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PPP102417PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING October 24, 2017 Elected Officials Present Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Mayor Dave Earling (portion of meeting) Also Present Noal Leonetti, Student Representative Staff Present Phil Williams, Public Works Director Rob English, City Engineer Patrick Doherty, Econ. Dev./Comm. Serv. Dir. Bertrand Hauss Transportation Engineer Jeannie Dines, Recorder The meeting was called to order at 8:45 p.m. in the Jury Meeting Room. Presentation of a Professional Services Agreement with Parametrix for Pre -Design and Permitting Activities on the Edmonds Street Waterfront Connector Project Mr. English explained the total budget for this project is $990,000; the State legislature provided $700,000, the City provided $150,000 and the remainder was contributions from BNSF, Community Transit, Sound Transit, and the Port. The scope of work includes 14 tasks. The schedule includes initial development of two alternatives followed by screening and evaluation of those alternatives to select a preferred alternative that will proceed to preliminary engineering and environmental documentation. Selecting a preferred alternative will take six months; the overall schedule is 20 months. The proposed fee is $843,000 plus a $43,000 management reserve (5%) for a total fee of $917,000. Staff recommends approval. Mr. English and Mr. Williams responded to questions regarding the 5% management reserve and when the project would begin (November). Councilmember Johnson expressed concern that only two bridge designs would be considered and expressed a preference for at least three designs. She also suggested a bridge design competition. Discussion followed regarding the consultant interviews and design proposals, the bridge's function and where the bridge is viewed from, potential to seek input on style, etc. during the design process, structural approach to the bridge design, process for designing Bremerton's Manette bridge, Task 5 that states consultant shall develop up to two alternatives, screening of alternatives, design execution later in the process, Task 5.4 that outlines 3 types of bridges, preference to evaluate 3 alternatives and narrow to 2, conceptual nature of alternatives and intent to take the preferred alternative to a15% design level, opportunity to refine the design in future phases, plans to gather input from stakeholders including a charrette, the budget accommodating development of only two alternatives, process to narrow to two alternatives and select a preferred alternative, requirement for additional funding if the consultant was asked to develop a third alternative. Discussion continued regarding the cost to expand the process to include more conceptual designs, Sound Transit's process for station design, concern with extending the 20 -month project timeline, process for narrowing concepts to two, format of the charrette, difficulty designing by committee, involving the public in the bridge design, concepts that would be used to inform alternatives, concern with going above the existing budget, goal to get this contract approved by yearend, and including specifics in the scope of work versus trusting the consultant will understand what the City wants. 10/24/17 PPP Committee Minutes, Page 2 Discussion followed regarding whether to present to full Council, return to the PPP Committee in three weeks or schedule a special PPP meeting. It was agreed staff would obtain information from Parametrix and then a schedule for review would be determine Action: Staff will ask Parametrix, 1) the cost to develop a third alternative, 2) describe the process that would be used to go from a larger number of concepts to two, and 3) clarify the language in Task 5 regarding developing up to two options. 2. Wayside Horn & BNSF Agreements Mr. Hauss distributed project information and described the installation of wayside horns at Main and at Dayton and the cost of project elements. Many stakeholder meetings with BNSF, WSDOT, Sound Transit and UTC have been held. Mr. Hauss and Mr. Williams responded to questions and discussion followed regarding the original project budget ($350,000), wayside horn installations in other areas, decibel of wayside horns, the intent of wayside horns to localize sound, additional horn activity at Main Street for passenger trains, duration of the wayside horn sound, estimated annual maintenance, language protecting BNSF from liability, the engineer's option to activate the train horn, the consultant's experience with this technology, source of additional funding, potential cost savings, concern with the time it took to do this project a quiet zone could have been developed, cost of establishing a quiet zone, funding a quiet zone via a local improvement district, and relocating wayside horns when double tracks are installed. Action: Schedule on Consent Agenda, include recommendation from PPP Committee in agenda memo. 3. Puget Sound Regional Climate Preparedness Collaborative Resolution Mr. Doherty summarized PSRC and the Institute for Sustainable Communities have been working on the creation of a group of local, regional and tribal public agencies to form the Puget Sound Climate Preparedness Collaborative. The Collaborative's objective will be to enhance coordination and improve the outcomes of climate change preparedness efforts in the central Puget Sound region. Communities are being asked to participate via approving a resolution; there is no cost to participate. An official signing ceremony will be held November 16 to announce cities that have agreed to join. It is believed having a broad representation of municipal governments and tribal agencies will be helpful in lobbying and seeking grant funds. He reviewed the resolution and a suggestion by Councilmember Teitzel to add a whereas regarding Edmonds' passage of Resolution 1389 committing the City to achieve or exceed at the local level the goals established in the Paris Climate Accord. He referenced FAQs in the Council packet. Discussion followed regarding City staff involvement at quarterly meetings, attendance at annual meetings, and concern that the resolution excludes Ports. It was agreed when the resolution is submitted, to include in the transmittal letter a statement that the collaborative should include other local governmental entities impacted by climate change such as Ports. Action: Schedule on Consent Agenda with the proposed addition. The meeting was adjourned at 10:14 p.m.