20171121 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
November 21, 2017
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Thomas Mesaros, Council President
Kristiana Johnson, Councilmember
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Mary Ann Hardie, HR Director
Dave Turley, Assistant Finance Director
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:03 p.m. by Mayor Earling in the Council
Chambers, 250 51' Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE AGENDA IN CONTENT AND ORDER.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON,
TO AMEND THE AGENDA BY MOVING ITEM 8.4.a, COUNCIL CONTINGENCY FUNDS FOR
2017 TO ITEM 8.3.5. MOTION CARRIED UNANIMOUSLY.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
4. AUDIENCE COMMENTS
Carl Zapora, Edmonds, said the Edmonds Center for the Arts (ECA) is one of finest non-profit
organizations he has worked with over the past ten years. He is the former CEO of United Way of
Snohomish County and had a 30-year career with United Way, working with non -profits, boards of directors
and CEOs in many communities in many states. He and his wife have been volunteers, donors, season
subscribers at the ECA. As season subscribers, they attend nearly every performance; their evening begins
with a reservation at a local restaurant before 5:30 p.m. due to the difficult get into most restaurants in
Edmonds on a night there is a performance at the ECA. They arrive at ECA by 6:45 p.m. to ensure they
Edmonds City Council Approved Minutes
November 21, 2017
Page 1
have at least 45 minutes before the 7:30 performance for the social hour, a gathering of many different
people from all walks of life, many community leaders and many people from outside the area. Nearly
every performance begins with someone from ECA asking who has never to ECA before and many people
raise their hands. After seeing tonight's presentation, he encouraged the City Council to state what a great
job ECA is doing and to ask how else the City can help this amazing facility. He referred to presentations
Rick Steves has made over the years about the value of the ECA to the community. He thanked the City
Council for their past support and encouraged them to continue supporting this wonderful community
treasure.
Karen Crowley, ECA Development Director, read a testimonial from Rick Steves about the value of the
ECA as part of puzzle that makes Edmonds complete. There are many intangible and secondary values of
having a great arts center in Edmonds. It brings talent into the community, it saves people in the community
who are hungry for quality live music and entertainment from going to Seattle. Attracting so many people
to Edmonds stokes the economic metabolism of Edmonds businesses. Seniors who wouldn't otherwise be
able to enjoy the arts can easily take advantage of the ECA. This was personal for him because his dad has
been enjoying concerts at the ECA since before it was the ECA, back in the 1970s when he provided a fine
German grand piano to the Cascade Symphony Orchestra. While these days evening concerts are difficult
for him, he thoroughly enjoys the matinees, a concrete example that humanizes the mission of the ECA
make the arts assessable to all, young and old, fit and frail, Bach and rock. Without such a facility in
Edmonds, he would need to hold travel festivals elsewhere which would be inconvenient for them as well
as a loss for Edmonds as thousands of visitors would not come to Edmonds for dining and shopping. He is
just one of the many local organizations that rely on the ECA to keep it in the family when it comes to
events they host. From his office window, he loves to look down 4" Avenue and see the bold fagade of the
ECA. He loves to have parking problems when he knows the ECA building is full of people enjoying a
great concert. After dark, when the lights embedded in 0 Avenue lead his gaze straight to the ECA, so
filled with meaning to long-time Edmonds residents like him, he is thankful for a City that understand how
it invigorates Edmonds in many important ways. His continued financial support of the ECA is a testimony
to how he, a citizen of Edmonds, values both the arts center and the town and he hoped the City Council in
its capacity to represent the people of Edmonds, can also recognize the importance of the ECA and the
value of keeping it strong, stable and properly supported.
Jack Loos, Edmonds, said he has been involved with the ECA for 10-11 years. He commented on the
change in the visual and performance vibrancy of Edmonds. The Art Festival, the Art Festival Foundation,
the 4' of July, Halloween, Christmas Tree lighting, car show, Taste, all bring people to Edmonds. Visual
and performing arts such as the Driftwood Players, Phoenix Theater, the Olympic Ballet, the Sno-King
Chorale, the Cascade Symphony, Cascadia Art Museum, the Edmonds Theater and ECA bring the topping
to the City. With those venues, people do not have go to Seattle anymore to see the quality and quantity
that is offered in Edmonds. He has been in Edmonds since 1999 and has watched the changes, young people
who are interested in their raising families and growing old and retiring. He awaits the day when he can tell
young people he remembered when there was no problem finding a parking place and when there was
nobody downtown in the evening. He gave kudos to the visual and performing arts organizations for
bringing this to Edmonds to provide an opportunity to compete with the rest of world, not just the county.
Alan Skoog, Worship Pastor, North Sound Church, and choir and orchestra director, commented it has
been a privilege to perform in ECA and to work with their staff. This will be North Sound Church's sixth
year renting the facilities; the time together as been very positive, from their professionalism to their
willingness to assist, the ECA is more than just a local venue. North Sound Church will have concerts at
the ECA a week from Saturday and had a production meeting three weeks ago. Although production
meetings require moving 140 people on and off the stage, it is more like a party. They love working with
staff including a new sound person who now lives with them. ECA has become a family; their performances
are all benefit concerts, raising $80,000 to rebuild a village in South Sudan, $40,000 for the Edmonds
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School District Nourishing Network food program, $40,000 to send military families to summer camp,
$15,000 for the Puget Sound Christian Clinic, and $60,000 for Hand -in -Hand, an organization that houses
young children removed from abusive homes. This year they are raising funds for Rescue Freedom, an
organization bringing people out of sex trafficking, providing them food, homes and education. Rescue
Freedom has 27 safe houses in Seattle and around the world. They do that together with the ECA and he
thanked the ECA staff for their awesome support and looked forward to a long-time relationship.
5. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Fraley-Monillas requested Item 5.4 be removed from the Consent Agenda.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
1. COUNCIL MEETING MINUTES OF NOVEMBER 14, 2017
2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
3. AUTHORIZE THE MAYOR TO SIGN THE WAYSIDE HORN AGREEMENTS FOR THE
AT -GRADE CROSSINGS AT MAIN AND DAYTON STREETS
4. AUTHORIZE THE MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH
BERGERABAM FOR THE FISHING PIER REHABILITATION PROJECT
5. AUTHORIZE THE MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH THE
BLUELINE GROUP (BLUELINE) TO PROVIDE PROFESSIONAL SERVICES FOR THE
2019 WATERLINE REPLACEMENT PROJECT
6. AUTHORIZATION FOR THE MAYOR TO SIGN AN AGREEMENT WITH THE STATE
OF WASHINGTON DEPARTMENT OF ECOLOGY FOR A MUNICIPAL
STORMWATER CAPACITY GRANT
7. EDMONDS DRIFTWOOD PLAYERS LEASE AT WADE JAMES THEATER
6. ITEMS REMOVED FROM CONSENT
APPROVAL TO WRITE OFF ACCOUNTS RECEIVABLE DEEMED UNCOLLECTIBLE
Councilmember Fraley-Monillas inquired about the accounts receivable items deemed uncollectible.
Finance Director Scott James said these accounts have been uncollectible since before he was hired. It is a
procedural matter to them write off after they are uncollectible for a number of years. Councilmember
Fraley-Monillas observed two are construction companies, one is a resident and one is a former staff
member. Mr. James explained the PERS Member Contribution is related to the City contracting with a
professional services firm who provided a staff member. The person worked for an extended period of time
and the State retirement system determined he was an employee, not a contractual employee and required
payment of his retirement benefits. When that determination was made, the person was no longer under
contract with the City. The City paid its share and the employees share, the write off is the employee's
share. Staff has contacted the firm he worked for numerous times and has had no success reaching an
agreement to collect the funds.
With regard to the construction companies, Mr. James did not know the history. Councilmember Fraley-
Monillas asked how he knew the construction companies were not going to pay. Mr. James said staff
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November 21, 2017
Page 3
informed him they were unable to collect despite efforts to do so. Councilmember Fraley-Monillas asked
if those efforts included collections. Mr. James said additional collections had not been pursued but could
be.
Councilmember Fraley-Monillas suggested pursuing at least three of them, one was very minor but one was
$1700 billed to a company that did not pay. Mr. James said the write-offs were discussed with the Finance
Committee who recommended approval on the Consent Agenda. Staff has actively pursued these in recent
years and have been unable to collect. Councilmember Fraley-Monillas inquired about the $500 civil
violation fine and questioned why it would be written off. Mr. James said these have not been sent to
collections; collections have been pursued on other outstanding bills and the percentage the collection
agency provides is very low.
Councilmember Buckshnis referred to the civil violation fines, relaying a prior City Attorney recommended
the City not pursue it. Councilmember Fraley-Monillas said her concern was that the only effort to collect
had been calling and writing. She did not support doing nothing with citizen's money.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE WRITE OFF ACCOUNTS RECEIVABLE DEEMED UNCOLLECTIBLE. MOTION
CARRIED (6-1), COUNCILMEMBER FRALEY-MONILLAS VOTING NO.
PRESENTATIONS
1. 2018 LEGISLATIVE AGENDA
Economic development/Community Development Director Doherty explained this is an annual process; in
September staff looks at the items remaining from the previous session; directors are asked for input and
the City's lobbyist, Jennifer Ziegler is involved and the draft agenda is presented to Council meeting for
review. This is an opportunity for the Council to finalize the 2018 legislative agenda. He reviewed:
• Recent Legislative Developments
o Senate Democrats obtained a one -vote majority based on the 2017 election results (Manka
Dhingra, 45th District)
o No change to House membership.
o Washington State Supreme Court issued order deciding to retain jurisdiction "until the State
enacts measure that fully implement its program of basic education by the September 1, 2018
deadline" and continue to impose daily fines. Court concluded 2017 proposal will achieve
compliance, but not until fully enacted by next Sept.
o No action on Hirst decision or Capital Budget (yet).
• Edmonds Priorities
o Funding for Edmonds Street Waterfront Connector
• After initial allocation of $500,000 for Phase I (Alternatives Analysis), in 2017 Legislature
allocated $700,000 to help fund Phase II (concept design, environmental work and
permitting) which will begin soon and continue through 2018. In 2018 we will seek State
commitment of up to $6M in 2020-2022 biennium towards approx. $30M project cost.
o Invest in Services for Homelessness and Affordable Housing
• Fully fund Housing Trust Fund.
- With up to $200M investment here up to 5,600 affordable housing units in Snohomish
County
• Amend Washington Condominium Act.
- Developer liability provisions, legal review standards for lawsuits, and resulting
insurance requirements should be studied for revision to strike balance between
consumer protection and production of housing.
- At present condominium production is stymied
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o Highway 99 Corridor Improvements
On the heels of the Legislature's moving forward $1 million to the 2017-2019 from the
$10 million Connecting Washington appropriation in the 2021-23 biennium, we will report
to the Legislature in 2018 on the progress we are making with the use of these funds and
set the stage for the next round of funding commitments to be sought, expected by the 2019
Session.
o Funding for Civic Park Development
• In addition to city and local funding, the City will seek a commitment from the State to
help reach the total of $10-12M needed for this signature community & regional park. The
City's request is for $500,000 in this supplemental budget year. This funding would be
used for pre -construction activities and possible for some early amenities in the park.
o Approve 2017-2019 Capital Budget
• Agreed -upon allocations of $80 million for the Washington Wildlife & Recreation Program
(WWRP);
• $4.077 million for the Youth Athletic Facilities (YAF) program.
• $391,400 for the Frances Anderson Center. The Frances Anderson Center roof is leaking
to the point where serious structural damage and impairment of the electrical systems has
started to occur. Funding of $391,400 would enable us to substantially repair the leaking
roof and continue to provide the recreational and cultural benefits for which this
community center is known.
■ The negotiated Capital Budget also includes a historically low $1 million allocation for the
Aquatic Lands Enhancement Account (ALEA).
o Support Items
■ Support Edmonds Senior/Community Center Funding
■ Bolster Resources for Infrastructure Investment
• Criminal Justice Training
■ LEOFF 2 Pension
• Public Defense Costs
• Gun Violence Reduction
• Fiscal Impacts of Legislation and Rulemaking
• Property Tax Growth
■ EMS Levy
• Washington Wildlife & Recreation Program (WWRP)
■ Land Use Law Review (Growth Management Act, SEPA, annexation laws, et. al.)
• Fiscal Sustainability for Local Governments
■ Environmental and Climate -Related Issues
■ Puget Sound Health and Salmon Recovery
■ Expand Access to Opiate Overdose Prevention and Medication -Assisted Treatment
■ Advocate for Key "Healthy & Active Communities" Funding within the State Budget
Process
• Follow/Support Other Cities', Agencies', Partners' Agendas
Next steps:
o Possibility of 4th special session for Capital Budge in December after Senator Dhingra swore
in
0 60-day legislative session begins January 8, 2018
o Possibility of 4th special session for Capital Budget in December after Senator Dhingra is
sworn in.
0 60-Day legislative session begins January 8, 2018.
o Not expected to extend much past 60 days due to start-up of fund-raising and campaigns for
ALL House positions and half the Senate positions.
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November 21, 2017
Page 5
o Jennifer Ziegler will pursue our priorities, letting us know of opportunities for testimony, and
will monitor and sign in to support our support items.
o Expect weekly summaries.
Action
o Council approval
o 2018 Legislative Agenda will be finalized before start of 2018 Session to incorporate and/or
remove section related to the outstanding 2017-2019 biennial Capital Budget if/when
Legislature passes Capital Budget in potential 4th Special Session
Councilmember Buckshnis relayed WRIA 8 passed its state and federal legislative agenda and it was
provided to the City's lobbyist Jennifer Ziegler. Mr. Doherty said Ms. Ziegler is aware of WRIA 8's
legislative agenda and Councilmember Buckshnis' interest. Councilmember Buckshnis said the Council
was also provided WRIA 8's legislative agenda.
Councilmember Teitzel referred to the support item, Gun Violence Reduction, and asked if that includes
registration, semi -automatic firearms, bump stocks, etc. Mr. Doherty said those are some of the issues; there
is no specific Edmonds proposal. It is a support item; restrictions on semi -automatic firearms, bump stocks,
improved registration requirement, are the type of things that have been discussed in the past.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE 2018 LEGISLATIVE AGENDA. MOTION CARRIED UNANIMOUSLY.
2. EDMONDS PUBLIC FACILITIES DISTRICT/EDMONDS CENTER FOR THE ARTS
ANNUAL REPORT
Mike Board Popke, General Sales Manager, Lynnwood Honda, Edmonds Public Facilities District
Board President, thanked Council President Mesaros for serving as the Council liaison and Mr. James
who serves as an ex-officio member of the EPFD Board. A strong, capable group of experienced business
and community leaders serve on the EPFD and ECA Boards. He asked those present in the audience to
stand and offered his personal thanks for their extraordinary service.
Mr. Popke was proud to serve on the EPFD Board; Lynnwood Honda has been a sponsor of ECA's
programs for a decade. He and his wife Wendy have personally been involved since the early days of the
capital campaign that ultimately created this amazing place. ECA has transformed the community and plays
a key role in developing an active and vibrant downtown core. Whether it is artists like Buddy Guy for a
once -in -a -lifetime concert experience or a performance by an established community partner like Cascade
Orchestra or the Sno-King Chorale, restaurants benefit and the City comes alive with energy and
excitement. He serves on the board and supports the organization because it attracts tourism, strengthens
the economy and adds to the quality of life in Edmonds.
Mr. Popke thanked the Council for being a partner in the work they do and in the stewardship of the
programs and facilities. The relationship between the City and the ECA is important and mutually
beneficial. Whenever he is in western or eastern Washington or Canada and tells people where he is from,
without exception, they say Edmonds is about the coolest place, you're so lucky to live there. He
summarized the ECA, the Senior Center, Frances Anderson Center, the ferry dock, the Port, etc. are among
the great things in Edmonds. He was excited to be part of the ECA and he and his wife support many things
in the City due to their love for the community.
At Councilmember Fraley-Monillas' request, Mr. McIalwain introduced EPFD Board Members Larry Eh]
(Vice President), Marla Miller, Patrick Mulva, and Kevin McKay; and ECA Non-profit Board Members
who were present: Donnie Griffin, Cheryl Foster, Maggie Peterson, and David Schaefer.
Edmonds City Council Approved Minutes
November 21, 2017
Page 6
Executive Director Joe McIalwain said this is his 11' year with the EPFD/ECA. He reviewed:
• Mission statement: To celebrate the performing arts, strengthen and inspire our community, and
steward the development and creative use of the ECA campus
• Governance structure between City, EPFD (owner and operator of facility), Executive Director and
EPFD/ECA Staff, and ECA Board (501c3 non-profit).
o Received clean audit for 2016 with no findings
o City partner by issuing bonds, backed by rebate of sales tax
o Engaged Boards working in partnership to support and oversee the operation of ECA
o Structure provides for a breadth of experience, and strong leadership
• ECA's historic campus: Theatre, Lobby, Gymnasium, Classrooms, Music Building
o May 2017 Facility Condition Assessment now helping to prioritize facility maintenance needs
o New Historic Facility Preservation Fee
■ Restricted to facility maintenance and capital replacement
• Will generate $50k per year
• Finance: Operating
o Graph: Operating Financial Performance 2007-2016 — Expenses and revenues
o Operating Revenues
■ Ticket Sales, Facility Rentals, Concessions, Contributions
o Between 2010 and 2016, EPFD / ECA has balanced its operating budget before depreciation.
o Tax revenues are dedicated exclusively to service bond debt. No tax revenues are used to
support the operation of the Center for the Arts
• Finance: Non -Operating
o Graph: Non -Operating Financial Performance 2007-2016 - Tax revenue and Debt Service
• Debt Service
o EPFD receives sales tax revenue from the State to pay off bonds issued to fund building
renovations and early operations.
o The City of Edmonds provided a loan guarantee to cover any shortfall in sales tax revenue
necessary to cover debt service.
o The City has loaned the PFD funds necessary to cover a portion of the debt service since 2011.
All loans will be paid back by EPFD no later than 2027
• Contingent Loan
o Proiected Near Term Performance: 2017-2019
2017
2018
2019
Sales Tax Revenue
$662,963
$724,985
$780,727
Total Bond Payments
$733,813
$768,488
$786,638
Net Revenue
(70,850)
$43,503)
($5,911)
Statistics
0 120+ theatre events annually
0 600+ individual meetings, performances, games, practices, classes and special events annually
0 75,000 people served annually
■ 62% come from outside of Edmonds
0 8,000 students served annually
0 650 donors providing nearly $1M in contributions
0 130+ volunteers
Economic & Cultural Impact
o ECA serves as the cultural hub of Edmonds
o ECA is home to Cascade Symphony Orchestra, Sno-King Chorale, Olympic Ballet, and many
regional arts organizations
o ECA's outreach programs serve seniors, students, teachers, low-income families, and many
underserved populations
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November 21, 2017
Page 7
• Dementia inclusive series partnering with Edmonds Senior Center and Silver Kite
Community Arts presented a series of folk -dance classes. Specifically designed for
community members with memory loss and their care partners.
• Teacher workshops. Free continuing education workshops that via ECA's certification
through OSPI, offers clock hour credits.
o ECA contributes to the vibrancy of our community
Strategic Partnerships
o Edmonds Community College: Exploring new Internship Program for Production
o Edmonds School District: Teacher Training, Student Matinees, In -School Artist Residencies
o Taproot Theatre, Elderwise: Dementia -Friendly Presentations and Workshops
o The City of Edmonds
• Arts Commission, Parks & Recreation, Community Services, Finance, Economic
Development, Diversity Commission, Mayor and City Council
2017 Highlights
o Legislative extension of PFD Sales Tax to 2041
o Roof Replacement Project — Bids Received, Contract Pending
o Facility Condition Assessment
o New Director of Operations Position
o Strategic Business Plan:
• Focus Groups & Interviews Complete, Surveys Underway
• EPFD / ECA Board & Staff Retreat — December 9
o Celebrated our 1 Oth anniversary in 2016-2017
o Excited to continue to serve as a vibrant hub of diverse cultural experiences in downtown
Edmonds
o Home to over 200 enthusiastic volunteers who make every event welcoming and special
o Led by dedicated board members with extensive experience in the private and public sectors
o Committed to continuing significant contributions to the economic health and cultural richness
of our community
Council President Mesaros commented it was his pleasure to be the Council liaison to the EPFD Board and
attend their monthly meetings. The City is fortunate to have this asset, to see its vibrancy and growth and
to see them survive and flourish despite one of the worst economic downturns in our lifetime.
Councilmember Fraley-Monillas asked about the FTEs in 2011. Mr. McIalwain answered approximately
7-8 and currently 10. There are 25 total employees, 10 full-time and 15 part-time. Councilmember Fraley-
Monillas asked the number of part-time FTE in 2011. Mr. McIalwain said he would need to research that.
Councilmember Teitzel commented he has attended a number of performances and has enjoyed them all;
the ECA is a treasure for the community. With regard to the financial performance of the ECA, he asked
how similar PFDs or performance centers compare to ECA with regard to the degree to which they are
subsidized by the cities. Mr. McIalwain answered a poll was done a year ago of four other cities in the
region with a performing arts center, Bellingham, Bremerton, Kirkland and Tacoma. Those centers are
owned by the city and operated by a separate non-profit corporation. Each city invests both operating and
capital dollars into their center on an annual basis in a variety of ways and the degree of investment varies
depending on the size and scope of the facility. Kirkland receives $35,000-$40,000 of direct investment
from the General Fund and a rebate of the admissions tax collected in Kirkland which is approximately
$60,000-$70,000. The ECA plans to update that analysis in early 2018. Each city invests in maintenance
and capital replacement as well as providing operating support.
Councilmember Teitzel referred to the Statement of Revenue, Expenses and Changes in Net Position,
observing the net position has declined steadily over the past decade and asked about plans to reverse that
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November 21, 2017
Page 8
trend and stabilize in the future. Mr. McIalwain said the new historic preservation facility fee was one
answer to that. Net operating revenue and the facility fee will help correct that trend. When the EPFD/ECA
no longer needs to borrow from the City in 2019/2020 and revenues continue to be collected from sales tax,
those funds will also be invested for future facility needs. The facility is the strongest hit annually on net
position; it is an enormous building and it costs a great deal to maintain. Once that trend is reversed, the net
position will change over time.
Councilmember Buckshnis expressed appreciation for the appendix, finding it very helpful. She pointed
out Rick Steves highlighted the ECA on Evening Magazine and she recently bought tickets to Pink Martini.
She noted the four examples Mr. McIalwain provided in response to Councilmember Teitzel's question are
not PFDs. She observed PFDs receive sales tax revenue, but facilities owned by a city do not. Mr.
McIalwain agreed, PFDs receive sales tax revenue because they are public facility districts.
Councilmember Johnson recalled the 4" Avenue Cultural Corridor was established in 2004-2005. It has
been many years since that project has been discussed and she asked how important it was to connect Main
Street and the ECA. Mr. McIalwain said visions for the future of the ECA campus include development of
that corridor. The vision for that corridor was fantastic but it was followed by a period when capital funds
were not readily available. The ECA would love to be a partner in the development of the 4" Avenue
Cultural Corridor. When he walks to downtown Edmonds after a show, it is not a safe, well -lit corridor and
it is difficult to navigate. With 700 people at performances, it would be nice to give the perception that the
downtown core is easily accessible. He concluded that would be a great thing for the community as well as
for the ECA.
Councilmember Fraley-Monillas agreed more could be done on 4th Avenue to make it a more pleasant walk.
She referred to the performing arts centers that Mr. McIalwain referenced, Kirkland, Tacoma, Bellingham
(Mt Baker Theater) Tacoma (Pantages and Rialto Theaters), and Bremerton and asked if there were other
performing art centers such as in Everett. Mr. McIalwain answered Everett Performing Arts Center (E-
PAC) is owned by the city, but operated by the Village Theater who also produces in Issaquah.
Councilmember Fraley-Monillas asked if there are other performing arts centers in Snohomish County. Mr.
McIalwain said the historic Everett Theater is rented on occasion by independent promoters.
Councilmember Fraley-Monillas said she has been an MC in at the E-PAC; the building is similar to the
ECA. Councilmember Fraley-Monillas asked him to research whether there were any other local
performing arts centers.
Councilmember Nelson asked how many free programs are offered to the public annually. Mr. McIalwain
answered Kidstock! serves approximately 2500 people. The ECA does not offer free access as often as they
would like; when that is done, it must be covered via grant revenue due to the difficulty balancing the
operating budget if that opportunity is offered very often. Partner and rental clients may be offered reduced
rent for specific and special rentals. Due to a tremendous amount of grant revenue and private support,
many of the education and outreach programs are free. Councilmember Nelson asked about low price
tickets. Mr. McIalwain responded Arts for Everyone offers $2 tickets to any show for any family whose
child qualifies for free/reduced lunch program. Councilmember Nelson asked how many people take
advantage of that opportunity. Mr. McIalwain offered to research.
8. PUBLIC HEARINGS
1. PUBLIC HEARING ON THE PROPOSED 2018 BUDGET
Mayor Earling opened the continued public hearing and public participation portion of the hearing. There
was no one present who wished to provide testimony and Mayor Earling closed the public hearing.
Edmonds City Council Approved Minutes
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Page 9
2. PUBLIC HEARING ON THE PROPOSED 2018-2023 CAPITAL FACILITIES
PLAN/CAPITAL IMPROVEMENT PROGRAM
City Engineer Rob English highlighted projects completed in 2017:
• 76' Ave & 2121" St Intersection Improvement project
o Increased intersection capacity and improved level of service
o Significant improvements to utilities
o Converted overhead utilities to underground
• Bike-2-Health Improvements
o $805k cost
o New wayfinding signs identify designated bike and pedestrian routes and areas of interest
o Funded by Verdant
o Added bike lanes on 76'n Ave between 220" St to Olympic View Drive, and on 212" between
Five Corners roundabout to 72" d Ave
• 2361 St Walkway
0 800 feet of sidewalk
o Provides connection from SR-104 to Madrona School
o Funded via Safe Routes to School grant
2017 overlay program
o Overlaid 6.8 lane miles
Mr. English highlighted key 2018 projects:
• 112 Street Fund
o *238t" St Walkway; SR104-SR99 (construction)
o Citywide Pedestrian Crossing Enhancement (design)
o 220' St/76t" Ave Intersection (predesign)
o *Hwy 99 Gateway/Revitalization Project (predesign)
o Edmonds Street Waterfront Connector (predesign)
o * 84t" Ave Overlay; 220t" — 212' (design)
o Sunset Walkway (design)
o Dayton St Walkway; w/o 8' Ave (design)
*REET Contribution
• Transportation-126/125 REET Funds
o Pavement Preservation Program
o Pedestrian Curb Ramp Program
o Minor Sidewalk Replacement
o Protective/Permissive Traffic Signal Conversion
o Sunset Parking and Safety Improvements
0 89" PI Retaining Wall
o Traffic Calming Program
• Utility Funds
0 4,000 of Watermain Replacement - $2 M
o Overlay 1.1 lane miles of street affected by waterline replacements
o Five Corners Reservoir Recoating
o Seaview Infiltration Project
o Dayton St Pump Station (dependent on grant)
o Willow Creek/Edmonds Marsh; predesign
0 1,800 ft sewermain replacement
0 3,500 ft CIPP sewermain replacement
o Pavement overlay on 0.7 lane miles of street affected by sewermain replacements
Edmonds City Council Approved Minutes
November 21, 2017
Page 10
Parks CIP/CFP 2017-2018
Parks & Recreation Director Carrie Hite reviewed:
• 2017 accomplishments
o Master Plan Civic Park
o Frances Anderson Center Bandshell
o Meadowdale playfields
o Fishing Pier rehabilitation
o Waterfront development/Walkway design and permitting
o Veteran's Plaza
2018 Projects
o Waterfront Redevelopment/Walkway Completion - construction
o Civic Design Development
o Edmonds Marsh, daylighting Willow Creek
o Parklet development
o Outdoor fitness zones
o City storage building
o Community garden
o Frances Anderson Center playground
o Fishing pier restrooms
o Mathay Ballinger trail
o Seaview Park improvements
o Yost Pool updates
o Hickman Park hillside erosion
o Marsh walkway
Mr. English reviewed the CFP/CIP schedule:
• July
o City staff begins development of capital budgets
• August/September
o Submit proposed capital budget to finance
o Prepare draft CFP and CIP
• October
o Planning Board; public hearing (October 1 lth & 25th)10/11 and 10/25
• November/December
o November 6th presentation
o November 21" public hearing
o Adopt CFP with budget into the Comprehensive Plan
Councilmember Teitzel referred to the Dayton Street pump station, noting there has been interest in opening
the tide gate to allow saltwater to flow more freely into the marsh. When the pump station is installed and
the tide gate is left open, he asked if the pump could handle the inflow especially in the event of a storm
surge. Public Works Director Phil Williams explained opinions were solicited from the consultants working
on the pump station and the Willow Creek Daylighting, two interconnected projects, and both said if the
tide gate were left open now, there would be a higher risk of flooding. With either project in place, the risk
would be greatly diminished. Likely the pump station will be the first project to be completed; once it is in
place, the tide gate can be opened and if there were a major situation such as a very high king tide or a great
deal of rain, adjustments could be made manually. Without either of the projects, opening the tide gate is
not a good idea.
Edmonds City Council Approved Minutes
November 21, 2017
Page 11
Councilmember Fraley-Monillas recalled seeing there were nine intersection crosswalks and asked what
page that was on. Mr. English said he would research and email her. Councilmember Fraley-Monillas was
curious about the locations and how long they have been waiting to be built.
Councilmember Buckshnis asked how Councilmembers can submit capital projects they are interested in
having included in the CFP/CIP. Mr. Williams said it depends on the timing. If a Councilmember wanted
a project included in the 2018-2023, it would be kind of late. Typically, it would be best to email the director
early in the year so he/she can consider including it in the capital budget proposed by the Mayor. If a project
is not included by staff, Councilmembers can make modification to the budget after it is presented. Staff
typically selects projects to include in CIP from plans such as the PROS Plan, Transportation Plan, Sewer
Comprehensive Plan, etc.
Councilmember Buckshnis suggested next year the Parks, Planning & Public Works Committee review the
CFP/CIP. Ms. Hite concurred with Mr. Williams' suggestion and invited Councilmembers with an interest
in a capital project to contact her. She and her staff consider potential projects in June/July by reviewing
the PROS Plan, deficits in the community, etc. and budget available funds to get the best bang for the buck.
They also consider priorities and what projects will be the most competitive for grants. She was open to
input from Councilmembers about projects; it is easier and better if those suggestions are made earlier in
the year rather than after the CFP/CIP has been developed.
Mayor Earling opened the public hearing and public participation portion of the hearing. Hearing no public
comment, Mayor Earling closed the public hearing.
Mr. English recommend approval on the Consent Agenda. The CFP is adopted via the budget and the
Comprehensive Plan amendment process.
Councilmember Johnson referred to Civic Center Development and $500,000 for design in 2018 and asked
if there would be a consultant selection process for design. Ms. Hite answered there was a competitive
process for the master plan; the contract authorized by Council states that contract could be extended and
amended to include design services. She was not planning to do another competitive process and planned
to continue with Walker Macy. Councilmember Johnson recalled that was a $100,000 contract and there
will now be $1.5 million for design. Ms. Hite agreed design was more expensive than the master planning
process. The City has good results from Walker Macy during the master planning process; it is easier for
the person doing the master plan and the schematic to do the design rather than start over with new
contractor.
Councilmember Johnson asked what other work Walker Macy has done in the City. Ms. Hite responded
they prepared the Marina Beach Master Plan. Councilmember Johnson observed there is $11 million in the
CFP for construction and design in 2019 and asked if that was realistic. Ms. Hite said it depends on how
successful the City is obtaining grants. Construction will likely extend into 2020. Staff is submitting three
grants to the state, a private grant requested was submitted a month ago and funding will be requested from
Snohomish County. The dream is to construct in 2019, but it is likely to be 2019 or 2020.
Councilmember Johnson recalled in 2018 the RCO grant maximum was $1 million. Ms. Hite answered it
depends on the number of grants; staff plans to submit three for Civic Field, two for $500,000, one for
$250,000 and a direct appropriation for $500,000 from the state. Staff is also seeking private and county
grant funds. Her plan is to gather private, state, county and local funds and then discuss either a public vote
or bond to support construction. Councilmember Johnson suggested staff present the financial plan to
Council early next year.
Edmonds City Council Approved Minutes
November 21, 2017
Page 12
Councilmember Johnson referred to the Waterfront Redevelopment/Waterfront Walkway Completion and
$2.425 million in 2018 for a total estimated cost of $3.595 million. She asked the source of those funds.
Ms. Hite answered those funds have been budgeted; the costs are preliminary and it could be higher. The
funding includes $1 million in a state appropriation that has not yet been passed, $125,000-$150,000 from
Snohomish County, park impact fees, and REET. Councilmember Johnson the amount from REET. Ms.
Hite answered $350,000-$400,000. Councilmember Johnson said if the Council approves the CFP, the
project is good to go. Ms. Hite answered yes, but these are schematic design numbers and the design
development costs could be higher. If those costs are higher, there will be a discussion with the designer
regarding how to reduce the cost.
Councilmember Johnson referred to the Park Storage Building project and asked how much the City
received from insurance. Ms. Hite answered approximately $50,000 and the City can bill another $30,000
when the building is constructed. Councilmember Johnson said the CIP states $60,000. Ms. Hite said there
is $60,000 in the budget from the insurance; the total cost is $150,000 (page 372, Fund 125).
Councilmember Johnson referred to page 421 which states $60,000. Ms. Hite explained that is Fund 132,
Park Improvement Fund, the $60,000 is General Fund money from the insurance. There is $60,000 in Fund
132 and $150,000 in fund 125 for this project.
Councilmember Johnson referred to Miscellaneous Open Space / Land, commenting these appears to be a
rolling amount that is not cumulative. She would like to see $500,000/year so that the amount could be built
up. In the past most of the opportunities to purchase land have been $1-2 million and have come up quickly.
Unless the City has those dollars saved, purchases cannot be made as quickly as may be necessary. She said
$200,000/year for this purpose does not meet what she considered the long term needs for property
acquisition. Ms. Hite said there are different philosophies in setting funds aside, one is to build up an
opportunity fund; another is to fund things that are needed and when an opportunity arises, allocate funds
from reserves. That is discussion for the full Council.
Councilmember Johnson observed the estimated project cost for Miscellaneous Open Space / Land was
$1.2 million but there is only $200,000/year beginning in 2020 through 2023 for a total of $800,000. There
are no funds for 2018 or 2019. Ms. Hite offered to revise the total project cost, it should be equivalent to
four years of $200,000. Councilmember Johnson recalled there have been opportunities in the past couple
years for lower amounts. Ms. Hite explained the City recently purchased two lots for $20,000 each; with
the environmental assessment and closing costs, the total cost was $50,000-$60,000 for the two watershed
properties. A lot was donated to the City and the City was required to paid past due taxes. There is another
property where the owner has indicated their intent to either donate the property or sell it to the City at a
lower price. Councilmember Johnson said she was willing to have that conversation with Council whenever
they wish.
Councilmember Johnson referred to the Debt Service on Approved Capital Projects and Acquisitions that
refers to a number of bonds such as Marina Beach, Library Roof, ECA, Anderson Center Seismic Retrofit
and asked if these were past commitments. Ms. Hite answered yes, they were past bonded projects that the
City is paying on.
Councilmember Tibbott commented it was great to see projects reaching completion such as Madrona
Walkway and 212tt'/76t'. He asked whether staff evaluates the effectiveness and change in level of service
(LOS) when projects like 228th are finished. Mr. English answered yes, that has not been done at that
intersection yet. Traffic counts done last spring due to concerns traffic volumes through Mountlake Terrace
on Lake Boulevard to I-5 would increase indicated volumes were close to projections.
Councilmember Tibbott suggested revisiting the LOS once intersection improvements are completed,
restriping is done, etc. Mr. English said 228t' is a new intersection so there is no previous LOS data. Mr.
Edmonds City Council Approved Minutes
November 21, 2017
Page 13
Williams said the Transportation Plan update will indicate whether projects in the previous plan achieved
the projected goal for LOS.
Councilmember Tibbott referred to the Walkway Plan, observing some projects such as the Senior
Center/Ebbtide walkway were complex but others such as in the short walkway are not. Some projects are
big enough to attract grant funds and could not be done inhouse, but other smaller projects could be done
inhouse. He asked how many walkway projects in the Transportation Plan could be done inhouse. Mr.
Williams reminded State law limits the amount of self -performed capital work a City can do on an annual
basis as a percentage of its total capital program. The City has not come close to that in the past. Most of
the projects on the short walkway plan could be self -performed. Many are not very difficult such as the
sidewalk on 15`h near the cemetery that was constructed last year. Councilmember Tibbott expressed
interest in learning what projects could be done inhouse and how many could be done a year. Mr. Williams
said it was a question of what makes the most sense from a business standpoint. Staff already have a lot of
routine maintenance duties, pulling them away from those responsibilities will require a plan to cover
maintenance projects.
Councilmember Johnson referred to the SR-524 and 881h Ave W intersection improvement that references
a study done in 2007 but not recommended by the City Council. She pointed out that was many years ago
and this is a different City Council. She requested that project be advanced as an alternative to a signal.
Restricting traffic to right -turn -only would make it a safer intersection. Mr. English said that alternative
was presented to two different Councils and the direction was not to proceed. Councilmember Johnson said
those were different Councils many years ago. Mr. English suggested if there was support from the Council,
staff could provide the study results and determine if the Council wanted to move forward.
Councilmember Johnson recalled the idea was to let the intersection get worse so it would qualify for a
signal but that has not occurred in past 10 years. She recalled three existing Councilmembers were on the
Transportation Commission when this was discussed 10 years ago. Mr. English said there was no intent to
let the intersection get worse so it would qualify for a signal. Councilmember Johnson recalled that was the
previous Council's intent. Mr. Williams explained the intersection does not meet the warrant for a signal
and probably still does not. The intent was to develop an inexpensive alternative, restricting traffic to right -
turn -only. He recalled the neighbors who provided comments to Council were opposed to that alternative
and both times it was presented, the last time in 2010/2011, it was declined. Councilmember Johnson
suggested revisiting it in 2018.
Councilmember Fraley-Monillas said she was on the City Council both times that alternative was proposed
and she recalled a lot of neighbors telling the Council they did not support right -turn -only. She was unsure
there would be a different response from the neighbors today. Mr. Williams said another issue is that is a
state highway so if it does not meet warrants, a signal will not be installed. Other than a signal, options for
that intersection are limited.
Councilmember Buckshnis said she lives in that neighborhood and assured the neighbors would come out
in droves. She did not support revisiting that alternative.
Councilmember Buckshnis said she was not prepared to vote on the CFP/CIP tonight as she wanted to
discuss the budget first. She proposed removing the aquatic facility; the City already has Yost Pool, the
aquatic facility is an outdated plan and aquatic facilities have been constructed in Mountlake Terrace and
Lynnwood. Ms. Hite said during the last PROS Plan update in 2014, the public was asked that specific
question and most did not support an aquatics facility. Most citizens supported Civic Park and waterfront
acquisition and development, but an aquatic facility was not a priority.
Edmonds City Council Approved Minutes
November 21, 2017
Page 14
With regard to the Willow Creek Daylighting project, Councilmember Buckshnis suggested including grant
funding even if it was only in the narrative such as the City has received over $500,000 to date. She
recommended increasing the cost from $5-10 million to $8-12 million. Mr. English agreed the grant funds
received to date could be added to the narrative.
It was the consensus of the Council to schedule approval on the Consent Agenda next week.
Mayor Earling declared a brief recess.
9. ACTION ITEMS
1. SNOCOM-SNOPAC CONSOLIDATION
Council President Mesaros reported this morning the preliminary board and the task force met to begin the
process of formulating the new organization. He has been asked to serve as the interim president of the new
board. Approximately 11 jurisdictions have approved the interlocal agreement; it needs to be approved by
over 50 total jurisdictions. The Public Safety & Personnel Committee discussed the interlocal last week and
recommended forwarding it to the full Council. He offered to provide the Council the PowerPoint that has
been presented previously. He highlighted his objectives when representing City in the consolidation, 1)
improved service to citizens, and 2) at no extra cost. Service will be improved, and consolidation will save
approximately $1 million overall in 2019 and save Edmonds approximately $200,000 in 2019.
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE ORDINANCE NO. 4087, AUTHORIZING THE MAYOR TO SIGN AN
INTERLOCAL AGREEMENT CREATING SNOHOMISH COUNTY 911, A COUNTYWIDE
CONSOLIDATED PUBLIC EMERGENCY COMMUNICATIONS AGENCY, AND
AUTHORIZING OTHER RELATED ACTIONS. MOTION CARRIED UNANIMOUSLY.
2. SELECTION OF A VENDOR TO CONDUCT EDMONDS MARSH STUDY
Council President Mesaros recalled the Council heard two presentations last week from Windward
Environmental and The Watershed Company; a total of five vendors responded to the City's RFP. Costs
are still to be negotiated and he suggested using the Council task force (Councilmembers Buckshnis and
Nelson and himself) to negotiate with the selected vendor and present the contract, scope of work and costs
to the Council.
Councilmember Nelson thanked Ms. Hope and her staff for their assistance during the selection process.
Both vendors are very well qualified, but he believed only one seemed to understand the depth and breadth
of the study the Council was seeking.
COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
SELECT WINDWARD ENVIRONMENTAL TO CONDUCT THE EDMONDS MARSH STUDY.
Councilmember Buckshnis thanked the citizens who have contacted her. She agreed with Councilmember
Nelson; after the most recent presentation, she was assured Windward can perform exactly what the Council
is looking for.
Councilmember Tibbott said he reviewed Windward and The Watershed Company's websites today. He
was impressed with both, Watershed was aimed more at planning and Windward seemed prepared to work
with Edmonds citizens. He supported proceeding with Windward. He expressed concern with the scope of
the study and emphasized the need to focus on a baseline study. A study of daylighting Willow Creek does
Edmonds City Council Approved Minutes
November 21, 2017
Page 15
not meet that criteria other than some projections regarding what could be expected with the opening of
tide gate.
Councilmember Teitzel said after studying both proposals and reviewing his notes from the presentations,
he agreed both were very impressive and it was a close call. He preferred Watershed due to the unique skill
set of their project manager, Sarah Sandstrom, who is both a wetland scientists and a certified fisheries
biologist and their team has experts in stormwater issues and they have recently worked with Bellevue on
fish and wildlife habitat. It was a close call, but he preferred Watershed.
Councilmember Nelson thanked Council President Mesaros for his leadership in forming the task force and
for the smooth process.
Councilmember Fraley-Monillas expressed appreciation for the work the task force put into the process
which she found very thorough and considered all the issues. As she was not present last week, she watched
the video of the meeting and will also support Windward. She found their discussions regarding the marsh
very relative to how the Council sees the marsh.
MOTION CARRIED (6-1), COUNCILMEMBER TEITZEL VOTING NO.
3. COUNCIL CONTINGENCY FUNDS FOR 2017.
Councilmember Buckshnis relayed the Students Saving Salmon are running out of grant funds. She
recommended using 2017 Council Contingency funds in 2018 for quarterly testing ($2500/quarter) and
$5000 for testing during two major rain events.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE $15,000 OF THE COUNCIL CONTINGENCY FOR STUDENTS
SAVING SALMON WATER QUALITY REPORT. MOTION CARRIED UNANIMOUSLY.
4. ADOPTION OF THE 2018 PROPERTY TAX ORDINANCE
Finance Director Scott James reviewed:
2018 Regular Property Tax Levy
0 2018 Budget Includes 1 % Regular Property Tax Increase and 1 % EMS Levy Increase
o Assessor Shows City of Edmonds Assessed Values Increasing 11.1% (Increase in AV before
adding in new construction)
Public Safety Costs Increases
o New 2018 Public Safety Budget Increases Include
South County Regional Fire
300,000
SERS
4,000
SNOCOM
75,000
Subtotal
$379,740
o Proposed Revenue Increases
1 % Regular Property Tax Increase
102,190
1% EMS Levy Increase
39,700
Subtotal
$141,890
Gap
$237 850
2018 Reaular ProAerty Tax Calculation for the City of Edmonds
Description
I Amount
2017 Levy Amount
$10,218,549
Add New Construction
$47,819
Edmonds City Council Approved Minutes
November 21, 2017
Page 16
Add Allowance for Adjustments
$10,372
2018 Starting Point
$10,276,740
Add 1 % of 2017 Le
$102,190
Total 2018 Le
$10,378,930
2018 EMS Property Tax Calculation for the Citv of Edmonds
Description
Amount
2017 Lew Amount
$3,969,536
Add New Construction
$18,576
Add Allowance for Adjustments
$8,068
Add Refunds
$4,820
2018 EMS Levy Starting Point
$4,001,000
Add 1% of 2017 Lew_
_ $39,700
Total 2018 Le
$4,040,700
Impacts of Tax Increases
0 2017 Average Residence Value is $474,800
0 1% Regular Tax Levy Increase = $5.93
0 1% EMS Levy Tax Increase = $2.30
o Average Residence would pay $8.23 in 2018 or about $0.69 per month extra
Impacts of Tax Increase Fxantple
2017
2018 Estimated
Taxable Value Regular
$621,200
$686,700
Estimated AV Increase
10.50%
City of Edmonds Tax
$1,078
$1,089
Estimated 1% Tax Increase
$10.78
• Graph of Assessed Value/Tax Comparison
COUNCIL PRESIDENT MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL,
TO APPROVE ORDINANCE NO. 4088, PROVIDING FOR THE ANNUAL TAX LEVY BY
INCREASING THE REGULAR PROPERTY TAX LEVY AND THE EMS PROPERTY TAX LEVY
BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR
PROPERTY TAX LEVY OF $10,378,930 AND AN EMS LEVY OF $4,040,700. UPON ROLL CALL,
MOTION CARRIED (4-3), COUNCILMEMBERS JOHNSON, TEITZEL AND TIBBOTT AND
COUNCIL PRESIDENT MESAROS VOTING YES; AND COUNCILMEMBERS NELSON,
FRALEY-MONILLAS AND BUCKSHNIS VOTING NO.
5. 2018 BUDGET COUNCIL DELIBERATIONS
Finance Director Scott James displayed Council requested budget chauges:
Item #
Budget Book
Page #
Description
Cash
Increase
(Decrease)
1
New Item
Admiral Way Crosswalk — from contingency
funds
($70,550)
Teitzel
-2
New4ten
s
3
New Item
Remove Replacement Phone System
$253,000
Nelson
4
New Item
Remove Assistant Engineer
$120,000
Nelson
5
New Item
Remove Ca ital Pro'ects Manager
$162,000
Nelson
6
New Item
Remove Federal Lobbyist
$72,000
1 Nelson
7
New Item
Remove City Hall Conference Room Project
$40,000
1 Nelson
Edmonds City Council Approved Minutes
November 21, 2017
Page 17
8
New Item
Add K-9 Police Officer
$108,000)
Nelson
9
New Item
Add Climate/Renewal Energy Consultant
($130,000)
Nelson
10
New Item
Add New Regional Homeless Fund
($250,000)
Nelson
11
New Item
Add New Regional O ioid Response Fund
$250,000)
Nelson
12
New Item
Traffic Calming - from contingency funds
($15,000)
Nelson
13
New Item
Snohomish Health Contribution - from
contingency funds
($83,000)
Fraley -
Monillas
14
New Item
Sidewalk Construction Crew - from
contingency fund
($300,000)
Tibbott
15
New Item
Stud - from ending fund balance
($175,000)
Buckshnis
16
New Item
Reduce Continency Fund Reserve to 14%
$809,584
Buckshnis
Impacts to Ending Cash
$59,234
Councilmember Nelson reviewed his proposed amendments:
• Remove:
o Phone system upgrade ($253,000)
- Can be delayed due to other priorities
o Assistant Engineer and Capital Project Manager
- Revenues decreasing, concerned about increasing staff
o Federal lobbyist ($72,000/year)
- Current political climate in Congress is not changing any time soon nor is there any new
funding in the foreseeable future.
- Could be revisited in the future.
o Remodel City Hall conference rooms City Hall ($40,000)
• Add:
o K-9 Police officer
- Public safety is citizen's priority, but it currently is not funded properly
- City population is increasing
o Climate Renewable Energy Consultant
- Staff does not have resources and recommended hiring a staff
- Proposed amount is equivalent to a full-time staff person, could be flexible
- Mayor has signed a letter and Council approved a resolution acknowledging the serious
threat of climate change but there is not a coordinated effort to measure effectiveness or
staff available to reach goals
o Create Regional Homelessness Fund
- Cold weather shelter is always full, people are living on streets, cars and parking lots
- Unfunded Task Force will not solve anything
- Studies indicate homelessness costs taxpayers twice as much in ER and jail visits versus
providing housing.
- Primary problem is a lack of funding.
- Hope other cities will provide similar contributions
o Regional Opioid Response Fund
- Snohomish County Executive activated the Emergency Operations Center, usually
reserved for natural disasters
- Snohomish County Sheriff stated arresting our way out of problem is not possible
- Jails as de facto medical and drug treatment/detox facilities do not work
- Snohomish Health Administrator stated public health alone cannot solve this, we all must
do our part
- Police Chief Compaan said opioid abuse has escalated to an unprecedented level
- He witnesses someone overdose on heroin while riding with Edmonds Police Department
last year
Edmonds City Council Approved Minutes
November 21, 2017
Page 18
- Need to acknowledge this is a real threat, not just regionally but also in Edmonds, and
dedicate funds to address it.
Councilmember Teitzel reviewed his proposed amendments
• Add a new crosswalk at Dayton & Admiral Way - fund from Council Contingency
o Popular crossing to access fishing pier, restaurants and shops
o Port has wanted a sidewalk for long time
■ Offered to partner funding, have set aside $40,000 in 2018.
o Waterfront walkway in front of Ebbtide will attractive additional people to the waterfront and
increase the number of people crossing the street
o Currently no crosswalk, requires people to jaywalk
o Somewhat of a blind intersection
o Concerned it is a tragedy waiting to happen.
o Rare opportunity to partner with Port to create a safety amenity for citizens
• Add $15,000 to traffic calming for two pole -mounted radar feedback signs.
o Signs are very effective, flashing sign gets drivers' attention and causes them to react
o Two speed studies in 2017 in school zones (100" and 120") showed significant speeding when
20 mph school zone signs are activated
Councilmember Fraley-Monillas said she has been working with Councilmember Nelson on #10 and 11.
She reviewed her proposed budget amendment:
• Contribution to Snohomish Health District to address the opioid crisis ($83,000) — funded from
ending cash balance
o Health District requested each participating city contribute $2/capita
Council President Mesaros pointed out Item 2, Student Saving Salmon should be removed as it was funded
from 2017.
Councilmember Tibbott reviewed his proposed budget amendment:
• Inhouse walkway construction crew ($300,000)
o Funds budgeted for ADA, minor sidewalks, marsh walkway, Port crossing are close to
$300,000
o Funded from funds already allocated and from Council contingency
o Inhouse construction versus using an outside construction company allows more to be done for
the same price
o A lot of projects in CFP/CIP could be done by inhouse staff
Councilmember Buckshnis asked if the change to the ECA Contingency Reserve had been made. Mr. James
answered two changes were made as staff amendments, lowering the amount in 2017 and reducing 2018
from $80,000 to $45,000. Councilmember Buckshnis reviewed her proposed amendment:
• Add $175,000 for the Edmonds Marsh study — funded from ending cash balance
• Reduce Contingency Fund Reserve to 14%
o Follow Council established policy
Councilmember Buckshnis commented professional services could be reduced in some departments.
Councilmember Johnson said she had no revisions at this time but reserved the right to add amendments
before the next Council meeting.
10. REPORTS ON COUNCIL COMMITTEES
Edmonds City Council Approved Minutes
November 21, 2017
Page 19
1. COUNCIL COMMITTEE REPORTS
P_SP Committee
Councilmember Nelson reviewed items the committee considered:
• SNOCOM/SNOPAC Consolidation — forwarded to full Council
PPP Committee
Councilmember Tibbott reviewed items the committee considered:
• Four items were approved on Consent
• Contract with Parametrix for Waterfront Connector
o Several issues identified, staff will discuss with Parametrix
Finance Committee
Councilmember Buckshnis reviewed items the committee considered:
• Write-off of accounts receivable — approved on tonight's agenda
• PFD/ECA — white paper from former Neumeier regarding formation of PFD — discussion only
11. MAYOR'S COMMENTS
Mayor Earling relayed AWC is having a Legislative Action Day at the end of January. It is a valuable event
and he encouraged Councilmembers to attend. He reminded of the tree lighting ceremony on Saturday
beginning at 4:00 p.m. He wished the Council, staff and citizens a Happy Thanksgiving.
12. COUNCIL COMMENTS
Councilmember Johnson invited the community to participate in Taming Big Foot, a competition between
yourself and your neighbors to reduce your carbon footprint. More information will be available when the
contest begins in January.
Councilmember Buckshnis relayed more information regarding Taming Bigfoot is available on the City
website by searching "Taming Bigfoot." It is a friendly, fun, 3-month competition with prizes and 7-
member teams. She wished everyone a Happy Thanksgiving.
Councilmember Tibbott wished everyone a Happy Thanksgiving and looked forward to spending time with
his family. He reported on the holiday market that included a group playing music and a lot of energy and
excitement downtown. With Small Business Saturday and continued emphasis on the holiday market, the
downtown is a vibrant place.
Council President Mesaros reported on the Veterans Day program on Saturday, November 11 at the
Veterans Plaza attended by 125 people. He was pleased with the attendance and to have a facility to honor
those who serve our county as well as those who gave the ultimate sacrifice.
Mayor Earling said there is no holiday market this Saturday, it will resume the following Saturday.
Councilmember Fraley-Monillas reported on yesterday's press conference with the Snohomish County
Executive, the Health District and the Sheriff's Office regarding the opioid crisis. The opioid crisis affects
every area of the county including Edmonds, all social economic backgrounds, and all ages. She was absent
from last week's meeting due to an invitation from the National Foundation of Women Legislators to attend
their conference in Minneapolis, Minnesota. While in Minneapolis, she took light rail from the airport to
downtown in 25 minutes for $2.25 versus a $60 cab fare. She also visited Viking Stadium and had dinner
with Viking football players and their CEO wearing a Seahawks jersey and hat.
Edmonds City Council Approved Minutes
November 21, 2017
Page 20
Councilmember Teitzel thanked Council President Mesaros and Councilmembers Buckshnis and Nelson
for their work winnowing the candidates for the marsh study to two. He was sure the consultant selected
will do a great job. He wished everyone a Happy Thanksgiving, and was thankful to live in Edmonds.
Councilmember Nelson wished everyone a Happy Thanksgiving, especially the Council and Mayor.
Mr. James advised he did not introduce staff -proposed amendments during the budget agenda item and will
email them to Council.
13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i!
This item was not needed.
14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
15. ADJOURN
With no further business, the Council meeting was adjourned at 10:01 p.m.
D 1D O. ARLING, MAYOR
COTT PASSEY CLERK
Edmonds City Council Approved Minutes
November 21, 2017
Page 21