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PPW081418PARKS & PUBLIC WORKS COMMITTEE MEETING August 14, 2018 Elected Officials Present Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Staff Present Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director Jeannie Dines, Recorder The meeting was called to order at 8:40 p.m. in the Council Chambers. 1. Interlocal Agreement between Edmonds And Mountlake Terrace for the Installation of an Adaptive Traffic Signal Control System along 220th Street from 76th Ave to 1-5 Mr. Williams relayed Mountlake Terrace is taking the lead on the installation of an adaptive traffic control that will tie signals at six intersection to optimize the flow of traffic especial in the PM peak hours, making 22011 safer as well as more efficient at moving vehicles. The interlocal agreement is structured so Edmonds has the responsibility to pay the local match share for the one traffic signal in Edmonds, 17% of the overall cost. If change orders arise during the project that are specific to the Edmonds signal, the City would also be required to cover the additional match for the change order. The project includes three Mountlake Terrace intersections, two WSDOT intersections and one Edmonds intersection. The system will adapt in real time to actual traffic flow versus a timer for daily peak signal times. Discussion followed regarding prioritization of traffic direction during peak hours and potentially competing priorities, details of the adaptive system, grants that cover 90% of the total project and 10% paid by the three entities. Committee members requested: Mr. Williams confer with Mountlake Terrace's designer regarding the priority of traffic direction during AM and PM peak. Revise Section F of the Interlocal Agreement to clarify that Edmonds will pay 17% of the 10% not funded by the grant. Action: Schedule on Consent Agenda next week with the requested revision. 2. Authorization to Purchase -Three (3) Police Patrol Vehicles Mr. Williams explained the City typically purchases police patrol vehicles from Ford. When the Crown Vic was discontinued in 2011, the City began using Ford Explorers. The Explorer will be redesigned in 2020 to include a 3.3 liter V6 hybrid engine as well as new dimensions. Three Explorers are due for replacement in 2019, 2 of which are K-9 vehicles. The City typically has until March to purchase new vehicle using funds from that year's budget. However, the deadline to purchase 2019 models has been moved up to September 1, 2018 prior to approval of the 2019 budget. He requested Council authorization to purchase three 2019 vehicles now in, anticipating the after - market K-9 kennels the City uses will not fit the redesigned Explorer. Funds are available in the Fund 5-11 Equipment Replacement to purchase the vehicles. Discussion followed regarding the new V6 hybrid engine and annual replacement of patrol vehicles. Action: Schedule on the Consent Agenda 3. CIP-CFP Discussi 08/14/18 PPW Committee Minutes, Page 2 Mr. Williams recalled the committee's interest in discussing the process and timing of the development and approval of the CIP. He asked what the committee wanted to see, noting it was getting late in the process; staff has developed and submitted decision packages. Councilmember Tibbott relayed the primary concern was the CIP/CFP usually comes to the Council so late in the process it is virtually impossible to make changes to the budget. The Council was interested in reviewing the CIP/CFP early enough to make changes, identify projects to emphasize, etc. Mr. Williams pointed out the CIP is a multiyear document and it is possible for Council to make recommendations about projects to include in future years' budgets. Councilmember Tibbott summarized the committee's areas of emphasis: 1. Update on projects likely to be completed in 2018 or early 2019. For example, Sunset Avenue, the paving program, Dayton Street 2. Projects anticipated for the 2019 and 2020 timeframe 3. Moving the 41h Avenue Arts Corridor up to design in 2019 and build in 2020. Assumes the utility portion will be sequenced as part of the project 4. Encourage staff to work with the administration on establishing a plan for a walkway construction program With regard to the 4th Avenue Arts Corridor, Ms. Hite explained the Transportation Plan includes $50,000 in 2019 for the Corridor which will be in the 2019 Parks capital budget for predesign/mapping of the arts features and working with Public Works on the utility design. Identification of grants would follow that effort with possibly design in 2020 and build in 2021. That is ambitious cycle as there are few grants available for the arts portion. Councilmember Johnson expressed interest in moving the 41h Avenue Corridor project up to design in 2019 and build in 2020. She anticipated significantly more funding will be necessary to design the utility portion of the project. Discussion followed regarding sequencing the paving and arts elements in the corridor, funding requirements, reviewing the 4th Avenue Arts Corridor Plan as part of predesign process, anticipation the project will include art elements integrated with the road and/or sidewalk, having design of both the art elements and the utilities complete prior to beginning construction, and the process for predesign in 2019, design in 2020 and construction in 2021. Mr. Williams will research what other utility projects are scheduled for design in 2019. With regard to establishing a walkway construction program, Councilmember Tibbott recognized the concept for an in-house crew that Mr. Williams presented at the previous meeting looked promising. Ms. Hite reported last year's CIP (2018-2023) includes grant and matching funds for the Waterfront Redevelopment Project and $950,000 for the City's half of the parking lot and frontage improvements. Next week's packet regarding the Senior Center Lease will include design and construction costs for the Ebbtide Walkway, Waterfront Redevelopment, the parking lot and frontage improvements. Discussion followed regarding funds in the CIP for design of Civic Park and set aside for construction, completing design and putting a financial package together for Civic in 2019, and staff's anticipation that tonight's discussion would be about the process of developing the CIP in the future to ensure the Council is involved. Staff to provide full Council: • Update on projects likely to be completed in 2018 or early 2019. • Projects anticipated for 2019 and 2020 timeframe to allow Councilmember to provide preliminary input for budget and/or add potentially add projects • Highlight key projects in the narrative or with the use of color 0 11x17 hardcopy of CIP spreadsheets 08/14/18 PPW Committee Minutes, Page 3 Discussion continued regarding the timeframe for adoption of the CIP; scheduling a discussion regarding the CIP/CFP prior to the Planning Board process, whether it made sense to retire the bond for Marina Beach and the library roof, grant funding sequencing and how that impacts implementation of the CIP/CFP. Action: Schedule for full Council August 28 or September 4 4. General Comments Councilmember Tibbott reported seeing D&G Backhoe installing water mains while walking in the neighborhood. They are very courteous when directing vehicles and the finished product looks good. Mr. Williams relayed he submitted a positive Yelp review for D&G; they offer a fair price, work hard, do what they say they going to do and have done great work for the City. Councilmember Johnson requested an update on the Waterfront Connector and on Pine Street. Action: Update full Council on Pine Street and the Waterfront Connector The meeting was adjourned at 9:27 p.m.