02/14/2012 Parks, Planning, PW CommitteePlanning, Parks and Public Works Committee Meeting
February 14, 2012
Phil Williams, Public Works Director
Rob Chave, Planning Manager
Frances Chapin, Cultural Services Manager
The committee convened at 7:00 p.m.
A. Discussion on urban farming.
Ms. Machuga explained that due to a recent inquiry regarding the establishment of an urban
farm, it has come to staff's attention that there may be a conflict between the city's urban farming
regulations and state law. City Attorney, Jeff Taraday, elaborated on this potential conflict and
explained that it brings up the question of whether a conditional use permit should be required
for establishment of an urban farm. The Committee was advised that the urban farming
regulations could be revised so that a conditional use permit is no longer required, but the urban
farm would still be required to comply with certain reasonable regulations related to access,
temporary structures, hours of operation, etc.
ACTION: Forwarded to Planning Board for review.
B. Authorization to advertise the SR99 International District Enhancements Project.
Mrs. Chapin provided an update on the status of the project and outlined the funding sources
being used to complete the project.
ACTION: Moved to consent agenda for approval.
C. Report on final construction costs for 226th St. SW Walkway and acceptance of project.
Mr. English reported on the final construction costs and that the project is now complete and
ready for Council approval.
IACTION: Moved to consent agenda for approval.
D. Report on final construction costs for Dayton St. Cured in Place Pipe (CIPP) Storm Pipe
Rehabilitation Project and acceptance of the project.
Mr. English outlined the recent history related to the Dayton St. storm drain pipeline between the
BNSF railroad and the outfall to Puget Sound. The final construction costs were reported to the
Committee.
Planning, Parks and Public Works Committee Minutes
February 14, 2012
Page 2
ACTION: Moved to consent agenda for approval.
E. Report on final construction costs for the BNSF Double Track and Underground Utilities
Project and acceptance of project.
Mr. English reviewed the project history and how a portion of the construction contract with ICI
construction was terminated because of a buried conflict with a timber support system beneath
the BNSF railroad tracks at Main St. The terminated work included the stormwater and water
utility crossings. The construction costs were reviewed and an overview was provided on what
work was completed in 2010.
ACTION: Moved to consent agenda for approval.
F. Report on final construction costs for the Main Street Watermain Project and final
acceptance of project.
Mr. English explained how this emergency project was tied to item E and that BNSF completed
the storm and water utility crossings beneath the railroad tracks at Main St. The report on the
final construction costs covered the work to connect the new water and stormwater utility
crossings to the City's system.
ACTION: Moved to consent agenda for approval.
G. Report on final construction costs for the Shell Valley Emergency Access Road Project
and acceptance of project.
Mr. English provided the final construction cost on the Shell Valley Emergency Access Road
project. Mr. Williams let the Committee know that the access road has been used several times
this winter and the City has received positive feedback on the project.
ACTION: Moved to consent agenda for approval.
H. Authorization for acceptance and recording of a new sanitary sewer easement and
abandonment of an existing sanitary sewer easement at 620 Sunset Avenue.
Mr. English explained that a new sewer easement was required at 620 Sunset Ave because the
property owner was constructing an addition to his residence. The new addition was going to be
placed over the existing sewer line and the owner was required to install a casing to protect the
sewer main. The City Attorney was preparing a new document to include the abandonment of
the existing sewer easement. The new document will be placed on the consent agenda after it
has been signed by the property owner.
ACTION: Moved to consent agenda for approval.
1. Authorization for Mayor to sign a Professional Services Agreement with SAIC to provide
consulting services for the Dayton Street & SR104 Drainage Alternatives Study.
Mr. English discussed the purpose and scope of the drainage study at SR104 and Dayton St.
There was also a discussion on how the study was tied to the upcoming Marsh Feasibility Study
being managed by the People for Puget Sound.
Planning, Parks and Public Works Committee Minutes
February 14, 2012
Page 3
ACTION: Moved to consent agenda for approval.
J. Authorization for Mayor to sign a Professional Services Agreement with BHC Consultants
to provide services to prepare the 2012 -13 Sanitary Sewer Comprehensive Plan.
Mr. English outlined the scope of services for the proposed 2012 -13 Sanitary Sewer
Comprehensive Plan. Mr. Williams let the Committee know that a portion of the planning study
would include the Wastewater Treatment Plant. He also mentioned that an evaluation would be
completed on the existing sewer utility rates.
ACTION: Moved to consent agenda for approval.
K. Quarterly Public Works Project Report.
Mr. English presented the report and highlighted several projects that were close to completion
or being ready to advertise for bids. Mr. Williams reviewed the current schedule for the Main
Street Improvement Project between 5th Ave and 6th Ave. Further discussion will be needed on
how the project is built and how public access will be managed during construction.
ACTION: None.
L. Update to the City's General Facilities Charges for utilities by City staff and the FCS
Group.
Mr. Williams reviewed the proposed General Facilities Charges for sewer, storm and water. The
next step is to present the proposed charges to the full Council and allow for public comment.
ACTION: Moved to consent agenda for approval.
M. Authorization to approve easements for the Sewer Lift Station Rehabilitation Project.
Mr. English explained that the Sewer Lift Station Rehabilitation Project requires a permanent
utility easement at Lift Station #4 and a temporary construction easement at Lift Station #9. The
property owner at each location has signed the easements and they are ready to be approved by
Council.
ACTION: Moved to consent agenda for approval.
N. Authorization to advertise a Request for Bids for construction services for the Talbot
Road /Perrinville Creek Drainage Improvements.
Mr. English provided a brief overview of the scope and budget for the proposed stormwater
improvements. Councilmember Petso requested a site plan be added to the agenda memo for
the Council meeting on February 21St
ACTION: Moved to consent agenda for approval.
O. Authorization to advertise, a Request for Bids, for construction services for the 76th
Avenue W Waterline Installation Project.
Planning, Parks and Public Works Committee Minutes
February 14, 2012
Page 4
Mr. English provided a brief overview of the scope and budget for the proposed water
improvements to be constructed with the City of Lynwood's sewer project.
ACTION: Moved to consent agenda for approval.
P. Authorization to advertise, a Request for Bids, for construction services for the 2012
Waterline Replacement Project.
Mr. Williams provided a brief overview of the scope and budget for the proposed water system
improvements.
ACTION: Moved to consent agenda for approval.
Q. Public Comments
Mr. and Mrs. Mearns: Commented about urban farming.
Roger Hertrich: Commented about traffic volumes on SR104; need for a public hearing on the
General Facilities Charges; storm pipeline at Dayton St; and City of Lynnwood's stormwater
responsibility for Perrinville Creek.
The meeting adjourned at 8:50 p.m.