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20171003 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES October 3, 2017 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Thomas Mesaros, Council President Kristiana Johnson, Councilmember Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Noal Leonetti, Student Representative CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Frances Chapin, Arts & Culture Program Mgr. Rob English, City Engineer Brad Shipley, Associate Planner Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. PRESENTATIONS ARTS & HUMANITIES MONTH PROCLAMATION Mayor Earling read a proclamation proclaiming October as National Arts and Humanities Month in Edmonds, Washington, and calling upon citizens to celebrate and promote arts and culture and participate in some of the many cultural activities that flourish in the community. He presented the proclamation to Lesly Kaplan and several other Arts Commission members. Ms. Kaplan said Edmonds is known as a community that supports the arts and the proclamation is an opportunity to thank the Mayor, Council and community for their ongoing support. She urged citizens to experience the broad array of cultural events throughout October as well as all year. This weekend is the 32nd Write on the Sound writers conference, presented by the Edmonds Arts Commission; the conference sold out in one week. She invited the public to attend a book signing reception in the Plaza Room on Saturday, October 7 at 5:50 p.m., an amazing opportunity to meet authors and up-and-coming writers. The Edmonds City Council Approved Minutes October 3, 2017 Page 1 Arts Commission encouraged the public to participate in the study the City is conducting about the impacts of arts and culture in Edmonds by completing the survey at www.s. urvgymoi� ikey.com/r/edarts. She also encouraged the public to look at the calendar of events on Edmonds.com and to attend one of many events happening in October. Councilmember Johnson inquired about the upcoming book sale. Ms. Kaplan said the Friends of the Library book sale is October 28 at the Frances Anderson Center in addition to the ongoing book sale at the library. 2. PRESENTATION ON "TAMING BIGFOOT" - EDMONDS Councilmember Buckshnis introduced Dr. Bob Bindschadler from Jefferson County where "Taming Bigfoot" began. He reviewed: • Their Motivation o Climate action outreach group wanted to help Jefferson County move toward a goal of 80% reduction of carbon emissions by calendar year 2050 o People were asking ■ What can/should I do? ■ Will my actions really make a difference? Their goals o Education ■ Learn the relative effectiveness of various carbon cutting actions • Wrestle with the many tradeoffs to consider in formulating a greener lifestyle ■ Experience that individual -crafted approaches are more effective than prescribed solutions • Sharing the effort with teammates helps o Community building • Engaged agencies and businesses to be seen as partners not adversaries ■ Sustainability is a common good and common responsibility - Recognition that we are all hitched to the same wagon ■ Cooperative collective action is more effective than finger pointing o Fun ■ Humor ■ Prizes o Reduce greenhouse gas emission • Generate momentum toward county's emission reduction target • Provide data to measure reductions • Their results - exceeded their expectations in ✓ Participation ✓ Education ✓ Community building ✓ Fun ✓ Reduce greenhouse gas emissions PLUS o Likes included ■ Team aspect ■ Customized carbon footprint calendar ■ Lighthearted/positive character o Outsiders and some insiders wanted us to repeat the competition o Need a "Bigfoot for business" o Share the activity with other green groups o Develop an app o Better educated/more informed and motivated citizenry Edmonds City Council Approved Minutes October 3, 2017 Page 2 • 50% participated in a Taming Bigfoot "check-up" one year later Recycling Coordinator Steve Fisher and liaison to the Taming Bigfoot group, presented: • How Taming Bigfoot came to Edmonds o The Jefferson County "Taming Bigfoot" concept was spread through Edmonds thanks to Dr. Bindschadler o A Steering Committee was formed! • Interfaith Climate Action members • Climate Protection Committee members • City Council members ■ Citizens at large (climate and data gurus) • Tree Board member • Edmonds Neighborhood Action Coalition member • Engaging Edmonds Businesses, Organizations, and City and State Leaders o Business & organizations can become a sponsor • ($100 prize donation or contribution to events fund) ■ 17 sponsors and counting o Businesses, organizations, and prominent leaders can become an endorser • 8 endorsers and counting o Business, organizations, leaders, individuals can donate a team prize! ■ 9 major prizes and counting • What will the contest do? o Combat climate change "one step at a time!" o Have good, clean (green) fun! o Empower us to change habits o Motivate ourselves to make permanent changes o Teach each other ways to reduce greenhouse gases o Elevate individual awareness o Make Greater Edmonds a leading community in the quest to build a sustainable future • What do teams do? o On January 1, teams will begin recording their activities using the Taming Bigfoot App, gathering baseline data for the first month o The App is designed to calculate carbon emissions for team data throughout the competition o During February and March, teams then compete with each other to reduce carbon use o There will be gatherings to check-in and share ideas o Prizes will be awarded in many categories on or around Earth Day at the final, fun -filled celebration! • What carbon footprint indicators are we tracking? o Home energy • Electricity • Natural gas • Heating oil • Wood pellets ■ Propane o Water use o Waste (non -recycled garbage) o Transportation (private and public) o Food (produced locally; organic) o Shopping (clothes, paper reading materials) We encourage teams to mix it up o Someone who is a green newbie and someone who is already green Edmonds City Council Approved Minutes October 3, 2017 Page 3 o Someone who drives solo a lot and someone who does not o Someone who eats meat a lot and a vegetarian or vegan o A high home consumer and a low home energy user Kick-off Events o October 3rd - City Council presentation o October 24th - Community Kick-off • Edmonds Methodist Church Auditorium - 7 pm to 9 pm at • Guest speakers - Laura Tucker of Jefferson County (lessons learned from Taming Bigfoot) - Dr. David Montgomery (professor of geomorphology at the University of Washington) Dr. Shallin Busch (ecologist from NOAA) o November 2nd - 2nd Community Event • Holy Rosary Auditorium - 7 pm to 9 pm • Featuring Jeff Renner, Meteorologist o November 11th - Climate Movie • Edmonds Unitarian Universalist Church - 6:30 pm Watch for Bigfoot sightings Sign up today! Organize a Team! o Visit the website www.tamingbigfoot.edmondswa.gov o Attend a Bigfoot event! o Registration Starts Now! Ends December 31st, 2017 Steering Committee Members o Cynthia Pruitt o Dave Teitzel o Diane Buckshnis o Doug Peterson o Emily Paynich o Gayla Shoemake o Gayle Leberg o Hank Landau o Kristiana Johnson o Monda Van Hollebeke o Sandra Distelhorst o Stan Gent o Steve Fisher Council President Mesaros commented it will be fun to see teams formed and asked about the typical team size. Mr. Fisher said Jefferson County had 7 -member teams and each team member had a role. He envisioned Edmonds teams having 6-7 members but their roles are up to the team members. Councilmember Teitzel referred to Port Townsend's goal of 80% CO2 reduction by 2050 and asked the starting point for that calculation. Dr. Binschdlaer answered 1990 CO2 levels. With regard to Council President Mesaros' question, he said they originally thought there would be 6 teams but 15 teams applied. He looked forward to seeing how many teams organize in Edmonds. Councilmember Johnson asked how many family members are allowed to be on a team. Steering Committee Member Cynthia Pruitt answered one. Councilmember Buckshnis explained one team member per family is allowed to avoid double counting a household. The one family member will hopefully educate the other household members about lowering their carbon footprint or there could be a friendly competition where with family members on different teams. She noted people signing up can already have a team in place or sign up and be placed on a team. Edmonds City Council Approved Minutes October 3, 2017 Page 4 Mr. Fisher encouraged everyone to visit at the website which includes a lot of information and more information to come once teams are signed up. He noted the App began as a side project but has progressed so rapidly it will be used as a trial run in Edmonds. Other jurisdictions in the region are also considering "Taming Bigfoot," including a group in Seattle. Ms. Pruitt commented the App will produce immediate information as teams will enter data quickly via a smartphone rather than on a tally sheet. 3. REET 101 PRESENTATION Parks & Recreation Director Carrie Hite explained this presentation is the result of a request by the Parks, Planning & Public Works Committee. She reviewed: • State Law regarding use of REET funds: Item REET 1: RCW 82.46.010(6) REET 2: RCW 82.46.035 Fund/Title 126: Special Capital Improvement Fund 125: Park Improvement Fund State First quarter percent of REET receipts Second quarter percent of REET solely on Allowable solely on capital projects. capital projects, defined as : Projects "public works projects of a local "public works projects of a local government for planning, acquisition, government for planning, acquisition, construction, reconstruction, repair, construction, reconstruction, repair, replacement, rehabilitation, or replacement, rehabilitation, or improvement of streets; roads; highways; improvement of streets, roads, highways, sidewalks; street and road lighting sidewalks, street and road lighting systems; traffic signals; bridges; domestic systems, traffic signals, bridges, domestic water systems; storm and sanitary sewer water systems, storm and sanitary sewer systems; parks; recreational facilities; law systems, and planning, construction, enforcement facilities; fire protection reconstruction, repair, rehabilitation, or facilities; trails; libraries; administrative improvement of parks." and judicial facilities; river flood control rojects." Edmonds Specialized Capital Projects _ Parks and Public Works projects Current Debt Service Policy and/or Street Overlays practice Land Ac uisition Recent legislation o REET 2 funds may be used for those capital projects that qualify as REET 1 projects, including acquisition of land for parks, recreational facilities, law enforcement facilities, fire protection facilities, trails, libraries, administrative and judicial facilities and river flood control projects, limited to the greater of $100,000 or 25% of available funds, not to exceed $1M per year. It also requires additional reporting. o Allows cities (and counties) to use the first and second quarter REET for operations and maintenance purposes for all eligible categories in statute; cities and counties may use the greater of $100,000 or 25% of available funds, but not to exceed $1 million per year, • Maintenance means the use of funds for labor and materials that will preserve, prevent the decline of, or extend the useful life of a capital project. • Requires additional reporting requirements. ■ Expired in 2015 and was extended, no expiration date o Use of REET 2 funds can be used for a limited time for the acquisition, construction, improvement, or rehabilitation of facilities to provide housing for the homeless. • Subject to the greater of $100,000 or 25% of available funds, not to exceed $1M per year. • Effective July 1, 2017 — June 30, 2019. Edmonds City Council Approved Minutes October 3, 2017 Page 5 ■ Requires additional reporting requirements. Reporting requirements o The local government must prepare a written report demonstrating that is has, or will have, adequate funding from all sources of public funding to pay for all capital projects identified in its Capital Facilities Plan for a two-year period. The report must be adopted as part of the city's regular budget process. Edmonds City Code; REET 1 0 3.29.010, imposing REET for Special Capital Improvement Fund(Fund: 126 ). o All proceeds from the tax imposed by this section ...shall be used for capital improvements, including those listed in RCW 35.43.040 (now RCW 82.46. 010 ). o (Ord. 2462, 1984) Edmonds City Code: REET 2 0 3.29.015, imposing additional REET ( Fund 125). o Revenues generated from this tax shall be used solely for the financing of projects specified in a capital facilities plan element of a comprehensive plan approved by the city council. (Ord. 3031, 1995). 0 3.29.017 Creation of special fund to be known as the "real estate excise tax 2 parks improvement fund" into which shall be deposited all proceeds of the tax imposed by ECC 3.29.015. REET Revenues 2014 2015 2016 2017 REET 1 $936,632 $1,385,708 $1,549,293* $1,400,000** REET 2 $938,966 $1,388,126 $1,299,330 $1,400,000** Total BEET $1,875,598 $2,773,834 $2,848,623 $2,800,000 Ms. Hite reviewed 2017 REET funded Parks projects: Parks Project Amount BEET Notes Anderson Center Stage Bandshell Re lacement $249,690 2 Brackett's Landing Restroom Upgrade $18,000 2 Fishin Pier Rehabilitation/Restroom $175,000 2 $75K CO to 2018 Community Garden Establishment $155,000 2 CO to 2018 Meadowdale Pla field Field replacement $500,000 2 Partnership Mathay Ballinger Trail development $20,000 2 CO to 2018 Seaview Park Restroom roof/tennis crt $50,000 2 $25K CO to 2018 Waterfront Redevel. Sr. Ctr/Ebb tide $625,000 1 & 2 $175K CO to 2108_ Yost Pool Spa, misc upgrades $150,000 2 $35K CO to 2018 4thAvenue Parklet $40,000 2 CO to 2018 City Gateway Replacement $40,000 2 Flower Poles Replacement $20,000 2 Marsh Walkway Rebuild $50,000 2 CO to 2018 Matha , Seaview, Ci Parks Outdoor Fitness Zones $75,000 2 Pending rant Civic Stadium Demolition $100,000 2 City Park Storage Rebuild $200,000 2 CO to 2018 CityEide Beautification Flower Pro am $21,000 2 Ongoing Misc Paving Parks stem $10,000 2 Park Improvements Citywide $40,000 2 Jetty Re air Sports Field upgrades Citywide $20,000 2 Edmonds Marsh Feasibility Day �lighting Willow Creek $30,000 2 Civic Center Surve , geotech $20,000 1 2 Veteran's Plaza New construction $157,000 1 2 Edmonds City Council Approved Minutes October 3, 2017 Page 6 Land Acquisition Shell creek wetland $200,000 1 1 $130K CO to 2018 Public Works Director Phil Williams reviewed 2017 REET funded Public Works projects: Public Works Project Amount REET Notes Street Preservation Design, Construction $1,300,000 1 & 2 Program ADA Curb Ramps Install pedestrian curb ramps $44,775 1 & 2 to ADA standards. Audible Pedestrian Upgrade 3 traffic signals $20,000 2 Signals Minor Sidewalk Program Construction of missing $127,100 1&2 sections of sidewalk 2361 St. Walkway Design, Construction of new $135,981 1 sidewalk ADA Transition Plan Citywide ADA assessment of $76,000 1 street right of way Protective/Permissive Protective/Permissive left turn $15,855 1 Signal Modifications signal modifications Traffic Calming Program Design and construction of $20,000 1 traffic calming devices Trackside Warning Install system at Main and $300,000 1 System Dayton Streets. Hwy 99 Revitalization Preliminary Design Phase $300,000 1 Project 2201h St. Signal Traffic Signal Coordination $47,000 1 Partnership with Coordination on 220" St. (Hwy 99 to 76th City of Mountlake Ave) Terrace 89' PI W Retaining Wall Replace failing retaining $16,400 1 wall—Preliminary desi Building Maintenance Begin maintenance backlog $300,000 1 on City owned facilities Councilmember Fraley-Monillas referred to the park improvement fund under REET 2 and asked when that was approved by Council. Ms. Hite responded it is stated in the code; she can research when it was approved. Councilmember Buckshnis recalled the discovery that the $750,000 limit established in 2009 was not adopted in a resolution. Ms. Hite answered it was a financial policy passed by Council and stated in the budget book for several years: the first $750,000 of REET 2 would be spent for parks and the remainder as well as REET 1 spent on anything else. She agreed it was never adopt via a resolution or ordinance. If the Council wanted to change the regulations in the ECDC, Councilmember Buckshnis asked whether that needed to go through the Planning Board. Mr. Williams responded it would be done via the normal process but could also go through Planning Board if the Council desired. Councilmember Buckshnis suggested it may be preferable to go through the Planning Board due to the nature of REET funds. Ms. Hite recommended that process if the Council amenable to it; the City Attorney could draft an ordinance to change the use of REET 2. Councilmember Buckshnis commented on strong feelings in the community about the use of REET funds. City Attorney Jeff Taraday said the code identifies which ordinances go to the Planning Board; he did not think this would. The City Council could hold a public hearing to get feedback on proposed changes. Edmonds City Council Approved Minutes October 3, 2017 Page 7 Councilmember Tibbott observed the fund balance was fairly steady between 2015 to 2017, prior to that it was lower. He asked what level of REET revenue was expected in the future and if funds were not as abundant in the future, what expenditures could be omitted. Ms. Hite answered the CIP projections for REET revenues level off and begin to decline in the out years; for example, REET revenues in 2023 are estimated at $1 million for each '/4% ($2 million total compared to the current $2.8 million). She acknowledged it was a guessing game but she was hopeful it would remain at $1 million in 2023. If REET funds decrease, staff balances the priorities in the Comprehensive Plan via the CIP; the Council has the ability to reprioritize. Councilmember Tibbott relayed his understanding there was no established percentage for funding parks and public works projects. Mr. Williams agreed estimating revenues was tricky; for example, no one expected the last recession to be as deep or last as long as it had or the huge impact it had on REET revenues. The increasing value of real estate may make the bottom of any future cycle less low than it was the last time and he liked to think the country has taken steps to avoid a dramatic recession from occurring. He concluded REET revenues fluctuate; the top and the bottom are anyone's guess. Councilmember Teitzel referred to recent legislation and the use of REET 2 funds for constructing and improving facilities to provide housing for the homeless which expires in 2019. Observing that the homeless issue in Edmonds as well as other cities is increasing, he asked why that use has a time limit. Mayor Earling answered that is what the legislature decided. Councilmember Teitzel commented that was disappointing. Councilmember Teitzel referred to the 2017 REET funded project Marsh Walkway Rebuild that is being carried over into 2018, commenting that was a safety issue as the boardwalk is rotting and covered with plywood in places. Ms. Hite answered there have been surface repairs to the walkway; the $50,000 for that project is to repair the foundation. She assured the walkway was safe; it would not be open if it were not safe. Councilmember Johnson thanked Ms. Hite and Mr. Williams for developing this presentation, noting due to new legislation and new Councilmembers, it was helpful to learn the rules before the budget process. She thanked Mayor Earling's administration, noting without him, the City would not be doing much paving. Councilmember Johnson recalled serving on the Transportation Committee during the $750,000 policy years and during the recession, REET revenue never exceeded $750,000. She asked about Parks and Public Works' process for developing project lists. Mr. Williams said it depends on the underlying planning documents that identify needs, matching funding with projects as well as a risk analysis, and matching funds from REET and other funding sources such as grants to develop as much meaningful capital work as possible. He acknowledged it was a moving target and often more art than science. Ms. Hite answered the PROS Plan, which was subject to a lot of public input, is her guide; she looks at the big and small ideas and identified capital projects for each park. That is balanced with available grants to determine which projects would be the most competitive and the highest priorities in the PROS Plan. One of the bigger projects that has been completed since the 2014 adoption of the PROS Plan is the acquisition of Civic Field using grants and matching/leveraged funds; of the $1.9 million acquisition, the City spent $400,000. As the City has limited capital funds, she tries to leverage grants to attract more money to the community and address some of the smaller projects. Geographic location of improvements is also a consideration. Councilmember Johnson commented it is helpful for the Council and the public to understand the process. Mayor Earling commented REET revenue has increased substantially over the last three years; He expressed appreciation for Ms. Hite and Mr. Williams' working together to bring good results for the City. 5. AUDIENCE COMMENTS Edmonds City Council Approved Minutes October 3, 2017 Page 8 Alvin Rutledge, Edmonds, relayed citizens in the community are asking what going on with the Edmonds Marsh. The Puget Sound area includes the Edmonds Marsh and Lake Ballinger. Lake Ballinger has six miles of waterfront. He recommended Lake Ballinger be included in any study of Edmonds Marsh. Carin Chase, Chair, Snohomish County Commission on Human Rights, expressed gratitude for the Council's leadership in passing the Indigenous Peoples Day resolution, showing a more balanced representation of the region's long cultural history. Last week, following Edmonds' passage of the resolution, the Snohomish County Council also unanimously passed a resolution recognizing next Monday as Indigenous Peoples Day. She expressed her thanks on behalf of the entire county. Don Hall, Edmonds, announced Thursday is the grand opening of the new exhibit at Cascadia Art Museum, "Territorial Hues: The Color Print and Washington State 1920-1960" in all five galleries. He encouraged the public to visit the museum. 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF SEPTEMBER 25, 2017 2. APPROVAL OF COUNCIL MEETING MINUTES OF SEPTEMBER 26, 2017 3. APPROVAL OF CLAIM CHECKS 4. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS CITY EQUIPMENT 5. SRDGTF ILA AMENDMENT/JOINT SGT. FUNDING ILA WITH LYNNWOOD 6. STREET RIGHT OF WAY DEDICATION FOR 8632 184TH ST SW 7. NEW EMPLOYEE POSITION UPGRADE: BUILDING DIVISION 7. PUBLIC HEARING 1. PLANNING BOARD RECOMMENDATION TO CHANGE THE COMPREHENSIVE PLAN LAND USE DESIGNATION FOR PROPERTIES AT 9111 AND 9107 - 236TH ST. SW FROM SINGLE FAMILY URBAN I (SFU 1) TO EDMONDS WAY CORRIDOR (EWC) Development Services Director Shane Hope provided an introduction, advising the final decision on this issue would be part of the Comprehensive Plan adoption later this year. Associate Planner Brad Shipley reviewed: • Process: Type V Legislative Action o Application o Public hearing before Planning Board o Public hearing before City Council o City Council takes action on all Comprehensive Plan amendments collectively o If Comprehensive Plan amendment is approved, applicant may submit for a rezone to a compatible zoning classification • Aerial of subject site Edmonds City Council Approved Minutes October 3, 2017 Page 9 0 9111 and 9107 236" SW, east of Edmonds Way o Madrona school to the west Proposal o Change Comprehensive Plan designation from Single Family Urban 1 to Edmonds Way Corridor for 2 parcels 9111 and 9107 ■ Adjacent properties to the east are currently designated Edmonds Way Corridor ■ Adjacent properties to the west are currently designated Single Family Urban 1 Applicant intends to apply for rezone if Comprehensive Plan amendment is approved Comprehensive Plan Designation Land Use Type Compatible zoning classification Edmonds Way Corridor Commercial BP, BN, BC or other similar commercial zone; RM • Criteria o Pursuant to ECDC 20.00.050, comprehensive plan amendments may only be adopted if the following findings can be made: 1. Is the proposal consistent with the Comprehensive Plan and in the public interest? Response: Increasing multi -family opportunities near transit is in the public interest and consistent with the Comp Plan. 2. Is the proposal detrimental to the public interest, health, safety or welfare of the City? Response: This proposal is simply an amendment to change the Comp Plan land -use designation. 3. Does the proposal maintain the appropriate balance of land uses within the City? Response: 4. Is the parcel physically suitable for the requested land use designation? Response: The site has access and utilities and the proposed land use is compatible with adjoining land uses. Map of existing zoning in the area o Parcels to east are zoned RM1.5 o Parcels to the west are zoned single family RS8 Councilmember Buckshnis referred to the map of the existing zoning and asked how 9111 has a driveway to 236' St SW and whether the properties had the same owner. Mr. Shipley said there are two different property owners. The properties were developed in 1950-1970 prior to annexation. Councilmember Buckshnis asked if the property to the east has always zoned been EWC. Mr. Shipley was not certain when the EWC designation was established. Councilmember Tibbott how many different Comprehensive Plan designations there are in the City and if they all have a menu of allowed uses. Mr. Shipley answered there are 13-15 designations and each designation has a list of compatible zones. Ms. Hope clarified some designations are tied to a particular area/corridor such as Edmonds Way, others are not such as single family or multi -family. Councilmember Tibbott asked how many geographically oriented designations there are. Ms. Hope answered only a couple. Councilmember Tibbott observed there is quite a lot of multi -family around this property so it appears to be in a transition zone, making it a logical place to extend that zoning if the property owners moved forward with a rezone. Mr. Shipley agreed most of the parcels along Edmonds Way are zoned multi -family. He Edmonds City Council Approved Minutes October 3, 2017 Page 10 Total Sq % of Ci Lands % Change in Land Use Designation Acres Existing Proposed Designation SFU1 2,528 43.5% 43.45% 0.030% EWC 77 1.3% 1.31% 0.9% All Single -Family 4,325 74.37% 74.38% 0.017% All Multi -Family and 910 15.65% 15.67% 0.0820 Commercial Mixed -Use 4. Is the parcel physically suitable for the requested land use designation? Response: The site has access and utilities and the proposed land use is compatible with adjoining land uses. Map of existing zoning in the area o Parcels to east are zoned RM1.5 o Parcels to the west are zoned single family RS8 Councilmember Buckshnis referred to the map of the existing zoning and asked how 9111 has a driveway to 236' St SW and whether the properties had the same owner. Mr. Shipley said there are two different property owners. The properties were developed in 1950-1970 prior to annexation. Councilmember Buckshnis asked if the property to the east has always zoned been EWC. Mr. Shipley was not certain when the EWC designation was established. Councilmember Tibbott how many different Comprehensive Plan designations there are in the City and if they all have a menu of allowed uses. Mr. Shipley answered there are 13-15 designations and each designation has a list of compatible zones. Ms. Hope clarified some designations are tied to a particular area/corridor such as Edmonds Way, others are not such as single family or multi -family. Councilmember Tibbott asked how many geographically oriented designations there are. Ms. Hope answered only a couple. Councilmember Tibbott observed there is quite a lot of multi -family around this property so it appears to be in a transition zone, making it a logical place to extend that zoning if the property owners moved forward with a rezone. Mr. Shipley agreed most of the parcels along Edmonds Way are zoned multi -family. He Edmonds City Council Approved Minutes October 3, 2017 Page 10 displayed the map of existing zoning, identifying high density multi -family to the east. Councilmember Tibbott referred to the agenda memo which stated it would be unlikely the property owners would ask for commercial zoning. Mr. Shipley answered the property owners have indicated they plan to request multi- family zoning. Councilmember Johnson Mr. Shipley email the PowerPoint to Councilmembers and requested it be included in the Council packet in the future. Mayor Earling asked what action staff was seeking. Ms. Hope clarified the final decision would be made when the Comprehensive Plan is adopted but staff is seeking general approval about changing the Comprehensive Plan designation from Single Family Urban 1 to Edmonds Way Corridor. Mayor Earling opened the public participation portion of the public hearing. There was no one present who wished to provide testimony and Mayor Earling closed the public hearing. Councilmember Fraley-Monillas said she was not certain she could vote tonight because she was overwhelmed by some of the questions and answers and would like an opportunity for further review. Ms. Hope commented the Council could vote, indicate a concurrence to move forward or ask staff to return with more information. Councilmember Johnson commented it has been the Council's policy not to make a decision at the meeting when an item is presented for the first time. Ms. Hope clarified staff is not asking for a final decision but rather whether to move the amendment forward in the process. The next step would be either another meeting with the Council or direction to move the amendment forward and make a final decision as part of Comprehensive Plan amendment process. Councilmember Fraley-Monillas asked when the Comprehensive Plan update is presented to Council. Ms. Hope answered next month. COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO ASK STAFF TO TAKE THIS TO THE NEXT STEP IN THE DISCUSSION, KNOWING A FINAL DECISION WILL OCCUR IN NOVEMBER. Councilmember Fraley-Monillas reiterated she would like time to review the comments and answers. Council President Mesaros said that was the intent of moving it forward to the next step and final approval at a later date. Councilmember Buckshnis said she would like the amendment to come to the Council one more time to allow Councilmember Fraley-Monillas time for additional review. She noted there was no public comment, but there may be interest once it hits the media. She questioned whether the intent was affordable multifamily. Council President Mesaros restated the motion as follows (with the agreement of the second): TO HAVE A TWO STEP PROCESS TO ALLOW COUNCILMEMBERS TO GET THEIR QUESTIONS ANSWERED. Councilmember Fraley-Monillas inquired about the two-step process. Ms. Hope relayed her understanding the public hearing would be first step and staff would return to another Council meeting for a more formal decision with a final decision at the time the Comprehensive Plan is adopted. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes October 3, 2017 Page 11 8. ACTION ITEMS 1. NEW EMPLOYEE POSITION UPGRADE: ENVIRONMENTAL PROGRAMS MANAGER Development Services Director Shane Hope explained the State and City have complex environmental regulations that require expertise to provide analysis at the staff level, bring issues to the Planning Board and City Council as well as keep track of issues. The City has a staff person who is particularly good at that but there has not been a job description for that level of expertise. The proposal is to add a new job description that more accurately describes that person's role as well as could be used to hire a person with that level of expertise in the future. As part of a modest reorganization of the Development Services Director, Ms. Hope proposed clarifying the position as an Environmental Programs Manager. This is not a request to add more staff, only to change that position. The cost of salary and benefits for the remainder of 2017 is $1,761 and $12,939 in 2018. She relayed the Public Safety & Personnel and the Finance Committees reviewed the position upgrade and recommended forwarding it to Council. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE NEW EMPLOYEE POSITION UPGRADE: ENVIRONMENTAL PROGRAMS MANAGER. MOTION CARRIED (6-0-1) COUNCILMEMBER JOHNSON ABSTAINING. APPROVAL OF COUNCIL LEGISLATIVE /ADMINISTRATIVE ASSISTANT POSITION ANNOUNCEMENT Councilmember Nelson relayed the position description has been revised slightly to combine the scope of work/position duties of the administrative assistant and legislative assistant and to add to working conditions the ability to work in a solitary environment. He sought any additions/changes before the position announcement is published. Council President Mesaros said he has been working on this draft with HR Director Mary Ann Hardie; she suggested the four questions in the narrative be included with position announcement to allow the candidate to self -declare their qualifications prior an interview. If the Council approves the position announcement, he plans to meet with Human Resources tomorrow morning to begin the recruitment process. Councilmember Fraley-Monillas advised the questions in the narrative were used in the previous recruitment for the position. She suggested adding a requirement for experience in communications such as the ability to do press releases and provide information to the media. Councilmember Johnson recalled when the position was filled 1'/2 years, initially the Council planned to hire a part-time secretary and a part-time legislative assistant. She recalled a recommendation to combine the two which she noted had advantages and disadvantages. One of the disadvantages is those are two different skill sets; the Council needs an administrative assistant to handle data requests and felt a part-time legislative assistant would be adequate. She suggested a part-time administrative assistant and a full-time legislative assistant, commenting it was difficult to find one person with expertise in both. Councilmember Tibbott suggested adding verbiage regarding the scope of research the person would conduct and clarifying whether this person would write legislation, or only research and compile information. Edmonds City Council Approved Minutes October 3, 2017 Page 12 Councilmember Teitzel referred to the first bullet in the agenda memo, "Describe a legal research project you worked on..." commenting that was too narrow and implied law clerk type work. The type of research he has requested from this person in the past has been much broader such as what other cities have done, etc. He suggested striking "legal" from the first bullet. He referred to the sixth bullet under Essential Functions and Responsibilities, "Plans and performs complex administrative office coordination; relieves the Council President of technical clerical and administrative duties having Council -wide," suggesting something was missing from the end of the statement such as "impact." To Councilmember Fraley-Monillas' comment, Councilmember Buckshnis referred to the fifth bullet under Essential Functions and Responsibilities, "Coordinates and prepares press releases for Council as requested and/or various community relations" as well as the ninth bullet related to preparing correspondence. She commented the ideal candidate did not need to be an attorney but someone able to conduct research. To Councilmember Johnson's suggestion, Councilmember Buckshnis said a highly functioning, multitasking individual could do everything from timesheets to research. She did not support separating the positions and felt the pay grade was too high. As a staff person to an elected official many years ago, Councilmember Nelson agreed the position had many duties, mixing legislative, staffing and administrative work which occurs at the local, state and federal level. There are people with these skill sets who are not attorneys and have the ability to conduct research as well as write legislation. He was confident the Council could find the right fit for the position. Councilmember Fraley-Monillas said the Council needed someone who could write legislation. Of the applicants interviewed last time, only one had a law degree, the others had various degrees and experience. Having worked closely with legislative aids during her career, she agreed it was possible to find the right person. She suggested being more cautious about the requirements upfront. It was the consensus of the Council for Council President Mesaros and Councilmember Nelson to incorporate the Council's suggestions into the description and move forward with Human Resources. 9. COUNCIL COMMITTEE MEETING REPORTS 1. COUNCIL COMMITTEE REPORTS Finance Committee Councilmember Buckshnis reported the committee discussed: • New Job Descriptions for Two Employee Positions (Environmental Programs Manager and Senior Plans Examiner) — approved on tonight's agenda • PFD Bond Refinancing — request for information Public Safety & Persarinel Committee Councilmember Nelson reported the committee discussed: • Snohomish Regional Drug and Gang Task Force (SRDGTF) ILA Amendment/Joint Sgt. Funding ILA with Lynnwood — Approved on Consent Agenda • Updates to Two Employee Position Descriptions (Environmental Programs Manager and Senior Plans Examiner) — Approved on tonight's agenda • Briefing on Assignment of Fire and EMS Services by the Regional Fire Authority (RFA) — Information only Parks, Planning and Public Works Committee Councilmember Tibbott reported the committee discussed: Edmonds City Council Approved Minutes October 3, 2017 Page 13 • Authorization to Contract with James G. Murphy to Sell Surplus City Equipment — Approved on Consent Agenda • Ordinance Amending Section 8.16.040 of the Edmonds City Code (ECC), Amending the Speed Limit along a Section of SR -524 — Approved on Consent Agenda • 318 Howell Street Dedication — Approved on Consent Agenda • Street Right of Way Dedication for 8632 184th St. SW — Approved on Consent Agenda • Accept Easement for an Emergency Fire Lane as part of the Woodway Court II Plat — Approved on Consent Agenda • Introduction of New Franchise for Verizon -MCI — Future presentation to Council 10. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS Councilmember Johnson reported the Snohomish County Tomorrow meeting was well attended; Councilmembers Teitzel, Tibbott Fraley-Monillas and she attended. The meeting included a presentation by Joe Tovar regarding a planning process he is doing with the Ruckelhaus Center, a 30,000 -foot level study of GMA over the past 25 years from a global perspective. There will be one meeting next year for Snohomish County, all the counties in the state will be involved and it will be an opportunity for Councilmembers to weigh in. She suggested Snohomish County Tomorrow, Snohomish County Cities Association and Economic Alliance of Snohomish County collectively provide an opportunity for businesses, electeds and citizens to provide input. She encouraged citizens to participate in "Taming Bigfoot." Councilmember Nelson reported the Snohomish County Emergency Radio System (SERS) Board approved the replacement of a trailer, discussed an RFP for a new emergency radio system which will be a high cost item for Snohomish County, and approved modifications to the Board to recognize the new RFA. Councilmember Fraley-Monillas reported the Disability Board is looking at long term care for some retired firefighters and law enforcement. The Diversity Commission discussed the Indigenous Peoples resolution which the Council approved at a previous meeting. The Diversity Commission's October meeting is tomorrow. She relayed the Snohomish Health District is part of a joint task force with the Snohomish County Sheriff's Office, and the Everett Police Department exploring ways to coordinate services to avoid duplication related to the opioid crisis. She also visited the Stillaguamish Tribal Center and spoke with the Tribe regarding a number of issues. She attended the new Mayor's Housing Task Force which that included discussion regarding issues associated with affordable housing. Council President Mesaros reported he served on the SERS RFP committee; they met five times and have completed their work. Replacement of the emergency radio system has a high cost but will be an important investment for Snohomish County. He reported the SNOCOM/SNOPAC discussions continue; a draft ILA has been prepared which Mr. Taraday is reviewing. The combined boards approved new bylaws for the new organization which the City Council will have an opportunity to review. A transition board has been elected to serve if/when the ILA is approved; himself, Brier Mayor Bob Colinas and Mill Creek Mayor Pam Pruitt representing SNOCOM, Lynnwood Councilmember George Hurst as an alternate, and three members representing SNOPAC including Snohomish County Sheriff Ty Trenary. Council President Mesaros relayed he was elected president of the interim board and Sheriff Trenary was elected vice president; the board is anticipated to serve for approximately three weeks until a permanent board is appointed. Council President Mesaros reported the Edmonds Public Facilities District did not meet during September. Their auction on September 23, which he and Mayor Earling attended, raised in excess of $300,000. The Seashore Transportation Forum meeting included review of the Metro Strategic Plan and coordinating that with other transportation authorities such as Community Transit and Sound Transit. Edmonds City Council Approved Minutes October 3, 2017 Page 14 Councilmember Teitzel reported the Port is doing well financial; their operation volumes are up significantly and they plan to add a new FTE to address marina operation volumes. The Port is in the process of permitting the vacant land south of the board yard and hope to have that completed by yearend. Having the permitting complete will assist with marketing the property to a potential tenant, anticipated to be a marine -based tenant such as yacht broker. The Port is working on beautification of the Harbor Square sign on the southwest corner of SR -104 and Dayton. The State owns part of the property so any improvements must be negotiated with the State. The Port's bonds for Harbor Square will be paid off in January 2020 which will improve profitability. Councilmember Teitzel reported the Historic Preservation Commission (HPC) held a public hearing in September to add the white cape cod house on 3`d & Caspers, a Montgomery Ward kit house, to the historic registry. The HPC's recommendation will be presented to the City Council on October 17. The HPC is considering two homes owned by the Yost family for designation. The 2018 Edmonds historical calendar has been developed and has a 1950's theme. Councilmember Teitzel reported on the Washington Wildlife and Recreation Coalition, cofounded by Dan Evans and Mike Lowry. Mrs. Lowry as well as Mr. Evans were in attendance at a recent breakfast to receive recognition for their work, a great example of bipartisanship where republican and democratic governors worked closely to create something great for the state. Councilmember Tibbott reported the Economic Development Commission has four subcommittees: Affordable Housing which explores data and affordable housing ownership in the City, Civic Facilities which explores utilization of properties owned by the City, Art Subcommittee that seeks to elevate the public profile of arts in Edmonds, and Development Feasibility which explores ways to incentivize development especially vacant and underutilized property in the City. Councilmember Tibbott reported on the Edmonds School District's Race and Equity discussion, an important discussion as the district adopts a race and equity policy which will affect all the schools in the district, many of which are in Edmonds. The district completed an extensive study in July related to race and equity and the findings are available online. He reported the Alliance for Housing Affordability did not meet this month. Councilmember Buckshnis reported the Mayors Climate Protection Committee's focus has been on "Taming Bigfoot." The Tree Board is sponsoring an Arbor Day event on Saturday at Hickman Park, a celebration of the rain gardens' restoration as well as tree planting and a free presentation at 10 a.m. She reported WRIA 8 passed the WRIA 8 Renewal Plan Update which extends the 10 -year plan for 10 years. The Plan will be presented to the Council early next year. WRIA 8 heard a fascinating presentation on the of the Ballard Locks economic impact study that considers the impact of a failure of the locks from an earthquake. She reported the Pacific Coastal Salmon Recovery fund received $65 million in the Senate Commerce, Justice and Science bill. 11. MAYOR'S COMMENTS Mayor Earling reported he had a great opportunity to observe and judge at the Edmonds-Woodway High School homecoming contest; he found the students' energy and excitement fabulous. He reported he also attended the Snohomish County Tomorrow meeting. Mayor Earling announced Saturday is the last summer market of the year. He reported on a meeting with Congresswoman Jayapal, Lacey Harper (representing Snohomish County Executive Dave Somers, Snohomish County Councilmember Stephanie Wright, ECA, Economic Alliance of Snohomish County, SnoIsle Library, Patrick Doherty and himself. During the open discussion, he highlighted the importance Edmonds City Council Approved Minutes October 3, 2017 Page 15 of the waterfront access project, arts as an economic driver, the marsh and Highway 99 development as well as the City's desire to develop more affordable housing in the community. 12. COUNCIL COMMENTS Councilmember Johnson asked about the new name for the combined SNOCOM/SNOPAC. She referred to October as Arts and Humanities Month proclamation and said information regarding activities such as the scarecrow contest, the book sale, the Edmonds market, Halloween Howl, trick/treating, etc. are available on My Edmonds News and the City's website. She encouraged the public to enjoy the arts including the Write on the Sound book signing reception. Councilmember Fraley-Monillas suggested the Council hear more about what the Economic Development Commission (EDC) doing, relaying at the housing consortium, an EDC member expressed frustration with the Council and City. She did not want the EDC to feel the Council was not listening or did not care. Councilmember Fraley-Monillas referred to emails about potentially banning plastic straws, lids, utensils and Styrofoam. She suggested Councilmembers talk with the Chamber of Commerce, the BID and businesses before proceeding. Councilmember Fraley-Monillas was saddened by the tragedy in Las Vegas and urged the public to keep those affected in their thoughts including those in attendance, first responders, doctors, nurses and everyone who assisted. She hoped as a society we could figure out a better way. In response to Councilmember Johnson's inquiry about the new name of the combined SNOCOM/SNOPAC, Council President Mesaros said the board members of each organization and staff were asked to submit potential names. A task force considered the suggestions and made a recommendation at the last joint meeting where the new name, Snohomish County 911, was approved. Councilmember Teitzel read the following statement: "Over the past, two days, I've gone through a range of emotions -from shock to sadness to anger. I'm still angry. Newtown, Connecticut. Aurora, Colorado. Oakland, California. Clackamas, Oregon. Orlando, Florida. Las Vegas, Nevada. Seattle, Washington. Mukilteo, Washington. These are just a few of the communities that, in the past five years, have suffered incidents of multiple deaths and injuries at the hands of a gunman using a semiautomatic firearm. I'm sick of it. I'm sick of saying platitudes like "our thoughts and prayers are with them." I'm sick of the deaths and permanent disabilities suffered by the victims. I'm sick of the spirit of fatalism that there is nothing to be done because the Constitution prevents it. I fully support the Second Amendment to our Constitution. Citizens should have the right to lawfully carry handguns to protect themselves. Hunters should have the right to own hunting rifles to hunt big game. Sportsmen should have the right to own shotguns to hunt game birds. However, semiautomatic firearms have but one purpose: to kill and maim as many humans as fast as the shooter can pull the trigger. How fast can a trigger be pulled? 60 times per minute? 120 times per minute? More? As elected officials, one of our primary duties is to keep our constituents safe and secure. We need to take action to reduce the potential for mass killings we continue to witness. We can do that by supporting our state Attorney General's efforts to introduce legislation to ban semiautomatic assault rifles in Washington. We can do that by urging our federal legislators to enact federal legislation to curb the proliferation of semiautomatic firearms. We can do that by exploring local measures in Edmonds and Snohomish County to severely restrict semiautomatic firearm ownership. Will these measures prevent gun violence? No. But if they result in a reduction in the number of sons, daughters, brothers, sisters and parents slain or Edmonds City Council Approved Minutes October 3, 2017 Page 16 permanently injured in shootings in which semiautomatic firearms are used, they are well worth pursuing. Let's not surrender to fatalism. Let's do something." Councilmember Tibbott acknowledged Councilmember Teitzel's sobering words and thanked him for taking the time to write and read them. He reported on the Community Emergency Response Team (CERT) training he is taking; the first meeting was last night and the next meeting is Thursday where the topic is fire suppression. Approximately 25 people from south Snohomish County are participating and there is still space available. The presenter and his assistant as well as 12 of the 25 people are from Edmonds. The training is an asset for the community. He reported the new RFA, South Snohomish County Fire and Rescue, known as Snohomish County Fire, began service on October 1. In response to Councilmember Fraley-Monillas' comment about the EDC, Councilmember Tibbott suggested having the EDC provide an update to the Council in 2018 regarding what they are doing and ideas they are considering. He noted one of the functions of the EDC is to brainstorm opportunities and ideas that may be worth pursuing in the future, but not necessary take action on all of them. Councilmember Buckshnis advised of the Arbor Day celebration on Saturday at Hickman Park. People only need to show up; tools, gloves and food will be provided. She will be at the Halloween Howl on Saturday from 11 a.m. to 2 p.m. at the Off -Leash Edmonds dog park. 13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.1100 This item was not needed. 14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 15. ADJOURN With no further business, the Council meeting was adjourned at 9:20 p.m. ��-''iOVA Edmonds City Council Approved Minutes October 3, 2017 Page 17 .. .. ............................................................................................................................................................................................................................................... ..................... . ............... . .. .. .. ....... . ... ......... ....................................................... ... ........ ...... ... ... --- --- ... ...... 1W - tr ......... ... ... . . ... ... ... ... ... ... ... ... ... . ... ... ... ... ... ... ... ... ... ... ... .. . ... ... ... ... ... ... ... .. . ... ... ... .. .. .. ............................................................................................................................................................................................................................................... ..................... . ............... . .. .. .. ....... . ... ......... ....................................................... ... ........ ...... ... ... --- --- ... ......