20171024 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
October 24, 2017
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Kristiana Johnson, Councilmember
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Thomas Mesaros, Council President
ALSO PRESENT
Noal Leonetti, Student Representative
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Scott James, Finance Director
Dave Turley, Assistant Finance Director
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council
Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Council
President Mesaros.
3.
4.
APPROVAL OF AGENDA
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
1. APPROVAL OF COUNCIL MEETING MINUTES OF OCTOBER 17, 2017
2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
3. APPROVAL OF FRANCHISE WITH VERIZON - MCI
Edmonds City Council Approved Minutes
October 24, 2017
Page 1
4. FINAL ACCEPTANCE OF THE PHASE I CIPP SEWER REHABILITATION PROJECT
(INSITUFORM TECHNOLOGIES)
5. PRESENTATION
1. INTRODUCTION OF NEW REGIONAL FIRE AUTHORITY RFA CHIEF
Mayor Earling introduced Bruce Stedman, the Chief of the new RFA. Chief Stedman thanked the Council
for inviting him to the meeting and relayed his interest in continuing to build on FD1 and Edmonds' strong
relationship. He described his background
• 39 years in fire service
• 32 years in City of Alhambra
o Progressed through ranks to Fire Chief
• Became Fire Chief in Arlington in 2010
• In 2014, at request of Arlington Mayor and City Administrator, became Public Safety Director
overseeing Fire and Police Departments
o Chief Comnaan served a-, an incredible mentor which is reflection of Council and City
• Returned to Arlington Fire Chief in 2016
Chief Stedman relayed his first concern with this new organization was what is occurring on the street, is
great service being provided, are we safe, can we do our job, are immediate fixes necessary, etc. After
responding on a 2nd alarm fire, a mudslide and numerous medical aids in Edmonds, he assured the RFA
does a good job on the street; there were no issues that needed to be addressed immediately. His priorities
are visiting partner cities as well as going to the stations and meeting personnel; 14 stations, 4 shifts, 54
different groups of people. He commented on meeting Mayor Earling at 4 a.m. when the mudslide in
Edmonds occurred.
Another issue to be addressed shortly is branding; vehicle brands and patches will be replaced with South
Snohomish County Fire & Rescue in a few months. A bridge budget for October 1 through year-end was
adopted recently and the 2018 budget process has begun. The 2018 budget will be conservative and budget
amendments made if necessary. Another issue is culture, ensuring everyone in the organization understands
the RFA is one Fire Department and the opportunity to build an incredible culture.
Chief Stedman explained firefighters currently attend training in North Bend. There will be a regional fire
academy in South Snohomish County in the spring. A local fire academy allows resources to stay in the
area in case they are needed and avoids recruits being away from their families all week and only home on
the weekends. In the past, firefighters attended 14 weeks of training, followed by 6 weeks of un-training
what they learned in the academy to learn how the local methods. He commented on plans for a regional
training consortium where all agencies train together and are outfitted together which provides a safer
firefighter that is more skilled on incidents, more efficient to citizens and reduces liability to the Fire
Department and cities. A Training/Assistant Chief who shares his vision regarding the local academy and
training consortium starts November 13. The RFA is also beginning negotiations.
Councilmember Johnson asked if Chief Stedman was involved in the Arlington Smokey Point SODA and
not giving to panhandlers. Chief Stedman said in his first week as the Public Safety Director the Mayor
asked him to address crime and drugs. He developed the all -in campaign, built a relationship with the
community; his son designed the emblem. That program made a very positive change. He was proud of
Chief Ventura who took over as Police Chief and continued those programs. Councilmember Johnson
commented on an article in the Everett Herald about the clean-up behind Home Depot. Chief Stedman said
that was not in Arlington.
Edmonds City Council Approved Minutes
October 24, 2017
Page 2
For Councilmember Buckshnis, Chief Stedman explained following a public vote, Fire District 1 and
Lynnwood combined to form South Snohomish County Fire & Rescue. Councilmember Buckshnis asked
if firefighters were allowed to go to other areas and if so, how are vacancies addressed. Chief Stedman
commented on his experience with wildfires in southern California and as Fire Chief during the Oso slide.
His opinion was the Fire Department has a moral obligation to assist other agencies in their time of need
but also to be fiscally responsible. Engine companies were sent to Oregon and to California. In addition to
the moral obligation, from a Fire Chief s perspective, he wants personnel to get the command experience
and critical thinking that can then be used locally. He was uncertain if vacancies were filled with personnel
already on duty or overtime; the State provides reimbursement.
Councilmember Nelson relayed Engine 16 was deployed as part of the strike team to the Napa, California
area and replaced with an older engine. Recognizing both he and Chief Stedman were from California, he
asked if all firefighters have wildland firefighter training. Chief Stedman said only firefighters trained and
certified to handle that type of incident are deployed. Councilmember Nelson asked if more training was
needed in this area with regard to natural disasters such as earthquakes. Chief Stedman said he had not had
an opportunity to evaluate the current service levels related to earthquakes
Mayor Earling attested to the fact that he spoke with Chief Stedman at 4:30 a.m. last week. He thanked
Chief Stedman for visiting Edmonds. As a participant in the interview process for the chief position, he said
there were good candidates and one great candidate and he was pleased Chief Stedman was hired.
Councilmember Teitzel welcomed Chief Stedman. He asked if procedures are consistent for paramedics
and medics to interact with the Police Departments in the event of an active shooter situation. Chief Stedman
answered a countywide policy has been vetted through the Police and Fire Chiefs. He was uncertain whether
all companies had received the training but that was the intent. The new training chief will ensure everyone
is trained to that level.
2. 2018 BUDGET PRESENTATIONS
Councilmember Nelson explained the intent with the budget presentations is to have a higher -level
overview and note any changes but not address standard reoccurring operational items.
Mayor Earling expressed appreciation for Council President Mesaros and Councilmember Nelson's interest
in finding a way to work through the budget process more quickly. The intent is to have staff make the
presentation and Councilmembers then either contacting the director or sending an email to Finance
Director Scott James who will request a response from the director. One Council meeting will be devoted
to questions that have not been adequately addressed.
Councilmember Fraley-Monillas clarified the intent was for Councilmembers to listen to the presentation,
write down questions, and either email or call the presenter and there would be an opportunity later in the
budget process to ask questions. Mayor Earling agreed that was the intent.
Councilmember Johnson commented one of the advantages of asking questions as presentations are made
is the opportunity to hear other Councilmember's questions. She suggested answers to questions be copied
to all Councilmembers for informational purposes. Mayor Earling recalled last year's method, Mr. James
copied all Councilmember on the answers to questions, was very effective. Councilmember Johnson asked
if questions should be addressed to the director or Mr. James. Mayor Earling suggested Councilmember's
ask question of Mr. James and he will contact the appropriate directors. Mr. James explained last year
questions were sent to him and he circulated them to departments directors to ask for help answering
questions. Councilmember Johnson clarified Mr. James would be the point person. Mr. James agreed,
noting that provided a control to ensure questions are responded to and all Councilmembers receive the
answers.
Edmonds City Council Approved Minutes
October 24, 2017
Page 3
Councilmember Buckshnis recalled the Council blurred through everything during last year's process. She
already has several questions that she anticipated Mr. Williams could easily answer tonight. The 2018
budget is much more comprehensive which creates more question. She commented on items that are now
decision packages such as capital projects and expressed concern the proposed process would create more
work for staff. Mayor Earling acknowledged this is an experiment to see if this is an effective way to get
answers to everyone's questions and avoid lengthy meetings. He, Councilmember Nelson and Council
President Mesaros discussed the process and reach this conclusion and he was happy the Council was
willing to consider this process. He commented Mr. Williams learned about the proposed process Friday
while he was at a conference so his PowerPoint may be a little more in-depth.
Public Works Director Phil Williams provided a flyover of 2121b/76t' intersection project, describing what
has been done and what remains to be completed. He reviewed:
• 2107 Accomplishments
o Stormwater
* C/B's serviced: 2,117 of 6,702
■ M/H'c serviced- 451 of 1.491
■ Total structures serviced: 2,458 or 8,193 (31%)
* 41 new structures (MH & CB)
* 1,342 ft. of new storm pipe
* 1,060 lane feet of pavement overlay on City streets
* Completed the 90% design of the Dayton St. Pump Station
■ Completed the 60% design of the utility improvements on Dayton 3`d to 911
■ Continue preliminary design for the Willow Creek Daylight Project
* Completed the 90% design of the Seaview Park Infiltration Facility
0 Water
* 7,140 ft. of water main replacement and 1 PRV
* 11,600 ft. linear of pavement overlay on City streets
* New Water Comprehensive Plan complete by year-end
o Sewer
* 2,500 ft. of sewer main replacement
* 2,640 ft. of pavement overlay on City streets
* Clarifier #3 floor repair at the WWTP construction continues into 2018
* Completed installation of new screw presses ($1.9M)
* Completed SCADA system upgrades at WWTP
* On -going study of LS-1 (Sunset Ave.) will be completed in 2018
o Combined
■ Completed the 4't' year of a six -year rate adjustment package (2014-2019) to achieve debt
independence for pipe installs and rehabs
2018 Utility Projects & Issues
o Aging infrastructure for all utilities
0 2nd year of the 2nd three-year rate adjustment package for rate -funded pipe replacement
o Lake Ballinger Sewer Trunk Main Study (3rd quarter 2018)
o 4,040 ft. replaced water lines, 4 PRVs, 1,700 ft. replaced sewer lines, 3,500 ft. CIPP
o Five Corners Reservoir recoating/re-plumbing, roof repair ($3.2M +/-)
o Biosolids Incinerator nearing end -of -life at WWTP — 2018 study of alternatives ($250k)
o Continued software conversion to newer asset management systems
Mr. Williams reviewed Decision Packages/Changes:
• Water Utility Fund 421
o Operations
Edmonds City Council Approved Minutes
October 24, 2017
Page 4
•
DPI:
Decreased $4,683 due to technology service rate changes
■
DP8:
Added $22,110 for the grant and project accounting specialist
■
DP9:
Decreased $82,570 due to the annual debt service adjustments, includes interfund
transfers
•
DP13:
Increased $3,460 due to equipment rental rate changes
•
DP32:
Added $60,225 for an assistant engineer
•
DP34:
Added $21,721 for an engineering technician II -III
•
DP76:
Decreased $17,690 for the utility overhead allocation change
•
DP77:
Added $346,285 for Water Fund budget increased
■
DP78:
Added $15,000 for water meter reading handheld upgrade
•
DP79:
Added $70,000 for Water Division sample stands
■
DP80:
Added $15,000 for Water Division billing and meter analysis
o Capital Improvement Program
•
DP38:
$39K 76" Ave/212t" St Intersection improvements (carryover)
■
DP47:
$70k Dayton 3' Ave to 9tb Ave (carryover)
•
DP81:
$52k 2017 Waterline Project (carryover)
•
DP82:
$2M 2018 Waterline Project
•
DP83:
$250k 2018 Waterline Overlays
■
DP84:
$299k 2019 Waterline Project
•
DP85:
$2.2M Five Corners Reservoir Recoating Project
•
DP86:
$4k Water System Plan Update (carryover)
Storm
Utility Fund 422
o Operations
•
DP1:
Decreased $7,253 for technology service rate changes
•
DP8:
Added $12,010 for the grant and project accounting specialist
■
DP9:
Decreased $125,860 due to the annual debt service adjustment, includes interfund
transfers
•
DP13:
Decreased $6,950 due to equipment rental rate changes
•
DP32:
Added $30,113 for an assistant engineer
•
DP34:
Added $21,721 for an engineering technician II -III
•
DP76:
Added $13,770 due to the utility overhead allocation change
■
DP87:
Added $100,000 for the Lorian Woods Study
•
DP88:
Added $6,000 for NPDES Phase II Permit Compliance
■
DP89:
Added $2,000 for rain garden maintenance
■
DP 124: Added $315,000 for a stormwater video truck purchase
o Capital Improvement Program
•
DP46:
$70k $238" Ave Walkway (SR104-Hwy 99)
■
DP47:
$70k Dayton 3' Ave to 9th Ave
■
DP81:
$3k 2017 Waterline Replacement (carryover)
•
DP90:
$970k Dayton Stormwater Pump
■
DP91:
$75k Willow Creek Daylight (carryover)
■
DP92:
$438k Northstream Culvert Repair
■
DP93:
$919k Seaview Infiltration System
■
DP94:
$2k 121h Ave and Sierra PI (carryover)
•
DP95:
$250k Citywide Drainage Replacement Projects
■
DP96:
$66k Lake Ballinger
•
DP97:
$5k Stormwater Comprehensive Plan Update
Sewer
Utility Fund
423
o Operations
■
DPI:
Added $13,379 for technology service rate changes
•
DP8:
Added $37,860 for the grant and project accounting specialist
Edmonds City Council Approved Minutes
October 24, 2017
Page 5
■ DP9: Increased $182,040 due to the annual debt service adjustment, includes interfund
transfers
• DP13: Decreased 9,220 due to equipment rental rate changes
■ DP32: Added $30,113 for an assistant engineer
■ DP34: Added $21,721 for an engineering technician II-I1I
■ DP76: Added $109,140 for the utility overhead allocation change
• DP98: Added $35,00 for Sewer Fund budget increase (excise tax ad TV truck mtce)
■ DP99: Added $10,000 for Sewer Division portable jetter
■ DP 100: Added $14,220 for wastewater maintenance management software
■ DP 101: Added $15,000 for wastewater polymer supplies increase
• DP123: Has net effect of zero - explains the WWTP expenditure changes
o Capital Improvement
■ DP38: $18k 76" Ave/212t' Intersection Improvements Project (carryover)
■ DP47: $70k Dayton 3' Ave to 9" Ave
■ DP102: $1OK 2017 Sanitary Sewer Replacement(carryover)
■ DP103: $1.63M 2018 Sanitary Sewer Replacement
■ TlP1 0-4• $7012018 Sanitnmi Cexver 0A7Pr1avc
• DP 105: $729k Citywide CIPP Rehabilitation Phase 2
■ DP106: $37k Lift Station 1 Metering and Flow Study (carryover)
• DP107: $109k Lake Ballinger Sewer Trunk Study (carryover)
• DP108: $379k WWTP Phase 6 Energy Design
• DP109: $113k WWTP Chemical Piping Replacement
• DP110: $75k WWTP Chemical Containment Coating
• DP111: $151k WWTP Concrete Repairs
• DP112: $197k WWTP Raw Sewage Pump Repair
• DP113: $295k 2019 Sanitary Sewer Replacement
Combined Utilities Expenditures _
2017 2017 YE
Expenditures Modified Estimate 2018 Budget Discussion
Budget
Utilities
-Water $13,173,652 $11,286,051 $12,285,191 2nd year of three-year
-Sewer $16,916,688 $16,021,423 $12,928,484
-Stormwater $8,236,907 $5,136,598 $6,482,787
rate package
Total $38,237,247 $32,444,072 $31,696,462
Mr. Williams reviewed Public Works — Roads (Fund 111 and 112)
2017 Accomplishments
0 174 asphalt repairs — 5,750 sq. ft.
o Pavement preservation — 6.8 lane miles ($1.2M REET + utility funding)
0 76'/212' Intersection Improvements and corridor striping ($8.3M) 65% complete — 95% by
year-end
o Bike 2 Health Improvements ($805,000)
o Completed 236t" St walkway, storm system and paving ($961,000)
o Trackside (Wayside) Warning Horn System completed early 2018 ($300,000)
o Began preliminary engineering on the Edmonds Waterfront Connector ($985,000)
o Completed a new -technology pavement rating study ($45,000) LRFPC 10/18
o Citywide ADA transition Plan ($96,000) LRFPC 10/18
o Began the SR99 Revitalization/Gateway Project ($1.3M)
o Design completed on 238'" St Walkway (SRI04-Hwy 99): 2017 bids were too high, will rebid
in early 2018 ($713,000)
Edmonds City Council Approved Minutes
October 24, 2017
Page 6
Challenges/Opportunities 2018
o Pavement Preservation - $1,500,000 new money for 2018 - 8.0 lane miles + 1 lane mile from
utilities - Total 9.0 lane miles - more will be needed
o Need to continue replacing/upgrading signal cabinets - $70,000/year
o Discuss additional TBD authorities for paving, ADA compliance, and sidewalk improvements
Decision Packages/Changes
o DP8: $14k grant and accounting specialist
o DP36: $55k 76" Ave/220th St Intersection Improvements
o DP66: $300k 2018 Pavement Preservation Program
o DP37: $96k 84' Ave Overlay (220th St - 2121h St)
o DP38: $296k 76`h/212th St Intersection Improvements (carryover)
o DP39: $440k Hwy 99 Revitalization/Gateway Project
o DP40: $170k Sunset Ave Walkway (carryover)
o DP41: $7k 236" St SW Walkway (carryover)
o DP42: $6k Bike2Health (carryover)
o DP43: $785k Edmonds St Waterfront Connector
o DP44: $159k Citywide Pedestrian Crossing Enhancements - grant funded
o DP45: $27k Dayton 3rd to 9th
o DP43: $300k 238' St Walkway (SR104 to Hwy 99)
Expenditures -Fund I I I
2017
Expenditures
Modified
2017 YE
2018 Budget
Discussion
Budget
Estimate
Fund 111
$2,002,810
$1,902,370
$1,856,507
Little change, work
rebalanced
• Expenditures -Fund 112
2017
Expenditures
Modified
2017 YE
2018 Budget
Discussion
Budget
Estimate
Fund 112
$6,427,332
$5,365,988
$2,808,041
Capital grant driven
Mr. Williams reviewed Public Works Administration:
Description
2016
Actual
2017
Budget
2017
Estimate
2018
Budget
$
Change
18-17
Budget
%
Change
18-17
Budget
$ Change
18-17
Estimate
%
Change
18-17
Estimate
Salaries 1
261,802
270,330
273,430
279,248
8,918
3%
5,818
2%
OT
--
200
200
200
--
0%
--
1 0%
Benefits
80,717
83,880
88,520
92,055
8,175
10%
3,535
4%
Supplies
4,719
9,600
9,600
8,600
1,000)
-10%
(1,000)
-10%
Minor Equip
108
1,000
1,000
1,000
--
0%
--
0%
Prof Sery
87
200
200
200
--
0%
--
0%
Comm
696
1,350
1,350
1,350
--
0%
--
0%
Travel
828
500
500
500
--
0%
--
0%
Rental/Lease
1,078
2,400
2,400
2,400
--
0%
--
0%
Interfund
Rental
5,242
91,590
91,590
119,795
28,205
31%
28,205
31%
Public
Utili
2,479
2,800
2,800
2,800
--
0%
--
0%
Re air/Mtnc
--
1,0001
1,000
1,000
--
0%
--
0%
Edmonds City Council Approved Minutes
October 24, 2017
Page 7
Misc
454
5,900
5,900
4,900 [ (1,000) I -17% (1,000)
-17%
358,210
470,750
478,490
_
514,048 43,298 9% 35,558
7%
Technology Interfund Rental = 80% of budget increase
Mr. Williams reviewed Engineering:
• 2017 Accomplishments — AEF (Engineering) YTD September
O 350 Engineering permits were issued for right-of-way construction, sewer installation, street
use and encroachments
0 1,900 inspections were performed by the Engineering Division
o $153,000 collected in traffic impact fees
O Permits were issued and inspections performed for numerous large development projects:
Madrona Elementary, Magic Toyota, Brackett's Corner, Point Edwards Building 10, Post
Office Phase II, Hyde Park Townhomes and 16 subdivisions
o Permits were issued for 50 single family residential projects
o Permits were issued for over 200 additions/remodels and miscellaneous projects
• Decision Packages/Changes
O 1JY 1 : $L 1K PUDllC W arks 1 eGllnl)lt)gy JCI V1CGs lt-at G 1.11i111gGS
O DP13: $250 Equipment Rental Rate
O DP30: $1Ok ORCA Card Program
o DP31: 2k for Commute Trip Reduction Program
O DP32: $120k for assistant engineer (no vehicle)
Salary = $78,400
Benefits = $31,350
Other = $10,700
All paid by Utility Capital Program from consultant savings
o DP33: 1E for Parks Capital Projects Manager (now $127k)
Salary = $82,300
Benefits = $32,900 (40%)
t lehiele Cos i = $3Cw fi�0,,,0 IT51 �
Phone/Misc = $5,200
All paid by capital program revenues
Saving future consultant expenses
O DP34: 108k for Engineering Technician
Salary = $74,200
Benefits = $29,680
Other = $4,725
All paid by Utilities and permit fees (60/40 split)
IN Workload based — current staffing inadequate to maintain the City's stated goals for timely
issuance of building permits for private development. Getting permits out on -time makes
customers happy and accelerates the receipt of permit revenue
o Capital Project Fund 125 (REET 2)
• DP8: $6k senior accountant
• DP64: $50k ADA curb ramp program
• DP65: $100k Minor Sidewalk Program
• DP66: $550k 2018 Pavement Preservation Program
O Capital Project Fund 126 (REET 1)
• DP8: $5k senior accountant
• DP33: $162k capital projects manager
• DP66: $650k 2018 Pavement Preservation Program
• DP67: $5k conversation to protected -permissive left turn (carryover)
• DP68: $20k Traffic Calming Program
Edmonds City Council Approved Minutes
October 24, 2017
Page 8
• DP69: $125k 891 PI retaining wall
• DP70: $260k 238"' St Walkway (SR104 to Hwy 99)
■ DP71: $75k parking and safety improvements on Sunset Ave
• DP37: $24k 84' Ave overlay
■ DP72: $5k 2017 Pavement Preservation Program (carryover)
■ DP73: $42k 220t' St adaptive signal
Mr. Williams reviewed Facilities:
2017 Accomplishments
o Frances Anderson Center electrical service repair
o Frances Anderson Center Rm 124 hard flooring
o Frances Anderson Center boiler controls and ATS system
o Museum skylight replacement
o OPW outdoor container storage
o City Hall first floor window repairs
o City Hall HVAC recommissioning
o City Hall window seal replacements
o Public Safety HVAC recommissioning
Challenges/Opportunities
o McKinstry Facilities Condition Report provides detailed expenditure needs for City buildings
o Needed expenditures are significantly above currently available funds
o Report will be presented to Long Range Financial Planning Committee on 10/18
Decision Packages/Changes
o DP13: $3,950 added for ERR rate change
o DP28: $530,000 for capital renewal projects
o DP29: $10,000 for professional services increase
Ex enditure&- Administration, En ineering and Facilities
Program
2016
Actual
2017
Budget
2017
Estimate
2018
Budget
$
Change
18-17
Budget
%
Change
18-17
Budget
$
Change
18-17
Estimate
%
Change
18-17
Estimate
Admin
358,210
470,750
478,490
514,048
43,298
9%
35,558
7%
E!!Sineering
2,424,079
2,425,620
2,415,240
2,729,584
303,964
13%
314,344
13%
Fac Main
1,472,618
1,595,028
1,621,728
2,140,163
545,135
34%
518,435
32%
Total
4,254,907
4,491,398
4,515,458
5,383,795
892,397
20%
868,337
19%
o Addition of three positions in Engineering mostly funded by Utility rates or grants and designed
to save on consultant costs
o An increase in Capital Renewal funding for Facilities to $530,000
o Increase in Interfund Rental charges - technology
Mr. Williams reviewed Fleet (Equipment Rental & Replacement)
• 2017 Accomplishments
o Purchases, equipped and commissioned (8) new vehicles for Police ($378k)
o (2) new flatbed trucks for the Street Department ($106k)
o (1) new bucket truck for the Street Department (arriving in November) $132k
o (4) new flatbed trucks for the Parks Department ($200k)
o (1) riding mower and (1) Gator for the Parks Department ($42k)
• Total $858,000
o Converted (5) more work trucks to propane ($35k)
o Converted (10) Explorers to propane (replacing previously converted Crown Victorias) $68k
Edmonds City Council Approved Minutes
October 24, 2017
Page 9
o Managed the replacement of the Public Works site generator and new automatic transfer switch
($115k)
o Continued the conversion to the Police Ford Explorer platform (10 in service)
Decision Packages/Changes
o DP13: Decreased $5,570 due to equipment rental rate change
o DP114: Added $37,000 for a Switch-N-Go System on Unit #100 cab chassis
o DP115: Added $3,500 for a 10 ft boat and motor
o DP116: Added $30,000 for the 2018 propane truck conversions
o DP 117: Decreased $26,200 for the operations budget
o DP118: Added $596,000 for the capital purchases in the replacement fund
Vehicle replacements
o 2001 Chevrolet 5-10 — Building Division ($32k)
o 2002 Ford F-450 Utility Box — Sewer Division ($73k)
o 1997 Isuzu/EZ-liner Paint Striper — Street ($260k)
o 2003 F-450 flatbed — Street ($60k)
o 2004 Chevrolet 2500 pickup — Parks ($38k)
n 2QQ2 Dodge
3 500 flatbed— Parks ($531c)
o 1985 30kW Generator — Sewer ($42k)
o 2006 Chevrolet Impala — Police ($33k)
o (1) Police Radio ($5k)
a Total $596k
• Expenditures — Fleet — Equipment Rental
2017
Expenditures
Modified
2017 YE
2018 Budget
Discussion
Budget
Estimate
Fund 511
$1,886,000
$1,834,640
_
$1,662,265
Fewer replacements in
2018
Mr. Williams reviewed take-aways for the 2018 budget:
• Rate adjustments in utilities continue to support pipe replacements
• General government paving investments increase to $1,500,000
• 3 new positions mostly funded by utility rates (which saves money over paying consultants for this
work or paid by permit fees)
• Serious data collection begins for stormwater piping system
• Construction of Dayton St Pumping plant
• Continued investing in energy savings and air emission reductions
Begin design work on Waterfront Connector and Hwy 99
Councilmember Teitzel commented after reviewing the Public Works budget, he was amazed at the scope
of work Mr. Williams and his team does and the great job they do for the City. He asked that his thanks be
passed onto Mr. Williams' team.
3. PRESENTATION OF THE ADA TRANSITION PLAN
Transportation Engineer Bertrand Hauss reviewed:
• Americans with Disabilities Act (ADA)
o Civil rights law that requires equal opportunity for individuals with disabilities
o Public agency is responsibility to provide full access
Programs
■ Services
Activities
Edmonds City Council Approved Minutes
October 24, 2017
Page 10
o As City receives federal funding, future construction projects required to follow ADA
requirements
• 2016 and 2017 budget included funds for updating the ADA Transition Plan
o City hired MIG late 2016 to update the Plan
■ 1990s: Previous ADA Transition Plan on Public ROW completed
• 2015: ADA Building Facilities Plan completed
• 2018-2019: ADA Parks Plan scheduled completion
• Plan requirements
o Complete ADA accessibility evaluation on City ROW
■ Curb ramps (-2,000)
• Sidewalk (-72 miles)
■ Traffic signals (23 signals)
o Designate a person within the City responsible for overseeing Title II compliance
■ "prohibits discrimination on the basis of disability in all services, programs and activities
provided to the public by State and local governments"
o Identify schedule and funding strategy for improving accessibility
• Curb Ramp Evaluation
o Photographs of curb ramp deficiencies
o Curb Ramp Barrier Description
■ Categories 1-6
• Priority Chart
o Categories 1-6
o Priority A-F
• Maps of Barrier Removal Projects
o Map 1: Curb Ramps — High priority
o Map 2: Curb Ramps — Med & Low priority
■ Only 200 (or 10%) of City's curb ramps are non -deficient and meet ADA standards
(primarily the result of recently completed projects)
• Sidewalk and traffic signal Evaluation
o Photographs of sidewalk barriers
o Map 5: Pedestrian Access Routes Railroads and Hazards — High priority
o Map 6: Pedestrian Access Routes Hazards — Med & Low priority
• Total cost of all upgrades
o Curb ramps (1,800 non -compliant) $11,000,000
o Sidewalk barriers (8,000) $140,000,000
o Signals (160 pedestrian signals) $500,000
o Total $151,500,000
• Current Annual Budget
o ADA Curb Ramp Program $50,000
o Minor Sidewalk Program $20,000
o % of Overlay —$100 000
o % Sidewalk projects _ S0 000
o Total Annual Budget $220,000
o Priorities can be modified based on citizen requests or funding opportunities
• Goal of plan: identify strategy on removing barriers with schedule and funding strategy
0 15-year schedule for sidewalk barrier: 15 year
o Similar 15-year scheduled prepared for upgrading curb ramps and signals
Councilmember Fraley-Monillas asked how citizens' requests were prioritized such as a request for a curb
ramp in a residential area that only impacts a few people with disabilities versus a ramp an area of town
that would have a greater impact. Mr. Hauss answered funding was allocated last year for the ADA curb
Edmonds City Council Approved Minutes
October 24, 2017
Page 11
ramp program. During 2016-2017 he created a database of complaints/requests from citizens or staff and
those specific concerns are addressed with the $50,000 including a driveway on I001h and ramps on Walnut
Street. Councilmember Fraley-Monillas commented the City may not receive many complaints/requests
because people with disabilities and/or their caregivers are not aware they can make a request. She
suggested publicizing that information so citizens are aware. Mr. Hauss agreed more public outreach could
be done. If more requests are submitted, they would be added to the list and prioritized. He reviewed:
• Public Outreach
o Committee involved in development/review of documents (five citizens with various
disabilities)
o Public review during September
o City press release
o City website
o Document available at various locations in Edmonds (library, senior center, etc.)
o Very minor comments received
Funding Strategy
o Construction/roadway alteration project
Intersection improvement
■ Overlays
■ New sidewalks
o Increase annual fund for ADA Curb Ramp Upgrades (greater than $50,000/year
o Require developers to remove access barriers
o Apply for grant funds (programs specific to ADA improvements)
Councilmember Teitzel commented some of the curb ramps in the photographs have a lip between the
travel lane and ramp which makes them non -compliant. He asked if the lip could be ground down or did a
new curb ramp need to be poured. Mr. Hauss answered it would have to be a new curb ramp.
Councilmember Teitzel asked why and Public Works Director Phil Williams explained it would likely be
a slope issue; the slope cannot exceed 2%. He agreed the ramp would be easier to navigate without the lip
but it would not be compliant. He referred to photographs of elevated sidewalks have been shaved off which
makes them better but they are not ADA compliant. Those efforts are appreciated and cost effective;
Edmonds was cited by AWC for the treatment of sidewalk and sidewalk maintenance and trip hazards but
many are not compliant.
Councilmember Tibbott recalled when made the presentation was made to the Parks, Planning & Public
Works Committee, staff mentioned an analysis of parks and city facility had not been done so there would
likely be additional cost for ADA compliance. Mr. Hauss said the analysis of city facilities was done two
years ago and was included in the ADA Transition Plan. The evaluation of parks will be completed in 2019.
Councilmember Tibbott commented those will need to be combined and prioritized. He referred to the
priorities chart and asked about high traffic areas such as in/around parks or in/around retail. Mr. Hauss
said Column B refers to public facilities and Column E refers to commercial.
Councilmember Tibbott expressed interest in a priority for high traffic areas. Mr. Hauss said there was not
that much detail in the prioritization. Councilmember Tibbott asked if the City's federal lobbyist was
pursuing any federal grants for ADA Compliance. Mr. Williams answered no, that is not one of their tasks.
Councilmember Tibbott remarked this is an unfunded mandate from federal government and Mr. Williams
agreed.
Councilmember Buckshnis commended Mr. Hauss on the very complete packet. She had the same
questions as Councilmember Tibbott about parks and city building.
Edmonds City Council Approved Minutes
October 24, 2017
Page 12
Councilmember Johnson commented this is the third time she has heard this presentation and it still boggles
her mind that the City is expected to complete $151 million in projects in 15 years, $10 million/year. She
understood staff has an approach but it is still an incredibly high amount. She suggested making that a
legislative issue in 2018, noting unfunded mandates are easy to pass but difficult to complete. She thanked
staff for their approach but said more than identifying funding in the budget needed to be done. She
suggested overlays and reconstruction projects such as 84th or Dayton Street are good opportunities to install
ADA compliant curb ramps.
Councilmember Fraley-Monillas commented only half of Edmonds has sidewalks. She referred to the cost
to remove sidewalk barriers ($140 million) and asked if that included building new sidewalks. Mr. Hauss
answered that amount was only to remove barriers on existing facilities. The consultant developed the $140
million cost after walking the entire sidewalk system in Edmonds. Adding sidewalks throughout the City
would be a totally different package. Mr. Williams said there is no law requiring sidewalks but if there is a
sidewalk, it must be ADA compliant. Mayor Earling commented Edmonds is not the only city in the United
States with a similar problem.
It was the consensus of the Council to forward acceptance of the ADA Transition Plan on Public Right -of -
Way to the Consent Agenda.
6. COUNCIL COMMITTEE REPORTS
1. COUNCIL COMMITTEE REPORTS
Finance Committee
Councilmember Buckshnis reviewed items the committee discussed:
• Permit Software System Professional Services Agreement — Consent Agenda
• Public Facilities District Bond Refinancing — Information gathering
• August Monthly Financial Report — Consent Agenda
• Budget Amendments — Consent Agenda
• Financial relationship with Sno-Isle — Information gathering
Public Safety & Personnel Committee
Councilmember Nelson reported the committee considered a topic forwarded by the Parks, Planning &
Public Works Committee, Including Women & Minority Business Enterprises (WMBE) in the City's
Purchasing Policies. No staff was present to answer questions and this topic will be reconsidered at a future
meeting.
Parks, Plannin?, and Public Works Committee
Councilmember Tibbott reported all the items the committee discussed were on tonight's agenda or
approved on the Consent Agenda
7. ADJOURN TO COMMITTEE MEETINGS
With no further business, the Council meeting was adjourned to committee meetings at 8:37 p.m. (Parks,
Planning & Public Works Committee in the Jury Meeting Room, Finance Committee in Council Chambers
and Public Safety & Personnel Committee in the Police Training Room.)
D6.-:se-4,
. EARLING, MAYOR
Edmonds City Council Approved Minutes
October 24, 2017
Page 13