their summer meal program Ms. Anderson described  Community coalition: o 45 churches o 13 businesses and foundations o 6 civic groups o 2 scout troops o VOA o Verdant  Reports of increased attendance  Board requested program expansion  Program adopted by Leadership Snohomish County as a team project  Homelessness Task Force that discusses: o Meet basic needs o Provide long term prevention and stability o Transitional housing Councilmember Teitzel was shocked by the numbers, 164 homeless in Edmonds schools. He asked how citizens can assist Nourishing Network. Ms. Anderson said they rely on an extensive volunteer network to support the organization as well as food drives and assistance with bagging food and working with the summer meal program. She invited anyone interested in assisting to contact her directly. Councilmember Fraley-Monillas commented when you see the numbers and hear the stories, it makes a big impact. She was thankful Nourishing Network was assisting with feeding homeless students in Edmonds on non-school days. Councilmember Mesaros commented the first step in solving any problem is recognizing that a problem exists. He was hopeful the Council will look at solutions to these problems. Ms. Anderson commented one of the gaps in South County is transitional housing and teen housing. Cocoon housing is considering the feasibility of transition teen housing in South Snohomish County and a women shelter is considering another capital campaign. There is a lack of affordable housing for families throughout Snohomish County. Councilmember Buckshnis commented Nourishing Network has done well in just two years. Every $30 provides 3 snacks and 6 meals; they can expect a check from her. Edmonds City Council Approved Minutes August 23, 2016 Page 6 Councilmember Nelson agreed with a comment from a citizen, George Keefe, at last week’s public hearing that all children deserve a home in which to study, learn and thrive. He noted 164 children in Edmonds are not sure where they are sleeping each night, whether on a friend’s couch, in a motel, at a foster home, outside or in a shelter. The issue is not just homelessness or hunger but poverty and it’s clear poverty cannot be tackled with the help of non-profits and charities alone. He looked forward to the Council discussing its role in assisting those who cannot afford to put food on their table or a roof over their head. Ms. Anderson offered to be a part of that discussion. She explained 90% of homeless families are facing tough economic times; they cannot afford to make ends meet and are one paycheck away from a major catastrophe. She recalled one family where the mom had to make a choice between making her car payment so she had a way to get to work or money for breakfast and lunch for her kids during the summer. These are the difficult choices that families are making. Council President Johnson thanked Ms. Anderson for putting a face on homelessness. Often it is a theoretical issue; but seeing the number of homeless children in Edmonds helps everyone understand the problem. Ms. Anderson relayed a story when she was touring a classroom project with a donor to see kindergarten learner play kits that a group of kindergarten teachers had written a grant to the Foundation to fund. The teacher received a call from the office, a kindergartener was sent to the office and returned with her bag of weekend food. The teacher helped her put it in her backpack and the other students were unaware. She was proud to see the program at work and the people who make it happen. 6. AUDIENCE COMMENTS Al Zahnow, Edmonds, said he moved in three weeks ago after building a new home on Sunset Avenue. Due to the City’s concern about heights, he kept his home low to preserve others’ view. The cars on Sunset block their view but the City does seem to be concerned about parked cars that block views. Although Sunset is not a parking lot, some people park their all day because the 4-hour limit is not enforced. A van parks on Sunset every day for 8-10 hours/day and a camper often parks at the south end. If the City wants a parking lot, it should build a parking lot; it is a public street not a city park. He has owned the property for 20 years and imagined it would be the ideal place to retire but now is not so sure. Marlin Phelps, Edmonds, reported on Saturday he called 911 from the Edmonds Police Department parking lot, saying “I’m about to be obnoxious, please bring the cops.” A plethora of police showed up, young and old. Among the old, was a huge man, who immediately put on blue gloves because he was about to get hurt. A young, free thinking crew of handsome, law abiding cops came up against this regime of murderers and profiteers. He questioned why any member of the police force would work for 36 years, 6 years over full retirement, essentially working for free unless they had a cause. An a rticulate, young, black female cop began talking to him and gave him a ride home and his girlfriend a ride to her car. As a result of a conversation during that ride, he learned the slander against his name and who he is continues in the Edmonds Police Department, invoking harm on him. He is an intelligent man; the police department has no idea. The City has a cancer in its police force, old crooked men who have hurt people. He urged the Council to fire the police chief tomorrow and hire someone like Bryan Stanifer, Lynnwood’s Assistant Police Chief. He summarized the Edmonds Police Department is a powder keg. Tom Goebel, Edmonds, Mr. Zahnow’s neighbor on Sunset, thanked the Councilmembers who visited residents on Sunset. One issue that has not been addressed in any of the proposals is the impact on people who live on Sunset; it is more for the rest of the community. He recalled a consultant’s presentation approximately three years ago that stated the location of the parallel parking was because the road was too narrow in places to allow parking elsewhere. Now the parking is back in the old location as well as in additional places although the road configuration has not changed. He asked the Council to investigate whether the road was wide enough to include the walkway, curb, a 2-foot buffer and parking. As was stressed to the Councilmembers who visited their neighborhood, the prominent issue is enforcement. Before and after the interim solution, there has been no enforcement of parking restrictions. Parking on Edmonds City Council Approved Minutes August 23, 2016 Page 7 Sunset is solid every day from approximately 5 until after 10 p.m. The police drive by and do not make any effort to move people parked in no parking areas. Residents called about a car abandoned for 24 hours; the dispatcher was dismissive of the call and the responding officer was very annoyed and simply ticketed the car, leaving it in the no parking zone for another 24 hours. Residents are effectively the parking enforcers which is a bad position to put the residents in. He stressed the need for enforcement, regardless of the scheme the Council adopts. Robin Goebel, Edmonds, a resident on Sunset, said she has the same issues; this has been a challenging summer. There were promises of more enforcement of parking limits and parties after 10 p.m. but that has not happened. She referred to the new proposals, stating the walking lane is great but parking is out of control; people park longer than four hours, in no parking areas, and have parties after 10 p.m. and residents get a lot of resistance when they call the police. If the Council makes any changes, there needs to be a desire and a commitment to enforcement. It appears everyone is allowed to park wherever they want and the police fear there will be too many complaints to the Mayor’s office if they ask people to move. She invited the Council to visit to see what it is like living there. She summarized the proposed changes were fine but there needs to be enforcement. Shirley Pauls, Edmond, a resident of Sunset Avenue, said she looked forward to the presentation on Sunset to see what changes can be made. She has had better success calling the police which she does 1-2 times/week, usually due to people partying in parked cars on Sunset after 11 p.m. In the past, police drove through stating no parking after 10 p.m. and moving people along. People are then less likely to parking there when there are no other cars. The police could drive through again a n hour later and ticket cars that haven’t left. She supported a 2 or 3-hour parking limit plus enforcement, noting people often park on Sunset and take the ferry. They have lived on Sunset and shared the street with the public for 41 years. Before changes were made in the 1980s there would be 600 cars driving through from 10-11 p.m. on a weekday during the summer in addition to cars parked on the street. That is one of the reasons there is no right turn on 2nd Avenue. If that was proposed to be an escape route off Caspers, she recommended consideration be given to how to prevent it becoming a cruising area. She agreed it was definitely an enforcement issue and recommended the parking be spread out to see if that would help calm things down. Darrol Haug, Edmonds, said he has served on several boards and commissions and is currently the vice chair of the EDC, but speaking as private citizen. He referred to the recent public survey, commenting while the statistically valid survey was being conducted, there was also on online survey that produced essentially the same results. He suggested the Council consider more online surveys to gather citizen input rather than just three minutes at Council meetings. While the Council was finalizing the survey questions, he recalled discussion about the wording of questions and the survey results helping with budgeting for the coming year. Due to the uniformity of the questions and interpretation of the results, he questioned whether the Council knew what citizens wanted with regard to projects. He referred to a list of projects, the Five Corners roundabout, Sunset Avenue, Main Street, 228th & Hwy 99, and purchase of Civic Field, pointing out Edmonds residents paid pennies on the dollar for those projects. He asked whether the same pennies on the dollar should be expected for other services. As an example, street overlays cost $1.5 million/year or $90/year for the average household. He questioned whether the wording of the survey questions provided an accurate response. The survey identified affordable house as a priority; the EDC has considered that issue and he suggested the Council give the EDC direction regarding how to accomplish it. Jim Wassall, Edmonds, a resident on Sunset, between the Zahnows and Goebels, was happy his new neighbors have moved in and there is no more construction. Although he has not yet seen the proposal for Sunset Avenue, he recommended there not be any angle parking on Sunset because of the dangers caused by people backing out without looking. He questioned why there had never been a proposal for parallel Edmonds City Council Approved Minutes August 23, 2016 Page 8 parking only on Sunset all the way to the north end, pointing out parallel parking is much safer than angle parking. He thanked the police department for their enforcement when residents call about illegally parked cars; the police are good about telling people to move on but are not good about giving tickets to people parked in no parking areas. He expressed his appreciation for the happy sounds from a wedding reception at the Zahnow’s home last week. Roger Hertrich, Edmonds, commented the Council has been talking about Sunset Avenue for years. He visited Sunset Avenue earlier today and had to squeeze by an angle-parked vehicle that was sticking out in the roadway. He visited Sunset Avenue again later today to measure the distance between an angle- parked vehicle and the curb, finding it about 13 feet. He agreed angle parking was very dangerous, and relayed the difficulty he had seeing cars and pedestrians when backing out of the angle parking. A simple solution to the problem, to provide enough room to drive and park, would be to push the walkway westward approximately one foot, raise the sidewalk, make the sidewalk narrower and install a curb. It appears improvements will take a long time due to the involvement of the utilities. A narrower, elevated sidewalk on the west side would hardly be noticeable because the grass would be at the same level. He encouraged the Council to work diligently on the Sunset Avenue design, commenting the residents on Sunset are the ones who have suffered and the Council’s inaction is ruining the neighborhood. 7. STUDY ITEMS 1. SUNSET AVE WALKWAY DESIGN PROPOSALS Public Works Director Phil Williams explained it has become apparent to staff over the last 2-3 years that whatever final configuration is selected for Sunset Avenue and whatever surface improvements are constructed to implement it, they will be in addition to improvements to all three utilities. There is a large pump station at the north end of Sunset that has an inadequate wet well and there is the potential for an overflow in a power outage if the backup generator does not come on, a significant environmental concern. A study has been commissioned to look at options, some that could eliminate the pump station but would require a new gravity main on Sunset and/or a new force main. Those decisions have not yet been made and the Council would consider the options before a direction is adopted. The old cast iron watermain line also needs to be replaced as well as the service to homes along Sunset and the storm system that needs to be improved. Accomplishing that work will require disturbing most of the surface so it makes little sense to design and build an entirely new surface on Sunset Avenue for the transportation system and tear it up to install new utilities in the future. He requested Council authorization to:  Continue with overall project design  Incorporate project design into upcoming utilities projects  Apply low-cost interim solutions to address issues with current configuration He displayed and reviewed design concepts for final design:  Overlook – concept design, 2020s construction o Build overlook o Remove blackberries, plant dense low growth along hillside o Lengthen lane transition  Intersection Sunset / Edmonds– concept design (2020s construction) o Add crosswalk o Install intersection table  Caspers St – concept design, 2020s construction o Install sidewalk link to 3rd Avenue o Make permanent the interim wrong-way driver solutions o Other features to be determined  Project Wide Surface Amenities Edmonds City Council Approved Minutes August 23, 2016 Page 9 o Picnic tables o Telescope o Landscaping o Kiosks o Decorative solid waste containers Mr. Williams displayed and reviewed interim solutions:  Angled parking – current configuration  Angled parking – concept configuration o Move stalls west by 3’ – 5’ o Add raised curb areas for viewshed and sightline improvement o Evaluate reducing parking angles  Parallel parking – current configuration o 11 Stalls  Parallel Parking – Concept Configuration o Potential for seven to nine additional stalls possible without significant impacts to adjacent property ingress / egress.  Caspers Street – current conditions – wrong way drivers o Contributing Problems 1. 2-way traffic allowed all the way to 624 Sunset 2. No possible turnaround without using private driveways 3. Traffic from Caspers to southbound 2nd Avenue forbidden (to discourage ‘cruising’)  Caspers Street wrong way driving reduction o Possible solution 1. Close/restrict westbound Caspers St traffic at 2nd Avenue 2. Route westbound Caspers traffic onto 2nd Avenue 3. Retain no-right turn from eastbound Caspers St.  Interim Solutions -- Other o Reduced parking times – 3 hours from 4 hours  Requires an ordinance changing the code o Discourage idling vehicles – educational opportunity o Physical separation between walkway and roadway Council President Johnson preferred to give staff general direction versus reviewing individual final design and interim project descriptions. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, THAT THE COUNCIL GIVE STAFF GENERAL DIRECTION TO HAVE FEWER ANGLE PARKING SPACES AND MORE PARALLEL PARKING SPACES ON SUNSET AVENUE. Council President Johnson commented Mr. Williams outlined several ways to accomplish this and make the roadway safer such as moving the curb and the walkway to the west, provide gaps in the angle parking and change the angle and the length of the parking spaces. She summarized all staff needed was general direction and the Council would trust staff to carry out implementation. Councilmember Fraley-Monillas asked why not make Caspers one way. Council President Johnson raised a point of order that Councilmember Fraley-Monillas was not speaking to the motion. Councilmember Fraley-Monillas said she need to have the question answered before she could speak to the motion. Mayor Earling ruled Councilmember Fraley-Monillas could proceed with her question. Edmonds City Council Approved Minutes August 23, 2016 Page 10 Mr. Williams responded there was the same issue on Sunset; residents on the north end of Sunset end up driving downtown and back up Sunset to reach their homes. Some do that and some use Caspers and sneak into the first few houses on the north end. He anticipated the same would happen on 2nd Avenue; if Caspers was one way eastbound to reach the same point on 2nd, residents would need to go all the way to Edmonds Street and up 2nd. If there was a physical way to get into 2nd, residents would like do that because many do it now. Councilmember Fraley-Monillas asked what was wrong with a one-way street. Mr. Williams explained then all the residents on Caspers, even those on the far east end, would need to drive to Edmonds Street and come up either Sunset or 2nd Avenue which would be quite inconvenient and he was unsure it was necessary. He and Council President Johnson talked about the local traffic only sign on 3rd Avenue, a commonly used sign but one that has not been very effective. The Council could adopt an ordinance stating no access onto Caspers other than described in the ordinance; the ordinance would allow residents and their visitors and vendors to access homes via Caspers but does not allow others. Without reading the fine print, the sign would appear to restrict access. That could be tried and supplemented with additional signage at 2nd Avenue Councilmember Buckshnis said she will not support the motion and preferred to be more specific. The interim project has been in place two years. She has friends who live on Sunset and many are not happy with the design and have been traumatized long enough. Councilmember Mesaros said he likely will not support the motion because if it passes, many of his questions will remain unanswered. He referred to concerns expressed about angle parking and the safety of angle parking, noting angle parking with slightly more angle existed prior to the interim project. He asked about the safety record of the previous angle parking and the current angle parking. Mr. Williams recalled there were previously 12 spaces configured similarly to the ones in the proposal although 10 feet further west. He did not recall that the angle parking in the previous configuration was a big safety issue. Although there has been a great deal of concern with the current angle parking, there have not been any accidents in the two years the project has been in place. Councilmember Mesaros referred to the picture of the existing angle parking and a jog in the right-of-way at the north end, noting there was a great deal of flexibility south of the jog. He asked what agreement the City has with BNSF north of the jog. Mr. Williams answered there are no agreements with BNSF other than the agreements related to the pump station, generator, pipelines and a guardrail if the City wanted to install one. Councilmember Mesaros observed if BNSF wanted to get heavy handed with the City, they could do something about it north of the jog. Mr. Williams answered north of the jog, the curb has been in place for 50-70 years in the current location but from that point north, it is on BNSF property. He has gotten no indication from BNSF that that is an issue for them; going further west certainly would be. UPON ROLL CALL, MOTION FAILED (3-4), COUNCIL PRESIDENT JOHNSON AND COUNCILMEMBERS FRALEY-MONILLAS AND TIBBOTT VOTING YES; AND COUNCILMEMBERS NELSON, BUCKSHNIS, MESAROS AND TEITZEL VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO REMOVE ALL ANGLE PARKING ON SUNSET AVENUE FOR SAFETY PURPOSES. Councilmember Buckshnis said driving her large car on Sunset does not feel safe. If the intent is a walkway, there should be parallel parking only and people can sit on the bluff to look at the view. She preferred to make this residential street as safe as possible. Edmonds City Council Approved Minutes August 23, 2016 Page 11 Councilmember Mesaros asked about the reduction in parking if angle parking is eliminated. Mr. Williams said the linear distance where the angle parking is currently located would support about 9 parallel parking spaces, reducing parking from 21 to 9. Councilmember Teitzel expressed interest in recapturing the ambiance that has been lost on Sunset; one way to do that is to reduce the concentration of cars on Sunset via parallel parking. He agreed with Councilmember Buckshnis that it was appropriate to have parallel parking the length of Sunset. Councilmember Fraley-Monillas agreed with Councilmember Buckshnis’ motion regarding parallel parking, commenting there have been many problems with the angle parking. She assumed as many spaces as possible would be located to the north, recalling previously there was parallel parking nearly the entire length. Council President Johnson said it was not possible to make everyone happy; about 50% of people like the angle parking and about 50% like parallel parking. As the diagram indicates, the configuration could be moved 3-5 feet on City property which would make the roadway on Sunset wider. By changing the angle and enforcing the compact-only spaces, it may be possible to get a few more feet. Although the angle parking has clearly has been a problem, it can be improved and allow people who like the angle parking to enjoy it. Councilmember Mesaros emphasized regardless of whether the parking is angle or parallel, he too has also experienced enforcement issues. He walks on Sunset 1-2 times/week and has seen a number of people who ignore the parking limits. Whatever the Council decides, there needs to be a commitment from the administration and the police department that there will be enforcement. The intent is to make Sunset a place the entire community can enjoy without infringing on the residents. He acknowledged it was a delicate balance but if the Council creates rules and they are not enforced, there is no balance. Councilmember Tibbott said he was leaning toward the idea of parallel parking along the entirety of Sunset, especially with the idea of preserving green space west of the walkway which would be an appropriate place for benches. He suggested parallel parking along the entire length may be easier to enforce. COUNCILMEMBER TEITZEL CALLED FOR THE QUESTION. VOTE ON CALL FOR THE QUESTION CARRIED UNANIMOUSLY. UPON ROLL CALL, MOTION CARRIED (4-3). COUNCILMEMBERS FRALEY-MONILLAS, BUCKSHNIS, MESAROS AND TEITZEL VOTING YES; AND COUNCIL PRESIDENT JOHNSON AND COUNCILMEMBERS NELSON AND TIBBOTT VOTING NO. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT JOHNSON, TO LIMIT PARKING ON SUNSET TO TWO HOURS. Councilmember Fraley-Monillas said experience has shown extended stays are difficult to control. A 4- hour limit is excessive unless a person is taking ferry. This is a public parking area, and watching sunsets is one of the things that draws visitors to Edmonds. She did not see any reason a person would need to park longer than two hours. For citizens who live on Sunset and their guests, parking permits allow longer parking. She did not see any harm in a 2-hour parking limit and preferred to have the parking turn around more quickly. Councilmember Teitzel expressed support for the motion, stating four hours was more than enough time to enjoy Sunset and many do not abide by that time limit. If someone is visiting the area to eat their lunch, Edmonds City Council Approved Minutes August 23, 2016 Page 12 he did not envision it would take more than two hours. A 2-hour parking limit coupled with enforcement would encourage people to move on and allow more people to enjoy the view on Sunset. Councilmember Tibbott asked whether a 2-hour limit versus the 3-hour limit in the downtown area would create an enforcement issue. Mr. Williams recalled the police department’s preference was to keep the 3- hour parking limit uniform throughout the City. The 4-hour parking limit was special and 2 hours would still be special. MOTION CARRIED (6-1), COUNCILMEMBER TIBBOTT VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO CHANGE THE WALKWAY WIDTH TO THE SAME WIDTH AS ALL SIDEWALKS IN EDMONDS, FROM 8 FEET TO 6 FEET WITH A 2-FOOT BUFFER. Councilmember Buckshnis commented the walkway width is the same width as a car, which creates a public safety issue when vehicles mistakenly drive on the walkway. She felt six feet was wide enough; if necessary, people on the walkway can step up onto the curb to let others pass. Councilmember Teitzel recognized the need for a compromise due to limited space on Sunset, traffic issues, and difficulty exiting driveways. He measured Sunset and found the width between the curb on the east side and the eastern buffer where vehicles parallel park to be 18 feet. Subtracting 8 feet for a car width leaves 10 feet between the car and the curb which is tight for someone to back out of their driveway. Reducing the walkway width by two feet would increase the roadway to ten feet. The 6-foot walkway would also include a 2-foot buffer as well as the top of the bluff that ranges from 2-8 feet where people can walk and stand to enjoy the view. He summarized six feet accommodated the residents’ needs and was sufficient for most uses; bicycles are not allowed on the path. Councilmember Fraley-Monillas asked the current width of the path and what is required for ADA. Mr. Williams answered 8 feet, advising this is not an ADA issue but national guidelines for recommended widths. He commented on how the path is used today with people walking side by side pushing strollers with a child beside them, and people on rollerblades, Segways, etc. He envisioned the level of satisfaction would be dramatically changed if those uses in the existing volumes occurred on a 6-foot sidewalk. Councilmember Fraley-Monillas asked whether the change from angle parking to parallel parking would provide additional space. Mr. Williams commented on the history of parking on Sunset; previously there was both angle and parallel parking but since it was all 10 feet further west , it was less of an issue. Moving everything 10 feet east to accommodate the walkway makes not abiding by the parking rules more problematic due to driveway issues. He said the driveways could be fixed if funds were available and in a project design, that would occur. There are areas on Sunset where he did not recommend parallel parking be installed; there were only 17 spaces previously and 11 now, the proposal would add 7-9. Councilmember Fraley-Monillas reiterated her question about the change from angle to parallel parking. Mr. Williams answered adding 2 feet would increase the drive lane to 20 feet. He questioned whether that would be noticeable in the operation of the drive lane but envisioned reducing the width of the walkway by 25% would be very impactful. Councilmember Fraley-Monillas did not support the motion and preferred to retain the 8-foot walkway because it encouraged gathering and walking together and did not appear to have a big impact now that the parking would be parallel. Councilmember Nelson opposed the motion, observing the name was Sunset Avenue Walkway and he wanted to encourage people to walk and exercise in a comfortable environment. Eight feet is a standard walkway width; having a narrower width would not be helpful to someone pushing a stroller or in a wheelchair. With regard to the danger of vehicles driving on the walkway, he suggested a wooden or concrete post at both ends of the walkway with reflectors to physically prevent a car from entering the Edmonds City Council Approved Minutes August 23, 2016 Page 13 walkway. Mr. Williams answered the solution may not need to be that onerous; a good solution to wrong way driving can be designed. Councilmember Mesaros did not support the motion, finding an 8-foot width ideal for people walking on the walkway. He asked whether the City has the authority to ban bicycles from the walkway. Mr. Williams answered yes, he thought so and because that was the Council’s previously stated preference, bicycles on the walkway was not included in the proposal. Councilmember Mesaros relayed his understanding that bicycles have the right to ride on sidewalks. Mr. Williams answered bicycles are not allowed on City sidewalks. The walkway is still a multiuse pathway but it will not include bicycles other than a small child on training wheels accompanied by an adult. Council President Johnson did not support the motion because; 1) the 8-foot walkway is very popular and enjoyable, 2) the yellow striped area will be a mountable or c-curb and not an area to walk in, and 3) wrong way drivers from Caspers onto Sunset can be solved in other ways. Councilmember Teitzel said the width between the curb on the east side and a parked car is about 10 feet. If the walkway is reduced by 2 feet to 6 feet, it adds to 2 feet to the travel lane making it easier for residents to back out of their driveways. He pointed out a 6-foot walkway plus the 2-foot buffer as well as space on top of the bluff provided sufficient space to walk, step out of the way, etc. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS BUCKSHNIS AND TEITZEL VOTING YES; AND COUNCIL PRESIDENT JOHNSON AND COUNCILMEMBERS NELSON, FRALEY-MONILLAS, MESAROS, AND TIBBOTT VOTING NO. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO INSTALL A MODIFIED C-CURB ALONG THE WALKWAY WHERE POSSIBLE TO BETTER SEPARATE AUTOMOBILE TRAFFIC FROM PEDESTRIAN TRAFFIC. Councilmember Fraley-Monillas asked if Council needed to provide specific direction on each item. Mr. Williams answered that was his original intent but as this item was scheduled for one hour, he requested direction regarding items that could be accomplished on an interim basis until the utility work can be completed. Councilmember Teitzel asked whether the c-curb would need to be removed when utility work was done in 1-2 years. Mr. Williams answered the intent would be to do it in a way that would salvage the c-curb. Councilmember Teitzel said if the c-curb could not be salvaged, this plan would not proceed. Mr. Williams agreed. Council President Johnson asked if a c-curb was different than a mountable curb. Mr. Williams answered yes. There have been discussions in the past about a raised concrete walkway with a mountable curb which would require 6 inches of concrete on BNSF property. He did not recommend that as it would require BNSF permission. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT JOHNSON MOVED, SECONDED BY COUNCILMEMBER FRALEY - MONILLAS, THAT THE COUNCIL DIRECT STAFF TO HAVE A ONE-WAY ROAD FOR CASPERS STREET FROM 3RD AVENUE TO SUNSET. Council President Johnson said several things could be done to make it safer such as clear visual clues to drivers that the street is one-way/do not enter and residents who rely on this short section could be notified they are excused by ordinance. There also needs to be other visual clues such as cars parked in Edmonds City Council Approved Minutes August 23, 2016 Page 14 the same direction as Sunset. It is confusing now because cars are facing west when they should be facing east. There may be other visual clues and signage to prevent wrong way drivers. UPON ROLL CALL, MOTION FAILED (2-5), COUNCIL PRESIDENT JOHNSON AND COUNCILMEMBER FRALEY-MONILLAS VOTING YES; AND COUNCILMEMBERS NELSON, BUCKSHNIS, MESAROS, TEITZEL AND TIBBOTT VOTING NO. Mr. Williams observed the Council had provided direction on the following interim improvement design issues and asked if Council wanted these done on an interim basis. Council indicated yes. Mr. Williams advised funds would be required.  Should appropriate signage and and changes in raised islands be made on Caspers to further discourage and/or prevent wrong way driving on Sunset?  Should parking restrictions on Sunset be changed from 4-hours to 3-hours or 2-hours?  Should a modified c-curb be installed along the edge of the walkway where possible to better separate automobile traffic from pedestrian traffic?  Should additional parallel parking spaces be added to Sunset where driveway issues don’t exist or where they can be mitigated Mr. Williams reviewed the following interim improvement design issue:  Should changes be made on an interim basis at 2nd Avenue to prevent circulation motion on 2nd and Sunset but allow vehicle to access it from 3rd Avenue Councilmember Mesaros expressed support for an interim solution to solve the existing issues. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO HAVE AN INTERIM SOLUTION TO CASPERS/2ND AVENUE INTERCHANGE AS RECOMMENDED BY MR. WILLIAMS. MOTION CARRIED (6-1), COUNCIL PRESIDENT JOHNSON VOTING NO. Mr. Williams asked whether a decision package should be submitted to make interim improvements as discussed. The Council indicated there should be. Councilmember Mesaros suggested before the parallel parking was implemented, staff return with the design. Although he was interested in maximizing the parking, it was not about squeezing in the most parking, he wanted it to be comfortable. Councilmember Buckshnis inquired about the timeline for the interim improvements, noting the one-year interim had become two years plus. Mr. Williams answered the cost and timeline of the interim improvements as well as the utility projects will be discussed during the budget process. Councilmember Fraley-Monillas asked when the pocket park and the intersection table would be constructed. Mr. Williams said the request is for Council authorization to design the final condition of Sunset Avenue which include the overlook and final design of Caspers. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO AUTHORIZE DESIGN OF THE FINAL CONDITION OF SUNSET VENUE TO INCLUDE THE OVERLOOK AND FINAL DESIGN OF CASPERS. Councilmember Buckshnis asked whether this had already been designed. Mr. Williams answered there was no detailed design for anything. There was a preliminary design concept for Caspers but it was not finished because the funding was eliminated. Staff will review what was done, establish a process to work with the neighbors, and bring it back to Council. The source of funds would be the $147,000 in grant Edmonds City Council Approved Minutes August 23, 2016 Page 15 funds that have not been used. Councilmember Buckshnis asked whether the sidewalk was on the north side versus the south side and parking eliminated. Mr. Williams said the design proposed tonight was a walkway on the north side of Caspers. He did not guarantee that would be the location once it was designed but it was believed that that would fit. He acknowledged parking may be eliminated. Councilmember Teitzel suggested getting input from residents on Sunset regarding the parallel parking configuration. Mr. Williams answered said once something is designed, it will be vetted with the Council and the public. Councilmember Fraley-Monillas restated the motion as follows: TO APPROVE DESIGNING THE POCKET PARK AND THE INTERSECTION TABLE. MOTION CARRIED UNANIMOUSLY. Mayor Earling declared 5-minute recess. 2. PRESENTATION OF THE 2017-2022 SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM Transportation Engineer Bertrand Hauss recalled on May 24, 2016, staff presented the draft TIP, a public hearing held on June 17, 2016 and Council requested staff return at a later date. He highlighted changes since the last presentation, primarily due to grants secured or grant applications submitted:  84th Ave W Overlay from 220th St SW to 212th St W o Secured $750,000 STP grant  $190,000 local match o Previously identified as unsecured  Hwy 99 Safety Improvements from 216th SW to 224th St SW o Previously identified as $10,000 construction fee to add c-curb o More improvements required to allow turns at signalized intersections  Required design cost $300,000  Submitted grant application  220th St SW Traffic Signal Coordination from Hwy 99 to 76th Ave W o New project o Submitted grant application o Co-application with Mountlake Terrace for signal coordination from Hwy 99 to I-5 on 220th  95th Pl SW Walkway from 224th St SW to 220th St W o TIB grant submitted  TIB grants require road be classified as collector or minor arterial. This is one of last remaining stretches of a collector/minor arterial without a sidewalk  Identified in the 2015 walkway plan o Completes connection from SR-104 to 220th o Design in 2017 o $20,000 local match  15th St SW from 8th Ave S to 9th Ave S o Recently added project o Design in 2016 with minor sidewalk program funding o Complete design and construct in 2017 with funds from $200,000 minor sidewalk program Councilmember Buckshnis observed the TIB includes installation of a traffic signal or mini roundabout at Main Street & 9th and asked if that was included as a placeholder. Mr. Hauss answered the City’s accepted LOS standard is D; the intersection is currently LOS E and projected to be LOS F in the future. Edmonds City Council Approved Minutes August 23, 2016 Page 16 Councilmember Buckshnis recalled a second lane was added. Mr. Hauss advised that was at 9th & Walnut. Councilmember Buckshnis asked if that could be done at Main & 9th. Mr. Hauss said that same configuration could be considered at Main. Mr. Williams said the second lane at Walnut has not been fully embraced by Edmonds citizens due to confusion with short distance of the second lane. With two lanes instead of four through the intersection, bike lanes could be considered. With additional space at the corner, a traffic circle or signal could be installed. A project needs to be included in the TIP that addresses the level of service. Councilmember Buckshnis observed traffic in Edmonds at 5 p.m. has increased. Councilmember Buckshnis inquired about the Edmonds Waterfront Analysis. Mr. Williams answered the Mayor’s Task Force has been meeting every 2 weeks since October 2015. They have assembled several alternatives that address the ferry, pedestrian/bicycle and emergency access as well as some low hanging fruit. The Task Force will be making recommendation to the Mayor in the next 1-2 moths. Councilmember Teitzel inquired about the trackside warning project. Mr. Williams answered it is funded this year but additional time has been required to work with BNSF on interfacing with their signal cabinet. Answers have been provided by BNSF and a diagnostic meeting will be held in early September. Council President Johnson referred to the trackside warning system and asked if a quiet zone funded by a local improvement of residents affected by the noise had been considered. Mr. Williams answered a full quiet zone at the two intersections would cost approximately $2 million. The t rackside warning system will eliminate most of the problem for $300,000. A quiet zone could be pursued when the double track is built; if a quiet zone were established now, it would need to be moved when the double track is installed. Further, BNSF questioned how a full quiet zone would work in that compact geometry particularly at Main. He concluded a quiet zone had been considered but was not being pursued. Council President Johnson asked if the problem of increased number horn blasts would be solved by the trackside warning system. Mr. Williams answered no. Council President Johnson pointed out there would be more noise in a smaller footprint. Mr. Williams answered only for the 8 per day passenger trains out of 40 trains per day. On those eight trains there will be additional horn blasts but it will be quieter for 95% of Edmonds. Council President Johnson inquired about left turn movements from Maplewood Drive across 196th, recalling the Council discussed a right turn only several years ago to eliminate sight distance issues and put it on hold awaiting a traffic signal. Mr. Hauss advised that is 88th and 196th; staff recommended that to Council in the past but it was not approved. Council President Johnson agreed the previous City Council did not approve it but it was in the Transportation Plan previously. She believes it was still a good project and wanted to know how to move it forward. Mr. Hauss said the LOS at that intersection is failing which is why it is identified in the TIP as SR 524 @ 88th Avenue W Intersection Improvements. That project could be brought back to Council. It was the consensus of Council to schedule approval of the 2017-2022 TIP on the Consent Agenda. 3. STORMWATER MANAGEMENT CODE UPDATE, EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 18.30 City Engineer Rob English recalled the Stormwater Management Code was originally presented in June and on August 2, Craig Dubberstein, CPD Solutions, made a presentation and a public hearing was held. At the conclusion of the August 2 meeting, Councilmembers expressed interest in submitting additional questions. One question was received from Councilmember Teitzel yesterday. The SEPA process should be completed by mid-September and the State is in the process of reviewing the code and Edmonds City Council Approved Minutes August 23, 2016 Page 17 will do an expedited 30-day review. He expected the reviews and the SEPA process to be complete by mid-September and ordinance scheduled on the Consent Agenda in late September. Mr. Dubberstein advised there are no technical or policy changes, only clarifications and corrections. He reviewed changes made since August 2:  Definition of project site and roadway: impervious surface changed to hard surface  Definition of substantially developed removed as the term is no longer used in the code  18.30.060.C.2, amendment to clarify how the section applies o Mr. Dubberstein will email Councilmembers the exact change Council President Johnson asked how a project such as Main Street that had permeable surface would meet these requirements and asked if there was an exception for 5,000 square feet or more of permeable surface. Mr. Dubberstein advised this paragraph is related to projects that replace or expand the surface. Mr. Williams advised areas where pervious asphalt was installed on portions of Main Street and routed to detention would be counted against the threshold because it is a hard surface but credit for permeability of pavement would be provided at the modeling stage. He said permeable asphalt is still a hard surface. Mr. Dubberstein continued his review of changes made since August 2:  18.30.060.C.3: Impervious changed to hard surface  18.30.060.D.4: Sentence changed to read, “To demonstrate compliance with this core requirement, all projects shall submit an off-site qualitative analysis downstream from the site to the receiving water. With regard to Councilmember Teitzel’s question, Mr. Dubberstein advised the wording following “underdrain” was deleted in the definition of impervious surface. Councilmember Buckshnis commented this update was very confusing because language had been moved around. She was concerned about the amount of knowledge whoever administered this code would have to have and asked whether the City planned to hire a stormwater specialist. Mr. Williams answered a job offer has been made and accepted and the person will start work September 1. The stormwater specialist will report to Mike DeLilla who reports to Rob English. He acknowledged there will be a learning curve for staff. An addendum will be prepared by the end of the year that puts the language in more understandable terms. Councilmember Buckshnis said she was surprised by the amount of director responsibility. Councilmember Buckshnis observed the definition of critical area was removed. Mr. Dubberstein said either it is not a term that needs to be defined or the term is not used in the code. Councilmember Buckshnis said she did not submit any questions because it had already been sent to the State. Mr. Williams said it was submitted to the State Department of Commerce for review. Councilmember Buckshnis said she will review the code again and submit questions. Mr. Dubberstein advised the code can be sent to Ecology for a courtesy review; Ecology reviewed the 7 Phase 1 jurisdictions but have stated they are unable to do formal review of the 100 Phase 2 jurisdictions. As Ms. Dubberstein will email Council details regarding one change, it was agreed to have approval scheduled as an agenda item. 4. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS CITY EQUIPMENT Public Works Director Phil Williams explained surplusing of City vehicles is done annually. A number of new vehicles have been purchased and the old ones will be auctioned. Edmonds City Council Approved Minutes August 23, 2016 Page 18 Councilmember Fraley-Monillas commented she has friends who ride Harleys; the Harleys to be surplused and auctioned are 2008 models and she asked why they were being surplused when they were only eight years old. Mr. Williams expected they have reached their expected lifecycle where they are due to be replaced. The two that have been surplused have been replaced. It was the consensus of Council to schedule this for approval on the Consent Agenda. 5. PRESENTATION OF BIDS AND AWARD FOR DOWNTOWN RESTROOM Mayor Earling recalled staff wanted Council to take action on this tonight. Economic Development/Community Services Director Patrick Doherty reviewed:  Background: o April 19, 2016 Council approve final design, including unisex/family restroom + landscaped plaza o $390,000 cost estimate o $60,000 from lodging tax funds o $10,000 from Edmonds Downtown Alliance o $5,000 from Noon Rotary Club o City funds: $315,000 from REET 1 (Fund 126) o Intention: Open for Fall/Holiday activities – by Halloween  Final design and bids o Final design and permitting have ensued o August 3, 2016 project out to bid – MRSC Small Works Roster o Project consists of site preparation for the new restroom, and support of the prefabricated restroom placement, and related site improvements o Site work cost estimate: $134,800 ($148,010.40 incl tax)  Bids received o Five bids received Noon, August 19, 2016 o Lowest bidder, K-A General Construction, withdrew bid on August 22, 2016 due to error. o Second lowest bidder, Forrest Gardens, at $147,987  Summary of bids received: o Construction Estimate: $134,800.00 o K-A General Construction: $108,930.50 (withdrawn) o Forrest Gardens LLC: $147,987.00 o Spirit Ridge Construction: $192,600.65 o ESE Corporation: $234,633.82 o Accord Contractors LLC: $236,673.90  Available Funding: $390,000  Final budget o Management Reserve of 15% ($16,340) o Construction Management costs of 20% ($26,960) o Final Project Budget = $428,637 o Increase of $38,637  Proposed action: o Accept bid by Forrest Gardens and award contract for site preparation and restroom support project in the amount of $147,987. o Approve total project budget of $428,637, approving an increase of $38,637, to be funded by REET 1 (Fund 126) 2015 positive ending cash balance. Edmonds City Council Approved Minutes August 23, 2016 Page 19 o Authorize potential use of 15% Management Reserve (up to $16,340) for changes or unforeseen conditions COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE PROPOSED ACTION. Council President Johnson asked whether maintenance of the facility was included in the 2017 budget. Mayor Earling answered the 2017 budget is being developing; approximately $25,000 is included for maintenance of the restroom. MOTION CARRIED UNANIMOUSLY. 8. ACTION ITEMS 1. AUTHORIZATION TO MODIFY AN AGREEMENT WITH THE COLD SPRING GRANITE COMPANY FOR THE VETERAN'S PLAZA COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING FOR FIVE MINUTES. MOTION CARRIED UNANIMOUSLY. Public Works Director Phil Williams advised this is a proposal to change the size of the stones in the Veteran’s Plaza that can be inscribed. The proposal is to cut the stones in half to double the opportunity for revenue via inscriptions. The additional cost is $950. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, FOR APPROVAL. MOTION CARRIED (6-1), COUNCIL PRESIDENT JOHNSON VOTING NO. 9. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS This item was postponed to future meeting. 10. MAYOR'S COMMENTS Mayor Earling reminded of the Civic Field open house tomorrow and the Town Hall on Thursday at at Faith Community Church. He advised HR Director interviews will be held on Friday. 11. COUNCIL COMMENTS Councilmember Nelson thanked Council President Johnson for organizing the presentations on homelessness; he has found them helpful and informative. Councilmember Fraley-Monillas said she was pleased the Council’s long process regarding Sunset Avenue was completed. Councilmember Buckshnis agreed with Councilmember Fraley-Monillas’ comment about Sunset Avenue, commenting the residents on Sunset breathed a sigh of relief. Council President Johnson reminded of the Civic Field open house tomorrow. Councilmember Teitzel said today was his wife’s and his 41st wedding anniversary. Edmonds City Council Approved Minutes August 23, 2016 Page 20 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 14. ADJOURN With no further business, the Council meeting was adjourned at 10:05 p.m.