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PSPP061218PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING June 12, 2018 Elected Officials Present Councilmember Tom Mesaros (Chair) Councilmember Adrienne Fraley-Monillas Mayor Dave Earling Other Guests Present Noal Leonetti, Student Representative Staff Present Jim Lawless, Assistant Police Chief Mary Ann Hardie, HR Director Phil Williams, Public Works Director Scott James, Finance Director Jeff Taraday, City Attorney Leif Bjorback, Building Official The meeting was called to order at 7:22 p.m. in the Police Training Room. 3. Job Descriptions - Senior Accountant (Finance) & Senior Accountant (PW) Ms. Hardie explained the Senior Accountant job description was approved by Council in March 2018. After further consideration by staff, it was determined two positions would be more appropriate, one specific to Public Works and one specific to Finance as the job duties and their focus is different. Mr. Williams explained the original intent was to be efficient with one position, however, 1) there is enough work for two positions, 2) the job duties are very different and 3) he has wanted/needed a staff person in Public Works focused on finances as Public Works & Utilities is the largest department with the most expenditures in the City and the department manages numerous grants. The PW Senior Accountant would work closely with Finance. Discussion followed regarding the need for Council approval of a new job title and job description for the Public Works Senior Accountant, Council's previous approval of the Senior Accountant (Finance), difficulty filling the Senior Accountant position, how the PW Senior Accountant would be funded, budget amendment if the PW Senior Accountant is approved by Council, pay grade and cost of the position, coordination between the positions, and justification for the PW Senior Accountant position. Mr. James relayed changes that would be made to the Finance Senior Accountant job description with the addition of the PW Senior Accountant position such as removing supervisory duties which makes it a union position and adding disaster response and risk management. Mayor Earling expressed support for adding the Senior Accountant Public Works position, recognizing the difficulty filling a combined position due to the differences in each department. Action: Schedule change in job description for Senior Accountant -Finance on Consent Agenda and schedule new Public Works Senior Accountant position for full Council 4. Job Descriptions (updates) - Water/Sewer & Street/Stormwater Manager Mr. Williams explained the Water/Sewer and Street/Stormwater Manager job descriptions include a requirement to possess and maintain a valid commercial driver's license (CDL) with a Class A airbrake and tanker endorsement. Continuing to require the CDL (which also requires a periodically medical examination by a DOT certified physician) is an added expense as well to maintain. These two exempt, managerial positions do not operate equipment in their work duties that requires a CDL. He recommended their job descriptions be updated to remove the CDL requirement. Discussion followed regarding managers operating equipment in an emergency, other cities not requiring manages to have a CDL, and other requirements in their job descriptions. 06/12/18 PSPP Committee Minutes, Page 2 Action: Schedule on Consent Agenda 5. Job description - Building Inspector (Updated) Mayor Earling expressed support for the proposed change, recognizing the difficulty in attracting high quality candidates. Mr. Bjorback explained the entry level Building Inspector position and the next level position, Combination Building Inspector have nearly the same educational experience requirements and a 9- 10% difference in salary. He reviewed the proposed changes to the education and experience requirements for the Building Inspector: • Eliminate requirement for two years of building code enforcement experience • Require ICC Certified Building Inspector within 90 days of hire date • Under essential functions and responsibilities, eliminate structural and non-structural plan review for multifamily and commercial Ms. Hardie commented these minimum qualifications were similar to other cities. Due to the competitive market, the salary range is low compared to comparative cities, but that is a separate issue. Discussion followed regarding educational requirements for the position and allowing a candidate to obtain the ICC Certified Building Inspector within 90 days of hire date. Action: Schedule on Consent Agenda 1. Snohomish County Diversion Center Participation Agreement ACOP Lawless explained Snohomish County Sheriff and Department of Public Health created a Diversion Center adjacent to the Snohomish County Jail. They are offering agencies the ability to use the Diversion Center for short-term, transitional housing for homeless individuals with chemical dependency or mental health issues and will provide a higher level of assistance and supervision. Participating agencies are required to have an imbedded social worker who also serves as the individual's case manager while in the Diversion Center. There is no cost to the City for housing individuals in the Diversion Center as it is currently operated with grant funds. The agreement has been approved as to form by the City Attorney. Discussion followed regarding payment of incidental costs identified by the social worker such as clothing funded via flex funds the Police Department obtained, the total number of beds (16), number of beds cities can occupy (2 for Lynnwood and Edmonds combined as they share a social worker), intent to include funding for a social worker flex fund in the 2019 budget, and other cities that have embedded social workers. Action: Schedule for full Council 2. Ordinance Amendinq ECC 5.05 Adopting New Provision (Leaving Animal Unattended in Motor Vehicle) ACOP Lawless relayed the Police Department has the ability to charge a person for cruelty to animals but the ECC does not currently have a provision specifically prohibiting leaving or confining an animal unattended in a motor vehicle. The proposed ordinance outlines parameters such as exposure to excessive heat, cold, lack of ventilation or necessary water. The first and second occurrences would be infractions and a third or subsequent occurrence would be a misdemeanor. Action: Schedule for full Council The meeting was adjourned at 7:55 p.m.