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20171128 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES November 28, 2017 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Thomas Mesaros, Council President Kristiana Johnson, Councilmember Michael Nelson, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Carrie Hite, Parks, Rec. & Cult. Serv. Dir. Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Mary Ann Hardie, HR Director Dave Turley, Assistant Finance Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council Chambers, 250 5t' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 3. APPROVAL OF THE AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. AUDIENCE COMMENTS Emily Scott, Edmonds, on behalf of the Historic Preservation Commission, was pleased to present the 2018 historic calendar, available free at City Hall, the museum and other locations. The Commission had a delightful time putting the calendar together and she thanked the Council and Mayor for supporting historic Edmonds and historic, heritage places and buildings in Edmonds. 5. APPROVAL OF THE CONSENT AGENDA COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO REMOVE ITEM 5.5 FROM THE CONSENT AGENDA AND PLACE IT ON THE AGENDA AS STUDY ITEM 6.2. Edmonds City Council Approved Minutes November 28, 2017 Page 1 City Attorney Jeff Taraday explained a Councilmember can unilaterally pull an item from the Consent Agenda where items are traditionally acted upon immediately following approval of the Consent Agenda; amending the agenda requires a motion. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS NELSON, TEITZEL AND TIBBOTT AND COUNCIL PRESIDENT MESAROS VOTING YES; AND COUNCILMEMBERS JOHNSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO. Councilmember Buckshnis requested Items 5.3 and 5.4 be removed from the Consent Agenda. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF NOVEMBER 21, 2017 2. APPROVAL OF CLAIM CHECKS, WIRE PAYMENT AND PAYROLL CHECKS 5. ITEMS REMOVED FROM CONSENT 1. AUTHORIZE THE MAYOR TO SIGN A LOCAL AGENCY PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX FOR THE EDMONDS STREET WATERFRONT CONNECTOR PROJECT (Formerly Item 5.3) Councilmember Buckshnis expressed concern this contract with Parametrix for nearly $1 million was being approved on Consent and preferred it be reviewed by the full Council. She was assured by Parks, Planning & Public Works (PPP) Committee Members Johnson and Tibbott that they had combed through the contract but she felt it the contract should be presented and reviewed by the full Council so that citizens have an opportunity to review it. Therefore, she will vote no on this item. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS, TO APPROVE ITEM 5.3. Councilmember Johnson said Councilmember Buckshnis raised a valid point and she asked if this item could be delayed to a future meeting such as next week. Mayor Earling commented there are few meetings left this year. Councilmember Tibbott commented in a perfect world, the deliberations on the contract would have come to the full Council for a presentation. The PPP Committee took 3-4 extra weeks reviewing the contract and worked diligently behind the scenes. The packet is very complete and includes excellent information regarding the contract and scope of work. He was confident there had been plenty of discussion, a great deal of back and forth and he was satisfied with the contract as proposed. The total contract is $917,000 which includes reserves. He was confident Parametrix will do a great job and that the City will be well served. He supported the Council approving the consultant contract. Councilmember Buckshnis reiterated she did not want to set precedence; a contract of nearly $1 million should have come to the entire Council. She encouraged Councilmembers to vote no so the contract could be moved to a future Council agenda. Councilmember Fraley-Monillas also did not support the motion, commenting it was important to have public deliberations when spending $917,000. She assured there was plenty of time to schedule this on a Council agenda recognizing that some Councilmembers were interested in next week being the last Council Edmonds City Council Approved Minutes November 28, 2017 Page 2 meeting of the year rather than December 12. There are two meetings left this year, ample time for a full report to the Councilmembers who are not on the PPP Committee. As a member of the PPP Committee Councilmember Johnson said, she felt the committee did its due diligence and she was prepared for the contract to be on the Consent Agenda. However, Councilmember Buckshnis raises a valid point; it is a $1 million contract for a $30 million project and, if Councilmember Buckshnis needed an extra week, she was happy to grant it. It did not mean she does not support the project, only that the project is very important to the City. UPON ROLL CALL, MOTION FAILED (3-4), COUNCIL PRESIDENT MESAROS AND COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS JOHNSON, NELSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MOVE THIS ITEM TO AN AGENDA BY THE END OF YEAR FOR DISCUSSION ABOUT THE PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX FOR THE EDMONDS STREET WATERFRONT CONNECTOR PROJECT. MOTION CARRIED UNANIMOUSLY. 2. APPROVE THE 2018-2023 CAPITAL FACILITIES PLAN ELEMENT (Formerly Item 5.4) Councilmember Buckshnis explained she had intended to pull Items 5.4 and 5.5 to add the Admiral Way Crosswalk to the CIP and CFP. She recalled a dangerous precedence was started last year when a Councilmember added a pet project that wasn't engineered properly. She preferred to go through the proper channels of adding items to the CIP and CFP so that staff could consider the proposal before the Council makes a decision to fund it. Councilmember Johnson expressed interest in discussing this either at the Parks, Planning & Public Works Committee meeting tonight or next week as she has additional questions. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADD THE ADMIRAL WAY CROSSWALK PROJECT TO THE CIP/CFP FOR FUTURE REVIEW BY ADMINISTRATION. Councilmember Teitzel asked for clarification, if the project were added to the CFP/CIP, could the budget could be approved as part of the first quarter budget amendment. Councilmember Buckshnis explained her rationale for adding the project to the CIP/CFP; last year a Councilmember submitted an amendment for a pet project that ended up having engineering issues. This project deserves administrative view which occurs when a project is added to CIP/CFP rather than relying on non -engineers to add capital projects. Councilmember Fraley-Monillas commented a number of crossings have been on the CIP/TIP for quite some time that would take priority over this project. She agreed with having it added to the CIP/CFP so it gets in the queue for construction. City Attorney Jeff Taraday clarified the only item before Council was the CFP; the CIP was moved later on the agenda. MOTION CARRIED (6-0-1), COUNCIL PRESIDENT MESAROS ABSTAINING. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CONSIDER ITEM 5.4 AT THE PARKS, PLANNING & PUBLIC WORKS COMMITTEE MEETING TONIGHT. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes November 28, 2017 Page 3 6. STUDY ITEM 1. 2018 BUDGET COUNCIL DELIBERATIONS Council President Mesaros explained this is a study item, an opportunity for continued review of the budget and for Councilmembers to get all their questions asked and answered. He anticipated voting on the budget at the December 5 meeting. Councilmember Fraley-Monillas raised a point of order, suggesting Councilmembers who submitted amendments have an opportunity to describe the rationale prior to staff s response. Mr. James introduced Council Requested Budget Changes: COUNCIL'S REQUESTED BUDGET CHANGES Item # Budget Book Page # Description Cash Increase Decrease Submitter GENERAL FUND 1 DP 120 Remove Replacement Phone System $237,015 Nelson 2 DP 32 Remove Assistant Engineer $0 Nelson 3 DP 33 Remove Capital Projects Manager $0 Nelson 4 DP 14 Remove Federal Lobbyist $72,000 Nelson 5 DP 28 Remove Ci Hall Conference Room Project $40,000 Nelson 6 New Item Add Police Officer ($106,000) Nelson 7 New Item Add Climate/Renewal Energy Consultant ($130,000) Nelson 8 New Item Add New Regional Homeless Fund ($250,000) Nelson 9 New Item Add New Regional O ioid Response Fund ($250,000) Nelson 10 New Item Marsh Stud — from ending fund balance ($175,000) Buckshnis 11 New Item Reduce Transfer to Contingency Fund Reserve $809,584 B_uckshnis 12* New Item Increase Parking Enforcement from 0.50 to 0.75 FTE 14 485 Johnson Impacts to Ending Cash $233,114 Fund 126 REET 1 DP 33 Remove Capital Projects Manager $162,650 Nelson Impacts to Fund 125 Ending Cash $162,650 Fund 421 Water Utility Fund DP 120 Remove Replacement Phone System $1,903 Nelson DP 32 Remove Assistant Engineer $60.225 Impacts to Fund 421 Ending Cash $62,128 Fund 422 Storm Utility Fund DP 120 Remove Replacement Phone System $1,522 Nelson DP 32 Remove Assistant Engineer $30,113 Nelson Impacts to Fund 422 Ending Cash $31,635 Fund 423 Sewer Fund DP 120 Remove Replacement Phone System $12,560 Nelson DP 32 Remove Assistant Engineer $30,113 Nelson Impacts to Fund 423 Ending Cash 42 673 Total Councilmember Requested Changes *added later in Council meeting Edmonds City Council Approved Minutes November 28, 2017 Page 4 Item I - Remove Replacement Phone System: $253,000 Councilmember Teitzel relayed his understanding the existing phone system was very old, no longer supported and parts may not be available. Mr. James agreed, recalling when he came to the City in March 2015, the phone system was failing. During the first week of his employment, he requested $400,000 to replace it and it was subsequently proposed as a budget amendment. At that time, a bandaid was put on the 15-year-old phone system for which parts, including handsets, can only be found on the used market. If a card fails, it could take a minimum of two days to replace it, affecting phone service through the City's buildings. When the budget amendment was proposed, Council was informed the bandaid could last three years. Funds have been included in the 2018 and previous years' budgets to re -cable buildings to handle Voice Over IP; this is the final stage of implementing the phone system replacement. Councilmember Teitzel concluded the loss or degradation of phone service impacts the City's ability to serve citizens. He did not support this amendment. Councilmember Buckshnis asked Councilmember Nelson to describe why he proposed this amendment. Her concern was it would be expensed rather than capitalizing and depreciated over 10 years; she has since learned it will be capitalize over 10 years. Councilmember Nelson responded the City has a lot of infrastructure needs, things that are falling apart and need to be replaced. The City also has a lot of priorities and he did not believe this was a priority for 2018. He suggested revisiting it in 2019. Councilmember Fraley-Monillas suggested the Councilmember proposing the item have an opportunity to describe their amendment before Councilmembers comment on it. It was the consensus of Council to continue in the existing manner. Item 2 v Remove Assistant Engineer: $120,451 Council President Mesaros relayed a comment from a contractor who lives in Edmonds and does a lot of work in Edmonds that he was happy to see the City proposed to increasing engineering and capital projects staff. This person contacted him when he first joined the Council to say the 2nd floor was the slowest part of the City. This position is an opportunity to increase staff, particularly when there are a lot of projects in the City. Council President Mesaros did not support Items 2 or 3. Councilmember Johnson asked how this position would be funded. Public Works Director Phil Williams answered although the title is assistant engineer, it is really a utility engineer, funded 50% by the Water Fund, 25% by the Stormwater Fund and 25% by the Sewer Fund. The person would design utility projects, primarily in the winter and follow those projects through the construction season doing project management, inspection, etc. There is plenty of work to keep this person busy. The projects have been approved by Council and construction funding is in place. It is a question of how the work is done; doing it inhouse saves money. Hiring a consultant to do one or all of those steps costs 2.7-3.1 times the direct salary cost or approximately 45% more The intent is to save money. He concluded the position was entirely funded via enterprise funds. Councilmember Tibbott found the request to take an assistant engineer out of the budget puzzling at a time when developers are saying they are ready to add housing stock, something important to Edmonds and to the region. The position would help facilitate building more housing in a way that is suitable for Edmonds and at a cost-effective price point. Funding the position via the utility funds makes it even more important to add that type of resource to staff. Councilmember Teitzel agreed with Councilmember Fraley-Monillas' suggestion to have the Councilmember proposing the amendment to describe their rationale and whether they had spoken with the department head to inquire about the consequences of the amendment, etc. He suggested that approach for the remainder of the Council proposed amendments. Edmonds City Council Approved Minutes November 28, 2017 Page 5 Councilmember Nelson commented as a Councilmember he communicates with many people. During the past five weeks staff has provided justification for their proposals and he was unclear why there needed to be a second round of staff and the administration providing their justification. His reasoning was the City has all kinds of priorities and needs and has been hiring a lot of staff over the last several years, a long term, consistent cost. He cautioned against hiring more staff and questioned if those are the priorities the City wants to focus on. He supported addressing the housing issue but questioned whether it was necessary to add fulltime City staff and preferred to address it short term with consultants. He concluded the City had more pressing priorities. It was the consensus of the Council to proceed with a format where the Councilmember proposing the amendment provided their rationale first. Item 3 — Remove Capital Project Manager: $162,650 Councilmember Nelson said his rationale is the same as for the assistant engineer and the same as he described a week ago. Councilmember Tibbott relayed his understanding the capital projects manager manages grant funds the City receives as well as works to bring in grants, making the position revenue positive for the City. It would be counterproductive to remove a person bring in grant funding. Mr. Williams explained this position could potentially service all engineering capital projects, but the primary intent was to dedicate it to managing the very large park projects that are coming up. The funds are primary grant funds, some matching and other funding sources; the funds are available for these tasks and it will be spent either hiring a consultant or inhouse via this project manager; inhouse is much less expensive. When work is available for several years, hiring a project manager is the most effective way. In this case, the workload will be there for several years and now would be the right time to hire a capital project manager. Parks & Recreation Director Carrie Hite said the cost of the project manager is not $162,000, it is actually $128,650; if the position is not funded, funds will need to be added to REET expenditures for management and engineering services for park projects. During 2014-2017, the City has consistently spent $125,000- 130,000/year from REET and/or grant funds for engineering services. Examples of those projects include the Veterans Plaza, Frances Anderson Center bandshell, fishing pier, etc. Engineering services bills Parks and she includes funds in the Parks budget for management of parks projects. Councilmember Johnson clarified this person will not seek grants. Ms. Hite explained a capital project manager can provide technical assistance in grant writing as well as review plans before grants are submitted. The person would be part of the process but not the initiator. Councilmember Johnson observed a lot of projects have been completed this year; this person would assist with future projects such as Civic Park and Waterfront Redevelopment Project. Ms. Hite answered this position was included in the Mayor's budget as a 2-year limited term employee for those two projects. She envisioned those two projects would likely last 2-4 years, depending on when funds are received. She included funds in the 2018 budget for review of Civic design and assistance with construction management for the Waterfront Redevelopment project as well as work on technical aspects of the grants that will be submitted for Civic. For Councilmember Buckshnis, Ms. Hite clarified most of Parks & Recreation professional services in the General Fund are used to pay instructors. For example, one of the largest programs is the beach camp, the City pays 80%. Any cuts in professional services from the recreational budget will require cutting the corresponding revenues. Councilmember Buckshnis observed the professional services budget is consistently higher than the actual. Ms. Hite agreed the professional services budget is conservative, but it provides flexibility for the ebb and flow of recreational programs. Item 4 — Remove Federal Lobbyist Edmonds City Council Approved Minutes November 28, 2017 Page 6 Councilmember Nelson explained the City has retained this person for approximately 1'/2 years. During that time, he has done some work for the City but due to the current Congress and administration, he did not foresee any significant revenue coming to the City. He was skeptical about a city Edmonds' size retaining a person for this purpose on a regular basis, he could possibly support retaining a person on a specific project basis. He suggested revisiting this if the political or legislative situation in Congress changes. Council President Mesaros disagreed, stating now more than ever the City needs an advocate in Washington DC. If capital funds from Washington DC to municipalities were flowing easily, that could be a reason to cut the federal lobbyist. When money is not flowing easily, an advocate is needed to accomplish things. The City has two large projects, Civic Field and the Waterfront Community Center; the City recently received a $1.5 million grant from the Hazel Miller Foundation for Civic Field and the City will be seeking state and county funds as well. Once all those resources as gathered, it will be important to have an advocate in Washington DC. Considering the funds the City could anticipate receiving, $72,000 was an appropriate expenditure. Councilmember Teitzel agreed with Council President Mesaros. In these uncertain political times, it is important to secure federal funds for key projects such as the Waterfront Connector, Highway 99, etc. If federal funds had already been secured for those projects, he might agree with eliminating the lobbyist but now was not the correct time. Councilmember Fraley-Monillas agreed with Councilmember Nelson. She has been on the Council eight years; the City did not have federal lobbyist in the past but received federal grants. She anticipated federal grants could be achieve via discussions with federal representatives instead of paying a lobbyist. She concluded the City had done fine without a lobbyist in the past. She pointed out neither funding for Highway 99 nor any other funding that she was aware of had been achieved via the lobbyist. Councilmember Johnson questioned how the Hazel Miller Foundation grant, Civic Field or the Waterfront Center was connected to this federal lobbyist. This is a transportation lobbyist assisting with transportation funds for the Waterfront Connector and other opportunities such as Highway 99. Other than the memo today from the federal lobbyist, she has not seen the value of paying him $6,000/month and questioned the need to continue paying a federal lobbyist. Council President Mesaros said the point he was making was that local support of a project can be leveraged at the federal level. Local support from the Hazel Miller Foundation is important for what the City wants to achieve at Civic Field. He did not believe the City would receive all the funds necessary for Civic Field or the Waterfront Connector locally so federal funding will be important. He viewed $6,000/month as a small investment. Councilmember Fraley-Monillas reiterated this is a transportation lobbyist who works primary for Sound Transit. The City will not be seeking any federal funds for Waterfront Community Center and she was doubtful any federal funds would be obtained for Civic Field. She questioned why projects that did not qualify for transportation funding were being mentioned. Item 5 — Remove City Hall Conference Room Project: $40,000 Councilmember Nelson said his rationale for proposing this amendment was it could wait a year. Councilmember Buckshnis observed this is a small portion of the entire decision package. The decision package still includes fixing the elevator and other things. She agreed with Councilmember Nelson that this was not needed. Mr. Williams explained there is a long list of facilities projects in the consultant report. The facilities manager simply drew a line at the funding level in the draft budget of $5390,000 and prioritized the projects. If the Council does not want to pursue this project, there are other projects on the list that may be of more interest. This expenditure was primarily furniture in the Brackett and Fortner rooms, the Fire and the Human Resources conference rooms. All four have very good technology but the furniture Edmonds City Council Approved Minutes November 28, 2017 Page 7 is not very modular to adapt to different meeting styles. Some of the existing furniture very old and tired, particularly the chairs in the Fortner room. It would be good to improve the functionality of those spaces by changing out some of the furniture. Whether it is done this year or next year is up to the Council, but it was identified as a priority. Councilmember Fraley-Monillas said furniture is a nice thing when other issues are bought and paid for. When she worked for the State, new furniture was passed on from natural resources or the prison system. It is a bonus to buy new furniture, but it is not a priority when other things need to be paid for. Councilmember Teitzel agreed with Councilmember Nelson that this expenditure could wait a year. A frequent user of all those conference facilities, he agreed the furniture was a little tired, but it was serviceable. He supported this amendment. Councilmember Johnson asked if the 11 projects in DP 28 were in priority order and a line was drawn at the $530,000 amount. Mr. Williams answered yes. Item 6 — Add. Police Officer: $106,000 Councilmember Nelson explained the intent is to fund an additional police officer so that the current opening for a second K-9 position could be filled without reducing the number of officers already assigned elsewhere in the Police Department. Council President Mesaros thanked Councilmember Nelson for researching and submitting this amendment. He supported this amendment, finding it a good idea to add another officer while resources are available and to ensure the level of public safety that citizens want. Councilmember Buckshnis also supported this amendment, referring to the budget amendment regarding retirements and officers who have left the Police Department. Chief Compaan said there have been three retirements this year, two resignations and another person is retiring on Friday. It has been a challenge to keep positions filled. If the Council supports Councilmember Nelson's amendment, the number of commissioned officers will increase from 56 to 57. The position will help with overall staffing in the department and allow the second K-9 position, which has been open for an extended period of time, to be filled. The department has not been in a position recently to move staff to fill it. Councilmember Teitzel referred to page 69 of the budget book, which show salaries of $698,790, overtime of $7,620 which he calculated was 1% OT to total salary. Based on that, it did not appear the workload significantly exceeded staffing levels, suggesting another officer may not be needed. Chief Compaan advised page 69 is the Police Administration cost center where there is little overtime There is much more overtime in Patrol. Councilmember Fraley-Monillas commented patrol officers spend a lot of time on the Highway 99 corridor. With the increase in crime in the past 2-3 years, she was interested in adding police officers every year to combat issues on Highway 99 from hit and run accidents to burglaries. The Beacons's column on police activity indicates 70% occur on the Highway 99 corridor. Chief Compaan welcomed the additional of an officer. He commented the Street Crimes Unit the Council funded two years ago has had fabulous success and a fabulous group of officers are working diligently, particularly on the Highway 99 corridor. Item 7 — Add Chinate/Renewable Energy Consultant: $130,000 Councilmember Nelson explained intent is to hire a consultant to assist in achieving the climate and renewable energy goals in the climate resolution the Council passed. Development Services has said they do not have the capacity to achieve that and suggested hiring an additional staff person for one year. His proposal is to use a consultant for up to the amount of a staff person's salary. Edmonds City Council Approved Minutes November 28, 2017 Page 8 Item 8 — Add New Regional Flomeless Fund: $250,000 Councilmember Nelson explained his intent was for the City to set aside money to create a new fund and partner with other cities to address the problem of homelessness that is affecting the City and the region. Council President Mesaros complimented Councilmember Nelson for bring this item forward, finding it the right thing to do. He differed on the amount, commenting this was intended to be a regional fund and this was Edmonds contribution. He likely will amend the amount to lower it to $150,000, acknowledging that it could be increased in the future. Councilmember Fraley-Monillas expressed support for the amount proposed, commenting on the increasing homelessness in south Snohomish County including veterans, children and families as well as those living in poverty level housing such as hotels, cars, camping, churches, etc. The intent of this fund is easy access to funds when a consortium is developed. Lynnwood is opening low barrier housing for homeless veteran, Everett is working on a large low barrier housing facility and Edmonds needs to step up to the plate. She assured this fund would not be used for just whatever, it will need to be administered by a small group of Council and staff based on an agreed -upon need. There is a need for low income sheltering housing; housing people only when temperatures fall below 34 degrees is probably not ethical or appropriate, requiring people to sleep outside or in cars when it is 35 degrees. Councilmember Johnson expressed support for this amendment, finding it a great idea and acknowledging there could be further discussion regarding the amount. Today's Everett Herald included an article about police departments including Edmonds dealing with the homeless and mentioning the social worker who has 8 years' experience working with the homeless in the school district and is now working with the Lynnwood and Edmonds Police Departments on those same issues. She concluded in theory, this is a very good idea. Councilmember Teitzel said in theory he also liked this idea, agreeing there was a homeless crisis that needs to be addressed. He was concerned with the lack of detail regarding how the fund will be managed, administered or how it will integrate with regional efforts. He was uncertain $250,000 was the right number; it could be higher or lower. He preferred a more detailed plan be presented to Council to quantify the amount needed and if the amount was higher, an amendment could be made. Although he supported addressing the homelessness issue, he could not support allocating funds to an ill-defined concept. Councilmember Fraley-Monillas offered to pull information including policies and procedures from other cities. This fund would be administered via a small group of Edmonds people, perhaps staff and Council, and expenditures would need to be based on something. Many cities put aside funds annually for housing and agreed $250,000 may not be enough. She reported seeing the social worker in action with a Lynnwood police officer talking to a couple of homeless people, providing information on services and shelter and trying to determine their needs. She was happy to see that working although she hasn't witnessed it in Edmonds; Chief Compaan assured it is happening in Edmonds too. Councilmember Buckshnis expressed support for this amendment, having received the most citizen comments on this amendment. She supported setting a precedent of setting aside funds for this purpose, recalling when $200,000 was set aside for the marsh seven years ago that seemed like a lot. She assured the Council that Councilmember Fraley-Monillas has the data to support the need. Councilmember Tibbott commented he has been working on this issue for over two years. He was curious how the $250,000 amount was determined. The Housing Task Force is exploring ways to increase housing stock and options for housing including very low barrier housing but has not completed its work. The Affordable Housing Alliance (AHA) is working on a request to cities who participate in AHA for funding Edmonds City Council Approved Minutes November 28, 2017 Page 9 to initiate low cost housing options, but a proposal has not yet been made. While he supported the idea, he was not supportive of the amount. He commented it reminded him of his lunch today that came out of the microwave half -cooked; he preferred to have the idea more fully cooked before the Council commits to $250,000. Councilmember Nelson commented to date the City has not set aside any money, yet today Seattle agreed to spend $34 million. Edmonds citizens are paying for people when they get arrested, when they go to the emergency room, etc. and it is more than $250,000/year. If Councilmembers did not think there was a moral reason, from a financial perspective, the City and its citizens are paying for homeless. He agreed $250,000 may not be enough, it may need to be $500,000. He hoped the set aside would be more than the phone system replacement. Councilmember Fraley-Monillas said the Housing Task Force is not addressing homelessness; AHA is doing something but it also doesn't address the homeless. She reminded the Council is not simply handing her the funds and saying, "go do good." These funds will remain in an interest -bearing account in the City until something good and firm is identified to spend it on. She agreed with Councilmember Nelson's analogy of the phone system versus the homelessness, this is about people not equipment. Councilmember Tibbott commented he and Councilmember Fraley-Monillas have discussed homelessness versus housing affordability and agree it is two sides of the same coin. Increasing housing stock also provides housing options. The Housing Task Force is looking at a full range of housing option including funding below market projects, multi -family projects that need subsidies, etc. He was interested in a plan that provides the best opportunity for long-range, sustainable help and solutions for people who need housing. AHA is on right track and there are some tremendous projects coming up including one in Edmonds. While it would be great to have funds available in an account, he was uncertain $250,000 was the right amount at this time. Item 9 — Add New Regional Opioid Response Fund: $250,000 Councilmember Nelson commented this is a similar idea to the Regional Homeless Fund. He referred to other projects the City sets aside funds for such as $2 million for Civic Field and trying to get other people to contribute for a park. Yet, there is an opioid crisis where people in the city are dying. He concluded $250,000 was frankly not enough but it was a start. Council President Mesaros said this was the right direction to go and complimented Councilmember Nelson for bringing this forward. He agreed the City had to do something, it had to act. Before retiring, he worked with a large non-profit agency, Evergreen Treatment Services, who would like to be more active in Snohomish County; these resources will help move in that direction. How the funds are utilized will be important for him to support the amount of $250,000 and he acknowledged the amount may be higher if there is the right initiative. Councilmember Johnson applauded this funding in theory, finding there is nothing more important than saving lives. However, the concept of the fund needs to be addressed, not the amount. Similar to other Councilmembers, at first she thought she needed to know who will make the decisions and what will be funded, but after further consideration, she realized this was establishing a fund and the Council could decide later how it would be expended. She concluded establishing an Opioid Response Fund and a Homeless Fund are steps in the right direction. Councilmember Fraley-Monillas anticipated these funds would be used for the south county response to the opioid crisis. One of the main issues is treatment beds; Everett, Seattle and other cities have had some success with putting together treatment beds. Two things are needed to address opioid addiction, a treatment bed and a place to go after treatment. She relayed her understanding there has been some discussions by Edmonds City Council Approved Minutes November 28, 2017 Page 10 south county mayors regarding the opioid response and perhaps banding together. Although she could not say how every dime would be used, it was the same general concept as the Homeless Fund; money is set aside and not spent until policies and procedures are in place. She did not want to be faced with an ask from the Snohomish County Executive in six months to establish a facility with housing, vocational services, treatment, etc. and not have the money in the budget. The Snohomish County Executive has activated the Emergency Operations Center because the issue is that critical. She was uncertain $250,000 was enough but it was a start, a placeholder. Councilmember Teitzel Council acknowledged there was an opioid crisis and it needed to be address. Addiction has affected his immediate family, friends in Edmonds and in the community. His concern, as a fiscal conservative, was he wanted a framework regarding a plan, how the funds will be used, the structure, how it fits with the regional strategy, how it fits with what the Health District is asking for, etc. Until there was a framework for how the funds would be allocated, he found it difficulty to support. Item 10 — Marsh Study: $175,000 Councilmember Buckshnis commented the City has selected Windward Environment; their budget is approximately $200,000. This amount plus the professional services budget provide more than ample funds for this study. Council President Mesaros explained he is meeting Thursday with Ms. Hope to develop a process for negotiating a contract with Windward. He plans to utilize the task force (Councilmember Nelson and Buckshnis and himself) to review the process and present it to the Council. The process of negotiating a contract with Windward will follow and will be presented to the Council for approval to hire Windward. Councilmember Tibbott said he compared this to the amount for the phone system, this is obviously less, others are more. He pointed out the phone system will be amortized over 10 years; instead of $230,000, it is more like $23,000/year. He asked if there was an option to lease a phone system. Mr. James was not prepared to answer that question but opined a lease is usually significantly higher. He was uncertain whether a phone system could be leased. Item I I — Reduce Transfer to Conting�nc Fund Reserve: $809,584 Councilmember Buckshnis commented regardless of what the policy states, the Council has the prerogative to do whatever they want. She referred to an email from former Councilmember Petso who recalled the policy was 16% + 2%. The 2% was related to Haines Wharf and she thought that reserve would go away. As a practice for the last five years, the City has maintained 8-16% range. The Long Range Financial Planning (LRFP) committee plans to address ordinances and policies in early 2018 and this can be amended if necessary. She supported maintaining 16% in the Contingency Fund Reserve. Councilmember Teitzel referred to the policy developed by former Finance Director Shawn Hunstock in 2012 regarding General Fund reserves. He described the basis for the current policy; there are two elements, the Contingency Reserve Fund and the Risk Management Reserve Fund which are additive to each other. He read from Item 4.0 in the policy, "For the purpose of this policy and as it applies to General Fund only, the City will establish a Contingency Reserve Fund with a minimum balance of 8% General Fund revenues: The City shall maintain a target balance of 16% of annual General Fund revenues." Mr. Taraday agreed. Councilmember Teitzel read from Item 5.2, "The Risk Management Reserve Fund shall be set at 2% of annual General Fund revenues." He explained that would be added to the 16% for a total of 18%. Mr. Taraday said that was his understanding, commenting reading the policy alone is not as helpful, reading the minutes of the meetings where this was discussed, it is clear it was intended to be two separate amounts, not one within the other. Councilmember Teitzel agreed the Council can do whatever they want between 8% and 18% but he wanted to clarify the cap on the combined two funds was 18%. Mr. Taraday agreed that was the combined target. Edmonds City Council Approved Minutes November 28, 2017 Page 11 Council President Mesaros asked if there was a combined minimum. Mr. Taraday said according to the policy, the minimum was 8% combined. It appears potentially it was contemplated the Risk Management Reserve Fund could be reduced to zero, whereas the Contingency Reserve was no less than 8% so combined, the minimum would be 8%. Council President Mesaros asked if the total reserve would be 16% rather than 18% if Council approved this amendment. Councilmember Buckshnis said the practice since 2012 was a ceiling of 16% and floor of 8%. She commented the fund numbers in the ordinance no longer match the funds that are used. Councilmember Johnson said the LRFP task force, which includes Councilmember Teitzel, Council President Mesaros and herself, have been discussing the appropriate reserve for some time. Any movement at this time would be premature because the LRFP committee has not yet made its recommendations. The committee's recommendations will go to the Finance Committee first and then to full Council. Including this in the budget was a preemptive strike and she preferred to go through the process. There will have ample opportunity to discuss the appropriate level; the budget is not the right time or place for that discussion. Councilmember Teitzel commented the colloquial term for this fund is a Rainy Day Fund. Rainy days are coming in the economy. During the last recession, staff was cut, the City stopped maintaining its streets, etc. and he did not want that to happen again. Buttressing reserves knowing a rainy day was coming was good prudent financial planning. He urged the Council to carefully consider that when they vote on this item. Councilmember Buckshnis commented the rainy day will not happen in the first quarter 2018. The Finance Committee will consider it in 2018 and amendments can be made. She did not want to set a precedent; the practice has been a maximum of 16%. Councilmember Fraley-Monillas commented if there is interest in a Rainy Day Fund and the potential for cuts in the future, why is there interest in adding positions other than public safety. Most of the proposed amendments are one-time except for the long-term positions. She was confused by interest in adding positions, yet wanting to save money for a rainy day. Mr. James introduced Council Allocation of $250,000: Council Allocation of $250,000 Proposal # Description Cash Increase (Decrease) Beginning Balance $250,000 1 Admiral Way Crosswalk $70,550 2 Traffic Calmin _ $15,000 3 Snohomish County Health Contribution $83,800 4 Sidewalk Construction Crew $300,000 5* Marsh — Additional Contribution 10$ O.OIffI Subtotal of Allocation $569.,350 Amount of Requests Exceeding Balance to Allocate M9 3 *added later in meeting Item 1 - Admiral Way Crosswalk: $70,550 Councilmember Teitzel anticipated this would be moved to the CFP/CIP. He explained the crossing at Admiral Way & Dayton Street is popular with pedestrians crossing to the fishing pier and soon the Edmonds City Council Approved Minutes November 28, 2017 Page 12 waterfront walkway and the waterfront center will increase walking in that area. The Port reports seeing near misses in that location and fears it is a disaster waiting to happen. As pedestrians will continue to cross in that location, it behooves the City and Port to partner to increase safety with a by well -marked, well -lit crossing in place. He read the justification for the amendment: The Admiral Way/Dayton Street confluence has been and will continue to be a highly popular street crossing for pedestrian to access the renovated fishing pier and many other waterfront amenities nearby. Further, it is reasonable to expect the volume of pedestrians crossing at that location to significantly increase when the waterfront center and the waterfront sidewalk are completed. A well -marked, well -lighted crosswalk at the Admiral/Dayton location will dramatically improve pedestrian safety and enhance ADA accessible. The Port of Edmonds strongly supports this initiative has indicated their willingness to share in the project cost by contributing up to $40,000 toward capital costs. This is an excellent opportunity for the City and Port to partner in enhancing pedestrian safety and access to waterfront amenities and build goodwill between the Port and the City and their mutual constituents. Councilmember Fraley-Monillas agreed it was a great idea, but it needs to be in the queue in the CIP and TIP so it can be considered with other projects that have been waiting for years. There are a number of areas that need crosswalks; for example, on Highway 99 there is close to a mile between crosswalks and pedestrians have been struck and killed in that corridor. Council President Mesaros said he crosses at that location at least twice a week and it is an adventure. He agreed with Councilmember Fraley-Monillas, having the project go through the process and weighed against other crossings. He supported the Parks, Planning & Public Works Committee discussing the CFP at their meeting tonight and adding this project to the CIP/CFP. Item 2 - Traffic Calming: $15,000 Councilmember Teitzel explained the proposal was to add $15,000 to the Traffic Calming Fund to purchase two additional pole -mounted radar feedback signs. He was particularly concerned with speeding in school zones; a traffic study in spring 2017 in 2 school zones demonstrate a high level of speeding. He was convinced radar feedback signs are effective in causing drivers to slow. He concluded this was a modest amount, and could be used to install signs where there is a pedestrian safety issue relative to school children. Councilmember Tibbott expressed support for this amendment. Radar feedback signs have proven effective at reducing speeds as well as a way to overcome limitations with the current street and walkway system. Redoing all the City's streets with a buffer between the walkway and streets would be preferable but would be very costly. Radar feedback signs are a way to alert cars they are in the proximity of pedestrians and to make walkways safer. Walkways are also a recreational opportunity which makes these makes these signs a health initiative. Councilmember Fraley-Monillas agreed it was a great idea and suggested purchasing more radar feedback signs including near Mathay Ballinger to address speeding in that area. Mathay Ballinger is the only park on the Highway 99 corridor and is near a daycare, there are no stop signs or sidewalks, and nothing to keep traffic from speeding. With regard to purchasing more radar feedback signs, she recalled staff saying if there were too many, drivers ignore them. She concluded there was value in these signs particularly in areas where children are walking. Councilmember Buckshnis supported this amendment. She asked whether the intent was pole -mounted signs or a trailer. Councilmember Teitzel said the intent was two pole -mounted radar feedback signs. Councilmember Nelson commented the radar feedback trailer can be moved around; poles have to pre - installed and the signs can be moved. He was supportive of this amendment, commenting if the desire was really to slow drivers, he recommended additional traffic enforcement officers. Edmonds City Council Approved Minutes November 28, 2017 Page 13 Item 3 - Snohomish County Health District Contribution: $83,800 Councilmember Fraley-Monillas explained this was a request from the Health District for $2/capita. The funds will be used for two new FTEs for the needle exchange program. Last year 600,000-700,000 needles were exchanged; the needle exchange program is being added to avoid people sharing needles, spreading disease and to reduce needles found in parks, streets, school grounds, wherever people use drugs. To obtain a clean needle requires the person provide the dirty needle. This program has been operated successful in Snohomish County by private providers who no longer have funding to provide the service. The funds will also help pay for needle clean up kits and safe medication storage and many other things. The Health District is asking cities for $2/capita; due to funding cuts by the legislature, the Health District is receiving about 1 /3 of what it previously received. Council President Mesaros asked what other cities are doing in response to the Health District's request. Councilmember Fraley-Monillas said Snohomish County is contributing $100,000, and Mountlake Terrace and Mukilteo are contributing. Mayor Earling said in talking with Everett and Marysville, their intent, although neither have passed their budgets, was $1/capita. Council President Mesaros commented this is a terrible way to fund the Health District; Snohomish County should make this part of their budget like other counties in the state do but, having said that, the Health District still needs to be funded. He supported Edmonds contributing but wanted the amount to be the same as other cities. Councilmember Fraley-Monillas offered to provide a list of cities who have committed and how much. Snohomish County is already providing $600,000 to the Health District and adding $100,000. She pointed out in the past, the Health District was funded by cities. Councilmember Nelson said the contribution to the Health District was not to solely fund one particular public health issue, it was to fund all the things the Health District addresses. Councilmember Fraley- Monillas agreed. Item 4 - Sidewalk Construction Crew. $300,000 Councilmember Tibbott explained his intent was to stay current with the Transportation Plan especial in regard to the walkway plan and ADA compliance. He was concerned the City continues not to complete the list of short walkways, many of which are in unsafe travel areas and as a result, neighborhoods are not as safe as they could be and citizens who would like to walk to their destination are putting themselves at risk. In reviewing the decision packages, there was a short walkway for $100,000, fixing the walkway around the marsh for $75,000 and another for $50,000, a total of $225,000. There may be other decision packages or CFP/CIP projects that could be applied to this amount so it would not need to be totally funded from the Council Contingency which was one of reasons he wanted to look at CFP/CIP again tonight. Councilmember Tibbott pointed out there are some extremely dangerous areas including a poorly placed ADA ramp near the hospital that is inadequate for use by wheelchairs. If the ramp were relocated, the sidewalk would need to be completed. He favored looking for a way to fund an inhouse crew, anticipating the worst walkways and intersection crosswalks could be addressed in 3-4 years. He anticipated much more work could be done using inhouse staff rather than via a contract. Council President Mesaros commented this may not need to be funded from Council Contingency if savings by staff doing the work can be realized from projects already allocated in the budget. Mr. Williams said staff has discussed doing some of the work with city crews; the capacity does not currently exist and would require additional person hours whether it was hiring additional staff or negotiating a contract with the union hall to have a trained concrete finishing crew available. Expenditures would also be required to purchase supplies, etc. That would be an efficient way to make more progress on project. When projects are put out to bid, that requires design and development of detailed plan specifications; the cost of that as a Edmonds City Council Approved Minutes November 28, 2017 Page 14 percentage of the total project can be very large on a small project. Much of that could be bypassed if the City had a small, trained crew who could make adjustments in the field with assistance from engineering. The result would be most of the money goes to the work instead of design and bid packages. Staff did not start thinking about that process in time to propose a detailed decision package for 2018 but that could be done for 2019. Council President Mesaros said the proposal is $300,000 from Council Contingency; the savings could come from projects for which funds have already been allocated. Mr. Williams referred to 2 projects in budget, $100,000 for the minor sidewalk project and $50,000 for ADA ramps which could be the start to funding such a program. Council President Mesaros suggested identifying the $300,000 elsewhere in the budget. He was support of the concept but funding it from the General Fund, not the Council Contingency. Councilmember Fraley-Monillas suggested hiring seasonal staff for 4-5 months, acknowledging there may be a learning curve. Mr. Williams responded if the Council was interested in a sidewalk construction crew, it would benefit from some additional thought. This work would not be accomplished by a general laborer, it requires expertise. City staff have those skills but do not currently have the time. He concluded this may be a good idea, but it has not been fully fleshed out yet. Councilmember Nelson asked how the $300,000 would be utilized and how big the crew would be. Mayor Earling commented there has been some discussion by directors regarding potential issues related to negotiations with the Teamsters union. Mr. Williams agreed hiring Teamsters out of a Local hall or hiring two more staff would need to be discussed with the Teamsters union. To Councilmember Nelson's question, Mr. Williams anticipated two Teamsters staff members would be approximately $150,000 of the $300,000 and the rest would be supplies. Councilmember Nelson commented although this idea is still being baked, he was intrigued. Councilmember Tibbott commented his intent was move forward as soon as possible with walkway projects, but he acknowledged the timing may not be quite right. He requested it be discussed in the coming year for inclusion in the 2019 budget. If the Council was serious about doing that in 2019, he suggested removing funding in the 2018 budget for the minor sidewalk program and ADA ramps and setting it aside for 2019. Mr. Williams said he would need to discuss the impact on other projects with staff. Mr. James reviewed staff s recommended budget changes: STAFF'S RECOMMENDED PROPOSED BUDGET BOOK CHANGES Item # Budget Book Pa e # IDescription Cash Increase (_Decrease GENERAL FUND 1 55 PSAP Consolidation "Snohomish County 911" ($26,100) 2 55 ECA Contingent Loan 2018 Loan Amount is $45,000 vs. $80K) $35,000 3 55 (Note: 2017 Loan Amount is $70,000 vs. $80,000 4 96 Building Division Senior Plans Examiner $5,610 5 98 Environmental Programs Manager ($12,939) 140 Private Development Review and Inspection of Permits $8,840) Decrease in Salaries (Savings from reduced work schedule) $4,570 8 Increase Permit Software Maintenance (discussed and approved by Council on 10/17) ($24,300 9 Increase Permit Software purchase/Installation costs (discussed and approved by Council on 10/17) 6($ $,$20� Impacts to General Fund Ending Cash qluom Edmonds City Council Approved Minutes November 28, 2017 Page 15 C Tourism Promotion/Arts FUND 123 6 124 The following amounts are included in the budget — need to be approved by Council Cascade Symphony $2,000 Art Studio Tour $1,200 Sno-King Chorale $1,500 DeMiero Jazz Fest $2,500 Edmonds Arts Festival $500Phoenix Theater $1,600 Olympic Ballet Theater $2,600 Driftwood Players $2,400 Art Walk $2,000 Cascadia Art Museum $2,500 $7,500 Write on the Sound Public Art Brochure $1,000 Impacts to Fund 123 Ending Cash $0 WATER FUND 421 5 144 Private Development Review and Inspection of Permits $4,420 Impacts to Fund 421 Endin Cash ($4,420) STORMWATER FUND 422 5 146 Private Development Review and Inspection of Permits ($4,420) Impacts to Fund 421 Ending Cash $4,420 SEWERIWWTP FUND 423 5 149 Private Development Review and Inspection of Permits $4,420 Impacts to Fund 421 Endin Cash $4,420 TECHNOLOGY RENTAL FUND 512 7 62 Add Equipment ex ense back into budget - correction ($56,000 Impacts to Fund 512 Ending Cash ($56,000 New Amendments Councilmember Johnson reviewed her amendment ■ Based on a conversation today, she learned there is an opportunity to increase the part-time parking enforcement officer to 3/4 time. The cost for 2018 is $14,485. Councilmember Buckshnis reviewed her amendment + Add $100,000 to Marsh Park construction —fund from Council Contingency Mayor Earling requested Councilmembers identify the amendments that will be funded from the $250,000 Council Contingency. Councilmember Fraley-Monillas said the Council is still waiting for information. Council President Mesaros advised the Council will eventually indicate which amendments will be allocated to Council Contingency. Councilmember Tibbott asked for clarification about the additional funds for the marsh. Councilmember Buckshnis expressed interest in setting up a fund for marsh restoration similar to the flower program fund because there are people who want to donate but it is currently budgeted in the Park Construction Fund 132. Ms. Hite explained the originally $200,000 set aside in 2012 is in Fund 132 Park Construction Fund. Finance is working on setting up that fund to receive donations. Mayor Earling declared a brief recess. 2. APPROVE THE 2018-2023 CAPITAL IMPROVEMENT PROGRAM Edmonds City Council Approved Minutes November 28, 2017 Page 16 Councilmember Teitzel explained he moved this item to follow the budget deliberation because he was not certain how that discussion would transpire. Following that discussion, it is Council's preference to have the Admiral Crossing put in the CFP and CIP. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS, THAT THE ADMIRAL WAY CROSSWALK BE ADDED TO THE CIP. MOTION CARRIED UNANIMOUSLY. COUNCIL PRESIDENT MESAROS MOVED TO APPROVE THE CIP AS AMENDED. MOTION DIED FOR LACK OF A SECOND. Councilmember Johnson said now that discussion on the CIP has been opened, she has a number of comments and questions. She suggested postponing the following projects: • Frances Anderson Center playground equipment o $160,000 in 2018 could be delayed to pay for other items • Parklet development on 4" Avenue in 2018 o Delay a year • Outdoor Fitness Zones - $175,000 o Contingent on a grant from Verdant, delay to a future year. Ms. Hite explained there are several funds that make up the Parks Capital Fund including REET 125 which contains $75,000, the City's contribution for outdoor fitness zones. Fund 132 Construction Fund lists the project at $175,000, $75,000 tis he City's contribution and $100,000 is from a Verdant grant. If Verdant decides to provide the grant this spring and the match is not in the budget, the City cannot accept the grant. She explained the grant was submitted two years ago and she has repeatedly been told a decision on capital grants will be made the following year. In August, a Verdant staff person said they are looking at funding them in spring 2018. Councilmember Johnson referred to the $8-10 million estimated cost of Marina Beach Park, noting there is nothing budgeted in the next 2 years but then there is $500,000/year the next 4 years. She asked if that was contingent on the cleanup of Unocal. Ms. Hite answered Marina Beach development is timed with the marsh daylighting because the creek will be brought through the culvert and flow over Marina Beach which requires reconfiguring the park. The adopted master plan identifies the location of the creek on the beach. Councilmember Johnson asked if that could be done before the Unocal cleanup. Ms. Hite answered the Unocal cleanup is underway and the City is working with the State in the planning for daylighting. The goal is the clean property transfers to WSDOT and WSDOT would allow the City to bring the daylighted Willow Creek channel through. Councilmember Johnson commented it is an $8-10 million project. Ms. Hite recalled Councilmember Buckshnis' suggestion to increase the estimated cost to $10-12 million, pointing out that cost includes daylighting and Marina Beach Park redevelopment. She commented those are preliminary, non -schematic design numbers and could change. Councilmember Johnson referred to the $3,595,000 estimated project cost of Waterfront Redevelopment/Waterfront Walkway. Ms. Hite said those are preliminary numbers and may be higher. The City is working with the senior center as they demo the building and build a new building; the intent is to remove the creosote pier, redevelop the waterfront, connect the walkway in front of the senior center and connect the Ebbtide walkway. Councilmember Johnson asked when those funds would be needed. Ms. Hite answered the Waterfront Redevelopment is timed for 2018; it is in for environmental permits and land use applications will be submitted in the next couple weeks. The City's project and the senior center's project are dependent on grant funding and the State's capital budget. Edmonds City Council Approved Minutes November 28, 2017 Page 17 Councilmember Johnson asked about the funding source for the Waterfront Redevelopment project. Ms. Hite answered there is a myriad funding sources for this project including $1 million from the State, REET 125 and 126 funds, park impact fees, and funds from Snohomish County. She recalled Councilmember Johnson's earlier request for staff to make a presentation regarding funding for this project. She acknowledged is a very complex project and not all the funds have been secured; the Ebbtide walkway is unfunded at this time. Councilmember Johnson referred to $150,000 in Fund 126 in 2018, commenting there is no funding in later years. Ms. Hite answered it used to be $250,000, it was reduced to $100,000 to pay for the capital project manager. Councilmember Johnson asked what large park projects the capital projects manager work on. Ms. Hite answered the Waterfront Redevelopment/Walkway is a very large project in 2018 and 2019 and possibly 2020 if grant money is secured for the Ebbtide walkway. Other large project is Civic development; that project will be in design in 2018. The State grant cycles for park projects open in 2018 and the intent is to submit 2 or possibly 3 grants by May 1. The consultant will need to be under contract soon to start schematic and technical information for that grant to get the design process far enough along to compete for grants. Councilmember Johnson asked the amount of that consultant contract. Ms. Hite answered it will be done in phases, it is a $10-12 million development project, 10-12% cost for design is $1-1.2 million which is not in the budget. There is some money in the budget to start that process; an award of contract will likely be presented to Council for award of a 30% design contract to get the design far enough to submit grants. Councilmember Johnson reiterated her concern that this $1 million project would not have not a competitive bid process. In engineering, a designer creates the project and then it is put out to bid for construction. Ms. Hite explained there was a competitive bid process for the master plan development. The Council awarded that contract to Walker Macy; the contract allowed it to be amended to add design services. Since it is Walker Macy's design and their plan and they have all the survey and geotech information, that information would be used to begin the park design. The intent is a 30% design contract followed by 50% and 90% design contracts. Once construction documents are prepared, the project would go out to bid, a $10-12 million construction contract. Councilmember Johnson registered her concern; the Council approved a contract for Walker Macy for a $100,000 master planning process that allowed an amendment for a $1 million design contract without any discussion or public review. This is similar to the Parametrix contract and she was uncomfortable with that process. Ms. Hite said it is allowed in the RCWs and bid procedures. Councilmember Johnson summarized there is $10 million for Marina Beach, $12 million for Civic and $4 million for the Waterfront Redevelopment a total of $26 million in park projects that could begin in the next 1-2 years. Ms. Hite said Marina Beach is likely out 5-6 years as it depends on obtaining funds to daylight Willow Creek which will likely be federal dollars. The Waterfront Redevelopment and Civic are the two main projects she is focused on obtaining grants for and leveraging those with City capital funds. Councilmember Johnson inquired about the 4' Avenue Corridor. Ms. Hite said that is a transportation project as the road needs to be overlaid and utility work needs to be done. She viewed it as a public works project; art is part of design but the project will be prompted by utility replacement under road. Miscellaneous Council Business Council President Mesaros explained Councilmember Nelson and he have been thinking about the Council President and Council Pro Tern elections. A minor change needs to be made to the current ordinance to allow election of officers earlier than first meeting in January in years when there is no change in the Council. He will add an action item to an agenda next month to consider that change. Edmonds City Council Approved Minutes November 28, 2017 Page 18 Council President Mesaros distributed a 2018 committee selection forms for internal and external committees and asked Councilmember to indicate their preferences and return to him by next Tuesday. The new Council President will make those appointments. 8. ADJOURN TO COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to committee meetings at 9:37 p.m. (Parks, Planning & Public Works Committee in the Jury Meeting Room, Finance Committee in Council Chambers and Public Safety & Personnel Committee in the Police Training Room.) D A VID O. EAhING, MAYOR SCOTT PASSE LERK Edmonds City Council Approved Minutes November 28, 2017 Page 19