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PPW100918PARKS & PUBLIC WORKS COMMITTEE MEETING October 9, 2018 Elected Officials Present Councilmember Neil Tibbott (Chair) Councilmember Kristiana Johnson Staff Present Phil Williams, Public Works Director Rob English, City Engineer Carrie Hite, Parks & Recreation Director Jeannie Dines, Recorder The meeting was called to order at 7:25 p.m. in the Council Chambers. "Park Updates" was added to the agenda. 1. Street Dedication at 18807 88th Ave W Mr. English reported a 3-lot short plat has been proposed at the southeast corner of 881h and 188th. The street right-of-way on 88th is 20 feet and the street map requires 30 feet which will require a 10-foot street dedication, a total of 240 square feet of dedication. Discussion followed regarding the location of the sidewalk, the joint utility easement for private utilities, and the developer providing the street dedication. Action: Schedule on Consent Agenda 2. Pedestrian Easement at 8609 244th St SW Mr. English reported this is a proposed multi -family development, 3 separate buildings with 11 units on the north side of 244th west of Hwy 99. A portion of the sidewalk must be widened onto private property to provide a 5-foot clearance behind the mailbox installation. Total dedication is foot by 7 feet. Action: Schedule on Consent Agenda 3. Street Dedication at 7922 180th St SW Mr. English explained the property owner at 7922 180th St SW proposed dedicating a portion of his property (1,235 square feet) for a sidewalk and installation of a bench dedicated to his late wife. The City is interested in installing a sidewalk on 80th Ave W and 180th St SW once funding is secured. Staff found the dedication worthwhile and recommends it be accepted. Discussed followed regarding timeframe for building the sidewalk, grant application submitted to a WSDOT bike and pedestrian program, estimated cost in the TIP, benefits of a sidewalk in this location, the property remaining large enough for a single family residence, staff working with the property owner to determine the bench location and the City paying the $2000-2500 cost of the bench. Action: Schedule on Consent Agenda 5. Park Updates Councilmember Tibbott referred to an email received last week regarding needles in parks and around a school and asked if that was staff's experience. Ms. Hite advised staff has not seen an increase in encampments and/or needles other than one encampment at Pine Ridge Park a couple years ago. Mr. Williams all the locations cited in the email, except Pine Ridge Park, were in Lynnwood. The Public 10/09/18 PPW Committee Minutes, Page 2 Works shop is located at 21011 & 7611 and he has not seen what the person described in that area and Public Works crews have not reported any issues. He has asked Recycling Coordinator Steve Fisher to follow up with Lynnwood Public Works and Park staff. Councilmember Johnson relayed she heard that the tidegate to the Edmonds Marsh was closed on Friday, October 5th. It was her understanding the tidegate was to remain open this year for the purposes of the study. Mr. Williams explained the tidegate was closed to avoid flooding from expected 11+ foot tides. The tidegate has been open all summer and has remained open later this year than usual. Councilmember Johnson suggested staff confer with Maureen Judge, the coordinator for that study. Her understanding was the tidegate would remain open, and the consultant would do quarterly inventories of salinity as well as fish and fowl. Discussion followed regarding funds in the 2019 budget for the final 25% of the Beach Place pump station which will prevent flooding and allow the tidegate to remain open. the marsh study looking at the storm drains under SR104, creeks/culverts that cross that property, past discussions about installing new culverts, the State adding those to their list of culvert projects, issues with the grade and culverts filling with silt. Councilmember Tibbott inquired about trash accumulating around bus stops, recalling Community Transit was not interested in installing trash cans. Mr. Williams assumed Community Transit did not want the responsibility of emptying the cans. Neither he nor Ms. Hite have seen an accumulation of litter or heard any complaints. Action: Discussion only. 4. Five Corners Reservoir Recoating Project Update Mr. English explained the Five Corners site contains a 3 million -gallon (MG) reservoir built in 1979 and a 1.5MG reservoir built in 1960; both were recoated in 1994. He described unanticipated conditions that have been encountered in the current recoating project in the 1.5MG tank: • Exterior steel delamination o Required 490 repairs o $37,000 additional cost • Interior corrosion pit repairs o Structural engineer recommends repair to maintain structural seismic integrity o Pits were present under recoating done in 1994 o No additional corrosion since 1994 recoating o Repair ongoing, total cost unknown, likely over $100,000 • Rafter to roof -plate gap due to plate unevenness and plat lapping o Will make best effort to sandblast and recoat, modifications meet code o Roof may need to be replaced earlier than entire tank o May need to be monitored every five years • Extra Work Items (estimated cost) 1. Charge order #1 = $1,343 2. Change order #2 = $45,853 3. Change order #3 = $2,067 4.Pending CO's (estimated) = $21,500 Total = $70,763 5. Corrosion Pit Repairs = TBD • Five Corners Reservoir Recoating Project Description Original Budget Construction Contract $2,822,374 Management Reserve $282,200 10/09/18 PPW Committee Minutes, Page 3 Construction Management $366,900 Permits $5,500 Total $3,476,974 Issues: o Cost to complete corrosion pit repairs in the interior of the 1.5MG reservoir o Extended roof life of 1.5MG reservoir o Condition of the 3MG reservoir ■ Corrosion, delamination or other? o Schedule to complete 3MG reservoir o Budget Mr. English and Mr. Williams responded to questions and discussion followed regarding the normal cycle for recoating (20-25 years), conversations that will occur with the contractor regarding specs and pricing, timing for beginning and completing recoating of the 3MG reservoir, potential operational issues if the 3MG tank is not complete by summer, changes to the project over time due to seismic/structural issues, whether recoating of the 3MG reservoir could be delayed, whether work could begin on the interior of the 3MG tank before the exterior, whether the interior could be completed in the winter and the recoating done the next year, whether the tank could be recoated while full, and anticipation a change order will be necessary to increase the management reserve. Action: Update only The meeting was adjourned at 8:20 p.m.