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PPP050917PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING Mav 9. 2017 Elected Officials Present Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Council President Tom Mesaros (intermittent) The meeting was called to order at 7:45 p.m. Staff Present Phil Williams, Public Works Director Rob English, City Engineer Andrew Pierce, Legislative/Council Assistant Report on Construction Bids for the 238th Street Walkway Prosect (Edmonds Way to SR99) Mr. English described the project, 1,000 feet of new 7 -foot sidewalk to fill missing gaps, a lighted mid - block crossing and ADA curb ramp upgrades as well as an add -alternative for installing an ADA - compliant sidewalk in the "pork chop" traffic island. Five bids were opened on May 2, 2017; base bids ranged from $474,000 to $811,000 and bids for the add -alternate ranged from $30,000 to $50,000. The engineer's estimate for the base bid was $355,000. The low bidder, Kamins Construction, said the high bids are due to difficulty finding concrete subcontractors because of the amount of work available. The project is funded in part by a TIB grant and stormwater funds. Staff recommends rejecting the bids and re -advertising in the fall or early winter when prices may be more competitive. Staff will also review the engineer's estimate. Discussion including potential for planting in the traffic island, whether Council President Mesaros was an ad-hoc member of all committees, whether the project included a planting strip between the sidewalk and the street, the widened sidewalk, paving costs for upgraded ADA ramps in other areas, and impact of postponing this project. Councilmember Johnson objected to Council President Mesaros participating during the committee meeting. Action: Schedule rejection of bids on the Consent Agenda 2. Presentation of a Supplemental Agreement with BHC Consultants for the Dayton Street Utility Replacement Prosect (3rd Ave to 9th Ave) Mr. English explained last fall the City received a $250,000 TIB grant for improvements related to Complete Streets. Staff identified a 450 -foot gap in the sidewalk on the south side of Dayton Street west of 8th which is the highest prioritized short sidewalk segment in the 2015 Transportation Plan. This supplement is for HBC to do the design which will be funded by the grant. Mr. Williams commented the topography will require utilizing some of the street width and will eliminate a couple parking spaces. Staff contacted several homeowners about trading on -street parking for a sidewalk and they were agreeable. A brief discussion followed regarding BHC's use of a sub -consultant to design the sidewalk. Action: Schedule on Consent Agenda 3. Presentation of a Complete Streets Grant Agreement with the Transportation Improvement Board (TIB) 05-09-17 PPP Committee Minutes, Page 2 Mr. English advised this was the Complete Streets Grant Agreement approving the $250,000 grant for the project described in Item 2. Action: Schedule on Consent Agenda 4. Presentation of a Supplemental Agreement with Tetra Tech for the Lift Station #1 Basin and Flow Study Mr. English distributed Alternative 8 — Interceptor Along Sunset Avenue N, explaining the Council previously approved a contract for a Lift Station #1 Basin and Flow Study. Lift Station #1 is the City's largest sewer lift station and serves over 25% of the City's sewer service area. Three alternatives have been identified, 1) refurbish and make improvements to the existing lift station to provide more redundancy and possible storage, 2) install a gravity system in 2nd Avenue and reduce size of Lift Station #1, and 3) install gravity line on Sunset Avenue and decommission Lift Station #1. Benefits of Option 3 include the ability to eliminate Lift Station #1 and the emergency generator and to improve reliability. Cost range of the three options is $9-16 million. Tunneling options include microtunnel and open face drilling; open face drilling is less expensive, but no groundwater can be present. The $49,880 supplemental agreement will fund additional geotechnical work on the alignment and wells to monitor groundwater and the information provided will assist with evaluating the alternatives. The cost will be paid by the sewer utility fund. Staff recommends approval of the supplemental agreement. Discussion followed regarding areas served by Lift Station #1, the number of other lift stations in the City, liability associated with tunneling and drilling, maintenance costs and funding a project of this magnitude. Action: Schedule on Consent Agenda 5. Review Council Committee Descriptions and Provide Feedback Mr. Pierce invited Mr. Williams and Mr. English to email him their comments regarding the committee description. Committee members' suggestions included: • Add reference to parks, open space and cultural resources/services • Add reference to collaboration with the Planning Board • Add reference that the Planning Board also serves as the Parks Board • Discuss with the full Council whether Planning Board recommendations should go to the Council or the Parks, Planning and Public Works Committee first. Once a decision is made, add the process to the committee description. Discussion included the Council President's role in Council committees (Council President Mesaros to confer with City Attorney) and the reason unit lot subdivision was presented to the full Council instead of committee. Councilmember Johnson left the meeting at 8:25 p.m. during the above discussion. She offered to email her comments regarding the committee description. Action: 1. Discuss with full Council whether Planning Board recommendations should go to the Council or the Parks, Planning and Public Works Committee first. Once a decision is made, add the process to the committee description. 2. Confer with the City Attorney regarding the Council President's role in committee meetings. 3. Provide revised committee description to Council President Mesaros. The meeting was adjourned at 8:25 p.m.