PPP010918PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING
January 9, 2018
Elected Officials Present
Councilmember Neil Tibbott (Chair)
Councilmember Kristiana Johnson
Staff Present
Phil Williams, Public Works Director
Rob English, City Engineer
The meeting was called to order at 7:10 p.m. in the Jury Meeting Room. Selection of Chair was added
as Item 7 and an Update on Pine Street Streetlights was added as Item 8.
7. Selection of Chair
Councilmember Tibbott was selected as Chair. Councilmember Tibbott and Johnson agreed that in
the future, consideration would be given to scheduling special meetings for lengthy agenda items. Mr.
English will inform Mr. Williams, Hope and Hite of that potential.
Action: See above
Presentation of the Snohomish County Public Works Assistance Fund Loan Agreement
for Dayton Street Pump Station
Mr. English relayed the project is 90% designed and there were plans to build it this year, pending
notification regarding a $500,000 FEMA grant which has been postponed due to hurricanes and
wildfires. The funding in this agenda item is related to award of a $545,000 competitive Snohomish
County loan for Public Works projects; 20 -year term at 1.5% interest rate. At some point a decision will
need to be made whether to fund this project via the Stormwater Fund if the FEMA grant continues to
be delayed. Discussion followed regarding the complex stormwater situation to be resolved via the
pump, the Tribes' preference for natural solutions in tidal areas, runoff from SR104, and the total project
cost.
Action: Schedule for action at full Council
2. Presentation of a Public Access Easement on the Northeast Corner of 755 Bell Street
Mr. English relayed this is a private development building permit application for a new single-family
residence at 753 Bell Street with access provided from an existing alley right-of-way on 8th Avenue N.
To avoid the cost of moving an existing power pole, the property owner developing 753 Bell Street (who
also owns 755 Bell Street) will provide a public access easement across 755 Bell Street, shifting the
alley connection on 8th Ave N slightly to the south onto private property. Discussion followed regarding
the grade on Bell Street that limits access, inability to require construction of walkway on frontage of
existing lot, and side setbacks. Councilmember Johnson requested staff verify the side setbacks.
Action: Schedule on Consent Agenda
3. Presentation of Supplemental Agreement with Stantec Consulting Services, Inc.
Mr. English relayed this consultant agreement has been in place during the past year while a staff
member was on maternity leave and returned to work part time. The staff member extended her part-
01/09/18 PPP Committee Minutes, Page 2
time status until March, necessitating the extension of this contract. Discussion followed regarding
services provided and funding for the contract.
Action: Schedule on Consent Agenda
4. Presentation of an Amendment to the Interlocal Agreement with Lake Ballinger/McAleer
Creek Watershed Forum
Mr. English explained there has been an ILA in place between Mountlake Terrace, Lake Forest Park
and Edmonds since 2008 and a number of projects have been completed. The current ILA expired
December 31, 2017; the request is to extend it through December 31, 2020. The City's share of the
costs associated with the ILA are, $1,600 for administrative support and $12,000 for a federal lobbyist.
Discussion followed regarding the lobbyist and projects/funding he lobbies for, funding of projects by
the Corp of Engineers, other entities involved in the Forum, future projects, Lake Ballinger projects in
the CIP, and the use of rock salt to melt ice in parking lots and the impact that practice has on Lake
Ballinger.
Action: Schedule on Consent Agenda
5. Presentation of Supplemental Agreement with OTAK for the 238th St. SW (Edmonds
Way to SR -99) Walkway Project
Mr. English recalled the bids for this project were rejected last year when they exceeded the total funds
available. Staff plans to rebid the by the end of January. The supplement agreement provides budget
for support from OTAK during the bid phase and construction. The consultant fee for the supplement is
$14,712; the total consulting contract is $713,000. Discussion followed regarding funding for the project,
completing gaps in walkway on one side of street, installation of a crosswalk with rapid flashing beacon
and island, and replacing ADA ramps. Councilmember Johnson requested staff investigate ways to
vegetate/beautify the island on 238tH
Action: Schedule on Consent Agenda
6. Authorize Mayor to Increase the Amount for Contract Change Order No. 2 for 76th
Ave/212th St Intersection Improvement Project
Mr. English recalled the change order previously presented to Council. Staff met with the contractor on
December 21 and invoices were presented which increased costs to $109,530 over the previous
estimate. Those cost still need to be verified. In addition, PUD submitted their invoice which is $28,355
over the budget they provided originally and Frontier has estimated a $34,037 increase over their
original budget. The total increase requested is $171,922 for the sewer change order, PUD and Frontier.
He reviewed:
• Construction Budget
Item
Budget based on bid
Current Budget
Construction Contract
$4,435,239
$4,435,239
PUD Undergrounding
$178,500
$206,855
Frontier Undergrounding
$136,148
$170,185
Construction M mt
$709,639
$709,639
Management Reserve
$443,524
Sewer Change order
$534,530
Remaining Mgmt Reserve
$18,524
Add M mt Reserve
$300,000
Revised total
$5,903,050
$6,374,972
0 Construction Funding
01/09/18 PPP Committee Minutes, Page 3
Funding
Amount Based on Bid
Available Amount
Federal Grant
$2,676,185
$3,020,000
State TIB Grant
$1,455,524
*$1,455,524
Street Fund (Impact fees
$39,685
$280,000
Water Fund
$712,904
$776,475
Stormwater Fund
$0
$450,528
Sewer Fund
$345,002
$718,685
Comcast & Wave
$125,215
$125,215
Verdant Grant
$580,000
$580,000
Total
$5,934,515
$7,406,427
*TIB Grant Award - $2,245,318
Discussed followed regarding the increases, impetus for the project, and the improved visual
appearance of intersection due to undergrounding.
Action: Schedule for full Council
8. Update on Pine Street Streetlights
Mr. Williams advised the streetlights have been installed and the City has received several positive
emails. As planned, the streetlights are shielded.
Action: Information only.
The meeting was adjourned at 8:19 p.m.