PPW091118PARKS & PUBLIC WORKS COMMITTEE MEETING
September 11, 2018
Elected Officials Present Staff Present
Councilmember Neil Tibbott (Chair) Phil Williams, Public Works Director
Councilmember Kristiana Johnson Rob English, City Engineer
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Todd Cort, Recreation Supervisor
Terri Arnold, Parks, Rec. & Cult. Serv. Dep. Dir.
Jerrie Bevington, Recorder
The meeting was called to order at 7:15 p.m. in the Council Chambers. Main & 9t" Restriping Project
was added as Agenda Item 3 and Project Updates was added as Agenda Item 4.
Interlocal Agreement with Edmonds School District for Meadowdale Preschool
Mr. Cort reported the City has had an ILA with the Edmonds School District for many years which allows
the District to place three children in the Meadowdale Preschool program. The proposed ILA continues
that arrangement. The District conducts an application process, selects the students and pays the
enrollment fees. The program accommodates 16 children and here are 13 on the waiting list. Ms. Hite
advised the 2019 budget includes revenues and expenses for an additional preschool program to
address the demand. Discussion followed regarding the option for the District to add children to the
program and the preschool staff's education.
Action: Schedule on Consent Agenda.
2. 2018 Sewer Replacement Change Order
Mr. English recalled a presentation was made to full Council in August related to dewatering, pavement
restoration in 71" Avenue and requesting an additional $250,000 management reserve. Additional costs
were incurred to remove the existing pile system and to address contamination created by the two
creosote -treated utility poles that supported the foundation. The original plan for this project was a
lightweight aggregate envelope due to peat in the underlying soil. After installation of the first 150 feet
of sewer main in Edmonds Street, the contractor discovered the pipe was settling. When testing
revealed peat with different physical characteristics than the sample analyzed in the design phase, staff
and the consultant developed Option 1, excavating to remove peat to solid bearing soil and backfilling
the trench with lean concrete to establish a foundation for the new pipe. That worked for the first 70 feet
but then the bearing soil became deeper and could not be excavated with the contractor's equipment.
Option 2 was then developed with the contractor installing wood piling into bearing soil and a support
system for the pipe. The last 100 feet of replacement on Edmonds Street was changed from pipe
replacement to a cured -in -place pipe rehabilitation due to the grade. He anticipated an overlay in 1-2
years with a fabric -glass grid due to settling of the underlying peat. He described:
• Extra work items
Description
Original
Estimate
Current
Estimate
Dewatering System Estimate
$175,000
Pavement Repairs Estimate
$80,000
$45,000
Contaminated Materials
TRD
$75,000
Edmonds Street Sewer
$235,000
CIPP Substitution
$49,000
09/11/18 PPW Committee Minutes, Page 2
Total I I$480,600
• 2018 Sewer Replacement Project
Description
Original
Budget
Current
Budget
Construction Contract
$1,159,091
$1,159,091
Management Reserve
$ 232,000
$ 232,000
Construction M mt
$ 147,000
$ 254,000
Additional Mgmt Reserve
(August 7, 2018
$ 250,000
Additional M mt Reserve
$ 75,000
Total
$1,565,091
$1,970,091
Staff is requesting Council approval of, 1) increase in construction management, 2) additional
management reserve, and 3) approval of the change order for work in Edmonds Street. The cost is paid
from the Sewer Utility Fund. Discussion followed regarding soil removal around the creosote -treated
poles, history of this peat bog, settling caused by dewatering, presence of peat below Civic Field, and
residents' response to the additional work.
Action: Schedule for full Council
3. Main & 91 Striping Project
Mr. English advised this intersection is currently LOS D, nearly LOS E. A mini-roundabout/signal is
included in the CIP. Restriping to add right -turn lanes on all four approaches would be an interim solution
and would improve the LOS to C. Similar restriping was done at Walnut & 9th. Restriping would remove
on -street parking in front of the first two houses on the west leg of the intersection. The corner house is
okay with the change; staff has not yet had an opportunity to speak with the second house. The
restriping does not require modification of curbs, the stop signs will be enlarged, restriping will be done
by in-house staff and the total cost is approximately $5,000.
Action: Schedule on Consent Agenda
4. Project Update
Mr. English reported the strike is over and contractors have returned to work. Mr. Williams advised it is
unknown how the loss of time during good weather will affect completion of projects such as Seaview,
pavement overlay program, and waterline replacement.
Mr. Williams reported on the public meeting regarding Pine Street. Solutions included additional traffic
enforcement, installation of solar powered flashing stop signs on Pine Street at 7th and 6th, reflective
material on the posts, hot tape approaching the stop bar, wider stop bars, trimming vegetation, hot tape
fog line near the park to discourage cutting the corner, and a sign on westbound 220th directing traffic
to turn left to the ferry. The right-of-way is not wide enough to install sidewalks. Discussion followed
regarding relocating the school bus stop and GPS directions. Committee suggested staff follow up with
the school district about relocating the bus stop.
Action: Information only
The meeting was adjourned at 8:00 p.m.