PPP082217PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING
Auaust 22. 2017
Elected Officials Present
Councilmember Neil Tibbott (Chair)
Councilmember Kristiana Johnson
Councilmember Dave Teitzel
Staff Present
Phil Williams, Public Works Director
Rob English, City Engineer
Jeannie Dines, Recorder
The meeting was called to order at 7:34 p.m. in the Jury Meeting Room.
Councilmember Johnson requested a September committee agenda include a presentation regarding
REET that includes background on REET 1 and 2, how much REET the City expects to receive in 2017
and how it is being/can be spent. Councilmember Tibbott added an agenda item, Process for
Streetlights.
Authorization for Mayor to sign Local Agency Professional Services Consultant
Agreement with SCJ Alliance for the Highway 99 Revitalization / Gateway Project
Mr. English explained in 2015 the City secured $10 million from Connecting Washington for the Highway
99 Gateway/Revitalization project. During the recent session, the State Legislature approved $1 million
for the 2018-2019 biennium. In addition, the City's 2017 budget includes $300,000 in REET funds for a
corridor analysis. The City issued an RFQ in May 2017 for a corridor plan and design services. Two
firms responded and were interviewed, KPG and SCJ Alliance; SCJ was selected based on their
qualifications and experience including the project manager's experience with Highway 99 in another
jurisdiction. The corridor plan will extend from 244th St. and 212th St. which will require working with
Mountlake Terrace, Lynnwood, Snohomish County and WSDOT. He reviewed tasks in the scope of
work.
The proposed fee to develop the conceptual plan is $445,000 with a 5% management reserve of
$22,000. The balance of the available funding will be carried forward into design. Staff will continue to
look for opportunities for additional grant funds.
Mr. English and Mr. Williams responded to questions regarding the distance of Shoreline's project,
differences between Shoreline's and Edmonds' project, SCJ's background and subconsultants, the
City's project manager (Bertrand Hauss), the existing configuration on Hwy 99, new access lanes in
Bothell and whether there was enough space for access lanes on Hwy 99, opportunities in urban design,
providing additional space for bicycles on Hwy 99 (not a bike lane), providing lighting and mid -block
crossings, and the cost and land required for an urban interchange at SR-104/Hwy 99.
Action: Schedule for brief overview and action item for full Council
2. Recommendation of Consultant for Pre -Design and Permitting Activities for the Edmonds
Street Waterfront Connector Project
Mr. Williams explained following an appropriation of $700,000 from the State Legislature in June, the
City solicited Statements of Qualification (SOQ) for environmental documentation and preliminary
design services for the Connector Project. Three consultants responded and were interviewed: KPFF
Consulting Engineers, Berger-ABAM, and Parametrix/Tetra Tech and the interview team (Mike Cotton,
WSDOT; Rob English; Patrick Doherty; Ed Sibrel, Capital Projects Manager; and himself)
recommended Parametrix/Tetra Tech. Parametric/Tetra Tech's project team includes Sandy Glover,
08/22/17 PPP Committee Minutes, Page 2
the project manager on the Mukilteo ferry terminal project. He advised a complete scope of work and
cost is still being developed.
Discussion followed regarding design proposals made by respondents to the SOQ, key decisions that
will be made in the preliminary engineering phase, importance of the overpass fitting into the Sunset
Avenue environment, and opportunity to do something amazing with this project. Councilmember
Johnson was uncomfortable scheduling this for Council action on September 5 without a scope of work,
cost and background information.
Action: If all information (contract, budget, schedule) is available for September 5 packet, Council
President can make the decision whether to schedule for action. If not, staff return to the September 12
Parks, Planning & Public Works Committee meeting.
3. Final Acceptance of the 220th Street SW Overlav Proiect from 84th to 76th Avenue West
Mr. English relayed the City received a federal grant to overlay 22011 Street between 84' Avenue and
76th Avenue. On May 2015, Council awarded a contract to Lakeside Industries, Inc. in the amount of
$668,865.50. The final construction cost was $583,529. The project is now complete, 12.7% under
budget.
Action: Schedule on the Consent Agenda
4. NEW ITEM: Process for Streetlights
Councilmember Tibbott commented the process for the Pt. Street lights was not smooth. Adding lights
to that area should not have taken 10 years; it was an oversight in the development project. He
recognized this was different than other lighting requests because there were no poles in the area. Mr.
Williams described issues that arose during the installation of conduit (discovery of duct banks on the
south side requiring conduit to be installed on north and impacts to the demo garden). He originally
submitted the lights as a decision package in the 2017 budget, however, Mayor Earling did not include
it in the budget. During the budget process, Council President Mesaros proposed installation of the
lights; inclusion of the funds in the budget was defeated one week and approved the following week.
Discussion followed regarding whether a small project like this should have been vetted with the
Council, reaction to installation of the conduit, process for forwarding this project to Council, concern
with the lack of background information in the committee and Council packets, whether the original
issue was streetlights or pedestrian lights, Pilchuck Audubon Society's request for additional
information, and identifying a solution for a difficult application.
Action: Discussion only.
The meeting was adjourned at 8:37 p.m.