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02/14/2012 Parks, Planning, PW CommitteePlanning, Parks and Public Works Committee Meeting February 14, 2012 Phil Williams, Public Works Director Rob Chave, Planning Manager Frances Chapin, Cultural Services Manager The committee convened at 7:00 p.m. A. Discussion on urban farming. Ms. Machuga explained that due to a recent inquiry regarding the establishment of an urban farm, it has come to staff's attention that there may be a conflict between the city's urban farming regulations and state law. City Attorney, Jeff Taraday, elaborated on this potential conflict and explained that it brings up the question of whether a conditional use permit should be required for establishment of an urban farm. The Committee was advised that the urban farming regulations could be revised so that a conditional use permit is no longer required, but the urban farm would still be required to comply with certain reasonable regulations related to access, temporary structures, hours of operation, etc. ACTION: Forwarded to Planning Board for review. B. Authorization to advertise the SR99 International District Enhancements Project. Mrs. Chapin provided an update on the status of the project and outlined the funding sources being used to complete the project. ACTION: Moved to consent agenda for approval. C. Report on final construction costs for 226th St. SW Walkway and acceptance of project. Mr. English reported on the final construction costs and that the project is now complete and ready for Council approval. IACTION: Moved to consent agenda for approval. D. Report on final construction costs for Dayton St. Cured in Place Pipe (CIPP) Storm Pipe Rehabilitation Project and acceptance of the project. Mr. English outlined the recent history related to the Dayton St. storm drain pipeline between the BNSF railroad and the outfall to Puget Sound. The final construction costs were reported to the Committee. Planning, Parks and Public Works Committee Minutes February 14, 2012 Page 2 ACTION: Moved to consent agenda for approval. E. Report on final construction costs for the BNSF Double Track and Underground Utilities Project and acceptance of project. Mr. English reviewed the project history and how a portion of the construction contract with ICI construction was terminated because of a buried conflict with a timber support system beneath the BNSF railroad tracks at Main St. The terminated work included the stormwater and water utility crossings. The construction costs were reviewed and an overview was provided on what work was completed in 2010. ACTION: Moved to consent agenda for approval. F. Report on final construction costs for the Main Street Watermain Project and final acceptance of project. Mr. English explained how this emergency project was tied to item E and that BNSF completed the storm and water utility crossings beneath the railroad tracks at Main St. The report on the final construction costs covered the work to connect the new water and stormwater utility crossings to the City's system. ACTION: Moved to consent agenda for approval. G. Report on final construction costs for the Shell Valley Emergency Access Road Project and acceptance of project. Mr. English provided the final construction cost on the Shell Valley Emergency Access Road project. Mr. Williams let the Committee know that the access road has been used several times this winter and the City has received positive feedback on the project. ACTION: Moved to consent agenda for approval. H. Authorization for acceptance and recording of a new sanitary sewer easement and abandonment of an existing sanitary sewer easement at 620 Sunset Avenue. Mr. English explained that a new sewer easement was required at 620 Sunset Ave because the property owner was constructing an addition to his residence. The new addition was going to be placed over the existing sewer line and the owner was required to install a casing to protect the sewer main. The City Attorney was preparing a new document to include the abandonment of the existing sewer easement. The new document will be placed on the consent agenda after it has been signed by the property owner. ACTION: Moved to consent agenda for approval. 1. Authorization for Mayor to sign a Professional Services Agreement with SAIC to provide consulting services for the Dayton Street & SR104 Drainage Alternatives Study. Mr. English discussed the purpose and scope of the drainage study at SR104 and Dayton St. There was also a discussion on how the study was tied to the upcoming Marsh Feasibility Study being managed by the People for Puget Sound. Planning, Parks and Public Works Committee Minutes February 14, 2012 Page 3 ACTION: Moved to consent agenda for approval. J. Authorization for Mayor to sign a Professional Services Agreement with BHC Consultants to provide services to prepare the 2012 -13 Sanitary Sewer Comprehensive Plan. Mr. English outlined the scope of services for the proposed 2012 -13 Sanitary Sewer Comprehensive Plan. Mr. Williams let the Committee know that a portion of the planning study would include the Wastewater Treatment Plant. He also mentioned that an evaluation would be completed on the existing sewer utility rates. ACTION: Moved to consent agenda for approval. K. Quarterly Public Works Project Report. Mr. English presented the report and highlighted several projects that were close to completion or being ready to advertise for bids. Mr. Williams reviewed the current schedule for the Main Street Improvement Project between 5th Ave and 6th Ave. Further discussion will be needed on how the project is built and how public access will be managed during construction. ACTION: None. L. Update to the City's General Facilities Charges for utilities by City staff and the FCS Group. Mr. Williams reviewed the proposed General Facilities Charges for sewer, storm and water. The next step is to present the proposed charges to the full Council and allow for public comment. ACTION: Moved to consent agenda for approval. M. Authorization to approve easements for the Sewer Lift Station Rehabilitation Project. Mr. English explained that the Sewer Lift Station Rehabilitation Project requires a permanent utility easement at Lift Station #4 and a temporary construction easement at Lift Station #9. The property owner at each location has signed the easements and they are ready to be approved by Council. ACTION: Moved to consent agenda for approval. N. Authorization to advertise a Request for Bids for construction services for the Talbot Road /Perrinville Creek Drainage Improvements. Mr. English provided a brief overview of the scope and budget for the proposed stormwater improvements. Councilmember Petso requested a site plan be added to the agenda memo for the Council meeting on February 21St ACTION: Moved to consent agenda for approval. O. Authorization to advertise, a Request for Bids, for construction services for the 76th Avenue W Waterline Installation Project. Planning, Parks and Public Works Committee Minutes February 14, 2012 Page 4 Mr. English provided a brief overview of the scope and budget for the proposed water improvements to be constructed with the City of Lynwood's sewer project. ACTION: Moved to consent agenda for approval. P. Authorization to advertise, a Request for Bids, for construction services for the 2012 Waterline Replacement Project. Mr. Williams provided a brief overview of the scope and budget for the proposed water system improvements. ACTION: Moved to consent agenda for approval. Q. Public Comments Mr. and Mrs. Mearns: Commented about urban farming. Roger Hertrich: Commented about traffic volumes on SR104; need for a public hearing on the General Facilities Charges; storm pipeline at Dayton St; and City of Lynnwood's stormwater responsibility for Perrinville Creek. The meeting adjourned at 8:50 p.m.