Resolution 532F WDT:lc
8/5/82
RESOLUTION NO. 532..
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF EDMONDS, WASHINGTON SETTING FORTH
THE PROCEDURES FOR SELECTION AND AWARD OF
CONCESSION CONTRACTS.
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WHEREAS, there are currently no written procedures
for award of concession contracts, and
WHEREAS, the City Council desires to afford all
interested parties a reasonable opportunity to submit pro -.
posals for city concession contracts and at the same time
assure that the concession agreements are in the best inter-
ests of the public health, safety, and general welfare, now,
therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON
HEREBY RESOLVE AS FOLLOWS:
Section. 1. Scope. This resolution covers the pro-
cedures for award of city concession contracts. A conces-
sion, as used in this resolution, means the grant of an
exclusive or nonexclusive right to sell and /or rent goods and
equipment on city property or for use on city property. Not
included are public works contracts including concessions
requiring construction of public improvements requiring
public bids, professional services contracts, or contracts
for the purchase of real or personal property.
Section. 2. Request for. Proposals. The specifica-
tions for a city concession shall be prepared by the Parks.
and Recreation Director. The specifications shall require
submission of a proposed concession contract or include a
form contract with terms required by the City. After the
specifications are prepared, the Parks and Recreation
Director, or designee, shall make a written request for
interested parties to submit proposals. The request for
proposals shall be published in the City's official newspaper
prior to the date the City will consider the proposals. The
request for proposals shall also be advertised in such other
manner as may be determined by the Parks and Recreation
Director to assure adequate notice of the City's request.
Such additional measures may include mailings or telephone
calls to interested parties.
Section 3. Evaluation. Proposals shall be evalu-
ated by the city staff. In addition to other factors the
staff shall consider the following when evaluating the
proposals:
A. The financial responsibility of the proposer;
B. The operational plans including staffing proposals,
maintenance plans and commitments, and security and
storage plans;
C. Experience and supporting resources;
D. Financial arrangements;
E. The development and capital improvement plans proposed,
if any.
In evaluating the proposals, the city staff may nego-
tiate with any proposer on any item of the proposal including
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the terms of the proposed concession contract. The staff
shall make its recommendation for approval to the City
Council or, if required, to the Planning Advisory Board.
Section 4. Planning Advisory Board Review. The
staff's recommended proposal for concession contracts over
two years and involving gross sales of over $25,000.00 shall
first be reviewed by the Planning Advisory Board prior to
consideration by the City Council. Proposals for less than
two years and or involving estimated gross sales of under
$25,000.00 need not be reviewed by the Planning Advisory
Board unless referred by the City Council.
Section 5. Council Approval. The Council shall
consider the staff recommendation and the Planning Advisory
Board recommendation, if required. The Council may accept
the recommendation, reject the recommendation and request a
further recommendation or award the contract with modifica-
tions as agreed by the parties.
Section 6. Nothing contained in this resolution
shall be deemed to modify or affect concession contracts in
effect on the day of passage of this resolution.
Section 7. Nothing in this resolution shall be
deemed to require the City to solicit proposals for conces-
sion contracts. The City, in its sole judgment, may
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determine to provide concession services to the public
through city staff.
RESOLVED this 10 day of August 1982.
APPROVED:
ATTEST /AUTHENTICATED:
CITY CLERK, IREN19 VARNEY MORAN
FILED WITH THE CITY CLERK: August 6, 1982
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