20171128 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
November 28, 2017
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Thomas Mesaros, Council President
Kristiana Johnson, Councilmember
Michael Nelson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Shane Hope, Development Services Director
Scott James, Finance Director
Mary Ann Hardie, HR Director
Dave Turley, Assistant Finance Director
Rob English, City Engineer
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Earling in the Council
Chambers, 250 5t' Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF THE AGENDA
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT
MESAROS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. AUDIENCE COMMENTS
Emily Scott, Edmonds, on behalf of the Historic Preservation Commission, was pleased to present the
2018 historic calendar, available free at City Hall, the museum and other locations. The Commission had a
delightful time putting the calendar together and she thanked the Council and Mayor for supporting historic
Edmonds and historic, heritage places and buildings in Edmonds.
5. APPROVAL OF THE CONSENT AGENDA
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO
REMOVE ITEM 5.5 FROM THE CONSENT AGENDA AND PLACE IT ON THE AGENDA AS
STUDY ITEM 6.2.
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November 28, 2017
Page 1
City Attorney Jeff Taraday explained a Councilmember can unilaterally pull an item from the Consent
Agenda where items are traditionally acted upon immediately following approval of the Consent Agenda;
amending the agenda requires a motion.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS NELSON, TEITZEL AND
TIBBOTT AND COUNCIL PRESIDENT MESAROS VOTING YES; AND COUNCILMEMBERS
JOHNSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO.
Councilmember Buckshnis requested Items 5.3 and 5.4 be removed from the Consent Agenda.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL TO
APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF NOVEMBER 21, 2017
2. APPROVAL OF CLAIM CHECKS, WIRE PAYMENT AND PAYROLL CHECKS
5. ITEMS REMOVED FROM CONSENT
1. AUTHORIZE THE MAYOR TO SIGN A LOCAL AGENCY PROFESSIONAL SERVICES
AGREEMENT WITH PARAMETRIX FOR THE EDMONDS STREET WATERFRONT
CONNECTOR PROJECT (Formerly Item 5.3)
Councilmember Buckshnis expressed concern this contract with Parametrix for nearly $1 million was being
approved on Consent and preferred it be reviewed by the full Council. She was assured by Parks, Planning
& Public Works (PPP) Committee Members Johnson and Tibbott that they had combed through the contract
but she felt it the contract should be presented and reviewed by the full Council so that citizens have an
opportunity to review it. Therefore, she will vote no on this item.
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS,
TO APPROVE ITEM 5.3.
Councilmember Johnson said Councilmember Buckshnis raised a valid point and she asked if this item
could be delayed to a future meeting such as next week. Mayor Earling commented there are few meetings
left this year.
Councilmember Tibbott commented in a perfect world, the deliberations on the contract would have come
to the full Council for a presentation. The PPP Committee took 3-4 extra weeks reviewing the contract and
worked diligently behind the scenes. The packet is very complete and includes excellent information
regarding the contract and scope of work. He was confident there had been plenty of discussion, a great
deal of back and forth and he was satisfied with the contract as proposed. The total contract is $917,000
which includes reserves. He was confident Parametrix will do a great job and that the City will be well
served. He supported the Council approving the consultant contract.
Councilmember Buckshnis reiterated she did not want to set precedence; a contract of nearly $1 million
should have come to the entire Council. She encouraged Councilmembers to vote no so the contract could
be moved to a future Council agenda.
Councilmember Fraley-Monillas also did not support the motion, commenting it was important to have
public deliberations when spending $917,000. She assured there was plenty of time to schedule this on a
Council agenda recognizing that some Councilmembers were interested in next week being the last Council
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November 28, 2017
Page 2
meeting of the year rather than December 12. There are two meetings left this year, ample time for a full
report to the Councilmembers who are not on the PPP Committee.
As a member of the PPP Committee Councilmember Johnson said, she felt the committee did its due
diligence and she was prepared for the contract to be on the Consent Agenda. However, Councilmember
Buckshnis raises a valid point; it is a $1 million contract for a $30 million project and, if Councilmember
Buckshnis needed an extra week, she was happy to grant it. It did not mean she does not support the project,
only that the project is very important to the City.
UPON ROLL CALL, MOTION FAILED (3-4), COUNCIL PRESIDENT MESAROS AND
COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS
JOHNSON, NELSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO MOVE THIS ITEM TO AN AGENDA BY THE END OF YEAR FOR
DISCUSSION ABOUT THE PROFESSIONAL SERVICES AGREEMENT WITH PARAMETRIX
FOR THE EDMONDS STREET WATERFRONT CONNECTOR PROJECT. MOTION CARRIED
UNANIMOUSLY.
2. APPROVE THE 2018-2023 CAPITAL FACILITIES PLAN ELEMENT (Formerly Item 5.4)
Councilmember Buckshnis explained she had intended to pull Items 5.4 and 5.5 to add the Admiral Way
Crosswalk to the CIP and CFP. She recalled a dangerous precedence was started last year when a
Councilmember added a pet project that wasn't engineered properly. She preferred to go through the proper
channels of adding items to the CIP and CFP so that staff could consider the proposal before the Council
makes a decision to fund it.
Councilmember Johnson expressed interest in discussing this either at the Parks, Planning & Public Works
Committee meeting tonight or next week as she has additional questions.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO ADD THE ADMIRAL WAY CROSSWALK PROJECT TO THE CIP/CFP FOR
FUTURE REVIEW BY ADMINISTRATION.
Councilmember Teitzel asked for clarification, if the project were added to the CFP/CIP, could the budget
could be approved as part of the first quarter budget amendment. Councilmember Buckshnis explained her
rationale for adding the project to the CIP/CFP; last year a Councilmember submitted an amendment for a
pet project that ended up having engineering issues. This project deserves administrative view which occurs
when a project is added to CIP/CFP rather than relying on non -engineers to add capital projects.
Councilmember Fraley-Monillas commented a number of crossings have been on the CIP/TIP for quite
some time that would take priority over this project. She agreed with having it added to the CIP/CFP so it
gets in the queue for construction.
City Attorney Jeff Taraday clarified the only item before Council was the CFP; the CIP was moved later
on the agenda.
MOTION CARRIED (6-0-1), COUNCIL PRESIDENT MESAROS ABSTAINING.
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO CONSIDER ITEM 5.4 AT THE PARKS, PLANNING & PUBLIC WORKS COMMITTEE
MEETING TONIGHT. MOTION CARRIED UNANIMOUSLY.
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Page 3
6. STUDY ITEM
1. 2018 BUDGET COUNCIL DELIBERATIONS
Council President Mesaros explained this is a study item, an opportunity for continued review of the budget
and for Councilmembers to get all their questions asked and answered. He anticipated voting on the budget
at the December 5 meeting.
Councilmember Fraley-Monillas raised a point of order, suggesting Councilmembers who submitted
amendments have an opportunity to describe the rationale prior to staff s response.
Mr. James introduced Council Requested Budget Changes:
COUNCIL'S REQUESTED BUDGET CHANGES
Item # Budget
Book
Page #
Description
Cash
Increase
Decrease
Submitter
GENERAL FUND
1
DP 120
Remove Replacement Phone System
$237,015
Nelson
2
DP 32
Remove Assistant Engineer
$0
Nelson
3
DP 33
Remove Capital Projects Manager
$0
Nelson
4
DP 14
Remove Federal Lobbyist
$72,000
Nelson
5
DP 28
Remove Ci Hall Conference Room Project
$40,000
Nelson
6
New Item
Add Police Officer
($106,000)
Nelson
7
New Item
Add Climate/Renewal Energy Consultant
($130,000)
Nelson
8
New Item
Add New Regional Homeless Fund
($250,000)
Nelson
9
New Item
Add New Regional O ioid Response Fund
($250,000)
Nelson
10
New Item
Marsh Stud — from ending fund balance
($175,000)
Buckshnis
11
New Item
Reduce Transfer to Contingency Fund Reserve
$809,584
B_uckshnis
12*
New Item
Increase Parking Enforcement from 0.50 to 0.75 FTE
14 485
Johnson
Impacts to Ending Cash
$233,114
Fund 126 REET 1
DP 33
Remove Capital Projects Manager
$162,650
Nelson
Impacts to Fund 125 Ending Cash
$162,650
Fund 421 Water Utility Fund
DP 120
Remove Replacement Phone System
$1,903
Nelson
DP 32
Remove Assistant Engineer
$60.225
Impacts to Fund 421 Ending Cash
$62,128
Fund 422 Storm Utility Fund
DP 120
Remove Replacement Phone System
$1,522
Nelson
DP 32
Remove Assistant Engineer
$30,113
Nelson
Impacts to Fund 422 Ending Cash
$31,635
Fund 423 Sewer Fund
DP 120
Remove Replacement Phone System
$12,560
Nelson
DP 32
Remove Assistant Engineer
$30,113
Nelson
Impacts to Fund 423 Ending Cash
42 673
Total Councilmember Requested Changes
*added later in Council meeting
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Page 4
Item I - Remove Replacement Phone System: $253,000
Councilmember Teitzel relayed his understanding the existing phone system was very old, no longer
supported and parts may not be available. Mr. James agreed, recalling when he came to the City in March
2015, the phone system was failing. During the first week of his employment, he requested $400,000 to
replace it and it was subsequently proposed as a budget amendment. At that time, a bandaid was put on the
15-year-old phone system for which parts, including handsets, can only be found on the used market. If a
card fails, it could take a minimum of two days to replace it, affecting phone service through the City's
buildings. When the budget amendment was proposed, Council was informed the bandaid could last three
years. Funds have been included in the 2018 and previous years' budgets to re -cable buildings to handle
Voice Over IP; this is the final stage of implementing the phone system replacement. Councilmember
Teitzel concluded the loss or degradation of phone service impacts the City's ability to serve citizens. He
did not support this amendment.
Councilmember Buckshnis asked Councilmember Nelson to describe why he proposed this amendment.
Her concern was it would be expensed rather than capitalizing and depreciated over 10 years; she has since
learned it will be capitalize over 10 years. Councilmember Nelson responded the City has a lot of
infrastructure needs, things that are falling apart and need to be replaced. The City also has a lot of priorities
and he did not believe this was a priority for 2018. He suggested revisiting it in 2019.
Councilmember Fraley-Monillas suggested the Councilmember proposing the item have an opportunity to
describe their amendment before Councilmembers comment on it. It was the consensus of Council to
continue in the existing manner.
Item 2 v Remove Assistant Engineer: $120,451
Council President Mesaros relayed a comment from a contractor who lives in Edmonds and does a lot of
work in Edmonds that he was happy to see the City proposed to increasing engineering and capital projects
staff. This person contacted him when he first joined the Council to say the 2nd floor was the slowest part
of the City. This position is an opportunity to increase staff, particularly when there are a lot of projects in
the City. Council President Mesaros did not support Items 2 or 3.
Councilmember Johnson asked how this position would be funded. Public Works Director Phil Williams
answered although the title is assistant engineer, it is really a utility engineer, funded 50% by the Water
Fund, 25% by the Stormwater Fund and 25% by the Sewer Fund. The person would design utility projects,
primarily in the winter and follow those projects through the construction season doing project
management, inspection, etc. There is plenty of work to keep this person busy. The projects have been
approved by Council and construction funding is in place. It is a question of how the work is done; doing
it inhouse saves money. Hiring a consultant to do one or all of those steps costs 2.7-3.1 times the direct
salary cost or approximately 45% more The intent is to save money. He concluded the position was entirely
funded via enterprise funds.
Councilmember Tibbott found the request to take an assistant engineer out of the budget puzzling at a time
when developers are saying they are ready to add housing stock, something important to Edmonds and to
the region. The position would help facilitate building more housing in a way that is suitable for Edmonds
and at a cost-effective price point. Funding the position via the utility funds makes it even more important
to add that type of resource to staff.
Councilmember Teitzel agreed with Councilmember Fraley-Monillas' suggestion to have the
Councilmember proposing the amendment to describe their rationale and whether they had spoken with the
department head to inquire about the consequences of the amendment, etc. He suggested that approach for
the remainder of the Council proposed amendments.
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Page 5
Councilmember Nelson commented as a Councilmember he communicates with many people. During the
past five weeks staff has provided justification for their proposals and he was unclear why there needed to
be a second round of staff and the administration providing their justification. His reasoning was the City
has all kinds of priorities and needs and has been hiring a lot of staff over the last several years, a long term,
consistent cost. He cautioned against hiring more staff and questioned if those are the priorities the City
wants to focus on. He supported addressing the housing issue but questioned whether it was necessary to
add fulltime City staff and preferred to address it short term with consultants. He concluded the City had
more pressing priorities.
It was the consensus of the Council to proceed with a format where the Councilmember proposing the
amendment provided their rationale first.
Item 3 — Remove Capital Project Manager: $162,650
Councilmember Nelson said his rationale is the same as for the assistant engineer and the same as he
described a week ago.
Councilmember Tibbott relayed his understanding the capital projects manager manages grant funds the
City receives as well as works to bring in grants, making the position revenue positive for the City. It would
be counterproductive to remove a person bring in grant funding. Mr. Williams explained this position could
potentially service all engineering capital projects, but the primary intent was to dedicate it to managing the
very large park projects that are coming up. The funds are primary grant funds, some matching and other
funding sources; the funds are available for these tasks and it will be spent either hiring a consultant or
inhouse via this project manager; inhouse is much less expensive. When work is available for several years,
hiring a project manager is the most effective way. In this case, the workload will be there for several years
and now would be the right time to hire a capital project manager.
Parks & Recreation Director Carrie Hite said the cost of the project manager is not $162,000, it is actually
$128,650; if the position is not funded, funds will need to be added to REET expenditures for management
and engineering services for park projects. During 2014-2017, the City has consistently spent $125,000-
130,000/year from REET and/or grant funds for engineering services. Examples of those projects include
the Veterans Plaza, Frances Anderson Center bandshell, fishing pier, etc. Engineering services bills Parks
and she includes funds in the Parks budget for management of parks projects.
Councilmember Johnson clarified this person will not seek grants. Ms. Hite explained a capital project
manager can provide technical assistance in grant writing as well as review plans before grants are
submitted. The person would be part of the process but not the initiator. Councilmember Johnson observed
a lot of projects have been completed this year; this person would assist with future projects such as Civic
Park and Waterfront Redevelopment Project. Ms. Hite answered this position was included in the Mayor's
budget as a 2-year limited term employee for those two projects. She envisioned those two projects would
likely last 2-4 years, depending on when funds are received. She included funds in the 2018 budget for
review of Civic design and assistance with construction management for the Waterfront Redevelopment
project as well as work on technical aspects of the grants that will be submitted for Civic.
For Councilmember Buckshnis, Ms. Hite clarified most of Parks & Recreation professional services in the
General Fund are used to pay instructors. For example, one of the largest programs is the beach camp, the
City pays 80%. Any cuts in professional services from the recreational budget will require cutting the
corresponding revenues. Councilmember Buckshnis observed the professional services budget is
consistently higher than the actual. Ms. Hite agreed the professional services budget is conservative, but it
provides flexibility for the ebb and flow of recreational programs.
Item 4 — Remove Federal Lobbyist
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Councilmember Nelson explained the City has retained this person for approximately 1'/2 years. During that
time, he has done some work for the City but due to the current Congress and administration, he did not
foresee any significant revenue coming to the City. He was skeptical about a city Edmonds' size retaining
a person for this purpose on a regular basis, he could possibly support retaining a person on a specific
project basis. He suggested revisiting this if the political or legislative situation in Congress changes.
Council President Mesaros disagreed, stating now more than ever the City needs an advocate in Washington
DC. If capital funds from Washington DC to municipalities were flowing easily, that could be a reason to
cut the federal lobbyist. When money is not flowing easily, an advocate is needed to accomplish things.
The City has two large projects, Civic Field and the Waterfront Community Center; the City recently
received a $1.5 million grant from the Hazel Miller Foundation for Civic Field and the City will be seeking
state and county funds as well. Once all those resources as gathered, it will be important to have an advocate
in Washington DC. Considering the funds the City could anticipate receiving, $72,000 was an appropriate
expenditure.
Councilmember Teitzel agreed with Council President Mesaros. In these uncertain political times, it is
important to secure federal funds for key projects such as the Waterfront Connector, Highway 99, etc. If
federal funds had already been secured for those projects, he might agree with eliminating the lobbyist but
now was not the correct time.
Councilmember Fraley-Monillas agreed with Councilmember Nelson. She has been on the Council eight
years; the City did not have federal lobbyist in the past but received federal grants. She anticipated federal
grants could be achieve via discussions with federal representatives instead of paying a lobbyist. She
concluded the City had done fine without a lobbyist in the past. She pointed out neither funding for Highway
99 nor any other funding that she was aware of had been achieved via the lobbyist.
Councilmember Johnson questioned how the Hazel Miller Foundation grant, Civic Field or the Waterfront
Center was connected to this federal lobbyist. This is a transportation lobbyist assisting with transportation
funds for the Waterfront Connector and other opportunities such as Highway 99. Other than the memo
today from the federal lobbyist, she has not seen the value of paying him $6,000/month and questioned the
need to continue paying a federal lobbyist. Council President Mesaros said the point he was making was
that local support of a project can be leveraged at the federal level. Local support from the Hazel Miller
Foundation is important for what the City wants to achieve at Civic Field. He did not believe the City would
receive all the funds necessary for Civic Field or the Waterfront Connector locally so federal funding will
be important. He viewed $6,000/month as a small investment.
Councilmember Fraley-Monillas reiterated this is a transportation lobbyist who works primary for Sound
Transit. The City will not be seeking any federal funds for Waterfront Community Center and she was
doubtful any federal funds would be obtained for Civic Field. She questioned why projects that did not
qualify for transportation funding were being mentioned.
Item 5 — Remove City Hall Conference Room Project: $40,000
Councilmember Nelson said his rationale for proposing this amendment was it could wait a year.
Councilmember Buckshnis observed this is a small portion of the entire decision package. The decision
package still includes fixing the elevator and other things. She agreed with Councilmember Nelson that this
was not needed. Mr. Williams explained there is a long list of facilities projects in the consultant report.
The facilities manager simply drew a line at the funding level in the draft budget of $5390,000 and
prioritized the projects. If the Council does not want to pursue this project, there are other projects on the
list that may be of more interest. This expenditure was primarily furniture in the Brackett and Fortner rooms,
the Fire and the Human Resources conference rooms. All four have very good technology but the furniture
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November 28, 2017
Page 7
is not very modular to adapt to different meeting styles. Some of the existing furniture very old and tired,
particularly the chairs in the Fortner room. It would be good to improve the functionality of those spaces
by changing out some of the furniture. Whether it is done this year or next year is up to the Council, but it
was identified as a priority.
Councilmember Fraley-Monillas said furniture is a nice thing when other issues are bought and paid for.
When she worked for the State, new furniture was passed on from natural resources or the prison system.
It is a bonus to buy new furniture, but it is not a priority when other things need to be paid for.
Councilmember Teitzel agreed with Councilmember Nelson that this expenditure could wait a year. A
frequent user of all those conference facilities, he agreed the furniture was a little tired, but it was
serviceable. He supported this amendment.
Councilmember Johnson asked if the 11 projects in DP 28 were in priority order and a line was drawn at
the $530,000 amount. Mr. Williams answered yes.
Item 6 — Add. Police Officer: $106,000
Councilmember Nelson explained the intent is to fund an additional police officer so that the current
opening for a second K-9 position could be filled without reducing the number of officers already assigned
elsewhere in the Police Department.
Council President Mesaros thanked Councilmember Nelson for researching and submitting this
amendment. He supported this amendment, finding it a good idea to add another officer while resources are
available and to ensure the level of public safety that citizens want.
Councilmember Buckshnis also supported this amendment, referring to the budget amendment regarding
retirements and officers who have left the Police Department. Chief Compaan said there have been three
retirements this year, two resignations and another person is retiring on Friday. It has been a challenge to
keep positions filled. If the Council supports Councilmember Nelson's amendment, the number of
commissioned officers will increase from 56 to 57. The position will help with overall staffing in the
department and allow the second K-9 position, which has been open for an extended period of time, to be
filled. The department has not been in a position recently to move staff to fill it.
Councilmember Teitzel referred to page 69 of the budget book, which show salaries of $698,790, overtime
of $7,620 which he calculated was 1% OT to total salary. Based on that, it did not appear the workload
significantly exceeded staffing levels, suggesting another officer may not be needed. Chief Compaan
advised page 69 is the Police Administration cost center where there is little overtime There is much more
overtime in Patrol.
Councilmember Fraley-Monillas commented patrol officers spend a lot of time on the Highway 99 corridor.
With the increase in crime in the past 2-3 years, she was interested in adding police officers every year to
combat issues on Highway 99 from hit and run accidents to burglaries. The Beacons's column on police
activity indicates 70% occur on the Highway 99 corridor. Chief Compaan welcomed the additional of an
officer. He commented the Street Crimes Unit the Council funded two years ago has had fabulous success
and a fabulous group of officers are working diligently, particularly on the Highway 99 corridor.
Item 7 — Add Chinate/Renewable Energy Consultant: $130,000
Councilmember Nelson explained intent is to hire a consultant to assist in achieving the climate and
renewable energy goals in the climate resolution the Council passed. Development Services has said they
do not have the capacity to achieve that and suggested hiring an additional staff person for one year. His
proposal is to use a consultant for up to the amount of a staff person's salary.
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Item 8 — Add New Regional Flomeless Fund: $250,000
Councilmember Nelson explained his intent was for the City to set aside money to create a new fund and
partner with other cities to address the problem of homelessness that is affecting the City and the region.
Council President Mesaros complimented Councilmember Nelson for bring this item forward, finding it
the right thing to do. He differed on the amount, commenting this was intended to be a regional fund and
this was Edmonds contribution. He likely will amend the amount to lower it to $150,000, acknowledging
that it could be increased in the future.
Councilmember Fraley-Monillas expressed support for the amount proposed, commenting on the increasing
homelessness in south Snohomish County including veterans, children and families as well as those living
in poverty level housing such as hotels, cars, camping, churches, etc. The intent of this fund is easy access
to funds when a consortium is developed. Lynnwood is opening low barrier housing for homeless veteran,
Everett is working on a large low barrier housing facility and Edmonds needs to step up to the plate. She
assured this fund would not be used for just whatever, it will need to be administered by a small group of
Council and staff based on an agreed -upon need. There is a need for low income sheltering housing; housing
people only when temperatures fall below 34 degrees is probably not ethical or appropriate, requiring
people to sleep outside or in cars when it is 35 degrees.
Councilmember Johnson expressed support for this amendment, finding it a great idea and acknowledging
there could be further discussion regarding the amount. Today's Everett Herald included an article about
police departments including Edmonds dealing with the homeless and mentioning the social worker who
has 8 years' experience working with the homeless in the school district and is now working with the
Lynnwood and Edmonds Police Departments on those same issues. She concluded in theory, this is a very
good idea.
Councilmember Teitzel said in theory he also liked this idea, agreeing there was a homeless crisis that needs
to be addressed. He was concerned with the lack of detail regarding how the fund will be managed,
administered or how it will integrate with regional efforts. He was uncertain $250,000 was the right number;
it could be higher or lower. He preferred a more detailed plan be presented to Council to quantify the amount
needed and if the amount was higher, an amendment could be made. Although he supported addressing the
homelessness issue, he could not support allocating funds to an ill-defined concept.
Councilmember Fraley-Monillas offered to pull information including policies and procedures from other
cities. This fund would be administered via a small group of Edmonds people, perhaps staff and Council,
and expenditures would need to be based on something. Many cities put aside funds annually for housing
and agreed $250,000 may not be enough. She reported seeing the social worker in action with a Lynnwood
police officer talking to a couple of homeless people, providing information on services and shelter and
trying to determine their needs. She was happy to see that working although she hasn't witnessed it in
Edmonds; Chief Compaan assured it is happening in Edmonds too.
Councilmember Buckshnis expressed support for this amendment, having received the most citizen
comments on this amendment. She supported setting a precedent of setting aside funds for this purpose,
recalling when $200,000 was set aside for the marsh seven years ago that seemed like a lot. She assured the
Council that Councilmember Fraley-Monillas has the data to support the need.
Councilmember Tibbott commented he has been working on this issue for over two years. He was curious
how the $250,000 amount was determined. The Housing Task Force is exploring ways to increase housing
stock and options for housing including very low barrier housing but has not completed its work. The
Affordable Housing Alliance (AHA) is working on a request to cities who participate in AHA for funding
Edmonds City Council Approved Minutes
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Page 9
to initiate low cost housing options, but a proposal has not yet been made. While he supported the idea, he
was not supportive of the amount. He commented it reminded him of his lunch today that came out of the
microwave half -cooked; he preferred to have the idea more fully cooked before the Council commits to
$250,000.
Councilmember Nelson commented to date the City has not set aside any money, yet today Seattle agreed
to spend $34 million. Edmonds citizens are paying for people when they get arrested, when they go to the
emergency room, etc. and it is more than $250,000/year. If Councilmembers did not think there was a moral
reason, from a financial perspective, the City and its citizens are paying for homeless. He agreed $250,000
may not be enough, it may need to be $500,000. He hoped the set aside would be more than the phone
system replacement.
Councilmember Fraley-Monillas said the Housing Task Force is not addressing homelessness; AHA is
doing something but it also doesn't address the homeless. She reminded the Council is not simply handing
her the funds and saying, "go do good." These funds will remain in an interest -bearing account in the City
until something good and firm is identified to spend it on. She agreed with Councilmember Nelson's
analogy of the phone system versus the homelessness, this is about people not equipment.
Councilmember Tibbott commented he and Councilmember Fraley-Monillas have discussed homelessness
versus housing affordability and agree it is two sides of the same coin. Increasing housing stock also
provides housing options. The Housing Task Force is looking at a full range of housing option including
funding below market projects, multi -family projects that need subsidies, etc. He was interested in a plan
that provides the best opportunity for long-range, sustainable help and solutions for people who need
housing. AHA is on right track and there are some tremendous projects coming up including one in
Edmonds. While it would be great to have funds available in an account, he was uncertain $250,000 was
the right amount at this time.
Item 9 — Add New Regional Opioid Response Fund: $250,000
Councilmember Nelson commented this is a similar idea to the Regional Homeless Fund. He referred to
other projects the City sets aside funds for such as $2 million for Civic Field and trying to get other people
to contribute for a park. Yet, there is an opioid crisis where people in the city are dying. He concluded
$250,000 was frankly not enough but it was a start.
Council President Mesaros said this was the right direction to go and complimented Councilmember Nelson
for bringing this forward. He agreed the City had to do something, it had to act. Before retiring, he worked
with a large non-profit agency, Evergreen Treatment Services, who would like to be more active in
Snohomish County; these resources will help move in that direction. How the funds are utilized will be
important for him to support the amount of $250,000 and he acknowledged the amount may be higher if
there is the right initiative.
Councilmember Johnson applauded this funding in theory, finding there is nothing more important than
saving lives. However, the concept of the fund needs to be addressed, not the amount. Similar to other
Councilmembers, at first she thought she needed to know who will make the decisions and what will be
funded, but after further consideration, she realized this was establishing a fund and the Council could
decide later how it would be expended. She concluded establishing an Opioid Response Fund and a
Homeless Fund are steps in the right direction.
Councilmember Fraley-Monillas anticipated these funds would be used for the south county response to
the opioid crisis. One of the main issues is treatment beds; Everett, Seattle and other cities have had some
success with putting together treatment beds. Two things are needed to address opioid addiction, a treatment
bed and a place to go after treatment. She relayed her understanding there has been some discussions by
Edmonds City Council Approved Minutes
November 28, 2017
Page 10
south county mayors regarding the opioid response and perhaps banding together. Although she could not
say how every dime would be used, it was the same general concept as the Homeless Fund; money is set
aside and not spent until policies and procedures are in place. She did not want to be faced with an ask from
the Snohomish County Executive in six months to establish a facility with housing, vocational services,
treatment, etc. and not have the money in the budget. The Snohomish County Executive has activated the
Emergency Operations Center because the issue is that critical. She was uncertain $250,000 was enough
but it was a start, a placeholder.
Councilmember Teitzel Council acknowledged there was an opioid crisis and it needed to be address.
Addiction has affected his immediate family, friends in Edmonds and in the community. His concern, as a
fiscal conservative, was he wanted a framework regarding a plan, how the funds will be used, the structure,
how it fits with the regional strategy, how it fits with what the Health District is asking for, etc. Until there
was a framework for how the funds would be allocated, he found it difficulty to support.
Item 10 — Marsh Study: $175,000
Councilmember Buckshnis commented the City has selected Windward Environment; their budget is
approximately $200,000. This amount plus the professional services budget provide more than ample funds
for this study.
Council President Mesaros explained he is meeting Thursday with Ms. Hope to develop a process for
negotiating a contract with Windward. He plans to utilize the task force (Councilmember Nelson and
Buckshnis and himself) to review the process and present it to the Council. The process of negotiating a
contract with Windward will follow and will be presented to the Council for approval to hire Windward.
Councilmember Tibbott said he compared this to the amount for the phone system, this is obviously less,
others are more. He pointed out the phone system will be amortized over 10 years; instead of $230,000, it
is more like $23,000/year. He asked if there was an option to lease a phone system. Mr. James was not
prepared to answer that question but opined a lease is usually significantly higher. He was uncertain whether
a phone system could be leased.
Item I I — Reduce Transfer to Conting�nc Fund Reserve: $809,584
Councilmember Buckshnis commented regardless of what the policy states, the Council has the prerogative
to do whatever they want. She referred to an email from former Councilmember Petso who recalled the
policy was 16% + 2%. The 2% was related to Haines Wharf and she thought that reserve would go away.
As a practice for the last five years, the City has maintained 8-16% range. The Long Range Financial
Planning (LRFP) committee plans to address ordinances and policies in early 2018 and this can be amended
if necessary. She supported maintaining 16% in the Contingency Fund Reserve.
Councilmember Teitzel referred to the policy developed by former Finance Director Shawn Hunstock in
2012 regarding General Fund reserves. He described the basis for the current policy; there are two elements,
the Contingency Reserve Fund and the Risk Management Reserve Fund which are additive to each other.
He read from Item 4.0 in the policy, "For the purpose of this policy and as it applies to General Fund only,
the City will establish a Contingency Reserve Fund with a minimum balance of 8% General Fund revenues:
The City shall maintain a target balance of 16% of annual General Fund revenues." Mr. Taraday agreed.
Councilmember Teitzel read from Item 5.2, "The Risk Management Reserve Fund shall be set at 2% of
annual General Fund revenues." He explained that would be added to the 16% for a total of 18%. Mr.
Taraday said that was his understanding, commenting reading the policy alone is not as helpful, reading the
minutes of the meetings where this was discussed, it is clear it was intended to be two separate amounts,
not one within the other. Councilmember Teitzel agreed the Council can do whatever they want between
8% and 18% but he wanted to clarify the cap on the combined two funds was 18%. Mr. Taraday agreed
that was the combined target.
Edmonds City Council Approved Minutes
November 28, 2017
Page 11
Council President Mesaros asked if there was a combined minimum. Mr. Taraday said according to the
policy, the minimum was 8% combined. It appears potentially it was contemplated the Risk Management
Reserve Fund could be reduced to zero, whereas the Contingency Reserve was no less than 8% so
combined, the minimum would be 8%.
Council President Mesaros asked if the total reserve would be 16% rather than 18% if Council approved
this amendment. Councilmember Buckshnis said the practice since 2012 was a ceiling of 16% and floor of
8%. She commented the fund numbers in the ordinance no longer match the funds that are used.
Councilmember Johnson said the LRFP task force, which includes Councilmember Teitzel, Council
President Mesaros and herself, have been discussing the appropriate reserve for some time. Any movement
at this time would be premature because the LRFP committee has not yet made its recommendations. The
committee's recommendations will go to the Finance Committee first and then to full Council. Including
this in the budget was a preemptive strike and she preferred to go through the process. There will have
ample opportunity to discuss the appropriate level; the budget is not the right time or place for that
discussion.
Councilmember Teitzel commented the colloquial term for this fund is a Rainy Day Fund. Rainy days are
coming in the economy. During the last recession, staff was cut, the City stopped maintaining its streets,
etc. and he did not want that to happen again. Buttressing reserves knowing a rainy day was coming was
good prudent financial planning. He urged the Council to carefully consider that when they vote on this
item.
Councilmember Buckshnis commented the rainy day will not happen in the first quarter 2018. The Finance
Committee will consider it in 2018 and amendments can be made. She did not want to set a precedent; the
practice has been a maximum of 16%.
Councilmember Fraley-Monillas commented if there is interest in a Rainy Day Fund and the potential for
cuts in the future, why is there interest in adding positions other than public safety. Most of the proposed
amendments are one-time except for the long-term positions. She was confused by interest in adding
positions, yet wanting to save money for a rainy day.
Mr. James introduced Council Allocation of $250,000:
Council Allocation of $250,000
Proposal
#
Description
Cash Increase
(Decrease)
Beginning Balance
$250,000
1
Admiral Way Crosswalk
$70,550
2
Traffic Calmin _
$15,000
3
Snohomish County Health Contribution
$83,800
4
Sidewalk Construction Crew
$300,000
5*
Marsh — Additional Contribution
10$ O.OIffI
Subtotal of Allocation
$569.,350
Amount of Requests Exceeding Balance to Allocate
M9 3
*added later in meeting
Item 1 - Admiral Way Crosswalk: $70,550
Councilmember Teitzel anticipated this would be moved to the CFP/CIP. He explained the crossing at
Admiral Way & Dayton Street is popular with pedestrians crossing to the fishing pier and soon the
Edmonds City Council Approved Minutes
November 28, 2017
Page 12
waterfront walkway and the waterfront center will increase walking in that area. The Port reports seeing
near misses in that location and fears it is a disaster waiting to happen. As pedestrians will continue to cross
in that location, it behooves the City and Port to partner to increase safety with a by well -marked, well -lit
crossing in place. He read the justification for the amendment: The Admiral Way/Dayton Street confluence
has been and will continue to be a highly popular street crossing for pedestrian to access the renovated
fishing pier and many other waterfront amenities nearby. Further, it is reasonable to expect the volume of
pedestrians crossing at that location to significantly increase when the waterfront center and the waterfront
sidewalk are completed. A well -marked, well -lighted crosswalk at the Admiral/Dayton location will
dramatically improve pedestrian safety and enhance ADA accessible. The Port of Edmonds strongly
supports this initiative has indicated their willingness to share in the project cost by contributing up to
$40,000 toward capital costs. This is an excellent opportunity for the City and Port to partner in enhancing
pedestrian safety and access to waterfront amenities and build goodwill between the Port and the City and
their mutual constituents.
Councilmember Fraley-Monillas agreed it was a great idea, but it needs to be in the queue in the CIP and
TIP so it can be considered with other projects that have been waiting for years. There are a number of
areas that need crosswalks; for example, on Highway 99 there is close to a mile between crosswalks and
pedestrians have been struck and killed in that corridor.
Council President Mesaros said he crosses at that location at least twice a week and it is an adventure. He
agreed with Councilmember Fraley-Monillas, having the project go through the process and weighed
against other crossings. He supported the Parks, Planning & Public Works Committee discussing the CFP
at their meeting tonight and adding this project to the CIP/CFP.
Item 2 - Traffic Calming: $15,000
Councilmember Teitzel explained the proposal was to add $15,000 to the Traffic Calming Fund to purchase
two additional pole -mounted radar feedback signs. He was particularly concerned with speeding in school
zones; a traffic study in spring 2017 in 2 school zones demonstrate a high level of speeding. He was
convinced radar feedback signs are effective in causing drivers to slow. He concluded this was a modest
amount, and could be used to install signs where there is a pedestrian safety issue relative to school children.
Councilmember Tibbott expressed support for this amendment. Radar feedback signs have proven effective
at reducing speeds as well as a way to overcome limitations with the current street and walkway system.
Redoing all the City's streets with a buffer between the walkway and streets would be preferable but would
be very costly. Radar feedback signs are a way to alert cars they are in the proximity of pedestrians and to
make walkways safer. Walkways are also a recreational opportunity which makes these makes these signs
a health initiative.
Councilmember Fraley-Monillas agreed it was a great idea and suggested purchasing more radar feedback
signs including near Mathay Ballinger to address speeding in that area. Mathay Ballinger is the only park
on the Highway 99 corridor and is near a daycare, there are no stop signs or sidewalks, and nothing to keep
traffic from speeding. With regard to purchasing more radar feedback signs, she recalled staff saying if
there were too many, drivers ignore them. She concluded there was value in these signs particularly in areas
where children are walking.
Councilmember Buckshnis supported this amendment. She asked whether the intent was pole -mounted
signs or a trailer. Councilmember Teitzel said the intent was two pole -mounted radar feedback signs.
Councilmember Nelson commented the radar feedback trailer can be moved around; poles have to pre -
installed and the signs can be moved. He was supportive of this amendment, commenting if the desire was
really to slow drivers, he recommended additional traffic enforcement officers.
Edmonds City Council Approved Minutes
November 28, 2017
Page 13
Item 3 - Snohomish County Health District Contribution: $83,800
Councilmember Fraley-Monillas explained this was a request from the Health District for $2/capita. The
funds will be used for two new FTEs for the needle exchange program. Last year 600,000-700,000 needles
were exchanged; the needle exchange program is being added to avoid people sharing needles, spreading
disease and to reduce needles found in parks, streets, school grounds, wherever people use drugs. To obtain
a clean needle requires the person provide the dirty needle. This program has been operated successful in
Snohomish County by private providers who no longer have funding to provide the service. The funds will
also help pay for needle clean up kits and safe medication storage and many other things. The Health District
is asking cities for $2/capita; due to funding cuts by the legislature, the Health District is receiving about
1 /3 of what it previously received.
Council President Mesaros asked what other cities are doing in response to the Health District's request.
Councilmember Fraley-Monillas said Snohomish County is contributing $100,000, and Mountlake Terrace
and Mukilteo are contributing. Mayor Earling said in talking with Everett and Marysville, their intent,
although neither have passed their budgets, was $1/capita.
Council President Mesaros commented this is a terrible way to fund the Health District; Snohomish County
should make this part of their budget like other counties in the state do but, having said that, the Health
District still needs to be funded. He supported Edmonds contributing but wanted the amount to be the same
as other cities. Councilmember Fraley-Monillas offered to provide a list of cities who have committed and
how much. Snohomish County is already providing $600,000 to the Health District and adding $100,000.
She pointed out in the past, the Health District was funded by cities.
Councilmember Nelson said the contribution to the Health District was not to solely fund one particular
public health issue, it was to fund all the things the Health District addresses. Councilmember Fraley-
Monillas agreed.
Item 4 - Sidewalk Construction Crew. $300,000
Councilmember Tibbott explained his intent was to stay current with the Transportation Plan especial in
regard to the walkway plan and ADA compliance. He was concerned the City continues not to complete
the list of short walkways, many of which are in unsafe travel areas and as a result, neighborhoods are not
as safe as they could be and citizens who would like to walk to their destination are putting themselves at
risk. In reviewing the decision packages, there was a short walkway for $100,000, fixing the walkway
around the marsh for $75,000 and another for $50,000, a total of $225,000. There may be other decision
packages or CFP/CIP projects that could be applied to this amount so it would not need to be totally funded
from the Council Contingency which was one of reasons he wanted to look at CFP/CIP again tonight.
Councilmember Tibbott pointed out there are some extremely dangerous areas including a poorly placed
ADA ramp near the hospital that is inadequate for use by wheelchairs. If the ramp were relocated, the
sidewalk would need to be completed. He favored looking for a way to fund an inhouse crew, anticipating
the worst walkways and intersection crosswalks could be addressed in 3-4 years. He anticipated much more
work could be done using inhouse staff rather than via a contract.
Council President Mesaros commented this may not need to be funded from Council Contingency if savings
by staff doing the work can be realized from projects already allocated in the budget. Mr. Williams said
staff has discussed doing some of the work with city crews; the capacity does not currently exist and would
require additional person hours whether it was hiring additional staff or negotiating a contract with the
union hall to have a trained concrete finishing crew available. Expenditures would also be required to
purchase supplies, etc. That would be an efficient way to make more progress on project. When projects
are put out to bid, that requires design and development of detailed plan specifications; the cost of that as a
Edmonds City Council Approved Minutes
November 28, 2017
Page 14
percentage of the total project can be very large on a small project. Much of that could be bypassed if the
City had a small, trained crew who could make adjustments in the field with assistance from engineering.
The result would be most of the money goes to the work instead of design and bid packages. Staff did not
start thinking about that process in time to propose a detailed decision package for 2018 but that could be
done for 2019.
Council President Mesaros said the proposal is $300,000 from Council Contingency; the savings could
come from projects for which funds have already been allocated. Mr. Williams referred to 2 projects in
budget, $100,000 for the minor sidewalk project and $50,000 for ADA ramps which could be the start to
funding such a program. Council President Mesaros suggested identifying the $300,000 elsewhere in the
budget. He was support of the concept but funding it from the General Fund, not the Council Contingency.
Councilmember Fraley-Monillas suggested hiring seasonal staff for 4-5 months, acknowledging there may
be a learning curve. Mr. Williams responded if the Council was interested in a sidewalk construction crew,
it would benefit from some additional thought. This work would not be accomplished by a general laborer,
it requires expertise. City staff have those skills but do not currently have the time. He concluded this may
be a good idea, but it has not been fully fleshed out yet.
Councilmember Nelson asked how the $300,000 would be utilized and how big the crew would be. Mayor
Earling commented there has been some discussion by directors regarding potential issues related to
negotiations with the Teamsters union. Mr. Williams agreed hiring Teamsters out of a Local hall or hiring
two more staff would need to be discussed with the Teamsters union. To Councilmember Nelson's question,
Mr. Williams anticipated two Teamsters staff members would be approximately $150,000 of the $300,000
and the rest would be supplies. Councilmember Nelson commented although this idea is still being baked,
he was intrigued.
Councilmember Tibbott commented his intent was move forward as soon as possible with walkway
projects, but he acknowledged the timing may not be quite right. He requested it be discussed in the coming
year for inclusion in the 2019 budget. If the Council was serious about doing that in 2019, he suggested
removing funding in the 2018 budget for the minor sidewalk program and ADA ramps and setting it aside
for 2019. Mr. Williams said he would need to discuss the impact on other projects with staff.
Mr. James reviewed staff s recommended budget changes:
STAFF'S RECOMMENDED PROPOSED BUDGET BOOK CHANGES
Item #
Budget
Book
Pa e #
IDescription
Cash
Increase
(_Decrease
GENERAL FUND
1
55
PSAP Consolidation "Snohomish County 911"
($26,100)
2
55
ECA Contingent Loan 2018 Loan Amount is $45,000 vs. $80K)
$35,000
3
55
(Note: 2017 Loan Amount is $70,000 vs. $80,000
4
96
Building Division Senior Plans Examiner
$5,610
5
98
Environmental Programs Manager
($12,939)
140
Private Development Review and Inspection of Permits
$8,840)
Decrease in Salaries (Savings from reduced work schedule)
$4,570
8
Increase Permit Software Maintenance (discussed and approved
by Council on 10/17)
($24,300
9
Increase Permit Software purchase/Installation costs (discussed
and approved by Council on 10/17)
6($ $,$20�
Impacts to General Fund Ending Cash
qluom
Edmonds City Council Approved Minutes
November 28, 2017
Page 15
C Tourism Promotion/Arts FUND 123
6
124
The following amounts are included in the budget — need to be
approved by Council
Cascade Symphony $2,000
Art Studio Tour $1,200
Sno-King Chorale $1,500
DeMiero Jazz Fest $2,500
Edmonds Arts Festival $500Phoenix Theater $1,600
Olympic Ballet Theater $2,600
Driftwood Players $2,400
Art Walk $2,000
Cascadia Art Museum $2,500
$7,500 Write on the Sound
Public Art Brochure $1,000
Impacts to Fund 123 Ending Cash
$0
WATER FUND 421
5
144
Private Development Review and Inspection of Permits
$4,420
Impacts to Fund 421 Endin Cash
($4,420)
STORMWATER FUND 422
5
146
Private Development Review and Inspection of Permits ($4,420)
Impacts to Fund 421 Ending Cash $4,420
SEWERIWWTP FUND 423
5
149
Private Development Review and Inspection of Permits
$4,420
Impacts to Fund 421 Endin Cash
$4,420
TECHNOLOGY RENTAL FUND 512
7
62
Add Equipment ex ense back into budget - correction
($56,000
Impacts to Fund 512 Ending Cash
($56,000
New Amendments
Councilmember Johnson reviewed her amendment
■ Based on a conversation today, she learned there is an opportunity to increase the part-time parking
enforcement officer to 3/4 time. The cost for 2018 is $14,485.
Councilmember Buckshnis reviewed her amendment
+ Add $100,000 to Marsh Park construction —fund from Council Contingency
Mayor Earling requested Councilmembers identify the amendments that will be funded from the $250,000
Council Contingency. Councilmember Fraley-Monillas said the Council is still waiting for information.
Council President Mesaros advised the Council will eventually indicate which amendments will be
allocated to Council Contingency.
Councilmember Tibbott asked for clarification about the additional funds for the marsh. Councilmember
Buckshnis expressed interest in setting up a fund for marsh restoration similar to the flower program fund
because there are people who want to donate but it is currently budgeted in the Park Construction Fund
132. Ms. Hite explained the originally $200,000 set aside in 2012 is in Fund 132 Park Construction Fund.
Finance is working on setting up that fund to receive donations.
Mayor Earling declared a brief recess.
2. APPROVE THE 2018-2023 CAPITAL IMPROVEMENT PROGRAM
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November 28, 2017
Page 16
Councilmember Teitzel explained he moved this item to follow the budget deliberation because he was not
certain how that discussion would transpire. Following that discussion, it is Council's preference to have
the Admiral Crossing put in the CFP and CIP.
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT MESAROS,
THAT THE ADMIRAL WAY CROSSWALK BE ADDED TO THE CIP. MOTION CARRIED
UNANIMOUSLY.
COUNCIL PRESIDENT MESAROS MOVED TO APPROVE THE CIP AS AMENDED. MOTION
DIED FOR LACK OF A SECOND.
Councilmember Johnson said now that discussion on the CIP has been opened, she has a number of
comments and questions. She suggested postponing the following projects:
• Frances Anderson Center playground equipment
o $160,000 in 2018 could be delayed to pay for other items
• Parklet development on 4" Avenue in 2018
o Delay a year
• Outdoor Fitness Zones - $175,000
o Contingent on a grant from Verdant, delay to a future year.
Ms. Hite explained there are several funds that make up the Parks Capital Fund including REET 125 which
contains $75,000, the City's contribution for outdoor fitness zones. Fund 132 Construction Fund lists the
project at $175,000, $75,000 tis he City's contribution and $100,000 is from a Verdant grant. If Verdant
decides to provide the grant this spring and the match is not in the budget, the City cannot accept the grant.
She explained the grant was submitted two years ago and she has repeatedly been told a decision on capital
grants will be made the following year. In August, a Verdant staff person said they are looking at funding
them in spring 2018.
Councilmember Johnson referred to the $8-10 million estimated cost of Marina Beach Park, noting there is
nothing budgeted in the next 2 years but then there is $500,000/year the next 4 years. She asked if that was
contingent on the cleanup of Unocal. Ms. Hite answered Marina Beach development is timed with the
marsh daylighting because the creek will be brought through the culvert and flow over Marina Beach which
requires reconfiguring the park. The adopted master plan identifies the location of the creek on the beach.
Councilmember Johnson asked if that could be done before the Unocal cleanup. Ms. Hite answered the
Unocal cleanup is underway and the City is working with the State in the planning for daylighting. The
goal is the clean property transfers to WSDOT and WSDOT would allow the City to bring the daylighted
Willow Creek channel through.
Councilmember Johnson commented it is an $8-10 million project. Ms. Hite recalled Councilmember
Buckshnis' suggestion to increase the estimated cost to $10-12 million, pointing out that cost includes
daylighting and Marina Beach Park redevelopment. She commented those are preliminary, non -schematic
design numbers and could change.
Councilmember Johnson referred to the $3,595,000 estimated project cost of Waterfront
Redevelopment/Waterfront Walkway. Ms. Hite said those are preliminary numbers and may be higher. The
City is working with the senior center as they demo the building and build a new building; the intent is to
remove the creosote pier, redevelop the waterfront, connect the walkway in front of the senior center and
connect the Ebbtide walkway. Councilmember Johnson asked when those funds would be needed. Ms. Hite
answered the Waterfront Redevelopment is timed for 2018; it is in for environmental permits and land use
applications will be submitted in the next couple weeks. The City's project and the senior center's project
are dependent on grant funding and the State's capital budget.
Edmonds City Council Approved Minutes
November 28, 2017
Page 17
Councilmember Johnson asked about the funding source for the Waterfront Redevelopment project. Ms.
Hite answered there is a myriad funding sources for this project including $1 million from the State, REET
125 and 126 funds, park impact fees, and funds from Snohomish County. She recalled Councilmember
Johnson's earlier request for staff to make a presentation regarding funding for this project. She
acknowledged is a very complex project and not all the funds have been secured; the Ebbtide walkway is
unfunded at this time. Councilmember Johnson referred to $150,000 in Fund 126 in 2018, commenting
there is no funding in later years. Ms. Hite answered it used to be $250,000, it was reduced to $100,000 to
pay for the capital project manager.
Councilmember Johnson asked what large park projects the capital projects manager work on. Ms. Hite
answered the Waterfront Redevelopment/Walkway is a very large project in 2018 and 2019 and possibly
2020 if grant money is secured for the Ebbtide walkway. Other large project is Civic development; that
project will be in design in 2018. The State grant cycles for park projects open in 2018 and the intent is to
submit 2 or possibly 3 grants by May 1. The consultant will need to be under contract soon to start schematic
and technical information for that grant to get the design process far enough along to compete for grants.
Councilmember Johnson asked the amount of that consultant contract. Ms. Hite answered it will be done
in phases, it is a $10-12 million development project, 10-12% cost for design is $1-1.2 million which is not
in the budget. There is some money in the budget to start that process; an award of contract will likely be
presented to Council for award of a 30% design contract to get the design far enough to submit grants.
Councilmember Johnson reiterated her concern that this $1 million project would not have not a competitive
bid process. In engineering, a designer creates the project and then it is put out to bid for construction. Ms.
Hite explained there was a competitive bid process for the master plan development. The Council awarded
that contract to Walker Macy; the contract allowed it to be amended to add design services. Since it is
Walker Macy's design and their plan and they have all the survey and geotech information, that information
would be used to begin the park design. The intent is a 30% design contract followed by 50% and 90%
design contracts. Once construction documents are prepared, the project would go out to bid, a $10-12
million construction contract.
Councilmember Johnson registered her concern; the Council approved a contract for Walker Macy for a
$100,000 master planning process that allowed an amendment for a $1 million design contract without any
discussion or public review. This is similar to the Parametrix contract and she was uncomfortable with that
process. Ms. Hite said it is allowed in the RCWs and bid procedures.
Councilmember Johnson summarized there is $10 million for Marina Beach, $12 million for Civic and $4
million for the Waterfront Redevelopment a total of $26 million in park projects that could begin in the
next 1-2 years. Ms. Hite said Marina Beach is likely out 5-6 years as it depends on obtaining funds to
daylight Willow Creek which will likely be federal dollars. The Waterfront Redevelopment and Civic are
the two main projects she is focused on obtaining grants for and leveraging those with City capital funds.
Councilmember Johnson inquired about the 4' Avenue Corridor. Ms. Hite said that is a transportation
project as the road needs to be overlaid and utility work needs to be done. She viewed it as a public works
project; art is part of design but the project will be prompted by utility replacement under road.
Miscellaneous Council Business
Council President Mesaros explained Councilmember Nelson and he have been thinking about the Council
President and Council Pro Tern elections. A minor change needs to be made to the current ordinance to
allow election of officers earlier than first meeting in January in years when there is no change in the
Council. He will add an action item to an agenda next month to consider that change.
Edmonds City Council Approved Minutes
November 28, 2017
Page 18
Council President Mesaros distributed a 2018 committee selection forms for internal and external
committees and asked Councilmember to indicate their preferences and return to him by next Tuesday. The
new Council President will make those appointments.
8. ADJOURN TO COMMITTEE MEETINGS
With no further business, the Council meeting was adjourned to committee meetings at 9:37 p.m. (Parks,
Planning & Public Works Committee in the Jury Meeting Room, Finance Committee in Council Chambers
and Public Safety & Personnel Committee in the Police Training Room.)
D A VID O. EAhING, MAYOR
SCOTT PASSE LERK
Edmonds City Council Approved Minutes
November 28, 2017
Page 19