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Ordinance 3963ORDINANCE NO.3963 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3949 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2014 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3949 adopting the final budget for the fiscal year 2014 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E adopted herein by reference. Section 2. Council authorizes the Administrative Services Director the authority to establish a new debt service fund — Fund 232 - 2014 Debt Service Fund. 1 Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: r Ck--,� tz l 1AY R, DAVE O. EARLING ATTEST/AUTHENTICATE: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY _ -- CITY ATTORNEY, JEFF TARADAY FILED WITH THE CITY CLERK: March 21, 2014 PASSED BY THE CITY COUNCIL: March 25, 2014 PUBLISHED: March 30, 2014 EFFECTIVE DATE: April 4, 2014 ORDINANCE NO. 3963 2 SUMMARY OF ORDINANCE NO.3963 of the City of Edmonds, Washington On the 25th day of March, 2014, the City Council of the City of Edmonds, passed Ordinance No. 3963. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3949 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 26th day of March, 2014. CITY CLERK, SC P SEY 3 EXHIBIT “A”: Budget Amendments by Revenue (March 2014) 4 ORD. NO.ORD. NO.2014 FUND FUND 3949 Amended NO.DESCRIPTION 12/3/2013 Mar-14 Budget 001 General Fund 36,154,919$ 2,850,778$ 39,005,697$ 009 Leoff-Medical Ins. Reserve 594,946 - 594,946 011 Risk Management Reserve Fund 903,858 - 903,858 012 Contingency Reserve Fund 527,115 - 527,115 013 Multimodal Transportation Fd.- - - 014 Historic Preservation Gift Fund 8,000 - 8,000 016 Building Maintenance 679,800 - 679,800 104 Drug Enforcement Fund 20,075 - 20,075 111 Street Fund 1,712,100 - 1,712,100 112 Combined Street Const/Improve 9,121,607 40,000 9,161,607 117 Municipal Arts Acquis. Fund 91,473 - 91,473 118 Memorial Street Tree 25 - 25 120 Hotel/Motel Tax Revenue Fund 54,140 - 54,140 121 Employee Parking Permit Fund 20,308 - 20,308 122 Youth Scholarship Fund 1,623 - 1,623 123 Tourism Promotional Fund/Arts 18,200 - 18,200 125 Park Acq/Improvement 904,343 - 904,343 126 Special Capital Fund 904,243 - 904,243 127 Gifts Catalog Fund 43,708 - 43,708 129 Special Projects Fund 4,000 - 4,000 130 Cemetery Maintenance/Improv 160,136 - 160,136 132 Parks Construction 1,340,000 200,000 1,540,000 136 Parks Trust Fund 186 - 186 137 Cemetery Maintenance Trust Fd 12,970 - 12,970 138 Sister City Commission 4,519 - 4,519 139 Transportation Benefit District 645,000 - 645,000 140 Business Improvement District - - - 211 Lid Fund Control 28,600 - 28,600 213 Lid Guaranty Fund 28,626 - 28,626 231 2012 LTGO Debt Service fund 1,022,689 - 1,022,689 232 2014 Debt Service Fund - 966,286 966,286 234 Ltgo Bond Debt Service Fund - - - 421 Water 6,241,818 7,778 6,249,596 422 Storm 3,530,158 100,000 3,630,158 423 Sewer / Treatment Plant 8,347,200 - 8,347,200 424 Bond Reserve Fund 840,816 - 840,816 511 Equipment Rental Fund 1,478,108 - 1,478,108 617 Firemen'S Pension Fund 174,379 (129,000) 45,379 Totals 75,619,688$ 4,035,842$ 79,655,530$ EXHIBIT “B”: Budget Amendments by Expenditure (March 2014) 5 ORD. NO.ORD. NO.2014 FUND FUND 3949 Amended NO.DESCRIPTION 12/3/2013 Mar-14 Budget 001 General Fund 38,034,671$ 2,983,252$ 41,017,923$ 009 Leoff-Medical Ins. Reserve 503,361 - 503,361 011 Risk Management Reserve Fund 300,000 - 300,000 012 Contingency Reserve Fund - - - 013 Multimodal Transportation Fd.- - - 014 Historic Preservation Gift Fund 8,000 - 8,000 016 Building Maintenance 720,200 - 720,200 104 Drug Enforcement Fund 81,033 - 81,033 111 Street Fund 1,595,810 63,000 1,658,810 112 Combined Street Const/Improve 9,488,866 73,000 9,561,866 117 Municipal Arts Acquis. Fund 152,575 - 152,575 118 Memorial Street Tree - - - 120 Hotel/Motel Tax Revenue Fund 54,000 - 54,000 121 Employee Parking Permit Fund 26,786 - 26,786 122 Youth Scholarship Fund 3,600 - 3,600 123 Tourism Promotional Fund/Arts 19,000 - 19,000 125 Park Acq/Improvement 1,377,712 205,000 1,582,712 126 Special Capital Fund 1,189,291 - 1,189,291 127 Gifts Catalog Fund 18,200 - 18,200 129 Special Projects Fund 4,000 - 4,000 130 Cemetery Maintenance/Improv 175,435 - 175,435 132 Parks Construction 2,494,000 (205,000) 2,289,000 136 Parks Trust Fund - - - 137 Cemetery Maintenance Trust Fd - - - 138 Sister City Commission 4,500 - 4,500 139 Transportation Benefit District 645,000 - 645,000 140 Business Improvement District - - - 211 Lid Fund Control 28,600 - 28,600 213 Lid Guaranty Fund - - - 231 2012LTGO Debt Service Fund 1,022,690 - 1,022,690 232 2014 Debt Service Fund - 966,286 966,286 234 Ltgo Bond Debt Service Fund - - - 421 Water 9,470,504 159,620 9,630,124 422 Storm 5,931,306 639,907 6,571,213 423 Sewer / Treatment Plant 13,915,053 831,346 14,746,399 424 Bond Reserve Fund 840,816 - 840,816 511 Equipment Rental Fund 979,579 113,700 1,093,279 617 Firemen'S Pension Fund 89,615 - 89,615 Totals 89,174,203$ 5,830,111$ 95,004,314$ EXHIBIT “C”: Budget Amendment (March 2014) 6 Fund BARS Category Debit Credit Description Carry Forwards from 2013 General Fund 001 000 41 565 50 49 00 Short Term Housing 660 General Fund 001 000 308 00 000 00 Beginning Fund Balance 660 General Fund 001 000 61 557 20 41 00 Professional Services 3,924 General Fund 001 000 308 00 000 00 Beginning Fund Balance 3,924 General Fund 001 000 62 524 10 41 00 Professional Services 55,000 General Fund 001 000 308 00 000 00 Beginning Fund Balance 55,000 General Fund 001 000 62 524 20 41 00 Professional Services 60,000 General Fund 001 000 308 00 000 00 Beginning Fund Balance 60,000 General Fund 001 000 64 571 23 35 00 Small Equipment 887 General Fund 001 000 308 00 000 00 Beginning Fund Balance 887 Water Utility 421 000 74 534 80 64 00 Equipment 49,849 Water Utility 421 000 308 00 000 00 Beginning Fund Balance 49,849 Water Utility 421 000 74 534 80 64 00 Equipment 14,661 Water Utility 421 000 74 534 80 34 30 Meter Inventory 3,206 Water Utility 421 000 74 534 80 34 20 Water Parts Inventory 15,610 Water Utility 421 000 308 00 000 00 Beginning Fund Balance 33,477 Equipment Rental 511 100 77 594 48 64 00 Equipment 69,000 Equipment Rental 511 100 308 00 000 00 Beginning Fund Balance 69,000 Equipment Rental 511 100 77 594 48 64 00 Equipment 15,000 Equipment Rental 511 100 308 00 000 00 Beginning Fund Balance 15,000 Street Construction 112 200 68 595 33 65 00 Construction 13,000 Street Construction 112 200 308 00 000 00 Beginning Fund Balance 13,000 Street Construction 112 200 68 595 33 65 00 Construction 40,000 Street Construction 112 200 68 595 33 91 00 Interfund Services 20,000 Street Construction 112 200 Grant # to be assigned 40,000 Street Construction 112 200 308 00 000 00 Beginning Fund Balance 20,000 Sewer Utility 423 000 75 594 35 65 30 Construction 65,000 Sewer Utility 423 000 75 594 35 91 30 Interfund Services 10,000 Sewer Utility 423 000 308 00 000 00 Beginning Fund Balance 75,000 Sewer Utility 423 000 75 594 35 65 30 Construction 367,900 Sewer Utility 423 000 75 594 35 91 30 Interfund Services 20,000 Sewer Utility 423 000 75 594 35 41 30 Professional Services 30,000 Sewer Utility 423 000 308 00 000 00 Beginning Fund Balance 417,900 Water Utility 421 000 74 594 34 65 10 Construction 16,300 Water Utility 421 000 74 594 34 91 10 Interfund Services 9,994 Water Utility 421 000 337 10 000 00 Interlocal from Lynnwood 7,778 Water Utility 421 000 308 00 000 00 Beginning Fund Balance 18,516 Water Utility 421 000 74 594 34 65 10 Construction 35,000 Water Utility 421 000 74 594 34 91 10 Interfund Services 15,000 Water Utility 421 000 308 00 000 00 Beginning Fund Balance 50,000 Stormwater Utility 422 000 72 594 31 41 20 Professional Services 8,200 Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 1,800 Stormwater Utility 422 000 308 00 000 00 Beginning Fund Balance 10,000 Stormwater Utility 422 000 72 594 31 41 20 Professional Services 42,000 Stormwater Utility 422 000 72 594 31 65 20 Construction 40,000 Stormwater Utility 422 000 308 00 000 00 Beginning Fund Balance 82,000 Allocate Ins. Money from 2013 to 2014 North Stream Pipe Abandonment-Puget Drive City-wide Drainage Replacement Meter Reading Equipment Domestic Violence Victim Housing Discovery Program Laptop Code Re- organization Building Prof. Services E-Z Valve Installation Equip. Frontier EG Grant Reallocate B-fund from 2013 to 2014 2013 CIPP Rehabilitation 2012 SS Replacement Project 76th Ave Waterline Replacement 2013 WL Replacement 7th Avenue Sidewalk ADA Curb Ramp Upgrade along 3rd Avenue EXHIBIT “C”: Budget Amendment (March 2014) 7 Department BARS Category Debit Credit New Budget Amendments General Fund 001 000 22 521 10 41 00 Professional Services 10,000 General Fund 001 000 39 508 00 00 00 Ending Fund Balance 10,000 General Fund 001 000 23 512 50 11 00 Salaries 51,927 General Fund 001 000 23 523 30 11 00 Salaries 51,927 General Fund 001 000 23 512 50 23 00 Benefits 29,916 General Fund 001 000 23 523 30 23 00 Benefits 29,916 General Fund 001 000 64 571 022 35 00 Small Equipment 23,792 General Fund 001 000 64 571 22 64 00 Equipment 15,721 General Fund 001 000 337 20 000 00 Verdant Interlocal 39,513 General Fund 001 000 66 518 30 11 00 Salaries 1,242 General Fund 001 000 66 518 30 23 00 Benefits 761 General Fund 001 000 39 508 00 00 00 Ending Fund Balance 2,003 General Fund 001 000 67 532 20 41 00 Professional Services 47,950 General Fund 001 000 341 82 000 00 Engr Fees and Charges 47,950 General Fund 001 000 39 591 21 71 11 Principal Payment 1,865,000 General Fund 001 000 39 592 21 83 11 Interest Payment 67,971 General Fund 001 000 39 597 21 55 32 Interfund Transfer 19,982 General Fund 001 000 39 597 21 55 32 Interfund Transfer 946,304 General Fund 001 000 393 00 000 00 Proceeds of Refunding 2,763,315 2014 Debt Serv Fund 232 000 39 592 21 84 00 Debt Service Costs 19,982 2014 Debt Serv Fund 232 000 39 591 21 77 00 Principal Payment 923,199 2014 Debt Serv Fund 232 000 39 592 21 83 00 Interest Payment 23,105 2014 Debt Serv Fund 232 000 397 21 001 00 Interfund Transfer 966,286 Street Fund 111 000 68 542 31 11 00 Salaries 35,000 Street Fund 111 000 68 542 31 23 00 Benefits 25,000 Street Fund 111 000 68 542 31 12 00 Overtime 3,000 Street Fund 111 000 68 508 00 00 00 Ending Fund Balance 63,000 Parks Construction 132 000 397 76 001 00 Interfund Transfer 200,000 Parks Construction 132 000 64 508 030 00 00 Ending Fund Balance 200,000 Firemen's Pension 617 000 397 17 001 00 Interfund Transfer 129,000 Firemen's Pension 617 000 51 508 00 00 00 Ending Fund Balance 129,000 Equipment Rental 511 100 77 594 48 64 00 Equipment 29,700 Equipment Rental 511 100 77 508 00 00 00 Ending Fund Balance 29,700 REET 2 125 000 64 594 76 41 90 Prof Serv to Other Fund 155,000 REET 2 125 000 64 508 00 00 00 Ending Fund Balance 155,000 Parks Construction 132 000 64 594 76 41 91 Prof Serv from other fund 155,000 Parks Construction 132 000 64 508 00 00 00 Ending Fund Balance 155,000 REET 2 125 000 64 594 76 41 90 Prof Serv to Other Fund 25,000 REET 2 125 000 64 508 00 00 00 Ending Fund Balance 25,000 Parks Construction 132 000 64 594 76 41 91 Prof Serv from other fund 25,000 Parks Construction 132 000 64 508 00 00 00 Ending Fund Balance 25,000 REET 2 125 000 64 594 76 41 90 Prof Serv to Other Fund 25,000 REET 2 125 000 64 508 00 00 00 Ending Fund Balance 25,000 Parks Construction 132 000 64 594 76 41 91 Prof Serv from other fund 25,000 Parks Construction 132 000 64 508 00 00 00 Ending Fund Balance 25,000 2003 UTGO Refunding Eliminate transfer into Fund 617 Asst Police Chief Vehicle Constr Inspection Swedish Hospital Woodway Fields Edmonds Marsh Project 4th Avenue Cultural Corridor Project Fitness Room Equipment Facilities Salary/Benefit Adjustment Re-instatement of vacated street position Change from office to probation budget Add transfer into Fund 132 Wellness Program EXHIBIT “C”: Budget Amendment (March 2014) 8 Department BARS Category Debit Credit New Budget Amendments Continued Sewer Utility 423 000 75 594 35 65 30 Construction 838,446 Sewer Utility 423 000 75 594 35 65 30 Construction 464,600 Sewer Utility 423 000 75 594 35 41 30 Professional Services 15,000 Sewer Utility 423 000 75 594 35 91 30 Interfund Services 20,400 Sewer Utility 423 000 75 508 000 00 00 Ending Fund Balance 338,446 Stormwater Utility 422 000 72 594 31 41 20 Professional Services 47,000 Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 3,000 Stormwater Utility 422 000 334 003 102 20 Grant 50,000 Stormwater Utility 422 000 72 594 31 41 20 Professional Services 81,900 Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 3,100 Stormwater Utility 422 000 334 03 102 20 Grant 50,000 Stormwater Utility 422 000 72 508 00 00 00 Ending Fund Balance 35,000 Stormwater Utility 422 000 72 594 31 41 20 Professional Services 128,037 Stormwater Utility 422 000 72 508 00 00 00 Ending Fund Balance 128,037 Stormwater Utility 422 000 72 594 031 65 20 Construction 257,870 Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 27,000 Stormwater Utility 422 000 72 508 00 00 00 Ending Fund Balance 284,870 Perrinville Creek Flow Reduction Connected Sumps on 238th St to Hickman Park 2013 SS Replacement Project 105th/106th ST SW Drainage Improvements Perrinville Creek High Flow Mgmt Project EXHIBIT “D”: Budget Amendment Summary (March 2014) 9 Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 120,471 2,850,778 2,983,252 (12,003) 111 - 63,000 (63,000) 112 33,000 40,000 73,000 - 125 - 205,000 (205,000) 132 - 200,000 (205,000) 405,000 232 - 966,286 966,286 - 421 151,842 7,778 159,620 - 422 92,000 100,000 639,907 (447,907) 423 492,900 831,346 (338,446) 511 84,000 - 113,700 (29,700) 617 - (129,000) - (129,000) Total Change 974,213 4,035,842 5,830,111 (820,056) EXHIBIT “E”: Budget Amendments (March 2014) 10 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Short Term DV Housin 001.000.41.565.50.49.00 660 Total Expenditure Increase (Decrease)660$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 001 General Fund 001.000.308.00.00.00 (660) Total Beginning Fund Balance (Increase) Decrease (660)$ ACOP James Lawless Edmonds Police Department Domestic Violence Victim Housing In late December 2012, North Sound Church donated $1,000 to Edmonds Police Department to be used for short term housing for domestic violence victims. In 2013 the Police Department's Domestic Violence Coordinator twice used the funds to arrange housing for victims in crisis. As only $340 of the $1,000 was spent in 2013, the remaining $660 needs to be budgeted in 2014, financed by fund balance. EXHIBIT “E”: Budget Amendments (March 2014) 11 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Prof Svcs 001.000.61.557.20.41.00 3,924 Total Expenditure Increase (Decrease)3,924$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 001 General Fund 001.000.308.00.000.00 (3,924) Total Beginning Fund Balance (Increase) Decrease (3,924)$ Cindi Cruz Community Services Frontier EG Grant The City of Edmonds received $10,000 as part of the Verizon Franchise Agreement in 2008. To date there has been a total of $6,076.10 spent resulting in a balance of $3,923.90. The request is to carry forward this amount into 2014 to be spent as part of upgrades to the video recording system in the City Council Chambers. EXHIBIT “E”: Budget Amendments (March 2014) 12 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 Dev Svcs / Admin Prof Services 001.000.62.524.10.41.00 55,000 Total Expenditure Increase (Decrease)55,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 001 General Fund 001.000.308.00.000.00 (55,000) Total Beginning Fund Balance (Increase) Decrease (55,000)$ Rob Chave Development Services Code Re-organization Budget The Council budgeted $75,000 in 2013 and another $75,000 in 2014 for the code reorganization project. Of the 2013 budget, $40,000 was earmarked for legal review of the development code, and the balance was to be used for code work (primarily in improving the presentation and online accessibility of the codes). Of the total budgeted amount, $20,000 was spent in 2013 on the legal review; the balance of the work has continued and will be completed in the first half of 2014. The online work (primarily to be accomplished by Code Publishing) can be initiated soon, but the bulk of that work will need to wait for a more complete code draft, which will happen at the end of this year (2014). The purpose of this budget amendment is to consolidate the unexpended funds budgeted in 2013 ($55,000) with the $75,000 budgeted for the project in 2014. With the $55,000 carried forward from 2013, the total amount allocated for the code reorganization in 2014 will be $130,000. This will be a high priority for the new Development Services Director. EXHIBIT “E”: Budget Amendments (March 2014) 13 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 Dev Svcs / Building Prof Services 001.000.62.524.20.41.00 60,000 Total Expenditure Increase (Decrease)60,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 001 General Fund 001.000.308.00.000.00 (60,000) Total Beginning Fund Balance (Increase) Decrease (60,000)$ Rob Chave Development Services Building Professional Services 2013 revenue from building permit and review fees exceeded budget estimates by over $150,000. This unexpected revenue windfall served to increase the beginning fund balance going into 2014. At the same time, building review and permit activity is at a very high level, especially at this early point in the year. We are already behind in our review times, and there are a number of very important projects that need to be permitted in a timely manner (an example is the hospital expansion). Our proposal is to address the permitting backlog by engaging in more outside reviews (i.e. contracting for outside plan review services). By using some of the unanticipated additional revenue from permitting activity in 2013, this will enable us to address the current plan review needs without hiring additional in-house staff. Hopefully the amount requested will carry us through the current high volume of permit activity. EXHIBIT “E”: Budget Amendments (March 2014) 14 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Minor Equipment 001.000.64.571.23.35.00 887 Total Expenditure Increase (Decrease)887$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 001 General Fund 001.000.308.00.000.00 (887) Total Beginning Fund Balance (Increase) Decrease (887)$ Renee McRae Parks, Recreation & Cultural Services Discovery Programs Laptop At the time the 2014 budget was prepared, we did not anticipate the need for a new laptop for the Discovery Programs. In late 2013, the Hubbard Family Foundation awarded the Discovery Programs with $887 for a new laptop. On January 15, 2014, IT ordered the new laptop. This amendment is requesting budget appropriation in the amount of $887 to the Discovery Program's minor equipment line. EXHIBIT “E”: Budget Amendments (March 2014) 15 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 421 Water Utility Equipment 421.000.74.534.80.64.00 49,849 Total Expenditure Increase (Decrease)49,849$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 421 Water Utility 421.000.308.00.000.00 (49,849) Total Beginning Fund Balance (Increase) Decrease (49,849)$ Jim Waite Water E-Z Valve Installation Machine The E-Z Valve was budgeted in 2013 and ordered in 2013. The machine did not get delivered until 2014. Please move the budget appropriation for the E -Z Valve from the 2013 budget to the 2014 budget. EXHIBIT “E”: Budget Amendments (March 2014) 16 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 421 Water Utility Equipment 421.000.74.534.80.64.00 14,661 421 Water Utility Meter Inventory 421.000.74.534.80.34.30 3,206 421 Water Utility Water Parts Inv.421.000.74.534.80.34.20 15,610 Total Expenditure Increase (Decrease)33,477$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 421 Water Utility 421.000.308.00.000.00 (33,477) Total Beginning Fund Balance (Increase) Decrease (33,477)$ Jim Waite Water Meter Reading Equipment The water meter reading equipment was budgeted in 2013 and ordered in 2013. The equipment did not get delivered until 2014. Please move the budget appropriation for the Meter Reading Equipment from the 2013 budget to the 2014 budget. EXHIBIT “E”: Budget Amendments (March 2014) 17 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 511 Equipment Rental Equipment 511.100.77.594.48.64.00 69,000 Total Expenditure Increase (Decrease)69,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 511 Equipment Rental 511.100.308.00.000.00 (69,000) Total Beginning Fund Balance (Increase) Decrease (69,000)$ Mike Adams Fleet Maintenance Reallocate B-Fund monies from 2013 to 2014 The replacement vehicle for Unit #21-SWR was ordered in October of 2013 and included in the 2013 budget appropriation. The vehicle was not received until January of 2014. Budget appropriation needs to be reallocated from the 2013 equipment budget to the 2014 equipment budget in the amount of $69,000. The vehicle is part of the B-Fund replacement program. EXHIBIT “E”: Budget Amendments (March 2014) 18 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 511 Equipment Rental Equipment 511.100.77.594.48.64.00 15,000 Total Expenditure Increase (Decrease)15,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 511 Equipment Rental 511.100.308.00.000.00 (15,000) Total Beginning Fund Balance (Increase) Decrease (15,000)$ Mike Adams Fleet Maintenance Allocate Insurance Money from 2013 to 2014 When submitting the 2014 budget, the Fleet Manager did not realize the insurance proceeds received in 2013 needed to be carried forward as part of the budget process. A budget appropriation in the amount of $15,000 is needed to replace a wrecked vehicle that received insurance proceeds in 2013. $13,000 of the vehicle costs were included in the 2014 budget for the replacement of Unit # 411-POL for a total of $28,000. This vehicle is part of the B- Fund replacement program. EXHIBIT “E”: Budget Amendments (March 2014) 19 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 112 Street Const Fund Const 112.200.68.595.33.65.00 13,000 Total Expenditure Increase (Decrease)13,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 112 Street Const Fund 112.100.308.00.000.00 (13,000) Total Beginning Fund Balance (Increase) Decrease (13,000)$ Rob English Public Works 7th Avenue Sidewalk In 2013, a budget amendment was approved for $15,100 to construct 104 feet of new sidewalk, curb and gutter and a pedestrian curb ramp. The property owner at 220th 7th Ave agreed to contribute approximately $3,000 to build the new sidewalk with the City paying for the curb and gutter replacement and the pedestrian curb ramp. The project was advertised for construction bids in fall 2013 and the bids received were too high. The City agreed to rebid the project and the property owner decided to hire his own private contractor to build the sidewalk. The City received the low bid of $12,450 in December 2013 to build its portion of the project and construction started in January 2014. This amendment will program $13,000 into the 2014 Budget to pay for the completed work. EXHIBIT “E”: Budget Amendments (March 2014) 20 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 112 Street Construction Fund Construction 112.200.68.595.33.65.00 40,000 112 Street Construction Fund Interfund Services 112.200.68.595.33.91.00 20,000 Total Expenditure Increase (Decrease)60,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 112 Street Construction Fund Grant (40,000) Total Revenue (Increase) Decrease (40,000)$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 112 Street Construction Fund 112.100.308.00.000.00 (20,000) Total Beginning Fund Balance (Increase) Decrease (20,000)$ Rob English Public Works ADA Curb Ramp Upgrade along 3rd Avenue In 2013, the City secured a grant for $50,000 for the upgrade of ADA curb ramps along 3rd Ave. W from Main St. to Pine St. In January 2014, the City secured an additional $40,000 in grant funding for this project. This amendment will program $60,000 of additional budget authority in 2014. The costs will be offset by the $40,000 grant and $20,000 of unspent 2013 funds for this project. EXHIBIT “E”: Budget Amendments (March 2014) 21 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 65,000 423 Sewer Utility Fund Interfund Services 423.000.75.594.35.91.30 10,000 Total Expenditure Increase (Decrease)75,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 423 Sewer Utility Fund 423.000.308.00.000.00 (75,000) Total Beginning Fund Balance (Increase) Decrease (75,000)$ Rob English Public Works Department 2013 CIPP Rehabilitation The 2013 amended budget included $220,778 for this project and the actual expenditure was $117,412. This amendment will program $75,000 of unspent 2013 funds to the 2014 Budget to complete the remaining construction work and close -out the project. EXHIBIT “E”: Budget Amendments (March 2014) 22 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 367,900 423 Sewer Utility Fund Interfund Svcs 423.000.75.594.35.91.30 20,000 423 Sewer Utility Fund Professional Svcs 423.000.75.594.35.41.30 30,000 Total Expenditure Increase (Decrease)417,900$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 423 Sewer Utility Fund Begin Fund Bal 423.000.308.00.000.00 (417,900) Total Beginning Fund Balance (Increase) Decrease (417,900)$ Rob English Public Works 2012 SS Replacement Project This amendment will provide additional sewer utility funds for the 2012 Sanitary Sewer Replacement Project. The amendment will program unspent funds from 2013 and ending fund balance funds to match the current budget needed to complete the project. EXHIBIT “E”: Budget Amendments (March 2014) 23 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 421 Water Utility Fund Construction 421.000.74.594.34.65.10 16,300 421 Water Utility Fund Interfund Services 421.000.74.594.34.91.10 9,994 Total Expenditure Increase (Decrease)26,294$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 421 Water Utility Fund Lynnwood 421.000.337.10.000.00 (7,778) Total Revenue (Increase) Decrease (7,778)$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 421 Water Utility Fund 421.000.308.00.000.00 (18,516) Total Beginning Fund Balance (Increase) Decrease (18,516)$ Rob English Public Works 76th Ave Waterline Replacement The amendment will provide additional water utility funds for the 76th Ave project. The project is currently in the final payment and closeout phase. This amendment will program unspent funds from 2013 to complete the closeout process. EXHIBIT “E”: Budget Amendments (March 2014) 24 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 421 Water Utility Fund Construction 421.000.74.594.34.65.10 35,000 421 Water Utility Fund Interfund Services 421.000.74.594.34.91.10 15,000 Total Expenditure Increase (Decrease)50,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 421 Water Utility Fund 421.000.308.00.000.00 (50,000) Total Beginning Fund Balance (Increase) Decrease (50,000)$ Rob English Public Works 2013 WL Replacement The 2013 amended budget included $1,574,720 for this project and the actual expenditure was $1,425,292. This amendment will program $50,000 of unspent 2013 funds to the 2014 Budget to complete the remaining construction work and close -out the project. EXHIBIT “E”: Budget Amendments (March 2014) 25 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 422 Stormwater Utility Fund Professional Serv.422.000.72.594.31.41.20 8,200 422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 1,800 Total Expenditure Increase (Decrease)10,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 422 Stormwater Utility Fund Begin Fund Balance 422.000.308.00.000.00 (10,000) Total Beginning Fund Balance (Increase) Decrease (10,000)$ Jerry Shuster Public Works - Engineering North Stream Pipe Abandonment-Puget Dr The Northstream Pipe Abandonment Project could not be completed in 2013 due to staff priorities and workload. The 2013 budget for this study was $10,000 and this amendment will program the unspent 2013 funds into the 2014 Budget. EXHIBIT “E”: Budget Amendments (March 2014) 26 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 422 Stormwater Utility Fund Professional Serv 422.000.72.594.31.41.20 42,000 422 Stormwater Utility Fund Construction 422.000.72.594.31.65.20 40,000 Total Expenditure Increase (Decrease)82,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Beginning Fund Balance (Increase) Decrease Fund Fund Title BARS Number Amount 422 Stormwater Utility Fund Begin Fund Balance 422.000.308.00.000.00 (82,000) Total Beginning Fund Balance (Increase) Decrease (82,000)$ Jerry Shuster Public Works - Engineering City-wide Drainage Replacement City-Wide Drainage Replacement, Extension: Annually, the Stormwater Capital Fund has this project as a line item . This item is used to solve emerging stormwater issues and results in one or more projects. In late August and early September 2013, we had several large storm events that exposed some weakness in the City's stormwater management system. Since these storms occurred towards the end of the year, the projects will extend into 2014. For 2014 this includes the North Shellbarger Basin Improvements and the Northstream Inlet Improvements. The 2013 budget for this project was $149,000 and this amendment will program $82,000 of the unspent 2013 funds into the 2014 Budget. EXHIBIT “E”: Budget Amendments (March 2014) 27 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Professional Services 001.000.22.521.10.41.00 10,000 Total Expenditure Increase (Decrease)10,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.39.508.00.00.00 (10,000) Total Ending Fund Balance Increase (Decrease)(10,000)$ Mary Ann Hardie Human Resources Wellness Program These funds will be used toward the development of the City's Wellness program (promoted through the City's Wellness Committee) to include an incentive program for employees to encourage them to create, maintain and improve health through the Wellness program's various nutrition, education and fitness activities . The Wellness program may include guest speaker costs, materials costs as well as small incentives for completing fitness goals (such as t-shirts, water bottles, etc.). The net impact of a wellness program would be to have healthier, productive employees with less stress and health issues, to lower lost work days and potentially lower L & I injury costs and medical insurance utilization costs (which affect our bottom line premium costs). The 2013 ending fund balance in the HR professional services line item was $48,000. We propose to use $10,000 of this to fund the Wellness program for 2014. EXHIBIT “E”: Budget Amendments (March 2014) 28 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Salary 001.000.23.512.50.11.00 (51,927) 001 General Salary 001.000.23.523.30.11.00 51,927 001 General Benefit 001.000.23.512.50.23.00 (29,916) 001 General Benefit 001.000.23.523.30.23.00 29,916 Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Joan Ferebee Edmonds Municipal Court Change from office to probation budget The salary and benefit for one court clerk is to be changed from the office administration to probation. This will decrease the office administrative budget by $81,843 and increase the probation budget by $81,843. The effective date is 1/1/2014. EXHIBIT “E”: Budget Amendments (March 2014) 29 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Small Equipment 001.000.64.571.22.35.00 23,792 001 General Fund Equipment 001.000.64.571.22.64.00 15,721 Total Expenditure Increase (Decrease)39,513$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Verdant Interlocal 001.000.337.20.000.00 (39,513) Total Revenue (Increase) Decrease (39,513)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Renee McRae Parks, Recreation & Cultural Services Dept Fitness Room Equipment Late last year, we submitted a Building Healthy Communities Fund grant application to the Verdant Health Commission to upgrade our fitness room equipment. The grant was approved, and on January 21, 2014, City Council approved the Interlocal Agreement allowing us to accept the funds and move forward with the purchase of the equipment and the development of programming to help seniors to live healthy and active lives. This amendment is requesting budget appropriation in the amount of $23,792 to the Recreation minor equipment line and $15,720 to the Recreation equipment line. EXHIBIT “E”: Budget Amendments (March 2014) 30 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Salary 001.000.66.518.30.11.00 1,242 001 General Fund Benefits 001.000.66.518.30.23.00 761 Total Expenditure Increase (Decrease)2,003$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 001 General Fund 001.000.39.508.00.00.00 (2,003) Total Ending Fund Balance Increase (Decrease)(2,003)$ Jim Stevens Facilities Maintenance Salary/Benefit Adjustment Pursuant to the Teamsters CBA Section A.1.2.1 employees of the Public Works Department Facilities Maintenance Division shall receive a 2% wage premium on days they are assigned to work in restricted areas of the Edmonds Police Department because of the necessity of passing a fingerprint-based background check. Originally this only applied to custodial staff working unsupervised inside the police department. Too late for inclusion in the 2014 budget process, the police determined this requirement extended to any employees with keys to access secure areas. This meant the premium would also extend to the four maintenance crew in Facilities Maintenance for shifts in which they worked in these areas. An examination of the work records for the previous year has shown that one shift of every four, on average, is worked inside the police department. So, the fiscal impact of this wage premium (2%)needs to be included as a 0.5% adjustment to both the hourly rates and the benefit rates of these employees. This is the reaon for adjustment to the 2014 budget requested here. EXHIBIT “E”: Budget Amendments (March 2014) 31 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Professional Serv 001.000.67.532.20.41.00 47,950 Total Expenditure Increase (Decrease)47,950$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Engr Fees and Charg 001.000.341.82.000.00 (47,950) Total Revenue (Increase) Decrease (47,950)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Rob English Public Works Constr Inspection -Swedish Hospital Utilities Swedish Hospital will be relocating and improving existing City water, sewer and stormwater utilities as part of their expansion project in 2014. Their project will relocate or add 2,760 feet of waterline, 260 feet of sewerline and 565 feet of stormwater utilities within the Swedish Hospital site. The City's Engineering Division is responsible for providing construction inspection on utility work related to private development. These inspections are typically completed with city staff. The size of Swedish Hospital's utility project and the required number of inspection hours is more than what can be provided by existing staff. This amendment will provide $47,950 of additional funding to hire a consultant to complete the required inspections. The cost for these services will be offset by permit revenue collected from Swedish Hosptial. EXHIBIT “E”: Budget Amendments (March 2014) 32 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 001 General Fund Principal Pymt 001.000.39.591.21.71.11 1,865,000 001 General Fund Interest Pymt 001.000.39.592.21.83.11 (67,971) 001 General Fund Transfer 001.000.39.597.21.55.32 19,982 232 2014 Debt Service Fund Debt Service Costs 232.000.39.592.21.84.00 19,982 001 General Fund Transfer 001.000.39.597.21.55.32 946,304 232 2014 Debt Service Fund Principal Pymt 232.000.39.591.21.77.00 923,199 232 2014 Debt Service Fund Interest Pymt 232.000.39.592.21.83.00 23,105 Total Expenditure Increase (Decrease)3,729,601$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Proceeds of Refund 001.000.393.00.000.00 (2,763,315) 232 2014 Debt Service Fund Transfer 232.000.397.21.001.00 (966,286) Total Revenue (Increase) Decrease (3,729,601)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Deb Sharp Finance 2003 UTGO Refunding In January 2014 the City refunded the 2003 UTGO bond. This amendment increases the budget appropriation in the General Fund to payoff the existing 2003 UTGO debt service which totals $2,743,333. The amendment also transfers the new debt service costs to the newly created Fund 232 (2014 Debt Service Fund) and gives budget appropriation for the 2014 debt service principal and interest payment and the 2014 debt service costs. EXHIBIT “E”: Budget Amendments (March 2014) 33 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 111 Street Fund Salaries 111.000.68.542.31.11.00 35,000 111 Street Fund Benefits 111.000.68.542.31.23.00 25,000 111 Street Fund Overtime 111.000.68.542.31.12.00 3,000 Total Expenditure Increase (Decrease)63,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 111 Street Fund 111.000.68.508.00.00.00 (63,000) Total Ending Fund Balance Increase (Decrease)(63,000)$ Tod Moles Street Department, Public Works Re-instatement of vacated position The street department wishes to re -instate a FTE position that was lost due to an employee transfer back in March, 2010. The loss of manpower and the increase in daily surface repairs (pot holes, crack sealing, vegetation control) has left the division struggling to keep up with day to day maintenance needs. EXHIBIT “E”: Budget Amendments (March 2014) 34 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 132 Parks Construction Transfer 132.000.397.76.001.00 (200,000) Total Revenue (Increase) Decrease (200,000)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 132 Parks Construction 132.000.64.508.30.00.00 200,000 Total Ending Fund Balance Increase (Decrease)200,000$ Debra Sharp Finance Add Transfer into Fund 132 During the 2014 budget process, the Council made a motion to reserve $200K for the Marsh Restoration. There was budget added for the transfer out of the General Fund into Fund 132 (Parks Construction Fund) but the other side of the transaction was not budgeted. A budget amendment is needed to transfer the funds into Fund 132. EXHIBIT “E”: Budget Amendments (March 2014) 35 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 617 Firemen's Pension Transfer 617.000.397.17.001.00 129,000 Total Revenue (Increase) Decrease 129,000$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 617 Firemen's Pension 617.000.51.508.00.00.00 (129,000) Total Ending Fund Balance Increase (Decrease)(129,000)$ Debra Sharp Finance Eliminate Transfer into Fund 617 During the 2014 budget process, the Council eliminated the transfer from the General Fund to Fund 617 (Firemen's Pension Fund). Along with eliminating the transfer from the General Fund, an amendment is needed to eliminate the transfer into Fund 617. EXHIBIT “E”: Budget Amendments (March 2014) 36 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 511 Equipment-Rental Equipment 511.100.77.594.48.64.00 29,700 Total Expenditure Increase (Decrease)29,700$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 511 Equipment Rental 511.100.77.508.00.00.00 (29,700) Total Ending Fund Balance Increase (Decrease)(29,700)$ Mike Adams Fleet Maintenance Replacement Vehicle for Asst Police Chief In July 2012 Assistant Police Chief Gerry Gannon retired and the job position was not filled. His vehicle was used to replace a detective's vehicle, unit #251-POL, that was surplused. The replacement funds for unit #251-POL remain in the B-Fund reserve. During the 2014 budget process , Council approved filling the second Assistant Police Chief position. Budget appropriation is needed in the amount of $29,700 to purchase a new assistant police chief vehicle. The funds are in the B-Fund reserve and will come from ending fund balance. EXHIBIT “E”: Budget Amendments (March 2014) 37 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 125 REET 2 PS To Other Fund 125.000.64.594.76.41.90 155,000 132 Parks Construction PS from Other Fund 132.000.64.594.76.41.91 (155,000) Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 125 REET 2 125.000.64.508.00.00.00 (155,000) 132 Parks Construction Fund 132.000.64.508.00.00.00 155,000 Total Ending Fund Balance Increase (Decrease)-$ Sarah Sherman Parks, Recreation and Cultural Services Woodway Fields Moving funds collected in 2012 and 2013 from the Real Estate Excise Tax 2, Parks and Recreation to the 2014 Parks Construction fund for the Woodway Field Project to be expended in 2014 on the first phase of improvements to the fields. EXHIBIT “E”: Budget Amendments (March 2014) 38 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 125 REET 2 PS To Other Fund 125.000.64.594.76.41.90 25,000 132 Parks Construction PS from Other Fund 132.000.64.594.76.41.91 (25,000) Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 125 REET 2 125.000.64.508.00.00.00 (25,000) 132 Parks Construction Fund 132.000.64.508.00.00.00 25,000 Total Ending Fund Balance Increase (Decrease)-$ Sarah Sherman Parks, Recreation and Cultural Services Edmonds Marsh Project Moving funds collected in 2012 and 2013 from the Real Estate Excise Tax 2, Parks and Recreation to the 2014 Parks Construction fund for the Edmonds Marsh Project to be expended in 2014. EXHIBIT “E”: Budget Amendments (March 2014) 39 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 125 REET 2 PS To Other Fund 125.000.64.594.76.41.90 25,000 132 Parks Construction PS from Other Fund 132.000.64.594.76.41.91 (25,000) Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 125 REET 2 125.000.64.508.00.00.00 (25,000) 132 Parks Construction Fund 132.000.64.508.00.00.00 25,000 Total Ending Fund Balance Increase (Decrease)-$ Sarah Sherman Parks, Recreation and Cultural Services Fourth Avenue Cultural Corridor Project Moving funds collected in 2012 and 2013 from the Real Estate Excise Tax 2, Parks and Recreation to the 2014 Parks Construction fund for the Fourth Avenue Cultural Corridor Project to be expended in 2014. EXHIBIT “E”: Budget Amendments (March 2014) 40 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 838,446 423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 (464,600) 423 Sewer Utility Fund Professional Svcs 423.000.75.594.35.41.30 (15,000) 423 Sewer Utility Fund Interfund Svcs 423.000.75.594.35.91.30 (20,400) Total Expenditure Increase (Decrease)338,446$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Change in Fund Balance Fund Fund Title BARS Number Amount 423 Sewer Utility Fund Beg Fund Balance 423.000.308.00.000.00 (38,466) 423 Sewer Utility Fund Ending Fund Balance 423.000.75.508.00.00.00 (300,000) Change in Fund Balance (338,466)$ Rob English Public Works 2013 SS Replacement Project This amendment will provide additional sewer utility funds for the 2013 Sanitary Sewer Replacement Project. The amendment will program unspent funds from 2013, $300,000 in bond proceeds and transfer $500,000 in funds from the Citywide CIPP Sewer Rehab project which had $529,600. EXHIBIT “E”: Budget Amendments (March 2014) 41 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 422 Stormwater Capital Professional Serv 422.000.72.594.31.41.20 47,000 422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 3,000 Total Expenditure Increase (Decrease)50,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 422 Stormwater Capital Grant 422.000.334.03.102.20 (50,000) Total Revenue (Increase) Decrease (50,000)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Jerry Shuster Public Works - Engineering Perrinville Creek High Flow Management Project The Perrinville Creek LID Retrofit Preliminary Design Project is funded by a grant from the Department of Ecology received in the fall of 2013 and it did not get into the 2014 budget. The grant revenue of $50,000 will pay for the project. The total project budget is $50,000. EXHIBIT “E”: Budget Amendments (March 2014) 42 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 422 Stormwater Utility Fund Professional Serv 422.000.72.594.31.41.20 81,900 422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 3,100 Total Expenditure Increase (Decrease)85,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 422 Stormwater Utility Fund Grant 422.000.334.03.102.20 (50,000) Total Revenue (Increase) Decrease (50,000)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 422 Stormwater Utility Fund Ending Fund Balance 422.000.72.508.00.00.00 (35,000) Total Ending Fund Balance Increase (Decrease)(35,000)$ Jerry Shuster Public Works - Engineering 105th/106th St. SW Drainage Improvements This project was in the 2011-2016 Capital Improvement Plan (SW Edmonds Study Project 4). Interim fixes provided relief to residents on a short term basis. Grant funds from the Department of Ecology were made available for a low impact development solution. The project will infiltrate the majority of storm water run-off from this 10 acre neighborhood. EXHIBIT “E”: Budget Amendments (March 2014) 43 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 422 Stormwater Utility Fund Professional Serv 422.000.72.594.31.41.20 128,037 Total Expenditure Increase (Decrease)128,037$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Stormwater Capital Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 422 Stormwater Utility Fund 422.000.72.508.00.00.00 (128,037) Total Ending Fund Balance Increase (Decrease)(128,037)$ Jerry Shuster Public Works - Engineering Perrinville Creek Flow Reduction Retrofit The Perrinville Creek Stormwater Flow Reduction Retrofit Study: The original 2013 budget for this project was $200,000. The Department of Ecology sent out a grant notice in early 2013 for conducting stormwater retrofit planning and pre -Design.Ecology’s goal for this grant funding is to develop a list of projects to fund design and construction for the 2015 legislative session. The City sent in a grant proposal on April 5, 2013 to expand its current flow reduction study to include flow monitoring and a pre -design report. On April 30, 2013, Ecology notified the City that our grant proposal had been selected for funding at the amount of $188,722. This amendment requests the unspent amount from the original 2013 spending authority ($112,037) be moved into the 2014 budget.An additional $16,000 in spending authority is also requested to make up the difference in what was in 2014 budget for the grant amount ($172,772) and the actual grant amount ($188,772).The $112,037 from 2013 plus the $16,000 difference between what was programmed for the grant and the actual grant equals $128,037 in this amendment. This amendment plus the $172,772 originally approved for this project in the 2014 budget will take the project to its spending authority of $300,809 for 2014. EXHIBIT “E”: Budget Amendments (March 2014) 44 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund #Fund Title Object BARS Number Amount 422 Stormwater Utility Fund Construction 422.000.72.594.31.65.20 257,870 422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 27,000 Total Expenditure Increase (Decrease)284,870$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 422 Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 422 Stormwater Utility Fund 422.000.72.508.00.00.00 (284,870) Total Ending Fund Balance Increase (Decrease)(284,870)$ Jerry Shuster Public Works - Engineering Connected Sumps on 238th St. to Hickman Park The SW Edmonds-Connected Sumps on 238th St. to Hickman Park project has been separated into two phases in the 2014 Budget. The first phase is the Infiltration project behing the church and the installation of storwater injection well in the alley behind 17th PL SW. The second phase is the drainage improvements that will be built with the 238th St. sidewalk project. This amendment is for Phase I and includes completing the design in-house and construction. The extent of the project was not known in the fall of 2013 and a place holder budget of $89,290 was included in the 2014 budget. The total cost to get to 100% design is $3,000 and constuction is now estimated at $343,160 + $27,000 in staff time. The difference, $280,870 can be paid for by the stormwater utility fund. Everett Daily Herald Affidavit of Publication STATE OF WASHINGTON } COUNTY OF SNOHOMISH } SS The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett, County of Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice is a true copy of City Ordinances - Ordinance No. 3963 552621 a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: 1 issue(s), such publication commencing on 03/30/2014 and ending on 03/30/2014 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee for such publication is $ 24.08. , Subscribed and sworn before met oon! �this day of M O. f Li -0-�L hq Notkrly Public in and for he State of Washington, residing at Everett, Snohomish County. City of Edmonds EDH 101416 - PO: ORD 3963 ORDERED BY: SCOTT PASSEY * SUSAN L. STOLTZ * STATE OF WASHINGTON (VOTARY --e-- PUBLIC My Commission Expires 12-20-2017 l IMP 3Y 48Qa Cam. cl Iha iry of Edmonnds, Washdnpfon On me 251h day of March, 2014, the City Council of the City of Edmonds, passed Ordinance No, 3953. A summary of the content of said erdinanCe, cansls8ngg oY the ti91e, provWes as leilanrs: AN ORDINANCE OF THE CITY OF EDMONDS. WASHINGTON, AMENDING ORDINANCE NO, 3949 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXINC3 A TIME WHEN THE SAME SHALL 6ECOME EFFECTIVE. The full text of this Ordinance+Mlll be mailed upon request. DATED this 261h day of March, 2014. CITY CLERK, SCOTT PASSEY Published: March 30, 2014.