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Ordinance 3939ORDINANCE NO.3939 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3920 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2013 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3920 adopting the final budget for the fiscal year 2013 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E adopted herein by reference. Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take 1 effect five (5) days after passage and publication of an approved summary thereof consisting of the title. ATTEST/AUTHENTICATE: / ""4' -/ L�w'� CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY VED: /7 A R, DAVE EARLING FILED WITH THE CITY CLERK: 08-16-2013 PASSED BY THE CITY COUNCIL: 08-20-2013 PUBLISHED: 08-25-2013 EFFECTIVE DATE: 08-30-2013 ORDINANCE NO. 3939 2 SUMMARY OF ORDINANCE NO.3939 of the City of Edmonds, Washington On the 20th day of August, 2013, the City Council of the City of Edmonds, passed Ordinance No. 3939. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF ORDINANCE NO. 3920 AS A RESULT EXPENDITURES OF VARIOUS FUNDS, SHALL BECOME EFFECTIVE. EDMONDS, WASHINGTON, AMENDING OF UNANTICIPATED TRANSFERS AND AND FIXING A TIME WHEN THE SAME The full text of this Ordinance will be mailed upon request. DATED this 21 st day of August, 2013. 'f CITY CLERK, SANDRA S. CHASE 3 EXHIBIT "A": Budget Amendments by Revenue (August 2013) FUND NO. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO, 3920 5/2013 ORD. NO. 8/2013 2013 Amended Budget 001 General Fund $ 32,846,292 $ 12,297 $ 23,500 $ 11,868 $ 32,893,957 009 Leoff-Medical Ins. Reserve 600,350 (250,000) 350,350 011 Risk Management Reserve Fund 418,200 250,000 668,200 012 Contingency Reserve Fund 123,223 123,223 014 Historic Preservation Gift Fund - 15,000 15,000 016 Building Maintenance 56,900 - 56,900 104 Drug Enforcement Fund 20,175 20,175 111 Street Fund 1,406,800 1,406,800 112 Combined StreetConst/Improve 6,223,755 140,000 118,274 6,482,029 117 Municipal Arts Acquis. Fund 59,891 9,994 69,885 118 Memorial Street Tree 27 - 27 120 Hotel/Motel Tax Revenue Fund 52,870 52,870 121 Employee Parking Permit Fund 18,120 18,120 122 Youth Scholarship Fund 2,025 2,025 123 Tourism Promotional Fund/Arts 19,000 19,000 125 ParkAcq/Improvement 650,600 12,000 115,232 777,832 126 Special Capital Fund 650,600 650,600 127 Gifts Catalog Fund 20,483 16,000 36,483 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 119,950 119,950 132 Parks Construction 1,869,500 140,850 2,010,350 136 Pa rks Trust Fund 228 228 137 Ce metery Ma inte na nce Trust I'd 14,600 14,600 138 Siste r City Commission 3,517 4,500 8,017 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 22,130 22,130 213 Lid Gua ra nty Fund 22,230 - 22,230 231 2012 LTGO De bt Service fund - 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 414,500 (414,500) - 421 Water 10,625,680 10,625,680 422 Storm 3,486,716 3,486,716 423 Sewer/TreatmentPlant 11,020,123 11,020,123 511 Equipment Rental Fund 1,361,972 - 1,361,972 617 1 Firemen's Pension Fund 45,400 45,400 Totals 1572,835,557 1 5 733,649 1 $163,500 $ 525,868 $ 74,2S8,574 EXHIBIT "B": Budget Amendments by Expenditure (August 2013) FUND N0. FUND DESCRIPTION ORD. NO. 3904 12/11/2012 ORD. NO. 3913 2/2013 ORD. NO. 3920 5/2013 ORD. NO. 8/2013 2013 Amended Budget 001 General Fund $ 32,836,495 $ 123,008 $ 47,500 $ 322,810 $ 33,329,813 009 Leoff-Medical Ins. Reserve 619,400 619,400 011 Risk Management Reserve Fund 661,000 661,000 014 Historic Preservation Gift Fund 15,000 15,000 016 Building Maintenance 35,000 170,000 - 205,000 104 Drug Enforcement Fund 80,033 - 80,033 111 Street Fund 1,557,715 - 1,557,715 112 Combined Street Const/Improve 6,304,984 20,000 140,000 194,260 6,659,244 117 Municipal Arts Acquis. Fund 130,600 9,200 - 9,994 149,794 120 Hotel/Motel Tax Revenue Fund 68,500 68,500 121 Employee Parking Permit Fund 26,726 26,726 122 Youth Scholarship Fund 4,000 4,000 123 Tourism Promotional Fund/Arts 19,000 - 19,000 125 ParkAcq/Improvement 964,000 322,500 115,232 1,401,732 126 SpecialCapita IFund 662,105 6,429 - 668,534 127 Gifts Catalog Fund 20,020 12,297 11,000 43,317 129 Special Projects Fund 14,700 208,100 222,800 130 Cemetery Maintenance/Improv 152,761 152,761 132 Parks Construction 1,887,500 205,700 2,093,200 138 Sister City Commission 4,600 - 9,137 13,737 139 Transportation Benefit District 645,000 645,000 211 Lid Fund Control 22,130 - 22,130 231 2012LTGO Debt Service Fund 1,009,902 1,009,902 234 Ltgo Bond Debt Service Fund 388,671 (388,671) - 421 Water 9,195,130 6,720 112,140 9,313,990 422 Storm 4,471,135 94,637 20,000 4,585,772 423 Sewer/Treatment Plant 16,854,966 (24,857) 1,337,910 (6,553) 18,161,466 511 Equipment Rental Fund 1,042,840 52,532 1,095,372 617 Firemen's Pension Fund 108,790 108,790 Totals $ 78,777,801 1 $1,842,497 1 $1,525,410 1 $ 788,020 $ 82,933,728 EXHIBIT "C": Budget Amendment (August 2013) Department BARS Category Debit Credit Description Adjustments 2013 Be i ning Fund Balances General Fund 001 000 308 00 000 00 Beginnin5 Fund Balance 2,805,793 Beginning Fund Balanceadjusted to equal 2012 Actual Ending Balances General Fund 001 000 39 508 00 00 00 Endi ng Fund Balance 2,805,793 Leoff-Medical Ins. Res er 009 000 308 00 000 00 Beginning Fund Balance 67,643 Leoff-Medical Ins. Resei 009 000 39 508 00 00 00 EndinE Fund Balance 67,643 Risk Mana ement Res er 011 000 308 00 000 00 Beginning Fund Balance 130,600 Risk Management Reser 0111 000 39 508 00 00 00 Ending Fund Balance 130,600 Contingency ReserveFu 0121 000 308 00 000 00 Be i nni ng Fund Balance 3,934 Contingency ReserveFu 0121 000 39 508 00 00 00 Endi ng FundBalance 3,934 Multimodal Trans orta 0131 000 308 00 000 00 jBeginning Fund Balance 0 Multimodal Trans orta 0131 000 61 508 00 00 00 Ending Fund Balance 0 Historic Preservation G 014 000 3081 00 1 000 00 Beginning Fund Balance 1,063 Historic Preservation G 014 000 62 5081 00 00 00 Ending Fund Balance 1,063 BuildinE Maintenance 016 000 308 00 1 000 00 Beginning Fund Balance 12,900 Bui I di ng Maintenance 016 000 66 5081 00 00 00 -Ending Fund Balance 12,900 Drug Enforcement Fund 1041 000 308 00 1 000 00 Beginning Fund Balance 16,870 Drug Enforcement Fund 104 000 41 5081 00 00 00 Endi ng Fund Balance 16,870 Drug Enforcement Fund 104 100 308 00 1 000 00 Beginning Fund Balance 9,996 Drug Enforcement Fund 104 100 41 508 00 00 00 Ending Fund Balance 9,996 Street Fund 111 000 308 00 000 00 Beginning Fund Balance 34,309 Street Fund 111 000 68 508 00 00 00 1 Endi ng Fund Balance 34,309 Combined Street Const/ 112 200 308 00 000 00 lBeginning Fund Balance 32,343 Combined Street Const/ 112 200 68 508 00 00 00 Ending Fund Balance 32,343 Combined Street Const/ 1121 502 3081 00 1 000 00 BeginninE Fund Balance 369 Combined StreetConst/ 112 502 68 5081 00 00 00 Ending Fund Balance 369 Combined Street Const/ 112 503 308 00 1 000 00 Beginnin& Fund Balance 0 Combined StreetConst/ 112 503 68 5081 00 00 00 Endi ng Fund Ba I a nce 0 Combined Street Const/ 112 506 308 00 1 000 00 Be i ning Fund Balance 0 Combined Street Const/ 112 506 68 5081 00 00 00 Ending Fund Balance 0 Municipal Arts Acquis. 1171 100 3081 00 1 000 00 Be i nni ng Fund Balance 11,718 Municipal Arts Acquis. 1171 100 64 1 5081 00 00 00 Ending Fund Balance 11,718 Municipal Arts Acquis. 117 200 308 00 1 000 00 Beginning Fund Balance 21,724 Municipal Arts Acquis. 117 200 64 508 00 00 00 jEnding Fund Balance 21,724 Municipal Arts Ac q uis. 117 300 308 00 000 00 Beginning Fund Balance 5 Municipal Arts Acquis. 117 300 64 508 00 00 00 Endi ng Fund Balance 5 Memorial Street Tree 118 000 308 00 000 00 Beginning Fund Balance 2 Memorial Street Tree 118 000 64 508 00 00 00 Endi ng Fund Balance 2 Hotel/Motel Tax Revenu 120 000 308 00 1 000 00 Beginning Fund Balance 3,730 Hotel/Motel Tax Revenu 120 000 31 5081 00 00 00 Ending Fund Balance 3,730 Employee ParkinPerm 1211 000 308 00 000 00 Beginning Fund Balance 3,451 Em lovee Parking Perm 1211 000 25 508 00 00 00 Endi ng Fund Balance 3,451 Youth Scholarship Func 1221 000 308 00 000 00 Be i nni ng Fund Balance 929 Youth Scholarship Fun 1221 000 64 508 00 00 1 00 Ending Fund Balance_ 929 Tourism Promotional F 1231 000 308 00 000 00 Be i nni ng Fund Balance 216 Tourism Promotional F 1231 000 64 5081 00 00 00 Ending Fund Balance 216 REET2 Parks 1251 000 308 00 000 00 BeginninE Fund Balance 239,769 REET2 Parks 125 000 64 508 00 00 00 Ending Fund Balance 239,769 MEET Transportation 125 100 308 00 000 00 Beginning Fund Balance 19,301 REET2Transportation 125 100 62 508 00 00 00 Ending Fund Balance 19,301 EXHIBIT "C": Budget Amendment (August 2013) Department BARS Category Debit Credit Description Adjustments 2013 Be i ning Fund Balances REET1 Parks Acq 1261 000 308 00 1 000 00 Be i ni ng Fund Balance 98,785 Adjustmentto beginning balances continued REET1 Parks Acq 1261 000 39 5081 00 00 00 Ending Fund Balance 98,785 Gifts Catalog Fund 127 000 308 00 1 000 00 Be inning Fund Balance 304 Gifts CataloE Fund 127 000 64 508 00 00 00 Ending Fund Balance 304 Gifts Catalo Fund 127 100 308 00 000 00 Be i nni ng Fund Balance 9 Gifts Cata I og Fund 127 100 64 508 00 00 00 jEnding Fund Balance 9 Gifts Catalog Fund 127 200 308 00 000 00 lBeginning Fund Balance 6,692 Gifts Catalog Fund 127 200 64 508 00 00 00 1 Endi ng Fund Balance 6,692 Special Projects Fund 129 000 308 00 000 00 lBeginning Fund Balance 108 Special Projects Fund 129 000 00 508 00 00 00 Ending Fund Balance 108 Cemetery Maintenance 130 000 308 00 000 00 Beginning Fund Balance 6,150 Cemetery Maintenance 1301 000 64 508 00 00 00 Endin Fund Balance 6,150 Cemetery Maintenance 130 100 308 00 000 00 Be inning Fund Balance 612 Cemetery Maintenance 130 100 64 5081 00 00 00 Ending Fund Balance 612 Parks Construction 132 000 308 00 1 000 00 [Beginning Fund Balance 49,604 Parks Construction 132 000 64 5081 00 00 00 1 Endi n& Fund Balance 49,604 Parks Trust Fund 136 100 308 00 1 000 00 Beginning Fund Balance 8 Parks Trust Fund 136 100 64 5081 00 00 00 Endi ng Fund Balance 8 Parks Trust Fund 136 200 308 00 1 000 00 Beginning Fund Balance 8 Parks Trust Fund 136 200 64 5081 00 00 00 Ending Fund Balance 8 Parks Trust Fund 136 300 308 00 1 000 00 Beginning Fund Balance 2 Parks Trust Fund 136 300 64 5081 00 00 00 Ending Fund Balance 2 Cemetery Maintenance 1371 000 308 00 1 000 00 Beginning Fund Balance 5,966 Cemetery Maintenance 137 000 64 5081 00 00 00 Ending Fund Balance 5,966 Sister City Commission 138 100 308 00 000 00 Be i nni ng Fund Balance 1,248 Sister City Commission 138 100 21 508 00 00 00 Ending Fund Balance 1,248 Sister City Commission 138 200 308 00 0001 00 1 Beginning Fund Balance 1,047 Sister City Commission 1381 200 21 508 00 00 1 00 Ending Fund Balance 1,047 Business Im r District 1401 000 308 00 000 00 1 Beginning Fund Balance 0 Business Im r District 1401 000 61 1 508 00 00 1 00 Ending Fund Balance 0 Lid Fund Control 2111 000 3081 00 000 00 Be i nni ng Fund Balance 0 Lid Fund Control 2111 000 31 508 00 00 00 Endi ng Fund Balance 0 Lid Guaranty Fund 2131 000 308 00 000 00 lBeginning Fund Balance 4,947 Lid Guaranty Fund 2131 000 31 508 00 00 00 jEnding Fund Balance 4,947 2012 Ltgo Debt Service 1 2311 000 308 00 000 00 Be i nni ng Fund Balance 496 2013 Lt o Debt Service 1 2311 000 31 508 00 00 00 Ending Fund Balance 496 Lt o Bond Debt Service 1 2341 000 308 1 00 000 00 Beginning Fund Balance 0 Lt o Bond Debt Service 1 2341 000 31 1 508 00 00 00 Ending Fund Balance 0 Equipment Rental Fund 511 000 3081 00 000 00 Beginning Fund Balance 33,613 Equipment Rental Fund 511 000 77 1 508 00 00 1 00 jEndin& Fund Balance 33,613 Equipment Rental Fund 511 100 3081 00 000 00 1 Beginning Fund Balance 29,071 Equipment Rental Fund 511 100 77 508 00 00 00 EndingFund Balance 29,071 Firemen's Pension Fun 617 000 308 00 000 00 Be innin Fund Balance 6,656 Firemen's Pension Fun 617 000 51 508 00 00 1 00 Ending Fund Balance 6,656 EXHIBIT "C': Budget Amendment (August 2013) De artment BARS Category Debit Credit Description Budget Amendments General Fund 0011 0001 21 513 10 11 00 Salaries 2,265 Mayor's Salary Adjustment General Fund 001 000 21 513 10 23 00 Benefits 227 General Fund 001 000 39 508 00 00 00 Ending Fund Balance 2,492 General Fund 001 000 22 521 10 41 00 Professional Services 7,,500 As s es s ment Center Fundin General Fund 001 000 39 508 00 00 00 Ending Fund Balance 7,500 General Fund 001 000 22 518 10 49 00 Miscellaneous 1,368 Wellness program Funds General Fund 0011 000 369 90 220 00 Miscellaneous Revenue 1,368 General Fund 001 000 31 514 20 11 00 Salaries 43,000 Finance Director Salary General Fund 001 000 31 514 20 23 00 Benefits 6,000 General Fund 001 000 31 514 20 41 00 Professional Services 10,500 General Fund 001 000 39 508 00 00 00 Endinf Fund Balance 26,500 General Fund 001 000 41 521 22 11 00 Salaries 23,217 Pol i ce Sepa rati on Payouts General Fund 001 000 41 521 22 23 00 Benefits 2,993 General Fund 001 000 41 521 21 11 00 Salaries 14,181 General Fund 001 000 41 521 21 23 00 Benefits 1,824 General Fund 001 000 39 5181 10 11 10 Salaries 42,215 General Fund 001 000 61 5191 70 41 00 Professional Services 4,450 Council Authorized Appraisal General Fund 001 000 39 5081 00 00 00 Endin Fund Balance 4,450 General Fund 001 000 62 5241 20 41 00 Professional Services 10,500 Grant Adjustment General Fund 001 000 333 11 1 100 00 Grant 10,500 General Fund 001 000 64 5761 80 12 00 Overtime 5,000 Parks Overtime General Fund 001 000 39 508 00 00 00 1 Endi ng Fund Balance 5,000 General Fund 001 000 64 576 80 47 00 Public Utility 15,000 Parks Irrigation Budget General Fund 001 000 39 508 00 00 00 Ending Fund Balance 15,000 General Fund 001 000 39 597 19 55 11 Interfund Transfer 250,000 Risk Management Subfund General Fund 001 000 39 508 00 00 00 Ending Fund Balance 250,000 Risk Management Resei 011 000 3971 19 001 00 Interfund Transfer 250,000 Risk Management Reser 011 000 39 508 00 00 OO.Ending Fund Balance 250,000 Municipal Arts Acquis. 117 100 64 573 20 41 1 00 Professional Services 2,833 Arts Summit Donations / Expenditures Municipal Arts Acquis. 117 100 64 573 20 49 1 001 Miscellaneous 110 Municipal Arts Acquis. 117 100 64 573 20 31 1 001Supplies 2,770 Municipal Arts Acquis. 1171 100 64 5731 20 45 1 00 1 Rental 4,281 Municipal Arts Acquis. 117 100 367 00 1 000 00 IDonations 9,994 Gifts Catalog Fund 127 000 64 5751 50 31 001Su2plies 8,000 Gifts Catalog Benches & Corner Parks Gifts Catalog Fund 127 000 367 00 1 000 00 Donations 16,000 Gifts Catalog Fund 127 000 64 5081 00 00 00 Ending Fund Balance 8,000 Gifts Catalog Fund 127 200 64 5731 20 41 00 Professional Services 3,000 Gift Catalog - Public Art Gifts Catalog Fund 1271 200 64 5081 00 00 00 Ending Fund Balance 3,000 Sister City Commission 1381 100 21 5571 21 49 00 Miscellaneous 3,737 Sister City 138.100 Sister City Commission 138 100 21 508 00 00 1 00 Endi ng Fund Balance 3,73 Sister City Commission 1381 200 21 557 21 43 00 Student Tri p 2,600 Sister City 138.200 Sister City Commission 1381 200 21 557 21 49 00 Miscellaneous 8,000 Sister City Commission 138 200 367 00 300 00 Student Trip 3,000 Sister City Commission 138 200 367 00 100 00 nniversary Donations 7,500 Sister City Commission 138 200 21 508 00 00 001 Ending Fund Balance 900 EXHIBIT "C": Budget Amendment (August 2013) Department BARS Category Debit Credit Description Budget Amendments Continued Street Construction Fun 112 200 68 595 1 33 65 00 Construction Projects 15,100 7th Avenue Sidewalk Street Construction Fun 112 200 367 00 1 000 00 Contributions 3,042 Street Construction Fun 112 200 68 508 00 00 00 Ending Fund Balance 12,058 Street Construction Fun 112 200 68 595 33 65 00 Construction Projects 37,500 School Zone Flashing Beacon Street Construction Fun 112 200 334 03 050 00 Grant 37,500 Street Construction Fun 112 502 68 595 64 49 00 Miscellaneous 26,428 Pt Edwards Traffic Fee Refund Street Construction Fun 112 502 68 508 00 00 00 Ending Fund Balance 26,428 Water Utility Fund 421 000 74 5941 34 65 10 Construction Projects 100,000 76thAve Waterline Extension Water Utility Fund 421 000 74 594 34 65 10 Construction Projects 100,000 Sewer Utility Fund 423 000 75 594 35 41 30 Professional Services 27,087 Sanitary Sewer Comp Plan Sewer Utility Fund 4231 000 75 508 00 00 00JEnding Fund Balance 27,087 Street Construction Fun 112 1 200 68 595 33 65 00 Construction Projects 213,732 5th Avenue Overlay Street Construction Fun 112 1 2001 68 595 95 65 911 Reimbursement from other funds 98,500 Street Construction Fun 112 200 397 42 1 125 00 llnterfund Transfer 115,232 REET 2 125 100 318 35 1 000 00 1 REET 2 Revenue 115,232 REET2 125 100 62 5971 42 55 121nterfundTransfer 115,232 Water Utility Fund 421 000 74 5941 34 65 90 Reimbursementto other 78,500 Water Utility Fund 421 000 74 508 00 00 1 00JEnding Fund Balance 78,500 Storm Utility Fund 422 000 72 594 31 65 1 901 Reimbursement to other 1 20,000 Storm Utility Fund 422 000 72 508 00 00 1 00 1 Endi ng Fund Balance 20,000 Water Utility Fund 421 000 74 594 34 65 901 Reimbursement to other, 33,640 LiftStation Project Water Utility Fund 421 000 74 508 00 00 00 Ending Fund Balance 33,640 Sewer Utility Fund 423 000 75 594 35 65 91 Reimbursement from other funds 33,640 Sewer Uti I ity Fund 423 1 000 75 508 1 00 00 001EndinR Fund Balance 33,640 EXHIBIT "D": Budget Amendment Summary (August 2013) Fund Number Change in Beginning Fund Balance Revenue Expense Change In Ending Fund Balance 001 2,805,793 11,868 322,810 2,494,851 009 67,643 - - 67,643 011 (130,600) 250,000 119,400 012 (3,934) (3,934) 014 1,063 1,063 016 12,900 12,900 104 26,866 26,866 111 (34,309) (34,309) 112 32,712 118,274 194,260 (43,274) 117 33,437 9,994 9,994 33,437 118 (2) (2) 120 (3,730) (3,730) 121 3,451 3,451 122 929 929 123 216 - 216 125 259,070 115,232 115,232 259,070 126 98,785 - 98,785 127 6,987 16,000 11,000 11,987 129 (108) - - (108) 130 5,538 5,538 132 49,604 49,604 136 (18) (18) 137 5,966 - - 5,966 138 (2,295) 4,500 9,137 (6,932) 213 4,947 - 4,947 231 496 - 496 421 - 112,140 (112,140) 422 20,000 (20,000) 423 (6,553) 6,553 511 4,541 4,541 617 6,656 6,656 Total Change 3,252,604 525,868 788,020 2,990,452 Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows. Fund Name and Title All Funds except the Utility Funds General Fund 001 Budget Amendment Summary Adjust Beginning Fund Balance to 2012 Actuals Mayor's Salary Civil Service Assessment Center Wellness Program Finance Director Salary Police Separation Payouts Council Authorized Appraisal Grant Adjustment Parks Overtime Parks Irrigation Budget 10 EXHIBIT "D": Budget Amendment Summary (August 2013) Fund Name and Title Budget Amendment Summary (Continued) General Fund 001 (Continued) Risk Management Subfund Risk Management Reserve 011 Risk Management Subfund Street Construction Fund 112 71h Avenue Sidewalk School Zone Flashing Beacon Pt Edwards Traffic Fee Refund 5`h Avenue Overlay Municipal Arts Acquis. Fund 117 Arts Summit REET 2 125 5`h Avenue Overlay Gifts Catalog Fund 127 Benches and Corner Park Public Art Sister City Commission 138 Student Trip Anniversary Donations Water Utility 421 76 h Ave Waterline Extension 51h Avenue Overlay Lift Station Project Stormwater Utility 422 51h Avenue Overlay Sewer Utility 423 Sanitary Sewer Comp Plan Lift Station Project 11 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Roger Neumaier, Finance Director Finance Department Mayor's Salary Adjustment During 2013 budget development, the Mayor informed staff that he was not interested in a salary increase as directed by the Citizen's Commission on Elected Official Compensation. As a result, it was not included in budget. During budget implementation, question arose whether recommendations of Citizens Commission were mandatory for Councilmembers, the Mayor and the Judge. The increase was not budgeted for in 2013. Later, questions arose regarding whether the increase was mandatory since it was in the recommendations by the Citizen's Commission . The issue was forwarded to the City Attorney for a legal interpretation. In early January, the City Attorney determined that it should have been automatically rolled into the salary schedule. As a result, Finance staff initiated the pay increase at that time. When the the Mayor realized that the increase had occurred, he donated the pay difference to a local organization. In February, questions came up during the Council hearing to amend the budget to include the increase. Those questions regarding whether the salary increase was required were referred to the City Attorney and Human Resources. This action will fund the pay increase that was initiated in January. Without this action or removing the pay increase, the Office of the Mayor's budget will show a year end negative variance. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 Mayor's Office Salaries 001.000.21.513.10.11.00 2,265 001 Mayor's Office Benefits 001.000.21.513.10.23.00 227 Total Expenditure Increase (Decrease) $ 2,492 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease $ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund Fund Balance 001.000.39.508.00.00.00 (2,492) Total Ending Fund Balance Increase (Decrease) 12 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Mary Ann Hardie Human Resources Additional funds for Assessment Center There will be a Sergeant Assessment Center at the City on 10/2/13 coordinated through Public Safety Testing. During the budget reduction process in 2013, there was a reduction from the Civil Service budget of $4,500 as there was not a forecasted need for an assessment center at that time. The Assessment Centerfees have increased due to the newtesting parameters. The cost of the upcoming Assessment Center is $8500. Additionally, there was an unexpected retirement in June 2013 in the department as well as a loss of an officer to another agency in July 2013. As par tof the recruitment process to fill for those position, there have been additional medical and psychological testing fees which have also increased the normal expenditures from the Civil Service budget. Having the additional $7,500 will cover the costs of both the Sergeant Assessment Center and the required medical examination fees as part of the recruitment process. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 521 General Fund Professional Service, 001.000.22.521.10.41.00 $ 7,500 Total Expenditure Increase (Decrease) S 7,500 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue(Increase)Decreas i $ Endine Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Ending Fund Balance 001.000.39.508.00.00.00 S (7,500 Total Ending Fund Balance Increase (Decrease) 1 $ (7,500) 13 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Mary Ann Hardie Human Resources Description on Budget Amendment Summary: Wellness program funds Budget Amendment Detailed Description: There was a forfeiture of funds from the Flexible Spending Account in the amount of $1368. These funds will be used toward the development of the wellness program to include an incentive program for employees to encourage them create and maintain healthier habits through nutrition education and fitness activities . The wellness program may include guest speaker costs as well as small incentives for completing fitness goals (such as t-shirts, water bottles, etc.). The net impact of a wellness program would be to have healthier, productive employees with less stress and health issues, lower lost work days and potentially lower L & I injury costs and medical insurance utilization costs (which affect our bottom line premium costs). Fxnenditure Increase (Decreasel Fund # Fund Title Object BARS Number Amount 001 General Fund Misc 001.000.22.518.10.49.00 $ 1,368 Total Expenditure Increase (Decrease) $ 1,368 Revenue (Increasel Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Flex Plan Services 001.000.369.90.220.00 $ (1,368) Forfeitures Total Revenue Increase Decreas $ (1,368) Ending Fund Balance Increase IDecrease Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) $ - 14 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Roger Neumaier Department: Finance Department Description on Budget Amendment Summary: Finance Director Salary Budget Amendment Detailed Description: In February of this year, the previous Finance Director resigned. In addition to final compensation, he was paid accrued vacation. A contracted Finance Director filled that position until early June. A transfer was made from salaries to professional services. In early June a Finance Director was hired by the City. This decision package requests funding for the full amount that will be incurred. Based upon June 3Oth information, the Finance Department administration area has been underfunded by about $26,500. This package requests that funding. There are no alternative sources of funding within the Finance Department. Exi3enditure Increase (Decrease) Fund # I Fund Title Object BARS Number Amount 001 lGeneral Fund Salaries 001.000.31.514.20.11.00 43,000 001 lGeneral Fund Benefits 001.000.31.514.20,23.00 (6,000) 001 General Fund Professional Service 001.000.31.514.20.41.00 (10,500) Total Expenditure Increase (Decrease) $ 26,500 Revenue (Increase) Decrease Fund I Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Endine Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund Fund Balance 001.000.39.508.00.00.00 (26,500) Total Ending Fund Balance Increase (Decrease) $ (26,500) 15 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Deb Sha Non -Departmental Police Separation Payouts Sgt. Cameron retired effective June30, 2013. There is money in the non -departmental budgetto coverpayouts at separation. The police department requestthatthe $26,210.21 of salaryand benefit costs associated with Sgt. Cameron's retirement payout, and the $16,004.58 of salary and benefitcosts associated with Officer Frausto's separation payout be reimbursed to the department budget from the non -departmental account. The department has already absorbed the separation costs for Daniel Lavely and Bil I Nelson out of its current budget. Exnenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Patrol Salaries 001.000.41.521.22.11.00 23,217 001 General Patrol Benefits 001.000.41.521.22.23.00 2,993 001 General Investigation Salarie 001.000.41.521.21.11.00 14,181 001 General Investigation Benefit 001.000.41.521.21.23.00 1,824 001 General Nondepa rtmenta 1 001.000.39.518.10.11.10 42,215) Total Expenditure Increase (Decrease) $ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas $ Endine Fund Balance Increase Mecreasel Fund Fund Title BARS Number Amount Total Ending Fund Balance increase (Decrease) $ 16 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Stephen Clifton Community Services Description on Budget Amendment Summary: Council authorized appraisal Budget Amendment Detailed Description: This amendment is due tothe motion passed by Edmonds City Council on April 16, 2013 to authorize a real estate appraisal for property located at City owned Admiralty Acres Lot#12 (Snohomish County Tax Parcel ID No. 00370800101200), with funding for appraisal from ending cash balance 2012. _.�: �_ ram,. ,.► Fund # Fund Title Object BARS Number Amount 001 General Professional Sery 001.000.61.519.70.41.00 4,450 Total Expenditure Increase (Decrease) $ 4,450 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Fund Fund Title BARS Number Amount 001 General 001.000.39.508.00.00.00 (4,450) Total Endi ng Fund Balance Increase (Decrease $ (4,450) 17 Prepared By: EXHIBIT "E": Budget Amendment Detail (August 2013) Rob Chave Department: Development Services Description on Budget Amendment Summary: Grant Adjustment Budget Amendment Detailed Description: This amendment will adjust the Development Services budget to reflect a reimbursement grant for $10,500 recently received by the department. This is the 2nd installment of this grant, which is from the State Department of Energy. The grant match of 20% was accomplished by charging staff time taken to update online permit access and solar permitting procedures, projects which fit into the department's regular work priorities. The money received will be allocated to offset and restore some of the budget cuts required to be taken in the 2013 budget cycle, specifically to provide needed permit processing assistance in the Building Division to respond to high permit loads. Exnenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 Building Prof Services 001.000.62.524.20,41.00 10,500 Total Expenditure Increase (Decrease) $ 10,500 Revenue (increase) Decrease Fund I Fund Title Revenue Source BARS Number Amount 001 JGeneral Fund Grant (10,500) Total Revenue (Increase) Decreas $ 10,500) Endine Fund Balance Increase [Decrease] Fund Fund Title BARS Number Amount Total Ming Fund Balance lncrease(Decrease) $ 18 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Rich Linds Parks & Receation 2013 Parks overtime account line The Parks Department annual requestfor$5,O00 in overtime funding was left out ofthe 2013 budget process. The Parks Department requests $5,000 be added to their2O13 overtime budget. FYnanrlihirP InrrPaGP iraPCrP-as@i Fund # Fund Title Object BARS Number Amount 001 General Fund Overtime 001.000.64.576.80.12.00 5,000 Total Expenditure Increase(Decrease) $ 5,000 Revenue (increasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Fnriinv Fiind RalanrP InrraasP Mp.ereasgi Fund Fund Title BARS Number Amount 001 jGeneral Fund 001.000.39.508.00.00.00 (5,000) Total Ending Fund Balance Increase (Decrease) $ (5,000 19 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Sarah Cocker Parks, Recreation and Cultural Services Description on Budget Amendment Summary: Restoring Parks Irragation Budget Budget Amendment Detailed Description: City Council approved the restoration of the Parks Irrigation Budgetto allow forwaterand mowingto be restored to basic maintenance levels, previously not budgeted in the 2013 budget. The estimated amount needed forthe remainerof the yearis $15,000. Fvnonrlitnra Inrrpacp inprrpacpl Fund # Fund Title Object BARS Number Amount 001 lGeneral Fund Public Utlitly 001.000.64.576.80.47.00 15,000 Total Expenditure Increase (Decrease) $ 15,000 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas . $ Endinry Fund Balance Increase (Decrease) Fund I Fund Title BARS Number Amount 001 General Fund 001.000.39.508.000.000.00 15,000) Total Endin Fund Balance Increase (Decrease) $ (15,000 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Roger Neumaier Finance Description on Budget Amendment Summary: Risk Management SubFund Budget Amendment Detailed Description: Within the General Fund, the Risk Management SubFund is utilized to reserve forand pay off costs related to litigation. The SubFund has a negative fund balance of $128,800. This appropriation requestwould fund thatshortfall and create an additional risk management reserve of$121,200 which will be availableforfuture council authorized settlements. The appropriation will reduce fund balance in the General Operations Fund Balance but it will not impact overall fund balance in the General Fund. Expenditure Increase Decrease Fund # Fund Title Object BARS Number Amount 001 General Fund Interfund Transfer 001.000.39.597.19.55.11 250,000 Total Expenditure Increase Decrease $ 250,000 Revenua flnrraasal nacrease Fund Fund Title Revenue Source BARS Number Amount 011 Risk M mt Reserve Interfund Transfer 011.000.397.19.001.00 (250,000) Total Revenue (increase) Decreas� $ 250,000 Fndinn Fund Balance Increase Mecrease) Fund Fund Title BARS Number Amount 001 General Fund 001,000.39.508.00.00.00 (250,000) 011 Risk M mt Reserve 011.000.39.508.00.00.00 250,000 Total Ending Fund Balance Increase (Decrease) i $ 21 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Frances Chapin Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Arts Summit Donations/Expenditures Budget Amendment Detailed Description: In March 2013 the Mayor announced thatthe City would be holding an Arts Summit atthe end of June. This was an unbudgeted intitiative. All fundingfortheSummit (outside of staff time) came from donations. Donations were deposited in the 117100 Municipal Arts Fund and all expenditures were made out of that fund. A total of$9,995 was received by the City from seven different community organizations, businesses, and foundations. The funding was for preparations, presentation, and followupforthe full day Arts Summit event held at the Edmonds Centerforthe Arts on June 29, 2013. Expenditures for professional services and supplies forthe Arts Summit eventtotaled $9,995. Fxnenditure Increase 1Decreasel Fund # Fund Title Object BARS Number Amount 117 Municipal Arts 2rof services 117 100 64 573 20 4100 2,833 117 Municipal Arts miscellaneous 117 100 64 573 20 49 00 110 117 Municipal Arts supplies 117 100 64 573 20 3100 2,770 117 Munici al Arts rental 117 100 64 573 20 45 00 4,281 Total Expenditure Increase (Decrease) $ 9,994 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 117 Municipal Arts donations 117 100 367 00 000 00 (9,994) Total Revenue Increase Decreas S (9,9941 Endin¢ Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) $ 22 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Renee McRae Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Gifts Catalog Benches & Corner Parks Budget Amendment Detailed Description: At the time the 2013 budget was completed, we did not anticipate that we would be adding additional benches. After the completion of the Main Street project, between 5th and 6th Avenue, it was decided that we would add three benches. We also are adding a bench to Pine Street Park. All four benches have been paid for as part of the Gifts Catalog program and the revenue covers the expense of the benches. A new program, Adopt -A -Corner Park, was started in 2013. This program brought in $8,000 in revenue which wasn't part of the adopted 2013 budget. EMnnnrlitiirP InrrPaGP IDP(rPa.;P1 _..r _.. �.__. Fund # _ --- __-_ — _- __ _ _ Fund Title Object BARS Number Amount 127 Gifts Catalog Supplies 127.00.0.64.575.50.31.00 8,000 Total Expenditure increase (Decrease) $ 8,000 RauanuP 1InrrPa9P1 Decrease Fund Fund Title Revenue Source BARS Number Amount 127 JGifts Catalog Contributions/Donat 127.000.367.00.000.00 (16,000) Total Revenue (Increase) Decreas . $ (16,000) Endiniff Fund Balance Increase Decrease Fund I Fund Title BARS Number Amount 127 JGifts Catalog Ending Cash 127.000,64.508.00.00.00 8,000 Total Ending Fund Balance Increase (Decrease) 1 1 $ 8,000 23 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Frances Chapin Parks, Recreation & Cultural Services Description on Budget Amendment Summary: Gift Catalog Fund 127 200- Public Art Budget Amendment Detailed Description: The 127 200 program is for publicart projects funded through donations. The current program is for art enhanced flower basket poles that can be commemorated through a donation. Donations and expenditures are not always made in the same year. The professional services line for purchase of the pole and artwork is being increased by $3,000 to accommodate the potential acquisition of more poles towards the end of 2013, The revenue is from ending cash, all of which is previously donated funds. Fund # _ Fund Title Object BARS Number Amount 127 200 Gift Catalog -Public Art prof services 127 200 64 573 20 4100 3.000 Total Expenditure Increase Decrease $ 3,000 Revenue (increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Fund Fund Title BARS Number Amount 127 2001 Gift Catalog -Public Art ending cash 127 200 64 508 00 00 00 (3,000) Total Ending Fund Balance Increase(Decrease) $ 13,000) 24 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Carolvn LaFave Mayor's Office Sister City Commission - Fund 138.100 2013 marks the 25th anniversary celebration of the sistercity relationship between Edmonds and Hekinan Japan. Forthis anniversary celebration, this Fallwe will be hosting a 37 memberdelegation from Hekinan. The added expenditures reqeusted will cover:1) transportation of the delegation to and from the airport 2)hotel accomodationsfor day use by home stay delegates upon their arrival in Edmonds 3) venue rental costs forthe Commission's October30th Cultural Fair. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 138 Sister City Commission Miscellaneous 138.100.21.557.21.49.00 3,737 Total Expenditure Increase (Decrease) 3,737 navanue flncreacel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase) Decreas $ Enclincr Fund Balance Increase Decrease Fund Fund Title BARS Number Amount 138 Sister City Commission 138.100,21.508.00.00.00 3,737 Total Endin Fund Balance Increase (Decrease) S (3,737) 25 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Carolyn LaFave Mayor's Office Sister Citv Commission - Fund 138.200 2013 marks the 25th anniversary celebration of the sistercity relationship between Edmonds and Hekinan Japan. Forthisanniversary celebration, this Fallwewill behosting a 37 memberdelegation from Hekinan. Forthis reason we applied for and secured a $7,500 grant from the Hazel Mil I e r Foundation. These funds will cove rthe delegation Friendship dinnerand activities and events scheduled forourdeIegates. Also included in this amendment, this yearthe Edmonds SisterCity Commission and the Hekinan SisterCity Association made the decision to not do a student exchange for calendaryear 2013. Due to that, we will not receive orexpend any student trip funds. The student exchange program will commence again in 2014. Fxnenditure Increase fDecreasel -- ------------------- Fund # Fund Title Object BARS Number Amount 138 Sister City Commission Student Trip 138.200.21.557.21.43.00 2,600 138 Sister City Commission Miscellaneous 138.200.21.557.21.49.00 8,000 Total Expenditure Increase (Decrease) $ 5,400 Revenue flncreasel Decrease Fund Fund Title Revenue Source BARS Number Amount 138 Sister City Commission Student Trip 138.200.367.00.300.00 3,000 138 Sister City Commission Anniversary Contr 138,200,367.00.100.00 (7,500) Total Revenue Increase Decreas $ (4,500) Fnrlina Fund Ralanre Increase (Decreasel Fund Fund Title BARS Number Amount 138 Sister City Commission 138.200.21.508.00.00.00 (900) Total Ending Fund Balance Increase (Decrease) S (900) F EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Rob English Public Works Department 7th Ave Sidewalk The property owner of 220th 7th Ave offered to pay for 104 feet of new sidewalk along their property frontage across from Civic Playfields. The Public Works Department reviewed the request and found the existing curb and gutter adjacent to the proposed sidewalk in poor condition. The curb and gutter must be replaced to allow the sidewalk to be constructed. The improvements will be completed with a small works contract and the City will pay for the curb and gutter replacement and one curb ramp and the property owner will reimburse the City for the new sidewalk. C..nnnrl i4.— Inrrnmen Inn Fund # '} Fund Title Object BARS Number Amount 112 Street Const Fund Const Surf Const Pro 112.200.68.595.33.65.00 15,100 Total Expenditure Increase (Decrease) 15,100 P—a—in %inrrancnl narrancp Fund Title Revenue Source BARS Number Amount reet Const Fund Contribution 112.000.367.00.000.00 (3,042) ft nue(Increase) Decreas $ (3,042) Endina Fund Balance Increase (Decrease Fund Fund Title BARS Number Amount 112 Street Const Fund Cash & Invesl 112,200.68.508.00.00.00 12,058) —Ending Total Ending Fund Balance Increase (Decrease) I is (12,058) 27 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: School Zone Flashing Beacons Budget Amendment Detailed Description: In 2013, the City secured a grant from the Washington Traffic Safety Commission to install flashing beacons in five school zones. This amenment will program the expense and grant revenue for the project. Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 112 Street Const Fund Const Surf Const Pro 112.200.68.595.33.65.00 37,500 Total Expenditure Increase (Decrease) $ 37,500 Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Const Fund Grant 112,200.334.03.500.00 37,500 Total Revenue (Increase) Decreas $ (37,500 Endiney Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease) $ 7-1 28 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Rob English Public Works Pt Edwards Traffic Fee Reimbursement In June 2013, the City refunded $26,427.15 to Point Edwards LLC for traffic mitigation fees collected in 2004. The mitigation fee was collected in 2004 as a contribution for signalization improvements to be built with the Edmonds Multi -Modal project. The fee, plus interest, was returned to Point Edwards in accordance with RCW 82.02.020 since the signalization improvements were not built. Expenditure Increase IDecreasel Fund # Fund Title Object BARS Number Amount 112 Street Const. Fund Miscellaneous 112.502.68.595.64.49.00 26,428 Total Expenditure Increase (Decrease) $ 26,428 Revenue iincreasel Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas $ Ending Fund Balance Increase iDecrease) Fund Fund Title BARS Number Amount 112 Street Const. Fund Ending Cash & Invesl 112.502.68.508.00.00.00 (26,428) Total Ending Fund Balance Increase (Decrease) S (26„428) W EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Rob English Public Works Department 76th Ave Waterline Extension The 2013 Budgetforthe 76th Ave Waterline Replacement Project is currently $665,000. Based on unforseen soils contamination and the possibility of other unforeseen site specific circumstances forthe project and management costs, the project budget needs to be increased by an additional$100,000, bringing the project total to $765,000. The additional $100,000 will be transferred from the 2013 project budgetforthe 2013 Waterline Replacement Program. The 2013 Budgetforthe 2013 Waterline Replacement Program will be reduced to $1,577,719. -�:...__ 1... 1n...........5 Fund # Fund Title Object BARS Number Amount 421 Water Utility Fund Construction 421.000.74.594.34.65.10 (100,000) 421 Water Utilit Fund Construction 421.000.74.594,34.65.10 100,000 Total Expenditure Increase Decrease $ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Ending Fund Balance Increase juecreasep Fund I Fund Title I I BARS Number Amount Total Ending Fund Balance Increase (Decrease) I I $ EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: Sanitary Sewer Comprehensive Plan Budget Amendment Detailed Description: This amendment will provide additional sewer utility funds for the Sanitary Sewer Comprehensive Plan. The project is currently in progress. This amendment will program unspent funds from 2012 to 2013 to match the approved current budget of $218,100. r-anriifiwo lnrranca fnarraacQl Fund # - Fund Title Object BARS Number Amount 423 ISewer Utility Fund Professional Svcs 423.000.75.594.35.41.30 27,087 Total Expenditure Increase (Decrease) $ 27,087 Ravenna Oncrease! nacre-P Fund - Fund Title Revenue Source BARS Number Amount Total Revenue Increase Decreas $ - Fnrllna ri—A Rnlnnre inrranca lnarraaRPl Fund Fund Title BARS Number Amount 423 Sewer Fund Endi nE Fund Balance 423.000.75.508.00.00.00 (27,087) Total EndingFund Balance Increase (Decrease) $ (27,087 31 Prepared By: Department: EXHIBIT "E": Budget Amendment Detail (August 2013) Rob English Public Works Description on Budget Amendment Summary: 5th Ave Ove Budget Amendment Detailed Description: This amendment provides $213,732 funding authorization in 2013 for the 5th Ave Overlay project. The additional funding is required to pay for a higher than expected bid to construct the project. With the improving economy, repaving costs have grown. The additional cost is allocated to the Water Utilty Fund which had a waterline replacement project that created the need for overlay, the Storm water Utility Fund which benefits from the project as a result of stormline improvements and their impact on the pavement, and REET II. The REET II contribution is funded by greaterthan anticipated 2013 revenues. The project overall costs will be just over $1 million and the majority of the costs ($551 thousand) are being funded by a federal grant. Ex enditure Increase (Decrease Fund # Fund Title Object BARS Number Amount reet Const Fund Const Surf Const Pro' 112.200.68.595.33.65.00 213,732 reetConst Fund Reimbursement from 112.200.68.595.95.65.91 (98,500) ET Interfund Transfer 125.100.62.597.42.55.12 115,232 $125 ater Utilit Fund Reimbursementto of 421.000.74.594.34.65.90 78,50ormwater Utility Fund Reimbursement to of 422.000.72.594.31.65.90 20,000 Total Expenditure Increase (Decrease) $ 328,964 Ravanua t1nrrPaaa1 DP Fund Fund Title Revenue Source BARS Number Amount 125 REET REET Revenue 125.100.318.35,000.00 (115,232) 112 Street Const Fund Interfund Transfer In 112.200.397.42,125.00 (115,232) Total Revenue (Increase) Decreas $ (230,464) Fndirip Fund Balance Increase Mecrease] Fund Fund Title BARS Number Amount 421 Water Utili Fund Endi ng Fund Balance 421.000,74.508.00.00.10 (78,500) 422 Stormwater Utility Fund Endi ng Fund Balance 422.000,72.508,00.00.00 (20,000) Total Endi ng Fund Ba I a nce I ncrea s e (Decrea s e) 1 $ (98,500) 32 EXHIBIT "E": Budget Amendment Detail (August 2013) Prepared By: Rob English Department: Public Works Department Description on Budget Amendment Summary: Lift Station Project Budget Amendment Detailed Description: The Sewer Lift Station project included water line improvements. This amendment will program a transfer of $33,640 from the Water Utility Fund to the Sewer Utility Fund to pay for the waterline work. Expenditure Increase Decrease) Fund # I Fund Title Object BARS Number Amount 421 lWater Utility Fund Reimbursement to of 421.000.74.594.34.65.90 33,640 423 ISewer Utility Fund Reimbursement from 423.000.75.594.35,65.91 (33,640) Total Expenditure Increase (Decrease) $ Pawannn finrrnacni narrense Fund y• Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decreas $ Fnrlina Funrl Rnlanrp Increase (Decrease] Fund Fund Title BARS Number Amount 421 Water Utility Fund 421.000.74.508.00.00.00 (33,640) 423 Sewer UtiIi Fund 423.000.75.508.00.00.00 33,640 Total Ending Fund Balance Increase (Decrease) $ - 33 Affidavit of Publication STATE OF WASHINGTON, COUNTY OF SNOHOMISH } S.S. SOMMIAR•rtJF ORDINANCE NO, 3939 The undersigned, being first duly sworn on oath deposes and says that she is. Principal Clerk of 01 the City of Edmonds. Washivon On 1ho tam day of August. 2013. the City Council of the Cilyof THE HERALD, a daily newspaper printed and published in the City of Everett, County of =1101tls, passetlOrdlnance No.3939. A summary of the content Snohomish, and State of Washington; that said newspaper is a newspaper of general M sae4t ordinance, Coresislln of the tllfe. provides as 10110sv6_ AN ORDINANCE Or THE CITY OF EDV.0NOS. circulation in said County and State; that said newspaper has been approved as a legal RSTCTOF'IUANTC ARSaD ULNTED TA FERSANnewspaper by order of the Superior Court of Snohomish County and that the notice EXPENDITURES OF VARIOUS FUNDS. AND FD(ING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.. The full text o1 this 04mincv wiq be mailed upon request DATED Ibis 2181 day or Augutll, 2013. Published: August 25, 2013. . 41TY 8LER1t. SANDRA S. CHASE Summary of Ordinance No. 3939 a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: August 25, 2013 and that said newspaper was regularly distributed to its subscribers during all of said period. Subscribed and sworn to before me this day of Augusl, 2013 Notary Public in and for the State of County, Account Name: City of Edmonds Account Number: 101416 26th el tV Ct' Q 9° NOTARY s�t;,.5i fg at F�Ugohonl shy ,A 2.17-2016 , a Op WASNA Order Number: 0001830761