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PPW050818PARKS AND PUBLIC WORKS COMMITTEE MEETING May 8, 2018 Elected Officials Present Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Staff Present Phil Williams, Public Works Director Rob English, City Engineer Carrie Hite, Parks & Recreation Director Bertrand Hauss, Transportation Engineer The meeting was called to order at 7:12 p.m. in the Council Chambers. 1. Presentation of a Local Agency Agreement with KPG for Citywide Pedestrian Crossing Improvements Mr. English reported the City received a $1.49 million grant for this project from the Safe Routes to School (SRTS) program in 2017. An RFQ was issued for a consultant last year; six firms responded. KPG was deemed the most qualified and staff began negotiations. This project includes design, right- of-way and construction phases. The project scope includes improving intersection safety with pedestrian ramps, lighting, pavement marking, bulb outs, and refuge islands; and two HAWK signals on SR 524 and SR 104. Following negotiations with KPG and the second most qualified firm (DKS), KPG's proposed total fee is $350,755 including a $31,000 management reserve. As the allocation for the design and right-of-way was phases was originally $205,000, approximately $170,000 will be moved from the construction phase into the design and right-of-way phase to fully fund those phases, leaving a balance of $1.075 million for the construction phase. The design phase will include development of a preliminary cost estimate which will identify additional funds necessary for construction. Mr. Hauss relayed design will take approximately one year and will begin in late May 2018. The right- of-way phase will occur concurrently; however, if right-of-way acquisition takes longer than one year, the project may be put out to bid in early 2020 instead of mid -2019. Mr. Williams pointed out this project is entirely grant funded. He also noted the ability to use the rectangular rapid flash beacon (RRFB) in this and other projects. Discussion followed regarding safety -oriented projects around schools and parks, residents' requests for pedestrian improvements on Caspers, interest in a crossing on Admiral Way, inability to add/change projects included in the grant request in 2016, use of the management reserve, and right-of-way acquisition. Action: Schedule on Consent Agenda 2. Briefing of the 2019-2024 Six -Year Transportation Improvement Program Mr. Hauss relayed the RCW requires each city update their TIP annually by July 1st. The TIP contains all significant transportation projects the City plans to undertake in the next six years and is financially constrained for the first three years. A public hearing and approval of the TIP is scheduled on May 22. He highlighted the following projects: 2. 7611 Ave overlay from 196th St. SW to Olympic View Drive • Submitting federal grants next week for design and construction • If receive federal funds, not available for design until 2021 and construction 2022 3. 84th Ave W overlay from 2201h St SW to 212th St SW 0 Funding received from Federal STP 05/08/18 PPW Committee Minutes, Page 2 • Design this year, build 2019. 8. SR 99 Gateway/Revitalization. • Submitted federal grant as part of Highway Safety Improvement Program • Total project cost approximately $200 million so dividing project into phases and submitting grants • Priority is safety improvements, particularly the area between 224th and 2201", raised median, sidewalk and modification at intersections to allow U-turns. 9. 76th Ave W @ 220th St SW Intersection Improvements • Submitting grant next week. Same improvements as 761h @ 2121h • If receive grant, funding not available until 2021, design 2022 and construction 2023 24. Dayton Street Walkway from 71h Ave S to 8th Ave S • Submitting TIB grant in July 25. Maplewood Walkway from Main Street to 200th St SW • Submitting grant through Pedestrian/Walkway program 26. Elm Way Walkway from 8th Ave S to 9th Ave S • Grant request to SRTS for design and construction, local match for stormwater improvements 28. 80th Ave W Walkway from 1881h St SW to Olympic View Dr • Grant request from SRTS for design and construction, local match for stormwater improvements 43. Edmonds Waterfront Connector • $6 million state funding secured for design and right-of-way in 2019-2022 • Will seek additional grants for construction Mr. Williams, Mr. English and Ms. Hite responded to questions regarding the priority of Maplewood Walkway in the Walkway Plan, concern with the Council making a decision at the same meeting as the public hearing, residents' interest in pedestrian improvements on Pine Street, interest in establishing an in-house walkway crew, goal of project 37 (4th Avenue Cultural Corridor) to do design in preparation for applying for grants, vision for the 4th Avenue Cultural Corridor, the Admiral Way crossing project, and existing crosswalk east of Railroad Ave that will be enhanced with RRFB as part of citywide enhancements. Committee members requested the following: • Investigate right-of-way width on Pine Street • Provide Council large printout of TIP Action: Public hearing May 22 3. WAVE Cable Franchise Agreement Renewal Mr. Taraday reported this is a renewal of the existing telecommunication franchise with WAVE (Astound Broadband). He highlighted minor changes to the existing franchise adopted in 2013: extend the term five years, update notice addresses, revise a couple of definitions and update the relocation provision in Section 7G. He advised the reference in Section 5 may be revised from 18.05.060 to 18.05. Discussion followed regarding concern with low hanging cable wires on 1961h/761h that block signs/signals (likely Comcast or Frontier), the existing WAVE franchise agreement that states new facilities will be placed underground, and overhead Comcast cables that were not removed when Frontier fiber optics were installed. Action: Schedule on Consent Agenda with minor change to the reference in Section 5 4. Presentation of the 2017 Traffic Impact Fee Annual Report Mr. English reported collection of Traffic Impact Fees was up in 2017 due to two large developments (Magic Toyota - $85,000 and Westgate Village - $177,000). He reviewed: 2017 Beginning balance $219,445 2017 Collections $372,481 05/08/18 PPW Committee Minutes, Page 3 Subtotal $591,926 22011 Street loan payment $40,711 2017 Ending balance $551,215 Impact fees will be used in 2018 to fund preliminary engineering of 7611 Ave/2201" and 76t1/21211 intersection improvement project reconciliation. In 2019 funds may be used for phase 1 of the Hwy 99 improvements, 220th Street/Hwy 99 intersection and 761h/220th. He responded to questions regarding collection of Traffic Impact Fees at the time of building permit issuance and the phased -in increase of single family Traffic Impact Fees ($2,873 in 2017, $4,561 in 2018 and $6,249 in 2019). Action: Schedule on Consent Agenda, reference the 3 -year phased increase in the agenda memo 5. CDBG Repayment Ms. Hite explained the existing senior center building has benefited from previous investment from the Community Development Block Grant (CDBG) program since 1976. The criteria to be granted CDBG funds is low income or accessibility for vulnerable populations which includes seniors. Due to the proposal to demolish and rebuild a new building and the City entering into long term lease on a building that is not strictly a senior center, HUD has ruled it is no longer eligible for CDBG funds and some of the CDBG funds need to be repaid. The formula considers the property's current value and the financial investment made by the City and made with CDBG funds. The percentage that each contributed is used to determine the amount to be repaid: • County Assessed Value $387,000 • CDBG funds invested $1,087,235 (56%) • City funds invested in building $848,053 (44%) • CDBG funds to be repaid $216,720 (56% x $387,000) Snohomish County staff recommended, and the Policy Advisory Board approved, the repayment of CDBG funds to be allocated back to the City for other CDBG eligible projects. The next agenda item is an ILA for ADA projects that would be funded. Snohomish County administers HUD funding for cities with less than 50,000 population. Action: Schedule on the Consent Agenda 6. Presentation of Agreement with Snohomish County for Approval of CDBG Funds Mr. English identified the projects on which the repaid CDBG funds would be used: • Rebuild ADA compliant walkway and landscaped area in the traffic island on the southwest corner of 238th Street SW/SR 104 • ADA improvements at 7th & Walnut, 6th & Walnut and 7th & Alder • Pedestrian curb ramps if funds available The sources of funds is $100,000 from the Minor Sidewalk Program, $50,000 from ADA Curb Ramp Program, and $76,000 from the Pavement Preservation Program. Action: Schedule on Consent Agenda, include photograph of 2381h/SR 104 The meeting was adjourned at 8:35 p.m.