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20170912 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES September 12, 2017 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Thomas Mesaros, Council President Kristiana Johnson, Councilmember Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Noal Leonetti, Student Representative CALL TO ORDERIF LAG SALUTE STAFF PRESENT Al Compaan, Police Chief N. Haughian, Police Officer Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVED THE AGENDA WITH THE FOLLOWING CHANGES: MOVE AUDIENCE COMMENTS FROM ITEM 6 TO ITEM 4, RENUMBER ITEMS 4 AND 5, AND ADD AN UPDATE ON THE MARSH RFP SELECTION PROCESS AS ITEM 8. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS Don Hall, Edmonds, recalled in the past he spoke about rowing in the ocean and being caught in plastic bags and the Council ultimately passing a ban on plastic bags. He referred to Seattle's ban of plastic straws and utensils, an ordinance originally drafted in 2008 but there was nothing to replace plastic straws and utensils. He requested Edmonds also ban plastic straws and utensils and other plastic items included in Seattle's ordinance. Climate change is a big issue, but this is a small thing that can be done to protect marine life. He also urged the Council to ban the use of Styrofoam, recalling he and former Councilmember Peterson had begun to work on that. He said 200+ restaurants in Seattle are eliminating plastic straws and Edmonds City Council Approved Minutes September 12, 2017 Page 1 utensils before the ban takes effect in July 2018 and he urged Edmonds restaurants to do the same. He reminded of Bird Fest this weekend. Alvin Rutledge, Edmonds, commented on the plastic bags ban, noting the food bank was exempt. With regard to the Salary Commission, he was glad it was reestablished, recalling in the past the Commission interviewed Councilmembers about the number of hours per week they spent on Council business. 5. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO REVISE THE COUNCIL MEETING MINUTES OF SEPTEMBER 5, 2017 BY REPLACING IN THE VERDANT PRESENTATION ON PAGE 2, "SERVING APPROXIMATELY 2,000 RESIDENTS" TO "SERVING APPROXIMATELY 200,000 RESIDENTS." COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF SEPTEMBER 5, 2017 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 6. PRESENTATION 1. 2017 SALARY COMMISSION PRESENTATION Jay Grant, Salary Commission, Chair, introduced Commissioners Ava Dubno, Vice -Chair; Don Hall; Jeff Hodson; and Carl Zapora. He also expressed the Commission's appreciation for Mary Ann Hardie, HR Director, for her support. He highlighted: ■ Factors Considered o Hours Councilmembers work o Historical compensation data (since 1988) o Compensation in cities of similar size o Form of government (strong mayor and mayor/council for mayoral salaries) Did not include City Managers' salaries which are consistently higher than elected mayors o Cost -of -living trends (Consumer Price Index) o FTEs, city populations o City COLA history for employees o General budget information o Council and Mayor survey feedback (4 responses out of 8) o Public comment was allowed at all Commission meetings; no public comment provided o Public survey feedback (26 responses) • Graph of Consumer Price Index Seattle -Tacoma Bremerton 2002-2016 • Graph of Mayor's base salary 2002-2017 0 2004 $97,000 0 2005 $98,940 0 2006 $101,414 0 2008 $113,210 0 2013 $115,379 0 2017 $118,361 + Graph of Strong Mayor and Mayor/Council Governments — Mayoral Base Salary and population city I Population I Mayor's 2017 base sala Edmonds City Council Approved Minutes September 12, 2017 Page 2 Wenatchee 33,510 $82,661 Mt Vernon 33,730 $98,413 Lynnwood 36,590 $104,767 Bremerton 40,500 $107,000 Issaquah 34,590 $113,136 Edmonds 40,900 $118,361 Federal Way 93,670 $119,088 Ma sville 64,940 $131,112 Redmond 60,560 $137,000 Auburn 77,060 $142,351 Mayoral salary determination o Provide a cost -of -living adjustment to the Mayor's salary effective 1/1/2018 as follows: The mayor's salary shall be increased by one -hundred percent (100%) of the Seattle Area Consumer Price Index for All Urban Consumers (CPI -U) annual percent change from June 2016 to June 2017. This figure has already been released by the U.S. Bureau of Labor Statistics and amounts to a 3.0% increase. o Additionally, effective January 1, 2019, the Mayor's salary shall be increased by one -hundred percent (100%) of the Seattle Area CPI -U annual percent change from June 2017 to June 2018. 0 3.0 percent increase for 2018 = $121,912, up from $118, 361 o The Commission determines the benefits package for the position of Mayor shall remain unchanged, and shall change in the future only if the benefits package for non- represented employees changes. The benefits package for Mayor currently mirrors the benefits package for non -represented employees. Graph of Councilmember base salaries 2002-2017 Graph of Councilmember salaries since 2002 com aring actual vs. projected with CPI -U growth Year Actual Salary S lary if grown at CPI -U 2002 $12,000 $6,000 2005 $12,000 $12,573 2009 $12,000 $14,510 2013 $12,000 $15,412 2015 $12,000 $15,878 2017 1 $12,000 $16,454 • Graph of Councilmember salary comparisons compared to cities 30,000 to 50,000 population - Compensation before benefits (2017) • Comparison of population and Council salaries Ci Population Council base salaq 2017 Lake Stevens 30,900 $6,000 Mt Vernon 33,730 $7,200 Burien 50,000 $7,200 Des Moines 30,570 $9,996 Lynnwood 36,590 $10,800 Edmonds 40,900 $12,000 Bremerton 40,500 $12,276 Bothell 43,980 $12,372 Puyallup 39,850 $14,049 Issaquah 34,590 $15,000 University Place 32,230 $16,896 Lacey 47,450 $17,100 • Council salary determination Edmonds City Council Approved Minutes September 12, 2017 Page 3 o Provide an increase to Councilmember base wages effective 1/1/18 as follows: $1,500 per Council Member per year. o Additionally, an increase to Councilmember base wages effective 1/1/19 will be provided as follows: $1,500 per Council Member per year o 2018 base salaries: $13,500 per year (up from $12,000) o 2019 base salaries: $15,000 per year o The Commission determines that the current health benefits package shall remain the same, and shall change in the future only if the benefits package offered to non -represented employees changes (either plan, or contribution rate). Council President's salary + elected Member' benefits o The Commission shall let stand (and remain unchanged) the additional compensation of the President of the Council ($200 per month on top of Council Member base salary). Mr. Grant thanked the Commissioners for their work, commenting their discussions were open, frank and cooperative which made for a collaborative, comprehensive and congenial working environment. The Commission's recommendations have been reviewed by the City's counsel as required. On behalf of the Commission, he submitted their determinations to the City Clerk as required. Councilmember Buckshnis thanked the Commission for their work and for posting the surveys online. She asked the difference between the Snohomish County and Seattle CPI-W/U and why the Commission used the Seattle CPI. Mr. Grant answered it was a broader-based CPI and included major cities in the area. Councilmember Fraley-Monillas commended the Commission for their work, remarking it was one of best projects she has seen done in a long time. Working for State, she has seen Salary Commissions work many times. Under the strong mayor -council government, the graph includes Wenatchee but the rest of the cities are in western Washington. She asked if that was due to population. Mr. Grant answered it was difficult to find cities with strong mayor form of government to compare to Edmonds so they had to look outside the area. Councilmember Fraley-Monillas observed Wenatchee was not included the Councilmember comparison because there were enough western Washington cities for comparison. Mr. Grant agreed that was the reason. Councilmember Johnson expressed her appreciation for the Commission's work, finding it very comprehensive and well done. Councilmember Teitzel echoed the commendations for the work done by the Commission, thanking them for their time and service to the City. He observed the comparison were based on base salary without considering benefits and asked if that was because benefits for elected officials were essentially the same in comparable cities. Mr. Grant said the Commission did look at healthcare benefits; other cities provide additional benefits such as cell phones, cars, etc. Past Commissions have carefully considered this issue, and the Commission felt it appropriate to use base salaries. Mayor Earling expressed appreciation for the work done by the Commission and thanked them for their high-quality work and reaching consensus in the end. 7. UPDATE ON THE MARSH RFP SELECTION PROCESS Council President Mesaros advised the City received five proposals which were reviewed by the Task Force (Councilmembers Buckshnis, Nelson and Mesaros, Development Services Director Shane Hope and Senior Planner Kiernan Lien). The six selection criteria in the RFP used in reviewing the proposals are: 1. Professional education and expertise in wetland and wildlife sciences 2. Experience in developing site specific scientific studies Edmonds City Council Approved Minutes September 12, 2017 Page 4 3. Manager's qualifications and experience in managing projects such as these 4. Approach to baseline study 5. Budget for baseline study 6. Proposal's clarity and its consistency with RFP requirements. Council President Mesaros reported one of respondents, Cook Scientific, did not meet two of the criteria and their proposal was rejected. The respondents selected for interview are: The Watershed Company, Kirkland; GeoEngineers, Redmond; Windward Environmental, Seattle; and Shannon & Wilson, Seattle. The entire Council will interview those firms on September 25 (Plaza Room 9:00 a.m.) and September 26 (9:00 a.m. Brackett Room). The meetings are open to the public. Council President Mesaros introduced Noal Leonetti, a senior at Edmonds-Woodway High School, who will serve as Student Representative until June. Student Representative Leonetti said he was excited to be here and serving Edmonds. 8. ADJOURN TO COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to committee meetings at 7:27 p.m. (Parks, Planning & Public Works Committee in the Jury Meeting Room, Finance Committee in Council Chambers and Public Safety & Personnel Committee in the Police Training Room.) 6AVIDkO. EARLIN ,MAYOR OTT ASSEY, CITY Cl Edmonds City Council Approved Minutes September 12, 2017 Page 5 �° �:: :: .:: «�: ,�.;� .. ' � _ is ... '9 ._ '.Y ... � L .. :k.