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Ordinance 3909ORDINANCE NO. 3909 AN ORDINANCE ESTABLISHING AN EDMONDS DOWNTOWN BUSINESS IMPROVEMENT DISTRICT; LEVYING ASSESSMENTS UPON BUSINESS OWNERS; PROVIDING FOR THE DEPOSIT OF REVENUES IN A SPECIAL ACCOUNT AND EXPENDITURES THEREFROM; PROVIDING FOR COLLECTION OF AND PENALTIES FOR DELINQUENCIES; PROVIDING FOR THE ESTABLISHMENT OF A MEMBERS ADVISORY BOARD; AND PROVIDING FOR AN IMPLEMENTATION AGREEMENT WITH A PROGRAM ADMINISTRATOR. WHEREAS, the owners and operators of businesses located within the area and representing approximately sixty percent (60%) or more of the assessments levied by this ordinance signed a petition in support of establishing an Edmonds Downtown Business Improvement District; and WHEREAS, pursuant to RCW 35.87A.030, the City Council on November 27, 2012 adopted Resolution 1284 entitled "A Resolution of the City Council of the City of Edmonds, Washington, initiating a proposal for a Business Improvement District within a portion of the City of Edmonds"; WHEREAS, pursuant to RCW 35.87A.040, the City Council on December 18, 2012 adopted Resolution 1285 entitled, "A Resolution of the City Council of the City of Edmonds, Washington, Declaring the City's Intent to Establish a Business Improvement District Within a Portion of the City of Edmonds and Setting a Public Hearing Date Regarding the Same"; and WHEREAS, the Edmonds Downtown Business Improvement District established herein is for the purpose of enhancing conditions for the owners and operators of businesses;; and {ERZ699840.DOC;2/00006.080052/} I WHEREAS, as provided by Resolution 1285, the City Council, held a public hearing on the Edmonds Downtown Business Improvement District on January 15, 2013 in the City Council Chambers, City Hall, 250 Fifth Avenue North, Edmonds, Washington; and WHEREAS, the testimony received at that hearing resulted in the Council determining that establishing an Edmonds Downtown Business Improvement District is in the best interest of the owners and operators of businesses within its boundaries and the public generally; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new chapter 3.75 of the Edmonds City Code entitled "Business Improvement District," is hereby adopted to read as follows: Chapter 3.75 BUSINESS IMPROVEMENT DISTRICT CACtinnQ. 3.75.010 Area Established. 3.75.020 Levy of Assessments. 3.75.030 Programs. 3.75.040 Assessment Methodology. 3.75.050 Rate Changes 3.75.060 Deposit of Revenues. 3.75.070 Collection Schedule. 3.75.080 Delinquent Payments. 3.75.090 Notices. 3.75.100 Disputes. 3.75.110 Expenditures. 3.75.120 Members Advisory Board. 3.75.130 Business Improvement District Fund Oversight. 3.75.140 Contract for Program Management. ECC 3.75.010. Area Established. As authorized by Chapter 35.87A RCW, there is hereby established an Edmonds Downtown Business Improvement District ("EDBID") within the following boundaries as shown on the map attached as "Exhibit A"(when a street or alley is named, {ERZ699840.DOC;2/00006.080052/} 2 the area boundary is the centerline of the right -of --way including vacated portions unless otherwise specified in the description). The EDBID includes the parcels with the tax ID numbers set forth in Attachment B hei°etv which is inco orated herein as set forth in fUl ] (f Ear additional detail lease see the attached map). In case of a conflict between the list of parcels (Exhibit B) and the map (Exhibit A), the map shall control. ECC 3.75.020. Levy of Assessments. To finance the programs authorized in Section 030, the owners and operators of businesses collectively. "Members") in the EDBID described in Section 1 shall pay and be subject to a special assessment in the amount listed in Table 1 below. The Assessment shall be measured by the 13Me and s uare footage of the business subject to calculations and limitations in Section 040. Residential properties and the residential component of mixed -use properties shall not be subject to the special assessments. Commercial properties. or the portions thereof, that are vacant (do not contain a business) shall not be assessed. ECC 3.75.030. Programs. Assessment revenues may be used for any combination of the following component programs, but not for any other purpose: A. Marketing & Hospitality a. Maps/Brochures/Kiosks/Directories b. Web Site c. Social Media d. Marketing/Advertising Campaigns e. Holiday Decorations f. Street Performers/Artists g. Historic Education/Heritage Advocacy h. Special Public Events { ERZ699840.DOC;2/00006.080052/} B. Safety & Cleanliness a. Maintenance b. Securjjy c. Pedestrian Environment Enhancements C. Appearance & Environment a. Design Enhancements b. Neighborhood Advocacy & Communication c. Streetscapes/Lightineurniture D. Transportation a. Transportation Alternatives b. Directional Signage c. Parking Management & Mitigation E. Business Recruitment & Retention a. Education/Seminars b. Market Research c. Business Recruitment F. Organization a. Contract Staff & Professional Services b. Administration Costs. ECC 3.75.040. Assessment Methodology. The special assessment amount shall be based on the tape of business multiplied by the square footage of a business. There shall be two business classifications for the purposes of calculating the assessment: "open door" businesses (e.g., restaurants retailers banks etc. • and ""by a poHitment" businesses (e.g., hair {ERZ699840.DOC;2/00006.080052/} 4 salons doctors la ers nail salons insurance providers, counselors financial advisors etc.), Open door establishments are assessed at a higher rate than by appointment businesses due to the relatively higher benefit that open door businesses are expected to receive from the programs. Table 1 shows the annual assessment for both classifications of businesses based on theirs uare footage within the EDBID. Table 1 Square footage Assessment for "Open Door" Assessment for "By Appointment" 0-499 $90 quarter ($30 per month) $30 quarter ($10 per month) 500-999 $105 quarter ($35 per month) $45 quarter ($15 per month) 1000-1999 $120 quarter ($40 per month) $60 quarter ($20 per month) 2000-4999 $135 quarter ($45 per month) $75 quarter ($25 per month) 5000 and over $150 quarter ($50 per month) $90 quarter ($30 per month) The initial assessment calculation shall be based on the City of Edmonds' business license records for year 2012. Governmental entities public utilities non rofits operating under Internal Revenue Code section 501(c)(3) shall not be assessed. ECC 3.75.050. Rate Changes.an}es_ in the assessment rate shall only be made by ordinance and as authorized by state law. ECC 3.75.060. Deposit of Revenues. The City of Edmonds will create a Business Improvement District Fund within the City of Edmonds budget; a separate subaccount designated as the Edmonds Downtown Business Improvement District Account called "the Account"). The following monies shall be deposited in the Account: (a) All revenues from assessments levied under this ordinance; (b) Gifts, grants and donations; (c) Interest and all other income from the investment of Account deposits; { ERZ699840, DOC;2/00006.080052/) (d) Reimbursements due to the Account; (e) Interest and/or penalties from delinquent accounts; and (f) Transfers from other city funds, PROVIDED THAT liabilities of the EDBID shall not be an obligation of the general fund or any other special fund of the city. ECC 3.75.070. Collection Schedule. Assessments shall be paid and collected on a quarterly basis, PROVIDED THAT Members may opt to pay the full yearly assessment at the time of the billing for the first quarter. ECC 3.75.080. Delinquent Payments. If the assessment is not paid within sixty (60) days after its due date, a delinquency charge shall be added at the rate of twelve percent (12%)per annum. The Finance Director is authorized to use a City of Edmonds approved collection agency to collect any unpaid assessments. Use of a collection agency will result in a business paying the agency's fee on top of the amount of the BID assessment plus interest and penalties. ECC 3.75.090. Notices. Notices of assessment, installment payments, or delinquency, and all other notices contemplated by this ordinance shall be sent to the EDBID Member by ordinary mail to the mailing address shown on the Business License as maintained the Citv Clerk. Failure of the Member to receive anv mailed notice shall not release Member from the duty to pay the assessment and any interest and delinquency charges on the due date. ECC 3.75.100. Disputes. Any Member seeking to challenge the amount of an assessment or delinquency charge may submit additional information concerning the classification and/or square footage of the business to the Finance Director or designee, who m y {ERZ699840.DOC;2/00006 080052/} adjust the assessment based on Table 1 if he determines that the original classification and/or s uare foota a was erroneous. The Finance Director shall provide a written determination to the Member, which qLay be appealed to the Cit 's Hearing Examiner within ten days of the Finance Director's determination by payingan a Deal fee in the amount of $250.00 and filing a notice of appeal with the city clerk that sets forth the alleged error in the Finance Director's determination. The Member has the burden of proof before the Hearing Examiner to show that the assessment or delinquency fee is incorrect. ECC 3.75.110. Expenditures. Exl2enditures from the Account shall be made Mon vouchers drawn by the Finance Director and shall be used exclusively for the purposes defined in Section 030. ECC 3.75.120. Members Advisory Board. The Mayor shall appoint, subject to confirmation by the City Council, an interim Members Advisory Board comprised of Members from the EDBID within sixty days of the effective date of this ordinance. The Mayor shall appoint at least seven and no more than eleven interim board members. The interim Board shall be composed of both open door and by ppointment EDBID Members, respectively, in rough proportion to the dollar value of assessments to be levied on each classification of businesses. _In addition the Finance Director and the Community Services / Economic Development Director shall be non -voting, ex officio members of the interim board. The interim Members Advisory Board shall be responsible for proposing bylaws and policy guidelines to the City Council that will address, among other matters, the composition and method of Upointing or electing future hoard members. The initial Member Advisory Board shall submit their proposed bylaws to the city council within 90 days of the city council's confirmation of the mayor's initial appointments. The interim Members Advisory Board shall { ERZ699840. DOC;2/00006.080052/ } also provide advice and consultation to the Finance Director, and to any individual or agency, that may be hired, to manage the day -today operations of the Business Improvement District program, on all matters related to the operation of the program. The interim Members Advisory Board shall recommend a work program and budget for 2013 no later than 90 days after the effective date of this ordinance and shall recommend a work program and budget for all subsequent years no later than September 1st of the year before. The board shall address and discuss Member concerns and questions regarding the EDBID and program; review all reports submitted to the Finance Department by the Member's Advisory Board or Prograiii Administrator. if hired; and sponsor the initial annual Members meeting. ECC 3.75.130. Business Improvement District Fund Oversight. The Finance Director shall administer the BID Fund for the City with authority to: a) Consider adiustine the assessment amount based on an erroneous classification or square footage; (b) Collect the assessments; refund assessments when overpaid or otherwise improperly collected; extend the deadline for payment; and waive delinquency charges and interest whenever the delinquency results from extenuating circumstances beyond the Member's control, such as a casualty loss causing premature closure of the business, bankruptcy, or the total principal payment due to the City (exclusive of penalty and interest) is Ten Dollars ($10.00) or less; (c) Calculate and collect the interest for late payments; and (d) Accept and deposit advance payment of assessments by Members; accept donations from governmental agencies, the public:. and owners and operators of businesses. { ERZ699840. DOC;2/00006.080052/ } ECC 3.75.140. Contract for Program Management. The Community Services / Economic Development Director and/or Finance Director shall serve as the Program Administrator until permanent provisions are made pursuant to adopted bylaws. Section 2. Commencement of Assessments. Assessments shall commence at the beginning of the month following effective date of this ordinance. Section 3. Effective Date. This ordinance shall take effect five (5) days after passage and publication of an approved summary consisting of the title. APPROVED: OR DAVID O. EARLING ATTEST/AUTHENTICATED : CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TA DAY FILED WITH THE CITY CLERK: 01-11-2013 PASSED BY THE CITY COUNCIL: 01-15-2013 PUBLISHED: 01-20-2013 EFFECTIVE DATE: 01-25-2013 ORDINANCE NO. 3909 {ERZ699840.DOC;2/00006.080052/} 9 SUMMARY OF ORDINANCE NO.3909 of the City of Edmonds, Washington On the 15th day of January, 2013, the City Council of the City of Edmonds, passed Ordinance No. 3909. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE ESTABLISHING AN EDMONDS DOWNTOWN BUSINESS IMPROVEMENT AREA; LEVYING ASSESSMENTS UPON BUSINESS OWNERS; PROVIDING FOR THE DEPOSIT OF REVENUES IN A SPECIAL ACCOUNT AND EXPENDITURES THEREFROM; PROVIDING FOR COLLECTION OF AND PENALTIES FOR DELINQUENCIES; PROVIDING FOR THE ESTABLISHMENT OF A MEMBERS ADVISORY BOARD; AND PROVIDING FOR A BUSINESS IMPROVEMENT DISTRICT PROGRAM ADMINISTRATOR. The full text of this Ordinance will be mailed upon request. DATED this 16th day of January, 2013 'evy e4"V- CITY CLERK, SANDRA S. CHASE {ERZ699840.DOC;2/00006.080052/} 10 Attachment A {ERZ699840.DOC;2/00006.080052/} 11 City of Edmonds BBoundary Iz cr) N %b LIJ "a Sib ERZ699840.DOC;2/00006.080052/} 12 'v'4,'41_Pf1T I j if1 m tsu say - .tAW nru j,1�``` . Downtown Business Improvement District f so Pucrk 2o�rms l7ty of Edmonds In 5th Ave M f _ Edmonds, WA Q?Y i inch = 250 feet K A Attachment B Parcel IDs Associated with Edmonds Downtown Business Improvement District 00434400100601 00830800020500 27032300407700 127032300406500 00434202101600 00871500010000 00434209703702 27032300405800 00434202101800 00871500010100 00434209703700 00434212003900 00434202101900 00787600010000 00952100010100 00434212003700 00434202102100 00787600020100 00952100000201 00434212003800 00434202102300 00787600020200 00952100000301 27032300404400 00434202102600 00787600020300 00952100000001 1 27032300405400 00434202102800 00863300010100 00952100000002 27032300405600 00434202102900 00863300020100 00952100000003 27032300405500 00434202103000 00863300020200 00952100000004 00434401500601 00434202103100 00863300020300 00952100000005 00434401500602 00434212000302 00434401200300 00952100000006 00454800102000 00434212000500 00858900120100 00952100000007 27032300408500 00434212000600 00858900120200 00952100000008 00678200010100 00434212000700 00858900120400 00952100000009 00678200010200 00434212000900 00858900120300 00952100000010 00678200010300 00434212001100 00434400700402 00952100000011 00678200010400 00434212001200 00434400700500 00952100000012 00678200010500 00434212001500 00434400700700 00952100000013 00678200010600 00434212001700 00434400700800 00952100000014 00678200010700 00434212002100 00434400700300 00952100000015 00678200010800 00434212002400 00434400700401 00952100000016 00678200020100 00434212002600 00434400600100 00952100000017 00678200020200 00434212002800 00434400600300 00952100000018 00678200020300 00434212003300 00434400600400 00952100000019 00678200020400 00434212100100 00434400600500 00952100000020 00678200020500 00434212103700 00434400600701 00952100000021 00678200020600 00434212200100 00434400600702 00952100000022 00678200020700 00434212300100 00434400601202 00952100000023 00678200020800 00434209700100 00434400601201 00952100000024 00678200030100 00434209700300 00434400600600 00952100000025 00678200030200 00434209700900 00434400101002 00952100000026 00678200030300 00434209703100 00434400101100 00952100000027 00678200030400 00434209703400 00434400101202 00952100000028 00678200030500 00682200000100 00434400101201 00952100000029 00678200030600 00682200000200 00864100010000 00952100000030 00678200030700 00682200000300 00864100020000 00952100000031 00678200030800 00682200000400 00864100020100 00952100000202 00678200040100 00682200000500 00864100020200 00952100000203 00678200040200 00682200000600 00864100020300 00952100000204 00678200040300 00682200000700 00864100020400 00952100000205 00678200040400 {ERZ699840. DOC;2/00006.080052/1 14 00682200000800 00864100020500 00952100000302 00678200040500 00682200000900 00864100030000 00952100000303 00678200040600 00682200001000 00864100030100 00952100000304 00678200040700 00682200001100 00864100030200 00952100000305 00678200040800 00682200001200 00864100030300 00956300010100 00454800300700 00434209803700 00864100030400 00956300010200 01070900000100 00434209803900 00454800101200 00956300020100 01070900000200 00434209804000 00454800100901 00956300020200 01070900010500 00434212100700 00434401500700 00956300020300 01070900010600 00434212203701 00887300010100 00956300020400 01070900020100 27032300409000 00887300010200 00956300020500 01070900020200 27032300408200 00887300020100 00956300030100 01070900020300 27032300405100 00887300020200 00956300030200 01070900020400 27032300405200 00887300030100 00956300030300 01070900020500 27032300405300 00887300030200 00956300030400 01070900020600 27032300404600 00887300030300 01016400010000 01070900020700 27032300405700 00887300030400 01016400020100 01070900030100 27032300404500 00887300030500 01016400020200 01070900030200 27032300404100 27032300412700 01016400020300 01070900030300 27032300403600 27032300412800 01016400020400 01070900030400 27032300403700 27032300412900 01016400030100 01070900030500 27032300404000 27032300413000 01016400030200 01070900030600 27032300407800 27032300413100 01016400030300 01070900000300 27032300407900 27032300413700 01016400030400 01070900000400 00813900000100 00434401201100 01016400000100 01070900020800 00813900000200 00434401201202 01016400000200 01070900020900 00813900000300 00434401201201 01016400000300 01070900021000 00813900000400 27032300404900 01016400000400 01070900021100 00813900010100 27032300408000 01016400000500 01070900021200 00813900010200 27032300413200 01016400000600 01070900021300 00813900020100 00434400700100 01016400000700 01070900030800 00813900020200 00858900100100 01016400000800 01070900030900 00434401600300 00454800200901 01016400000900 01070900031000 00434401601100 00434400100101 01016400001000 01070900031100 00434401600502 00434400100102 01016400001100 01070900031200 00434401600501 00434400100300 01016400001200 01070900031300 00434401600503 00434400101001 01016400001300 27032300404200 00454800100100 00434400100800 01016400001400 00434212003000 00454800100300 00434400100700 01016400001500 00434212003100 00454800100902 27032300408900 01016400001600 00434401300200 00454800101100 00924700000100 01016400001700 00434401300101 00454800101300 00924700000200 01016400001800 00434401300102 00454800101700 00924700000300 01016400001900 27032600102500 {ERZ699840.DOC;2/00006.080052/} 15 00454800200400 00924700000400 01016400002000 27032600100100 00454800201000 00924700000500 27032300403800 27032300413500 00454800201100 00924700000600 27032300403900 27032300413400 00454800201700 00924700000700 27032300407100 27032600100800 00454800201900 00924700000800 27032300407000 27032600100900 00830800020100 00924700000900 27032300406900 27032600102900 00830800020200 00924700001000 00434212000101 00830800020300 00924700001100 00434212000102 00830800020400 00924700001200 00434212000301 {ERZ699840.DOC;2/00006.080052/1 16 STATE OF WASHINGTON, COUNTY OF SNOHOMISH S�UMAFtY OF ORDINArtGE NO.3t}0d o this City of Edmonds, Wasttlnpuxt Oat the i51h day of January. 2013, the City ccloln4 of the City e1 Edmonds, passed Ordinance No, 390A. A summary of the ountent . of said ordinance consialingg W the litfa, sravldes as RAID s: AN ORDINANCE ESTABLISHING AN ESIMCFNDS DOWNTOWN I BUSINESS IMPROVEMENT AREA: LEVYING ASSESSMENTS UPON BUSINESS OWNERS; PROVIDING FOFt THE DEPOSIT OF REVENUES IN A SPECIAL ACCOUNT AND EXPENDITURES THEREFROM; PROVIDING FOR COLLECTION OF AND PENALTIES FOR DELINOUENCtES: PROVIDING FOR THE ESTABLISHMENT OF A MEMBERS ADVISORY BOARD; AND PROVIDING FOR A BUSINESS IMPROVEMENT DISTRICT PROGRAM ADMINISTRATOR. The full text of this Ordinance will be mailed upon request. DATED this 16th day of January 2013. CITY CLERK, SANDRA S. CHASE Published: January 20, 2013. Affidavit of Publication S.S. The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett, County of Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice Summary of Ordinance No. 3909 a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: January 20, 2013 and that said newspaper was regularly distributed to its subscribers during all of said period. Subscribed and sworn to before me this day of— January, 2013 Notary Public in and for the State of County. 21st F?oe,rji�i' %r Ij rc iding at Everett, Snol m tAPUSL1� �. -7, =-17.20 , ,,�C] Account Name: City of Edmonds Account Number: 101416 Order Number: 0001807928