PPP112817PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING
November 28, 2017
Elected Officials Present
Councilmember Neil Tibbott (Chair)
Councilmember Kristiana Johnson
Staff Present
Phil Williams, Public Works Director
Rob English, City Engineer
Carrie Hite, Parks & Recreation Director
Jeannie Dines, Recorder
The meeting was called to order at 9:43 p.m. in the Jury Meeting Room. A discussion regarding the
CFP/CIP was added to the agenda.
Final Acceptance of Madrona Walkway
Mr. English explained this project included installation of 600 feet of new sidewalk from SR104 to
Madrona school, stormwater improvements and pavement overlay. There was one change order for
$4,418. The project was completed under budget, coming in $25,491 (4.4%) below the original contract
amount. Discussion followed regarding a walkway through the neighborhood that is in the Long
Walkway Plan and sharrow pavement markings because there was insufficient pavement width for a
bike lane.
Action: Schedule on Consent Agenda
2. Agreement with Edmonds School District for Transfer of a Fleet of Bicycles Purchased
using Funds from the Madrona School Safe Routes to Schools Grant
Mr. English explained a portion of the grant was for education and enforcement. WSDOT administers
the Safe Routes to Schools grant and the parties determined it was a good time to replace the fleet of
bikes used in the school district's bike education program. The existing fleet of 7 -year old bikes are
worn and in need of maintenance/upkeep; they will be donated to the non-profit Bike Works of Seattle
to be reconditioned or parted out. The 35 new bikes will go into Cascade Bicycle Club's trailer to be
used in the district's 6 -week PE program. Mr. English responded to questions about Cascade's bike
program, purchase of the bikes using grant funds, and the cost of purchasing bikes (add to agenda
memo narrative).
Action: Schedule Consent Agenda
3. Contract Change Order for 761th Ave/21211—" St Intersection Improvement Project
Mr. Williams explained this is a $4.43 million construction contract which previously had only one
$50,000 change order. Recently Frontier duct banks were discovered on all four corners that were not
previously located and required the grade of the proposed sewer line to be lowered. A significant portion
of the change order will be paid by the Sewer Fund in addition to funds from the Water and Stormwater
Funds. The original management reserve was $434,000; the cost to address the problem was
approximately $743,000 and approximately $300,000 in addition management reserve is needed to
cover the cost. And effort will be made to recover the cost from Frontier.
11/28/17 PPP Committee Minutes, Page 2
Mr. English and Mr. Williams responded to questions regarding the location of sewer main drop,
estimated cost of a deeper sewer, congested utilities in the intersection, and the availability of fund from
the Utility Funds to cover the additional amount.
Action: Schedule for full Council as an action item.
4. CFP/CIP
CFP/CIP Process
Councilmember Tibbott relayed his and Councilmember Johnson's concern that the CFP/CIP comes to
Council late in the budget process and whether it could be discussed earlier in the year. Discussion
included the process for removing the aquatic center from the CFP, timing of CIP planning, scheduling
a study session regarding the CIP which would include Council additions/changes in June/July prior to
staff making revisions and beginning that process in the PPP Committee, the location of the proposed
Admiral Way crossing, and whether the aquatic center is included in the calculation of park impact fee.
Current CFP/CIP
Councilmember Johnson wanted the short walkway projects completed in a timely fashion and
suggested funding the top four priority short walkway projects in 2018. Funding options include the
inhouse construction crew. Mr. Williams commented another option would be to package the projects
and put it out to bid. The $100,000 in the budget for minor sidewalks projects could be used for a grant
match. Discussed followed regarding whether it was best to construct the short walkway projects via an
inhouse crew, and limits in State law regarding how much capital work the City can self -perform. Mr.
English said the estimated cost in 2015 for short walkway projects S2 through S5 was $600,000.
Councilmember Johnson suggested staff recommend the best way to accomplish her proposal.
Councilmember Johnson referred to a petition with 175 signatures that submitted to the Planning Board
regarding Maplewood Drive. That project is 22 out of 28 in the Long Walkway Plan and she did not see
it getting done. She suggested exploring a local improvement district (LID) for that sidewalk. Discussion
followed regarding sidewalks on Bowdoin that were constructed via an LID.
Councilmember Johnson inquired about the 4th Avenue Arts Corridor, what utility improvements are
necessary, when are they programmed and where they are in planning. As nothing would be done until
utility improvements are made, she suggested the Council may need to make a policy decision
regarding their priority. Mr. Williams agreed the street is in poor condition, but it does not make sense
to pave until the utilities are replaced. Other utilities projects have priority due to flooding, etc. Moving
that project up in priority would require Council policy direction that the 4th Avenue corridor is a priority.
All utility projects are ranked in the Comprehensive Plans. Funding for the sidewalk, artwork and
streetlights would come from the capital budget; utility replacement and paving would come from the
utility budget.
Discussion followed regarding the timing of design and construction of a potential project, and the
location of parklets. If 4th Avenue Arts Corridor is a Council priority, staff discuss and develop a timeline
in early 2018.
Action: Discussion
The meeting was adjourned at 10:42 p.m.