Resolution 1238RESOLUTION NO. 1238
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EDMONDS, WASHINGTON, REPEALING
RESOLUTION NO. 1154 AND ESTABLISHING NEW
FEES FOR THE COPYING AND TRANSCRIPTION OF
PUBLIC RECORDS
WHEREAS, section 1.20.040 of the Edmonds City Code provides that
fees for copying public records shall be established by the City Clerk and approved by
resolution of the City Council; and
WHEREAS, RCW 42.56.120 permits agencies such as cities to impose a
reasonable charge for providing photocopies of public records so long as the charge shall
not exceed Fifteen Cents ($0.15) per page, subject to certain exceptions; and
WHEREAS, the City Clerk has established a schedule of fees for copying,
reproducing and transcription of public records; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
repealed.
Section 1. Resolution No. 1154 and the fee schedule adopted thereby, is
Section 2. The "Public Records Fee Schedule," attached as Exhibit A
hereto and incorporated herein by this reference, is hereby adopted as the official
schedule of fees for copying, reproducing, and transcription of public records for the City
of Edmonds.
{ASB824293.DOC;1\00006.900000\ 1
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RESOLVED this 21st day of December, 2010.
APPROVED:
MAYOR, MIKE COO ER
ATTEST/AUTHENTICATED:
,a- jt� - �� -
ITY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 12-17-2010
PASSED BY THE CITY COUNCIL: 12-21-2010
RESOLUTION NO. 1238
{ASB824293.DOC;1\00006.900000\ }
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EXHIBIT "A"
CITY OF EDMONDS
PUBLIC RECORDS FEE SCHEDULE
Updates to this fee schedule will be made as new documents become available. Any
records not identified in this index will be charged on a cost basis.
Document Description
Department
Fee
Copies, standard or legal size
All Departments
150 per page
(first 5 pages free)
Electronic copies (pdf) e-mailed
All Departments
No charge
Electronic copies (pdf) on CD
All Departments
Cost of the CD
(no charge for pdf
document).
Business license list
City Clerk
$5.00 per report
Certification charge (blanket)
City Clerk
$5.00/blanket
Certification charge
City Clerk
$5.00 per page
Transcriptions
City Clerk
$25.00 minimum
per hour labor
Citizen/immigration letters
Mayor
No charge
Cemetery Deeds
Parks & Recreation
1 free copy
Land Use Files
Land use files relating to subdivisions,
Conditional Use Permits, variances, etc.
Planning
Cost per copy
(See Note 2)
Code Books
Community Development Code Book
Code Publishing Co.
$75.00 plus tax
City Code Book
Code Publishing Co.
$70.00 plus tax
Comprehensive Plans
City Comprehensive Plan
Planning
See Notes 1 and 2
Comprehensive Park, Recreation & Open
Space Plan
Parks & Recreation
See Notes 1 and 2
Pine Ridge Park Master Plan
Parks & Recreation
See Notes 1 and 2
Bikeway/Walkway Plan
Engineering
See Notes 1 and 2
Water, Sewer, Stormwater or
Transportation Comprehensive Plan
Engineering
See Notes 1 and 2
Stormwater basin studies
Engineering
See Notes 1 and 2
Maps
Aerial
Engineering
See Notes 1 and 2
Aerial base map including overlays
Engineering
See Notes 1 and 2
Aerial, reproducible (Mylar)
Engineering
See Notes 1 and 2
Miscellaneous maps (includes plat maps,
as -built prints and quarter section maps)
Planning &
Engineering
See Notes 1 and 2
Customized electronic maps
Planning
See Note 3
Construction Plans
Construction plans
Building, Planning,
Engineering
$5.00 per sheet
Electronic construction plans (pdf) sent.
via email (maximum of 3-plans sheets)
Building, Planning,
Engineering
No charge
Electronic construction plans (pdf) on CD
Building, Planning,
Engineering
Cost of CD
(no charge for pdf
documents)
Reports, Misc.
Traffic collision reports or Investigation
reports
Police
$3.00 per report up
to 10 pages.
150 for each
additional page.
Incident Reports
Fire
150 for each page
Incident photographs and CDs
Fire
Reimburse actual
cost
Photographs (4" x 6" size)
Police
$1.00 per print
Photographs (larger size)
Police
Reimburse actual
cost
Fingerprint cards
Police
$5.00 each
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Budget & Financial Reports
Annual Budget Book
Finance
$15.00
Comprehensive Annual Financial Report
Finance
$10.00
Audio/Video Recordings
Public meeting audio recordings
City Clerk
$10.00 for audio
duplication, per
hour minimum of
equipment use,
plus materials
Municipal Court proceedings audio
Municipal Court
$10.00 for audio
recordings
duplication, per
hour minimum of
equipment use,
plus materials
City Council Meetings video recordings
Council Office
$10.00 for video
duplication per
hour minimum of
equipment use,
plus materials
NOTES:
Note 1: Documents are available for review. Copies may be obtained at the per
page cost.
Note 2: If it is determined that staff salaries, benefits, or overhead charges would
cause the per copy charge to be higher than 150 per page, a statement
detailing the actual cost will be prepared. The statement will include the
factors and manner used to determine the actual per page copying cost
or other allowable costs (per RCW 42.56,120).
Note 3: The city may provide customized electronic maps in response to a
request and charge a fee for the customization.
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RCW 42.56.120
Charges for copying.
No fee shall be charged for the inspection of public records. No fee shall be charged for locating
public documents and making them available for copying. A reasonable charge may be imposed
for providing copies of public records and for the use by any person of agency equipment or
equipment of the office of the secretary of the senate or the office of the chief clerk of the house
of representatives to copy public records, which charges shall not exceed the amount necessary
to reimburse the agency, the office of the secretary of the senate, or the office of the chief clerk
of the house of representatives for its actual costs directly incident to such copying. Agency
charges for photocopies shall be imposed in accordance with the actual per page cost or other
costs established and published by the agency. In no event may an agency charge a per page cost
greater than the actual per page cost as established and published by the agency. To the extent
the agency has not determined the actual per page cost for photocopies of public records, the
agency may not charge in excess of fifteen cents per page. An agency may require a deposit in an
amount not to exceed ten percent of the estimated cost of providing copies for a request. If an
agency makes a request available on a partial or installment basis, the agency may charge for
each part of the request as it is provided. If an installment of a records request is not claimed or
reviewed, the agency is not obligated to fulfill the balance of the request.
[2005 c 483 § 2. Prior: 1995 c 397 § 14; 1995 c 341 § 2; 1973 c 1 § 30 (Initiative Measure No. 276, approved
November 7, 1972). Formerly RCW 42.17.300.]