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Ordinance 3898IVMUG MUDILVIMI'm INN 0 Jet I -_a E-M • - M - M - I M - M INNIS, I LVJ I MLIkTAMW I NJNk IV NMI MTJAJV I OLI UM VII ME,' WHEREAS, previous actions taken by the City Council require InterfuriM WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriatiorM and information which was made available; and approves the appropriation • local, state, and MMIMIM Section 1. Section 1 of Ordinance No� 3897 adopting the final budget for &I g 1 111 111 •1 i •I 1111111171r r� Section, 2. Effective Date� This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 0 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. N I - of the City of Edmonds, Washington On the 20"' day of November, 2012, the City Council of the City of Edmonds, passed Ordinance No. 3898. A summary of the content of said ordinance, consisting of the title, provides as follows-, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3897 AS A RESULT OF UNANTICIPATED Tlu- NSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The lull text of this Ordinance will be mailed upon request. DATED this 21" day of November, 2012. rT -UERK, SANDRA S. CHASE 0 � ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 3891 3893 3897 Amended NO. DESCRIPTION 11/22/2011 4/27,/2012 5/25/2012 7/27/2012 8/31/2012 10/23/2012 Nov 2012 Budgq_ 004 Criminal Investigations - 006 Emergency/Financial Reserve - 009 Leoff-Medical Ins. Reserve 600,550 600,550 010 Reserve Fund 2,200 - 2,200 011 Risk Management Reserve Fund - 244,000 244,000 012 Contingency Reserve Fund 5,282,000 - 5,282,000 014 Historic Preservation Gift Fund - 10,000 10,000 104 Drug Enforcement Fund 28,200 2,500 30,700 111 Street Fund 1,313,650 - - 1,313,650 112 Combined Street Const/Improve 2,006,864 833,238 1,800 2,841,902 116 Building Maintenance 56,860 56,860 117 Municipal Arts Acquis. Fund 58,325 7,643 65,968 118 Memorial Street Tree 28 140 168 120 Hotel/Motel TaxRevenue Fund 69,200 (17,250) - 51,950 121 Employee Parking Permit Fund 20,140 20,140 122 Youth Scholarship Fund 2,525 21525 123 Tourism Promotiona I Fund/Arts 19,000 - 5,500 24,500 125 Park Acq/Improvement 590,850 77,000 103,000 85,143 855,993 127 Gifts Catalog Fund 10,759 - 11,204 21,963 129 Special Projects Fund 313,004 169,000 - 482,004 130 Cemetery Maintenance/Improv 119,850 - 119,850 132 Parks Construction 1,185,000 104,414 115,824 1,405,238 136 Parks Trust Fund 177 - 177 137 Cemetery Maintenance Trust Fd 14,600 - 14,600 138 Sister City Commission 5,230 - 5,230 211 Lid Fund Control 46,700 - 46,700 213 Lid Guaranty Fund 46,725 105,000 151,725 234 Ltgo Bond Debt Service Fund 478,573 - - 478,573 411 Combined Utility Operation 15,306,920 150,000 4,920 15,461,840 412 Combined Utility Const/Improve 7,888,400 - - 7,888,400 414 Capital Improvements Reserve 1,126,377 457,012 1,583,389 511 Equipment Rental Fund 1,076,456 111,700 1,188,156 617 Firemen'S Pension Fund 94,423 94,423 Totals 1,070,356 IC $ 124,200 1 �Mi � 8 ORD. NO. ORD, NO. ORD. NO. ORD, NO. ORD. NO. ORD, M 1 ORD, NO. 2012 FUND FUND 3861 3882 3886 3891 3893 3897 Amended NO. DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 7/27/2012 8/31/2012 12/23/2012 Nov 2012 Budget 001 General Fund $ 32,949,288 $ 211,384 $103,000 $ 2,656 $2,015,000 148,809 354,365 $35,784,502 004 Criminal Investigations 2,500 - 2,500 006 Emergency/Financial Reserve 1,927,600 1,927,600 009 Leoff-Medical Ins. Reserve 619,811 619,811 010 Reserve Fund - 1,339,400 1,339,400 011 Risk Management Reserve Fund - - 012 Contingency Reserve Fund 014 Historic Preservation Gift Fund 8,500 8,500 104 Drug Enforcement Fund 80,233 - 80,233 Ill Street Fund 1,604,948 20,200 6,600 - 1,631,748 112 Combined Street Const/Improve 2,075,625 31,803 833,238 1,800 2,942,466 113 Multimodal Transportation Fd. - - - 116 Building Maintenance 245,000 245,000 117 Municipal Arts Acquis, Fund 134,550 134,550 118 Memorial Street Tree 140 140 120 Hotel/Motel TaxRevenue Fund 73,750 (17,250) 56,500 121 Employee Parking Permit Fund 26,086 26,086 122 Youth Scholarship Fund 4,000 - 4,000 123 Tourism Promotional Fund/Arts 19,000 - 5,500 24,500 125 Park Acq/lmprovement 875,000 77,000 103,000 1,055,000 126 Specia I Capital Fund 697,717 - 697,717 127 Gifts Catalog Fund 12,275 - 11,204 23,479 129 Special Projects Fund 313,000 170,500 - 483,500 130 Cemetery Maintenance/Improv 172,005 - 172,005 132 Parks Construction 1,187,000 210,000 (20,900) 85,143 1,461,343 136 Parks Trust Fund 6,930 - 6,930 137 Cemetery Maintenance Trust Fd - 138 Sister City Commission 4,600 4,600 211 Lid Fund Control 46,500 105,000 151,500 213 Lid Guaranty Fund - 244,000 244,000 234 Ltgo Bond Debt Service Fund 478,573 - - 478,573 411 Combined Utility Operation 15,598,246 191,481 (419,326) 3,881 4,920 > 15,379,202 412 Combined Utility Const/Improve 10,465,068 482,611 40,000 312,000 - 16,967 11,316,646 414 Capital Improvements Reserve 1,126,376 457,012 (11,873 )' 1,571,515 511 Equipment Rental Fund 1,321,334 - - 111,700 1,433,034 617 Firemen'S Pension Fund �Transportation 123,515 123,515 _631 Benefit District 600,000 600,000 Totals .000 $ 6,427,238 $ 281,990 $ 48D,039 $ 80,030,095 8 EXHIBIT"C ": Budget Amendments (November 2012) Department BARS Cate or` Debit Credit Description General Fund 001 000 310 5181 870 310 001 Supplies 4,606 From Clerk Prof. General Fund 001 000 250 5141 300 410 00 Professional Services 4606 Serv.to IT General Fund 001 000 620 532 200 490 00 Miscellaneious 1,800 Merchant Bank 'General Fund 001 000 390 508 000 000 001 Endi ng Fund Balance_ 1;800 Card Fees General Fund` 0011 000 310 ;518 870 480 00 Re air & Maintenance 66,451 Indefeasible Right General Fund 001 000 390 < 508 000 000 00JEnding, Fund Balance -- 66,451 of Use Agreement General Fund 001 000 3901 5191 900 110 00 Salaries 274,910 VSIP Program General Fund 001 000 390 508 000 000 00JEnding Fund Balance 274,910 General Fund 001 000 390 597 127 550 00 Transfer 11,204 Marsh General Fund 001 000 000'367 110 000 00 Donations 11204 Interpretive Signs Gifts Catalo Fund 127 000 640 575 500 3101 00 Su lies 11,204 Gifts Catalo Fund 127 0001 0001 3971 001 000 00 Transfer 11;204 Munici al Arts Acq Fund 117 200 6401 5731 <100 410 00 Professional Services 11358 Correction of line Municipal Arts Ac" Fund 1171 200 6401 5751 500 410 001 Professional Services 1,358 - entry Munici al Arts Ac Fund 1171 300 6401 5731 100 410 00 Professional Services 3 000 Correction of line Municipal Arts Ac Fund 117 300 640 < 573 -100 .490 00 Professional Services 3,000 entry Memorial Tree Fund 118 000 641' 576 800 310 00 Supplies 140 118 Fund- Tree' Memorial Tree Fund 118 000 000 367 000 000 00 Donations 140 'Fund Donation Tourism Promotion /Arts 123 000 640 ` 573 .100 410 00 Professional Services 5 500 Arts Tourism Tourism Promotion Arts 123 000 000 337 070 000 00 Grants 5,500 Grant Award Parks Construction Fund 1321 000 640 5971 125 550 00 Interfund Transfer 85,143 Old Milltown / Parks Construction Fund 132 000 000 367 110 000 00 Donations 106,500 'Hazel Miller Plaza Parks Construction Fund 132 000 640 508 000 000 OO Endi ng Fund Balance 21,357 REET Contri buti on REET2 125 000 000 397 132 000 00' Interfund Transfer 85,143 FEET 125 000 640 508 000 000 00 Endin .Fund Balance 85,143 Utilily Fund 411 000 654 537 900 350 00 Small _Equipment ,4,920 Hazel Miller- UtiIi Fund 411 000 000 367 110 000 00 Donations 4,920 Recycle Container Utility Construction Fund 412 300 6301 597 132 550 00 1 nterfund Transfer 9,324 Interurban TraiI Utili Construction Fund 412 300 630 508 000' 000 00 Endi nZ Fund Balance 9,324 Parks Construction Fund 1321 000 000 3971 412 300 00 Interfund Transfer 9,324 Parks Construction Fund 1321 000 640' 5081 : 000 000 00 Endin Fund Balance 9,324 Utilily Construction Fund 4121 100 630 5971 _.117 550 00 Interfund Transfer 4,170 Transfer to Arts Utility Construction Fund 412 100 630 5081 000 000 00 Ending Fund Balance 4,170 Fund Utility Construction Fund 412 °200 630 597 117 550 00 Interfund Transfer 3,473 Uti I ity Construction Fund 412 200 630' 508 000 000 00 Ending Fund Balance 3,473 Munici al Arts Ac,q Fund 117 ;200 000, 397 412 000 00 Interfund Transfer 7,643 Munici al Arts Acq Fund 117 200 640 508 _000 000 OO Endi ng Fund Balance 7,643 Street Construction Fund 112 200 630 595 330 410 OO Professional Services 1 800 226th Walkway Street Construction Fund 112 200 000' 333 020 205 04 Grants 1 1;800 Pro'ect I E=G�•- 1U 171�,• Fund Name and Title: General Fund 001 Street Construction Fund 112 Municipal Arts Acq Fund 117 Memorial Street Tree Fund 118 Tourism Promotion /Arts Fund 123 REET 2 125 Gifts Catalog Fund 127 Parks Construction Fund 132 Utility Fund 411 Utility Construction Fund 412 7 Change in Beginning Fund Change in Ending Fund Number Balance Revenue Expense Fund Balance 001 11,204 354,365 (343,161) 112 1,800 1,800 - 117 7,643 7,643 118 140 140 - 123 5,500 5,500 - 125 85,143 - 85,143 127 11,204 11,204 - 132 115,824 85,143 30,681 411 4,920 4,920 - 412 16,967 (16,967) Total 1 243,378 480,039 (236,661). 171�,• Fund Name and Title: General Fund 001 Street Construction Fund 112 Municipal Arts Acq Fund 117 Memorial Street Tree Fund 118 Tourism Promotion /Arts Fund 123 REET 2 125 Gifts Catalog Fund 127 Parks Construction Fund 132 Utility Fund 411 Utility Construction Fund 412 7 EXHIBIT "E ": Budget Amendments (November 2012) Expenditure Increase (Decrease Ej EXHIBIT "E ": Budget Amendments (November 2012) Prepared By: Rob English Department: Public Works Department., Description on Budget Amendment Summary: Merchant Bank Card Fees Budget Amendment Detailed Description: Total Ending Fund Balance Increase Decrease $ 1,800 10 EXHIBIT "E": Budget Amendments (November 2012) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Carl Nelson Finance Department indefeasible RiZhtof2je Agreement. Exoenditure Increase (Decrease Total Revenue lIncrease) ;Decrease I 1 9 'ndin Fund Balance increase Decrease :und Fund Title 001 General Fund Total Endint Fund Balance Increase (Decreasel, IM I EXHIBIT "E ": Budget Amendments (November 2012) I n a n effort to accom mod ate 'budgetary constraints, the Mayor announced a one =time limited offerforemployees to voluntarily separate from the city in exchange for a small incentive (Voluntary Separation Incentive Program, orVSIP). The VSIP aims to reduce the City's overall salary costs by reducingFTE levels, while minimizing impacts on service level to citizens. This program gives City departments the Option to offer incentives to employees to voluntarily separate from employment, etherthroughretirement or resignation. BARS Number Amount 001.000.390.519.900.110.00 274,91( $ 274,910 Total Ending Fund Balance_ Increase Decrease $ 274;910 11 EXHIBIT "E": Budget Amendments (November 2012) Prepared By Renee McRae Department: Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Marsh Inter reti ve Si&ns Budget Amendment Detailed Description, Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Transfer 001.000.390.597.127.550.00 11,204 127 Gifts Catalog Fund Supplies 127.000.640.575.500.310.00 11,204 Total _Exp e� n i ireincrease(D crease) _ 22,408 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Parks Donations 001.000.000.367.110.000.00 127 Gifts Catalo& Fund Transfer 127.000.000.397.001.000.00 ------------- (11,204 ,Tota I Revenue ( Increase ) D $ (22,408) EXHIBIT "E": Budget Amendments (November 2012) Prepared By Frances Chapin Department: Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Correction of Budget Amendment Detailed Description: Exoenditure Increase (Decrease Ending und Balance Increase Decrease lFund I Fund Title BARS Number Amount EXHIBIT "E ": Budget Amendments (November 2012) Prepared By: Frances Chapin Department: Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Correction of Iineentry Budget Amendment Detailed Description: Payments for prof essionalservices for scholarships should have been paid from miscellaneous line. This correction does not impact the fund balance. Ending Fund Balance Increase Decrease Fund I Fund Title BARS Number Amount Total Endi ng Fund _Balance Increase Decrease 14 5 EXHIBIT "E ": Budget Amendments (November 2012) 15 EXHIBIT "E": Budget Amendments (November 2012) Prepared By: Frances Chapin Department: Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Arts Tourism grant award Budget Amendment Detailed Description: Expenditure Increase Decrease Fund# I Fund Title Object BARS Number Amount 123 Tourism promotion /Arts Prof Services 123 000 640,573 100 410 00 5,500 Total Ex enditure Increase Decrease $ 5,500 Revenue Increase Decrease Fund Fund Title Revenue Source BARS Number Amount 123 Tourism Promotion /Arts Ilnterlocal Grants 123 000 000337 070 000 00 5;500 Total Revenue Increase Decreas $ (5,500 Ending Fund Balance Increase Decrease' Fund fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) $ _ 16 EXHIBIT " E": - Budget Amendments (November 2012) Prepared By: Sue Johns on for Carrie Hite Department: Parks and Recreation Description on Budget Amendment Summary: Old Milltown /Hazel "Miller Plaza REET Contribution Budget Amendment Detailed Description: 17 EXHIBIT "E ": Budget Amendments (November 2012) Expenditure Increase jDecrease Fund # Fund Title Object BARS Number Amount 411 Uti lily Fund Small Equipment 411.000.654.537,900.350.00 4,920 Total Expenditure Increase Decrease $ 4,920 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 411 Utility Fund Donations 411,000.000.367.110.000.00 4;920 Total Revenue Increase Decreas Ending Fund Balance Increase Decease Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) $ IM �. • ♦ •- i Expenditure Increase Decrease Fund # Fund Title Object BARS Number Amount 412 -300 Uti I ily Const Fund Interfund Transfer 412.300.630.597.132.550.00 9;324 Total Ex enditure Increase Decrease $ 9,324 Revenue Increase Decrease Fund Fund Title Revenue Source BARS Number Amount 132 Parks Ca ital Fund Interfund Transfer In _ _ 132.000.000.397.412.300.00_______19,324 Total Revenue Increase Decreas $ 9-324 Ending Fund Balance! Increase Decrease Fund fund Title BARS Number Amount 132 Parks Capital-fund Endln& Fund Balance 132.000.640.508.000.000.00 9,324 412 -300 Utility Const Fund Ending Fund Balance 412.300.630.508.000.000.00 9,324 Total Endin Fund Balance Increase Decrease) $ m EXHIBIT "E ": Budget Amendments (November 2012) Prepared By Rob English Department: Public Works Description on Budget Amendment Summary; Transfer to Arts fund - Budget Amendment Detailed Description: Several capital improvement projects in the 412 utility construction fund were completed in 2012. This budget amendment will transferfundingfrom the 412 Utility Construction Fund into the Municipal Arts Fund for the 1% for Arts program in accordance with Chapter 3.13 of the Edmonds City Code._ The utility projects that contributed 1% to the Municipal Arts Fund are: Exoendlture Increase (Decrease Fund # Fund Title- 0b'ect BARS Number Amount 412 -100 Utili Const Fund Interfund Transfer 412.100.630.597.117.550.00 4;170 412 -200 Utili ty Const Fund Interfund Transfer 412.200.630.597.117.550.00 3,473 Total Expenditure Increase Decrease $ 7,643 Revenue Increase Decrease Fund Fund Title _ Revenue Source BARS Number Amount :117-200 Munici al Arts Fund Interfund Transfer in 117.200.000.397.412.000.00 7,643 ITotal Revenue (Increase) Decreas $ 7,643 Ending Fund Balance Increase Decrease - Fund Fund Title BARS Number Amount 412 -100 Utility Const Fund Endin Fund Balance 412.100.630.508.000.000.00 4,170 412-200 Utilily Const Fund Ending Fund Balance 412.200.630.508.000.000.00 3,473 117-200 Municioal Arts Fund Ending Fund Balance 117.200.640.508.000.000.00 7,643 Total Ending Fund Balance Increase (Decrease) ) 1 $ 20 EXHIBIT "E": Budget Amendments (November 2012) WASHINGTON STATE OF COUNTY OF SNOHOMISH M The undersigned; being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett, County of Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice Summary of Cirdinancc No_ 3845 - a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: November 25, 2012 and that said newspaper was regularly distributed to its subscribers during all of said period, Account Name: City of Edmonds Account Number 101416 Order Number: 0001802302