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09/24/2002 City Council0 EDMONDS CITY COUNCIL APPROVED MINUTES September 24, 2002 Following a Special Meeting at 6:30 p.m. for an Executive Session regarding legal and real estate matters, the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council Chambers, 250 5"' Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Dave Orvis, Council President Pro Tem Jeff Wilson, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Richard Marin, Councilmember Deanna Dawson, Councilmember ELECTED OFFICIALS ABSENT Dave Earling, Council President ALSO PRESENT Brandy Grout, Student Representative STAFF PRESENT David Stern, Chief of Police Duane Bowman, Development Serv. Director Stephen Clifton, Community Services Director Peggy Hetzler, Administrative Services Director Noel Miller, Public Works Director Stephen Koho, Treatment Plant Manager Dave Gebert, City Engineer Don Fiene, Assistant City Engineer Scott Snyder, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA hange to COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER DAWSON, TO Benda ADD AS CONSENT AGENDA ITEM K, APPROVAL AND ACCEPTANCE OF AN EASEMENT ON LOT 23 OF THE 76TH AVENUE WEST ROCKERY REPAIR PROJECT. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER WILSON, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS Councilmember Petso requested Items B, F, and G be removed from the Consent Agenda. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: (A) ROLL CALL IE(C) APPROVAL OF CLAIM CHECKS #58004 THROUGH #58128 FOR THE WEEK OF SEPTEMBER 16, 2002, IN THE AMOUNT OF $340,516.95. APPROVAL OF PAYROLL DIRECT DEPOSITS AND CHECKS #33989 THROUGH #34099 FOR THE PERIOD SEPTEMBER 1 THROUGH SEPTEMBER 15, 2002, IN THE AMOUNT OF $912,266.02. Edmonds City Council Approved Minutes September 24, 2002 Page I Claim for Damages Lift BOARD. Station No. 1 (H) AUTHORIZATION FOR MAYOR TO SIGN LIFT STATION NO. 1 RENOVATION Puget PROJECT CHANGE ORDER NO. 1— ELECTRICAL UPGRADE. Sound hristian (I) AUTHORIZATION TO EXECUTE RELEASE OF RIGHT OF FIRST REFUSAL (PUGET ollege SOUND CHRISTIAN COLLEGE). Day of M (J) PROCLAMATION IN HONOR OF DAY OF CONCERN FOR THE HUNGRY, SEPTEMBER 28,2002. 76 Ave w (K) APPROVAL AND ACCEPTANCE OF AN EASEMENT ON LOT 23 OF THE 76TH Rockery AVENUE WEST ROCKERY REPAIR PROJECT. Repair Item B: Approval of City Council Meeting Minutes of September 16, 2002 Councilmember Petso requested the following revision to the minutes: Page 12, fifth paragraph, third sentence, "Multiplying that by the length of the building provided 5,400 square feet on the second and third floor of the building, she concluded,the "millions" in gain to the property owner." COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER MARIN, TO Approve APPROVE ITEM B AS AMENDED. MOTION CARRIED UNANIMOUSLY. The item approved is 9/16/02 as follows: inutes (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 16, 2002 Library Item G: Authorization for Mayor to Sign Addendum No. i to the Professional Services Agreement with S.M. Roof Stemver Architects for Library Roof Rehabilitation Design Rehab. Councilmember Petso expressed concern that the library roof replacement project was now more expensive and more involved than originally anticipated. She pointed out the agenda memo indicated the City may use funds saved from somewhere else and may request assistance from Sno-Isle Library. She asked why approval was being sought for the extra funds prior to identifying the source. City Engineer Dave Gebert answered the request was for approval of the design of the additional work. He explained the original concept in the $600,000 budget was for the west plaza area of the roof (above the library building). The preliminary design study also considered the east plaza area (over the parking), the building envelope and the roof above the plaza and kitchen area, thus the additional area requiring repair identified in the preliminary design study increased the scope of the original project. He indicated the preliminary estimate for the west plaza area was approximately $580,000 which was within the original budget. Consideration is being given to whether it would be appropriate to design and obtain better cost estimates on the other portions of the roof. Mr. Gebert agreed the City could approach Sno-Isle for additional funding at any time; staff's intent was to wait until the design was further developed and the cost estimates further defined. Councilmember Petso inquired about the extent of the repairs. Mr. Gebert commented it was likely there would be continuing damage to the structure. He explained the roof over the west plaza area and over the parking lot was a built-up roof with planters, insulation, walking surface and a membrane. This membrane is badly deteriorated, therefore, the repair process requires removal of the layers (concrete, Edmonds City Council Approved Minutes September 24, 2002 Page 2 (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM EDMONDS SCHOOL DISTRICT NO. 15 ($1,695.00). Liquor Licenses (E) APPROVAL OF LIST OF EDMONDS BUSINESSES APPLYING FOR RENEWAL OF THEIR LIQUOR LICENSES WITH THE WASHINGTON STATE LIQUOR CONTROL Lift BOARD. Station No. 1 (H) AUTHORIZATION FOR MAYOR TO SIGN LIFT STATION NO. 1 RENOVATION Puget PROJECT CHANGE ORDER NO. 1— ELECTRICAL UPGRADE. Sound hristian (I) AUTHORIZATION TO EXECUTE RELEASE OF RIGHT OF FIRST REFUSAL (PUGET ollege SOUND CHRISTIAN COLLEGE). Day of M (J) PROCLAMATION IN HONOR OF DAY OF CONCERN FOR THE HUNGRY, SEPTEMBER 28,2002. 76 Ave w (K) APPROVAL AND ACCEPTANCE OF AN EASEMENT ON LOT 23 OF THE 76TH Rockery AVENUE WEST ROCKERY REPAIR PROJECT. Repair Item B: Approval of City Council Meeting Minutes of September 16, 2002 Councilmember Petso requested the following revision to the minutes: Page 12, fifth paragraph, third sentence, "Multiplying that by the length of the building provided 5,400 square feet on the second and third floor of the building, she concluded,the "millions" in gain to the property owner." COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER MARIN, TO Approve APPROVE ITEM B AS AMENDED. MOTION CARRIED UNANIMOUSLY. The item approved is 9/16/02 as follows: inutes (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 16, 2002 Library Item G: Authorization for Mayor to Sign Addendum No. i to the Professional Services Agreement with S.M. Roof Stemver Architects for Library Roof Rehabilitation Design Rehab. Councilmember Petso expressed concern that the library roof replacement project was now more expensive and more involved than originally anticipated. She pointed out the agenda memo indicated the City may use funds saved from somewhere else and may request assistance from Sno-Isle Library. She asked why approval was being sought for the extra funds prior to identifying the source. City Engineer Dave Gebert answered the request was for approval of the design of the additional work. He explained the original concept in the $600,000 budget was for the west plaza area of the roof (above the library building). The preliminary design study also considered the east plaza area (over the parking), the building envelope and the roof above the plaza and kitchen area, thus the additional area requiring repair identified in the preliminary design study increased the scope of the original project. He indicated the preliminary estimate for the west plaza area was approximately $580,000 which was within the original budget. Consideration is being given to whether it would be appropriate to design and obtain better cost estimates on the other portions of the roof. Mr. Gebert agreed the City could approach Sno-Isle for additional funding at any time; staff's intent was to wait until the design was further developed and the cost estimates further defined. Councilmember Petso inquired about the extent of the repairs. Mr. Gebert commented it was likely there would be continuing damage to the structure. He explained the roof over the west plaza area and over the parking lot was a built-up roof with planters, insulation, walking surface and a membrane. This membrane is badly deteriorated, therefore, the repair process requires removal of the layers (concrete, Edmonds City Council Approved Minutes September 24, 2002 Page 2 insulation, dirt, grass, planters, etc.) down to the membrane, applying a new type of membrane to seal the area, and then build it back up. He noted that nature of that repair was the same type that would occur in both the west plaza area and the east plaza area, therefore, the additional cost to design the east plaza area was relatively small because it was the same type of design. Councilmember Petso asked whether approving the design committed the City to making the repairs. Mr. Gebert answered it did not commit the City to making the repairs; it would assist in defining the repairs. His recommendation was to develop a design and the contract documents with several alternative bid items. A decision could be made at that time whether to advertise for bids for all or part of the work. Once the bids were submitted, a decision could be made regarding which alternative bid items to award. He explained the intent was to move forward with a base bid for the west plaza area but delay a decision on the other bid items until the costs were determined. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER MARIN, FOR APPROVAL OF ITEM G. MOTION CARRIED UNANIMOUSLY. The item approved is as follows: (G) AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH S.M. STEMPER ARCHITECTS FOR LIBRARY ROOF REHABILITATION DESIGN. Item F: Aonroval of Findings of Fact for a Closed Record Review Held on September 3, 2002, Regarding the Hearing Examiner's Recommendation to Approve the Application for a Five Lot Plat and Planned Residential Development (PRD) Located at 9014 — 240th Street SW. The Site is Zoned Single Family Residential (RS -8). (Applicant: Lovell Sauerland & Associates, Inc. for Viking Properties, Inc. / File No. P- 02-61 and PRD -02-62) Councilmember Petso pointed out the Findings of Fact indicated the approved PRD was consistent with the City's ordinance; however, in her opinion, the PRD was not consistent with the ordinance and she would therefore vote against the approval of the Findings of Fact. COUNCIL PRESIDENT PRO TEM ORVIS MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF ITEM F. MOTION CARRIED (5-1), COUNCILMEMBER Approve PETSO OPPOSED. The item approved is as follows: Findings fFact for (F) APPROVAL OF FINDINGS OF FACT FOR A CLOSED RECORD REVIEW HELD ON RD at SEPTEMBER 3, 2002, REGARDING THE HEARING EXAMINER'S 9014 240' RECOMMENDATION TO APPROVE THE APPLICATION FOR A FIVE -LOT PLAT St. SW AND PLANNED RESIDENTIAL DEVELOPMENT (PRD) LOCATED AT 9014 — 240TH rd# 3419 STREET SW. THE SITE IS ZONED SINGLE FAMILY RESIDENTIAL (RS -8). Approve (Applicant: Lovell Sauerland & Associates, Inc. for Viking Properties, Inc. / File No. P -02 - RD -02- 61 and PRD -02-62) 62 and 02-61 ORDINANCE NO. 3419 APPROVING PRD -2002-62 AND FILE NO. P-2002-61. 3. AUDIENCE COMMENTS Ray Martin, 18704 94th Avenue W, Edmonds objected to using taxpayers' money to fund a special Edmonds interest group, specifically the Edmonds Alliance for Economic Development. He explained it was not Alliance for permissible to use public funds for a non-public purpose such as lobbying for higher building heights and Economic greater building density. He recommended the funds the City provided to the Alliance be refunded. He Vevelopentrecalled 1-2 weeks ago there was a comment made that the Alliance received funds from other sources and therefore only used a percentage of the City's funds. He pointed out it was not appropriate to use any percentage of taxpayer's money to fund the Alliance. Edmonds City Council Approved Minutes September 24, 2002 Page 3 Planned Paul Burns, 8928 240th Street SW, Edmonds, complimented Councilmembers Petso and Dawson on Residential the way they voted. Although he was certain the developer would do a wonderful job, he objected to the Develop- ments quantity of homes in the PRD project to be constructed in his neighborhood. In response to ents q t1' p J g p Councilmember Plunkett's question of him at a previous meeting regarding how he defined "gray area", Mr. Burns explained that PRDs were a gray area because they were new and not clearly defined. He urged the developer to respect the demographic profile of the neighborhood. He noted the 4,500 square foot lots equated to very inexpensive real estate. He indicated his plans to be more visible and active at Council meetings. F0-03-1 Roger Hertrich, 1020 Puget Drive, Edmonds, pointed out the newspapers reported a $60 million udget budget shortfall in Seattle, and a huge State shortfall. He noted Edmonds relied primarily on property taxes. His understanding was the City needed to cut $2 million from the budget, commenting the City was still short even after the library was taken out of the City's budget which added $1 million to the budget. He indicated there had apparently been some discussion regarding raising utility taxes to defray costs, and pointed out a majority of Edmonds residents were retired on fixed incomes and could not afford higher utility taxes. He recommended the City cut services and people to pay for the extravagant salaries approved earlier this year rather than raising utility taxes. Planned Tom Sullivan, 17041 Talbot Road, Edmonds, read from the Edmonds Planning Board's agenda memo Residential for their September 25 meeting, "Because the Board has had only a very short time in which to review Develop- ments the issues surrounding PRDs and respond to Council, we could not take the time to develop or hold public hearings on new code language." Mr. Sullivan pointed out it was essential to the democratic process that the residents of Edmonds be involved and without public input, the Planning Board was missing a great deal of information. He urged the Council to insist that the Planning Board hold a public meeting before the report was finalized and forwarded to the Council. Edmonds 4. PROCLAMATION IN HONOR OF EDMONDS MUSIC AND ART CLUB 80TH ANNIVERSARY Music and Art s0'h AAnni- Mayor Haakenson read a Proclamation declaring the year 2002 as the 80 Anniversary of the Edmonds ersary Music and Art Club. He presented the Proclamation to Edmonds Music and Art Club President Norma Lamson and members Millie Engels and Evelyn Ewing. Findings of 5. APPROVAL OF FINDINGS OF FACT FOR A CLOSED RECORD REVIEW HELD ON AUGUST 20 Fact for AND SEPTEMBER 10, 2002 REGARDING THE HEARING EXAMINER'S RECOMMENDATION TO RD at APPROVE THE APPLICATION FOR A SEVEN LOT PLAT AND PLANNED RESIDENTIAL 7707 17151 DEVELOPMENT (PRD), KNOWN AS "TALBOT PARK ESTATES," LOCATED AT 7707 — 171sT St. SW. STREET SW. THE SITE IS ZONED SINGLE FAMILY RESIDENTIAL (RS -12). (Applicant: Viking Properties, Inc. / File No. P-02-11 and PRD -02-12) COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM ORVIS, THAT THE COUNCIL ADOPT THE FINDINGS OF FACT CONTAINED IN EXHIBIT 2. COUNCILMEMBER PETSO MOVED TO AMEND THE MOTION TO ADD A FINDING THAT THE REQUIREMENT FOR THE PERIMETER DESIGN TO BE APPROPRIATE IN DESIGN, CHARACTER AND APPEARANCE WITH THE EXISTING CHARACTER OF THE DEVELOPMENT ADJACENT TO THE SUBJECT PROPERTY WAS NOT MET IN THIS APPLICATION. THE MOTION TO AMEND DIED FOR LACK OF A SECOND. rVOTE ON THE ORIGINAL MOTION: MOTION CARRIED (4-2) COUNCILMEMBERS PETSO Denying ng � RD 2002- AND MARIN OPPOSED. The ordinance adopted is as follows: 12 and P-2002-11 ORDINANCE NO. 3420 DENYING PRD APPLICATION 2002-12 AND FILE NO. P-2002-11. Edmonds City Council Approved Minutes September 24, 2002 Page 4 1 efinition 6. REPORT FROM THE COMMUNITY SERVICES/DEVELOPMENT SERVICES COMMITTEE f ON THE DRAFT DEFINITION OF ECONOMIC DEVELOPMENT ,conomic evelop- ent Councilmember Marin recalled a year ago the Council requested the Community Services/Development Services Committee develop a definition of economic development. He explained the Committee held a number of meetings that involved organizations with a stake in economic development and have prepared a draft definition of economic development in Edmonds as follows: The undertaking of very specific and targeted efforts to identify tax revenue generating businesses that would be in keeping with the character of Edmonds, to actively market the benefits of locating their businesses in Edmonds and to assist prospect companies in locating their businesses here. The objects are: 1. To increase the business tax base in order to reduce the reliance on property taxes; 2. Improve the business climate for existing businesses; and 3. To ensure a broad base of retail establishments and other businesses readily available to the citizens of Edmonds and the region. Councilmember Marin requested the Council review and endorse the statement. Councilmember Dawson recalled from a discussion at the Long Range Task Force meeting, comments regarding the importance of living wage jobs in the city for residents. It was agreed to add to the definition "ensure a base of living wage employment for residents in the community" as a fourth object. Mayor Haakenson explained the reason he asked that a definition be drafted last year was to narrow the focus of what economic development meant to the Council in view of funds provided to Snohomish County Economic Development Council, Alliance for Economic Development, Chamber of Commerce and other organizations for economic development activities. He advised he would use the definition the Council approved in drafting the budget for economic development. Councilmember Dawson recalled another topic that arose at the Long Range Task Force was the goal of getting people to visit the city and marketing the city as a tourist destination. She suggested this be included in the definition of economic development. Community Services Director Stephen Clifton referred to object 3 that described a broad base of retail establishments and other businesses readily available to the citizens of Edmonds and the region, recalling the language reviewed by the Long Range Task Force was much more narrow and had been expanded by Councilmember Marin. Mr. Clifton noted object 1 had also been revised slightly. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM ORVIS, TO ENDORSE THE STATEMENT WITH THE ADDITION OF OBJECT 4, "CREATE AND MAINTAIN A STABLE BASE OF LIVING WAGE JOBS IN THE COMMUNITY." MOTION CARRIED UNANIMOUSLY. Fanning 7. PROPOSED ORDINANCE AMENDING THE EDMONDS CITY CODE CHAPTER 10.40, oard erm PLANNING BOARD, RELATED TO TERM LIMITS imits Development Services Director Duane Bowman explained at the September 10 Community Services/Development Services Committee meeting, there was a discussion regarding term limits for Planning Board Members as the existing ordinance limits Planning Board Members to two terms. The Edmonds City Council Approved Minutes September 24, 2002 Page 5 Committee determined there were sufficient assurances in the system such as the appointment of Board Members by the Mayor and confirmation by the Council and there was not a need for term limits. He explained there were often talented members with a great deal of experience who wished to continue to serve on the board but were no longer eligible due to term limits. The Committee recommended removing the language that limited Board Members to two terms. He noted if there was a problem with a Board Member, he/she would not necessarily be reappointed. Eliminating the term limit would provide the opportunity for experienced Board Members to remain on the Planning Board if they chose. Councilmember Petso advised she recently received telephone calls indicating there were problems with Planning Board Members. She noted there had also been public comment regarding that issue in recent weeks, recalling the specific term used to describe a Board Member was anti -citizen. She inquired about the process for handling complaints regarding Board Members. Mr. Bowman advised that if a complaint were registered, it would be discussed with the Planning Board. He was unaware of any provision for removing a Board Member. He noted at the time a Board Member asked to be reappointed, the Mayor would make a decision whether to reappoint based on their record of performance. Councilmember Dawson asked why the term limit was originally established. Mr. Bowman answered there was some movement at the time to instill "fresh blood" into the process, which was what term limits typically did, generate turnover so that the same Board Members did not remain on a board for an extended period of time. If the Council or Mayor believed a new perspective was needed on the board, they would not have to reappoint Board Members seeking reappointment. Councilmember Dawson asked whether the opening would be advertised to the public when a Board Member's term expired. Mr. Bowman answered yes, the Board Members could request reappointment but would be considered along with other applicants. It would be the Mayor's decision whom to appoint. Councilmember Wilson advised he requested the Committee review this issue. He recalled a number of Planning Board members who provided invaluable experience had been forced to leave due to term limits. The way term limits are structured, if a Board Member was appointed to a term with more than two years remaining, it was considered a full term, resulting in Board Members serving two terms that spanned as little as six years and as many as ten years rather than based on their ability or efforts on the Board. There were a number of members who would have liked to remain on the Board and provide their time and efforts who were precluded from doing so by term limits. He explained that not having term limits also provided history on the board. He recalled instances when Board Members left for personal reasons at the same time other Board Members left due to term limits, resulting in a large loss of history and experience at one time that could impact the function of the Planning Board. Councilmember Petso viewed the Planning Board as a citizen panel. She commented that if a Board Member had been on the Board for an excess of ten years, he/she may not be a professional planner but was no longer functioning as a citizen panel. Although such Board Members would acquire a great deal of expertise, the question was whether the Planning Board was to function as a citizen panel or an extension of the Planning Department and her preference was to have it function as a citizen panel. Therefore, she found term limits appropriate. Mayor Haakenson explained the Planning Board was an advisory board to the City Council and was not a citizen panel nor a planning panel. He explained the Planning Board's responsibility was to provide recommendations to the Council. Councilmember Wilson noted the Planning Board addressed not only planning issues but also functioned as the City's Park Board. Many of the issues reviewed by the Planning Board had roots in history and Edmonds City Council Approved Minutes September 24, 2002 Page 6 the background, experience and knowledge of the Board Members was important in the deliberation of issues and assisting the Council in making decision. Councilmember Plunkett acknowledged the importance of experience but he valued the fresh perspective that new Board Members provided. Councilmember Dawson agreed a fresh perspective was important, noting if the two terms resulted in a range from six years to ten years, the term limits may be artificial. Although she was interested in having more people get involved on the Planning Board which creates a natural turnover, she noted there may not be other candidates interested in participating. rd# 3421 COUNCILMEMBER DAWSON MOVED, SECONDED BY COUNCILMEMBER MARIN, FOR Planning APPROVAL OF ORDINANCE NO. 3421, AMENDING CITY CODE CHAPTER 10.40, Board PLANNING BOARD, RELATED TO TERM LIMITS. Tenn Limits Council President Pro Tem Orvis indicated he would support the motion. He was comfortable with eliminating term limits, noting it was the Council's responsibility to enforce term limits via confirmations. Councilmember Marin indicated he would support the motion, pointing out the wealth of knowledge on the City's boards, particularly the Planning Board. He expressed his appreciation for the amount of work done by the Planning Board. MOTION CARRIED (4-2), COUNCILMEMBERS PETSO AND PLUNKETT OPPOSED. 8. MAYOR'S COMMENTS fanning Mayor Haakenson expressed concern with the reference to a Planning Board member by a card Councilmember as anti -citizen. He noted the Planning Board Members volunteered their time, believed in what they did, and were human like anyone else and made mistakes just like Councilmembers. He objected to the reference to any Board Member who volunteered his/her time as anti -citizen. Ms Levy Mayor Haakenson thanked the Edmonds voters for their approval of the EMS levy. He explained that contrary to what was reported in one local paper, the EMS levy passed with 84% of the vote. 003 Mayor Haakenson observed some of the audience comments made regarding the budget were not entirely ud et true. He indicated his column in the Edmonds Beacon expounded on some of the reasons for the budget shortfall. He advised he provided information for next week's Enterprise regarding Planned Residential �S Developments (PRD) based on his observation of the Council and citizens during the PRD process in the past few months. Public Baring on Mayor Haakenson advised the October 1 Council meeting included a public hearing on the Revised recommendation of the Planning Board to approve proposed amendments to Title 20 (Chapters 20.10 — rocess for Design 20.14, and 20.60) of the Edmonds Community Development Code in order to establish a revised process Review and guidelines for architectural design review. 9. INDIVIDUAL COUNCIL REPORTS ON OUTSIDE COMMITTEEBOARD MEETINGS tommunin Councilmember Marin reported he attended the Community Transit Board meeting as an alternate member in Council President Earling's absence. One of the big issues was consideration of refinancing Edmonds City Council Approved Minutes September 24, 2002 Page 7 bond debt due to low interest rates; after discussion with staff, the Board determined it would be appropriate to refinance bond debt. lanning Councilmember Petso was pleased that the Planning Board incident was a mistake and indicated she Board would convey that message to the citizens who contacted her. Mayor Haakenson commented the citizens who had some discussions with the Planning Board Member were already well aware of the situation. With no further business, the Council meeting was adjourned at 7:51 p.m. G#kY H4JKENSON, MAYOR SANDRA S. CHASE, CITY CLERK 1 Edmonds City Council Approved Minutes September 24, 2002 Page 8 AGENDA - EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 51" Avenue North 7:00 - 10:00 p.m. SEPTEMBER 24, 2002 6:30 p.m. - Executive Session Regarding Legal and Real Estate Matters 7:00 p.m. - Call to Order Flag Salute 1. Approval of Agenda 2. Consent Agenda Items (A) Roll Call (B) Approval of City Council Meeting Minutes of September 16, 2002 (C) Approval of claim checks #58004 through #58128 for the week of September 16, 2002, in the amount of $340,516.95. Approval of payroll direct deposits and checks #33989 through #34099 for the period September 1 through September 15, 2002, in the amount of $912,266.02. (D) Acknowledge receipt of Claim for Damages from Edmonds School District No. 15 ($1,695.00). (E) Approval of list of Edmonds businesses applying for renewal of their Liquor Licenses with the Washington State Liquor Control Board. (F) Approval of Findings of Fact for a Closed Record Review held on September 3, 2002, regarding the Hearing Examiner's recommendation to approve the application for a five -lot plat and Planned Residential Development (PRD) located at 9014 - 240th Street SW. The site is zoned Single Family Residential (RS -8). (Applicant: Lovell Sauerland & Associates, Inc. for Viking Properties, Inc. / File No. P-02-61 and PRD -02-62) (G) Authorization for Mayor to sign Addendum No. 1 to the Professional Services Agreement with S.M. Stemper Architects for library roof rehabilitation design. (H) Authorization for Mayor to sign Lift Station No. 1 Renovation Project Change Order No. 1 - Electrical Upgrade. Page 1 of 2 (1) (J) 3. 4. (5 Min.) CITY COUNCIL MEETING AGENDA SEPTEMBER 24, 2002 Page 2 of 2 Authorization to execute Release of Right of First Refusal (Puget Sound Christian College). Proclamation in honor of Day of Concern for the Hungry, September 28, 2002. Audience Comments - 3 Minute Limit Per Person (Regarding matters not listed as Closed Record Review or as Public Hearings.) Proclamation in honor of Edmonds Music and Art Club 80` Anniversary. 5. (5 Min.) Approval of Findings of Fact for a Closed Record Review held on August 20 and September 10, 2002 regarding the Hearing Examiner's recommendation to approve the application for a seven lot plat and Planned Residential Development (PRD), known as "Talbot Park Estates," located at 7707 - 1711t Street SW. The site is zoned Single Family Residential (RS -12). (Applicant: Viking Properties, Inc. / File No. P-02-11 and PRD -02-12) 6. (15 Min.) Report from the Community Services/Development Services Committee on the draft definition of economic development. 7. (10 Min.) Proposed Ordinance amending Edmonds City Code Chapter 10.40, Planning Board, related to term limits. S. ( 5 Min.) Mayor's Comments 9. (15 Min.) Individual Council reports on outside committee/board meetings. ADJOURN Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda as well as a delayed telecast of the meeting appears on AT&T Cable, Channel 21. 1