Resolution 8510006.110.079
RJM /bj s
07/02/96
RESOLUTION NO. 851
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, SETTING CHARGES AND FEES
FOR THE PHOTOCOPYING AND TRANSCRIPTION OF
PUBLIC RECORDS.
WHEREAS, the City of Edmonds has adopted an ordinance which requires the
City Clerk to set fees and charges for the provision of photocopies and transcriptions of public
records, and,
WHEREAS, RCW` 42.17.300 and 42.260(7) & (8) permit agencies such as cities
to impose a reasonable charge for providing photocopies of public records so long as the charge
shall not exceed Fifteen Cents ($0.15) per page, and,
WHEREAS, 1996 Laws, Ch. 63, § 1 & 2 amended Chapters 82.08 and 82.12 in
such a manner that state and local agencies, including cities, may no longer charge sales tax for
copies of public records which are copied by the agency pursuant to a public records request
under Chapter 42.17 RCW, and,
WHEREAS, the City Clerk has prepared a schedule of fees that relates
photocopying costs, reproduction costs, and transcription costs to the fees charged to the public,
now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
RJM136590/0006.110.079 -1-
Section 1. The "public records index and fees schedule ", attached as Exhibit A
hereto and incorporated herein by this reference as if set full and forth, is hereby adopted as the
official schedule of fees and charges for photocopying and transcription cost of public records
for the City of Edmonds.
RESOLVED this 20thday of August , 1996.
APPROVED:
MAYOR, BARBARA S. FAHEY
ATTEST /AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 08/16/96
PASSED BY THE CITY COUNCIL:- 08/20/96
RESOLUTION NO. 851
RJM136590/0006.110.079 -2-
EXHIBIT "A"
CITY OF EDMONDS
PUBLIC RECORDS INDEX AND FEE SCHEDULE
Updates to this index will be made as new documents become available. Any records not
identified in this index will be charged on a cost basis.
Copies, standard or legal size
All Departments
15 cents per page
(First 5 pages free)
Business License List
City Clerk
$5.00 per report
Certification Charge (Blanket)
City Clerk
$3.00 /blanket
Certification Charge
City Clerk
$3.00 /per page
Transcriptions
City Clerk
$20.00 min. per
hour labor
Citizen /Immigration Letters
Mayor
No charge
Cemetery Deeds
Parks & Recreation
1 free copy
Land Use Files
Land Use Files Relating to Subdivisions, Planning Cost per copy
Conditional Use Permits, Variances, et al (See Note 2)
Code Books
Community Development Code Book Planning and /or $40.00
Code Publishing Co.
Community Development Code Updates Code Publishing Co. to be determined
City Code Book Code Publishing Co. $75.00
City Code Updates Code Publishing Co. to be determined
Comprehensive Plans
City Comprehensive Plan Planning See Notes 1 and 2
Comprehensive Park, Recreation & Open Space Parks & Recreation See Notes 1 and 2
Plan
Public Records Index and Fee Schedule
Page 2
August 20, 1996
Pine Ridge Park Master Plan
Bikeway/Walkway Plan
Maps
Aerial
Aerial Base Map Including Overlays
Aerial, Reproducible (Mylar)
Land Use Map
Miscellaneous Maps (includes plat maps, as-
built prints and quarter section maps)
18" x 24"
22" x 34"
24" x 36"
30" x 30"
32" x 42"
34" x 44"
Reports, Misc. . .
Accident Reports /Case Reports
Incident Reports
Incident Photographs
"Old" Run /Map Books
Photographs
Fingerprints
Budget & Financial Reports
Annual Budget Book
Comprehensive Annual Financial Report
Computer printout
Parks & Recreation
Parks & Recreation
Engineering
Engineering
Engineering
Planning
Planning &
Engineering
See Notes 1 and 2
See Notes 1 and 2
$5.00 /per sheet
$5.00 /per sheet
$5.00 /per sheet
$5.00 /per sheet
$2.00 /per sheet
$2.00 /per sheet
$5.00 /per sheet
$5.00 /per sheet
$5.00 /per sheet
$5.00 /per sheet
Police
$3.00 /per report
Fire
$3.00 /per report
Fire
Reimburse actual
cost
Fire
$10.00 /per set
Police
$1.00 /per print
Police
$5.00 /ea. two cards
Admin. Services
Admin. Services
Admin. Services
None
None
25 cents per sheet
Public Records Index and Fee Schedule
Page 3
August 20, 1996
Magnetic Media
Duplication of public meeting tapes
Duplication of court proceedings
NOTES:
City Clerk
Municipal Court
$10.00 for audio
duplication, per
hour min. of
equipment use,
plus materials
$10.00 for audio
duplication, per
hour min. of
equipment use,
plus materials
Note 1: Copies are available for review. No copies maintained for sale. Copies
may be loaned for copying elsewhere, or charged at the per page cost.
Note 2: If it is determined that staff salaries, benefits, or overhead charges would
cause the per copy charge to be higher than $.15 per page, a statement
detailing the actual cost will be prepared. The statement will include the
factors and manner used to determine the actual per page copying cost or
other allowable costs (per RCW 42.17.260 and .300).
RCW 42.17.260 Documents and indexes to be made public.
>> CITESEARCH <<
4217260
(1) Each agency, in accordance with published rules, shall
make available for public inspection and copying all public
records, unless the record falls within the specific
exemptions of subsection (6) of this section, RCW >> 42.17.310 <<,
>> 42.17.315 <<, or other statute which exempts or prohibits
disclosure of specific information or records. To the
extent required to prevent an unreasonable invasion of
personal privacy interests protected by RCW >> 42.17.310 << and
>> 42.17.315 <<, an agency shall delete identifying details in a
manner consistent with RCW >> 42.17.310 << and
>> 42.17.315 << when it
makes available or publishes any public record; however, in
each case, the justification for the deletion shall be
explained fully in writing.
(2) For informational purposes, each agency shall publish
and maintain a current list containing every law, other than
those listed in this chapter, that the agency believes
exempts or prohibits disclosure of specific information or
records of the agency. An agency's failure to list an
exemption shall not affect the efficacy of any exemption.
(3) Each local agency shall maintain and make available
for public inspection and copying a current index providing
identifying information as to the following records issued,
adopted, or promulgated after January 1, 1973:
(a) Final opinions, including concurring and dissenting
opinions, as well as orders, made in the adjudication of
cases;
(b) Those statements of policy and interpretations of
policy, statute, and the Constitution which have been
adopted by the agency;
(c) Administrative staff manuals and instructions to staff
that affect a member of the public;
(d) Planning policies and goals, and interim and final
planning decisions;
(e) Factual staff reports and studies, factual
consultant's reports and studies, scientific reports and
studies, and any other factual information derived from
tests, studies, reports, or surveys, whether conducted by
public employees or others; and
(f) Correspondence, and materials referred to therein, by
and with the agency relating to any regulatory, supervisory,
or enforcement responsibilities of the agency, whereby the
agency determines, or opines upon, or is asked to determine
or opine upon, the rights of the state, the public, a
subdivision of state government, or of any private party.
(4) A local agency need not maintain such an index, if to
do so would be unduly burdensome, but it shall in that
event:
(a) Issue and publish a formal order specifying the
reasons why and the extent to which compliance would unduly
burden or interfere with agency operations; and
(b) Make available for public inspection and copying all
indexes maintained for agency use.
(5) Each state agency shall, by rule, establish and
implement a system of indexing for the identification and
location of the following records:
(a) All records issued before July 1, 1990, for which the
agency has maintained an index;
(b) Final orders entered after June 30, 1990, that are
issued in adjudicative proceedings as defined in RCW
>> 34.05.010 <<(1) and that contain an analysis or decision of
substantial importance to the agency in carrying out its
duties;
(c) Declaratory orders entered after June 30, 1990, that
are issued pursuant to RCW >> 34.05.240 << and that contain an
analysis or decision of substantial importance to the agency
in carrying out its duties;
(d) Interpretive statements as defined in RCW >> 34.05.010 <<(8)
that were entered after June 30, 1990; and
(e) Policy statements as defined in RCW >> 34.05.010 <<(14) that
were entered after June 30, 1990.
Rules establishing systems of indexing shall include, but
not be limited to, requirements for the form and content of
the index, its location and availability to the public, and
the schedule for revising or updating the index. State
agencies that have maintained indexes for records issued
before July 1, 1990, shall continue to make such indexes
available for public inspection and copying. Information in
such indexes may be incorporated into indexes prepared
pursuant to this subsection. State agencies may satisfy the
requirements of this subsection by making available to the
public indexes prepared by other parties but actually used
by the agency in its operations. State agencies shall make
indexes available for public inspection and copying. State
agencies may charge a fee to cover the actual costs of
providing individual mailed copies of indexes.
(6) A public record may be relied on, used, or cited as
precedent by an agency against a party other than an agency
and it may be invoked by the agency for any other purpose
only if-
(a) It has been indexed in an index available to the
public; or
(b) Parties affected have timely notice (actual or
constructive) of the terms thereof.
(7) Each agency shall establish, maintain, and make
available for public inspection and copying a statement of
the actual per page cost or other costs, if any, that it
charges for providing photocopies of public records and a
statement of the factors and manner used to determine the
actual per page cost or other costs, if any.
(a) In determining the actual per page cost for providing
photocopies of public records, an agency may include all
costs directly incident to copying such public records
including the actual cost of the paper and the per page cost
for use of agency copying equipment. In determining other
actual costs for providing photocopies of public records, an
agency may include all costs directly incident to shipping
such public records, including the cost of postage or
delivery charges and the cost of any container or envelope
used.
(b) In determining the actual per page cost or other costs
for providing copies of public records, an agency may not
include staff salaries, benefits, or other general
administrative or overhead charges, unless those costs are
directly related to the actual cost of copying the public
records. Staff time to copy and mail the requested public
records may be included in an agency's costs.
(8) An agency need not calculate the actual per page cost
or other costs it charges for providing photocopies of
public records if to do so would be unduly burdensome, but
in that event: The agency may not charge in excess of
fifteen cents per page for photocopies of public records or
for the use of agency equipment to photocopy public records
and the actual postage or delivery charge and the cost of
any container or envelope used to mail the public records to
the requestor.
(9) This chapter shall not be construed as giving
authority to any agency, the office of the secretary of the
senate, or the office of the chief clerk of the house of
representatives to give, sell or provide access to lists of
individuals requested for commercial purposes, and agencies,
the office of the secretary of the senate, and the office of
the chief clerk of the house of representatives shall not do
so unless specifically authorized or directed by law:
PROVIDED, HOWEVER, That lists of applicants for professional
licenses and of professional licensees shall be made
available to those professional associations or educational
organizations recognized by their professional licensing or
examination board, upon payment of a reasonable charge
therefor: PROVIDED FURTHER, That such recognition may be
refused only for a good cause pursuant to a hearing under
the provisions of chapter >> 34.05 << RCW, the Administrative
Procedure Act.
[1995 c 397 § 11; 1995 c 341 5 1; 1992 c 139 § 3; 1989 c
175 § 36; 1987 c 403 § 3; 1975 1st ex.s. c 294 § 14; 1973 c
1 § 26 (Initiative Measure No. 276, approved November 7,
1972)-.1
NOTES:
Reviser's note: This section was amended by 1995 c 341 §
1 and by 1995 c 397 § 11, each without reference to the
other. Both amendments are incorporated in the publication
of this section pursuant to RCW >> 1.12.025 <<(2). For rule of
construction, see RCW >> 1.12.025 <<(1).
Effective date - -1989 c 175: See note following RCW
>> 34.05.010 <<.
Intent -- Severability- -1987 c 403: See notes following RCW
>> 42.17.255 <<.
Exemption for registered trade names: RCW >> 19.80.065 <<.
RCW 42.17.300 Charges for copying.
>> CITESEARCH <<
4217300
No fee shall be charged for the inspection of public
records. No fee shall be charged for locating public
documents and making them available for copying. A
reasonable charge may be imposed for providing copies of
public records and for the use by any person of agency
equipment or equipment of the office of the secretary of the
senate or the office of the chief clerk of the house of
representatives to copy public records, which charges shall
not exceed the amount necessary to reimburse the agency, the
office of the secretary of the senate, or the office of the
chief clerk of the house of representatives for its actual
costs directly incident to such copying. Agency charges for
photocopies shall be imposed in accordance with the actual
per page cost or other costs established and published by
the agency. In no event may an agency charge a per page
cost greater than the actual per page cost as established
and published by the agency. To the extent the agency has
not determined the actual per page cost for photocopies of
public records, the agency may not charge in excess of
fifteen cents per page.
(1995 c 397 § 14; 1995 c 341 § 2; 1973 c 1 § 30 (Initiative
Measure No. 276, approved November 7, 1972).]
NOTES:
Reviser's note:. This section was amended by 1995 c 341 9
2 and by 1995 c 397 9 14, each without reference to the
other. Both amendments are incorporated in the publication
of this section pursuant to RCW >> 1.12.025 <<(2). For rule of
construction, see RCW >> 1.12.025 <<(1).
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1906-JAWS
Ch. 64; §-A
1
TAXATION -SALES AND USE TAX'- EXEMPTION
FOR PUBLIC RECORDS -
CHAPTER 63
S.S.B. No. 6284
AN ACT Relating to sales and use tax exemptions for public records; adding a new section :to
chapter 82.08 RCW; adding a new section to chapter 82.12 RCW; . providing an effective date;
S and declaring an. emergency.
BENT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON.
NEW SECTION.: • Sec. 1. A new .section is added t;6'. chapter 82.08. RCW. to read as
follows
The tax levied by RCW 82. 08.020 shall not apply to the sale of public records by state and .
local agencies, as the .terms are defined in RCW 42.17.020,. that are copied under a request for
the record for which no fee is charged other, than a statutorily set.fee, or a fee to reimburse
"the. agency for its actual costs directly incident to the copying. A request for. a record
includes' a request fora document not available to the public but available to those persons
who by: °law are allowed access to the - document, "such as requests for fire reports, law .
enforcement reports,,takpayer information, and academic transcripts.
:. X9W.: §ECTION. . Sec.. 2. ` 1-:new section is added,. to .chapter $2:12 RCW .to. x6, d as
follows: '
.:.,The provisions of this .chapter shall_ nob apply with respect to the..use. of.public..records, sold
i by state and • local agencies, -'as.: the .terms are defined in RCW .42.17:020, that are obtained
under :a request for.the record.for which no fee is charged other. than a• statutorily, set fee_or. a
fee to reimburse the.agency for its actual costs directly incident to the copying.: A request
for a. record . includes, a request. for. a document not available to the public but available.-to
those.:persons who by law are:: allowed -.access to.the..document,'.sgch•.as requests for:.fire
i reports; law enforcement reports, taxpayer information, and academic tiranscripts.
J NEW: SECTION: Sec. 3.: This act is necessary for the immediate preservation -of:the
public peace; 1 health; or safety, or support of the -state government and its existing.. .public,
institutions,w and shall take effect April 1,.1996. .
Approved March 18, 1996.
Effective April 1, 1996.
CITIES -MOTOR VEHICLE EXCISE TAXES — DISTRIBUTION
CHAPTER 64
S.B. No. 6294
AN ACT Relating to : the distribution of motor vehicle excise taxes to .cities; amending RCW
82.14.210; • and providing an effective date.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON:.
Sec'. 1. RCW 82.14.210 and 1991 sp.s. c 13 s 16 are each amended'to read as follows:
There. is created in the state treasury a special account to be known as the "municipal sales
and use tax equalization account." Into this account shall be placed such revenues as' are
provided under RCW 82.44.110(1)(e). ' Funds in this account shall 'be allocated by the state
treasurer according to the following procedure:
Additions ate 'Ind'icate'd 'by underline;• deletions by' strikam 147