Resolution 8530006.110.090
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08/27/96
R:08/28/96gjz
RESOLUTION NO. 853
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ESTABLISHING A PROCEDURE
FOR KEEPING AND RETAINING MINUTES OF CITY
COUNCIL EXECUTIVE SESSIONS.
WHEREAS, no provision of state law requires the City to keep minutes of
executive sessions of its City Council; and
WHEREAS, the City Council finds it to be in the public interest to maintain
summary minutes of executive sessions subject to release in accordance with the provisions of
state law, if and when, the reason for the executive session expires; and
WHEREAS, the City Council finds it to be in the public interest to provide a
summary record of proceedings in order that, at some future date, the public may be advised
of the substance of an executive session and in situations where such release is not appropriate,
to have a record of the nature of the executive session in the event that its decision to close a
session is judicially challenged; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby authorizes minutes of its executive session
to be prepared. Minutes may be kept by the City Clerk or her deputy, the City Attorney or
another staff member designated by the Mayor. Such minutes shall be kept in summary form
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specifying the subjects discussed and staff direction given, if any. Since no action as defined
pursuant to chapter 42.30 RCW may be taken in executive session, no action will typically be
recorded but, in the event that a consensus of the City Council provides direction to the staff,
such consensus may be needed. Such minutes shall not be released pursuant to RCW 42.17.250
et sQ for as long as the basis for the executive session as defined by RCW 42.30. 110 exists.
Section 2. Release of minutes shall be undertaken in accordance with the
provisions of RCW 42.17.250 et se= C and RCW 42.30.110. Upon receipt of a written request
for the release of Council minutes relating to any executive session, the City Clerk shall confer
with the City Attorney and provide or deny release of such minutes in accordance with the
provisions of state law.
Section 3. In the event of conflict with any provisions of this policy and the state
Open Public Meetings and Records Act, RCW 42.17.310, et seq, the provisions of state law
shall apply as the same exists or is hereafter amended. All provisions of these policies shall be
interpreted in a manner consistent with the provisions of state law in order to implement its
policy of full public disclosure.
RESOLVED this 16 day of September 1996
APPROVED:
MAYOR, BARBARA S. FAHEY/,—�
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ATTEST /AUTHENTICATED:
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C TY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK: 09/03/96
PASSED BY THE CITY COUNCIL: 09/16/96
RESOLUTION NO. 853
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