FC112817FINANCE COMMITTEE MEETING
November 28, 2017
Elected Officials Present
Councilmember Diane Buckshnis (Chair)
Councilmember Dave Teitzel
Staff Present
Scott James, Finance Director
Dave Turley, Assistant Finance Director
Phil Williams, Public Works Director
Jerrie Bevington, Recorder
The meeting was called to order at 9:40 p.m. in Council Chambers.
Contract Change Order for 76th Ave/212th St Intersection Improvement Project
Mr. Williams reviewed the change order related to discovery of Frontier's duct banks. An attempt will
be made to recover from Frontier. The total cost increase is $743,000 less the existing management
reserve of $443,000, the additional amount needed is approximately $300,000 which will be paid by
the utility funds. Additional overruns from PUD and Frontier are possible. A budget amendment will be
required. He responded to questions regarding the incorrect locate of Frontier's duct banks and an
earlier $50,000 change order.
Action: Schedule for full Council, include in 4t" quarter 2017 budget amendments
2. October 2017 Monthly Financial Report
Mr. Turley highlighted transfers from REET into the Street Construction Improvement Fund, Holiday
Buy Back expenditures in November, In Home LTC Claims expenditures (LEOFF), and Municipal Arts
Acquisition Fund expenditures.
Mr. Turley and Mr. James responded to questions regarding Amusements revenue; Marijuana
Enforcement revenue; salary/wages, overtime and benefit expenditures in Fund 112; art installation in
front of library, Water Fund repairs and maintenance expenditures; payments on bonds; and
Edmonds' rate of return compared to rolling 12 -month benchmark. Discussion included LEOFF
Medical Insurance expenditures, options the Disability Board is considering, increasing the 2018
budget for LEOFF expenditures, and increased expenditures due to aging LEOFF personnel.
Action: Schedule on Consent Agenda.
3. Fourth Quarter 2017 Budget Amendment
Mr. James highlighted the following budget amendments:
• Three long-time Police Department employees are retiring and four have left, resulting in leave
payouts of $173,263.
• Removal of an abandoned boat at Marina Beach Park, estimated cost $20,000. DNR program
available to reimburse the City up to 90% of the cost
• Close Fund 129 (SR 99 International District Lighting Enhancement project) and move
remaining funds to Fund 132
• Interfund transfer from Sewer Operations Fund to the Treatment Plant Capital Fund was not
included in Carryforward Budget Amendment
11/28/17 Finance Committee Minutes, Page 2
• Replacement of patrol car laptops that are out of warranty and have compatibility issues with
New World
• With creation of Technology Rental Fund, transfer funds from Equipment Rental to Technology
Rental Fund
• New Item: Change order for the 76th Ave/212th St Intersection Improvement project
Discussion included an additional Police Department employee retiring in November that is not
included in the 4th quarter amendment, recovering costs for the boat removal from the owner,
establishing a marsh fund and including it in the gift catalog, the need to cleanup old ordinances,
expanding the International District to be more multi -cultural, and replacement of Police radios.
Action: Schedule for full Council
The meeting was adjourned at 10:12 p.m.