The URL can be used to link to this page

Ordinance 4129ORDINANCE NO.4129 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4118 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2018 Budget; and THEREFORE, WHEREAS, the applications of funds have been identified; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 4118 adopting the final budget for the fiscal year 2018 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E adopted herein by reference. 1 Section 2. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APP ED: -. MAYOR, DAVE EARLING ATTEST/AUTHENTICATE: CITY CLERK, SC PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: October 12, 2018 PASSED BY THE CITY COUNCIL: October 16, 2018 PUBLISHED: October 21, 2018 EFFECTIVE DATE: October 26, 2018 ORDINANCE NO. 4129 2 SUMMARY OF ORDINANCE NO.4129 of the City of Edmonds, Washington On the 161h day of October, 2018, the City Council of the City of Edmonds, passed Ordinance No. 4129. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 4118 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 17th day of October, 2018. S74", C 6YAERK, S0-fXAKASSEY EXHIBIT "A": Budget Amendment Summary (October 2018) FUND NO. FUND DESCRIPTION 2018 BEGINNING FUND BALANCE REVENUE EXPENDITURES 2018 ENDING FUND BALANCE 001 GENERAL FUND 10,273,340 39,501,682 44,602,053 5,172,969 009 LEOFF-MEDICAL INS. RESERVE 417,150 285,650 363,438 339,362 011 RISK MANAGEMENT RESERVE FUND 902,700 19,180 - 921,880 012 CONTINGENCY RESERVE FUND 5,447,140 64,750 49,584 5,462,306 014 HISTORIC PRESERVATION GIFT FUND 7,360 5,170 5,400 7,130 016 BUILDING MAINTENANCE FUND 210,220 210,220 017 MARSH RESTORATION & PRESERVATION FUND 300,000 300,000 018 EDMONDS HOMELESSNESS RESPONSE FUND 250,000 250,000 019 EDMONDS OPIOID RESPONSE FUND 250,000 250,000 104 DRUG ENFORCEMENT FUND 690 130,560 103,252 27,998 111 STREET FUND 1,102,080 1,784,270 1,856,507 1,029,843 112 COMBINED STREETCONST/IMPROVE 728,770 3,731,003 3,844,638 615,135 117 MUNICIPAL ARTS ACQUIS. FUND 533,200 149,385 183,892 498,693 118 MEMORIAL STREETTREE 18,350 400 18,750 120 HOTEL/MOTEL TAX REVENUE FUND 82,360 87,960 90,550 79,770 121 EMPLOYEE PARKING PERMIT FUND 69,290 25,640 26,880 68,050 122 YOUTH SCHOLARSHIP FUND 15,350 850 1,000 15,200 123 TOURISM PROMOTIONAL FUND/ARTS 59,890 30,520 29,700 60,710 125 PARK ACO/IMPROVEMENT 1,901,000 1,446,880 2,733,000 614,880 126 SPECIAL CAPITAL FUND 2,165,210 1,448,300 2,651,867 961,643 127 GIFTSCATALOG FUND 265,670 53,810 70,900 248,580 130 CEMETERY MAINTENANCE/IMPROV 188,880 180,170 213,509 155,541 136 PARKSTRUST FUND 155,910 3,150 159,060 137 CEMETERY MAINTENANCE TRUSTFD 938,110 33,360 971,470 138 SISTER CITY COMMISSION 7,600 10,170 10,500 7,270 211 LID FUND CONTROL 3,810 14,400 16,450 1,760 231 2012 LTGO DEBT SERVICE FUND - 708,700 708,700 - 332 PARKS CONSTRUCTION 1,544,080 1,621,977 2,346,881 819,176 421 WATER 19,153,890 9,660,690 13,465,028 15,349,552 422 STORM 10,990,760 5,317,996 6,986,013 9,322,743 423 SEWER/TREATMENT PLANT 44,666,810 11,917,843 14,654,540 41,930,113 424 BOND RESERVE FUND 843,960 1,991,530 1,991,520 843,970 511 EQUIPMENT RENTAL FUND 8,996,080 1,624,640 1,670,082 8,950,638 512 Technology Renta I Fund 254,110 1,268,390 1,335,413 187,087 617 FIREMEN'S PENSION FUND 226,480 69.690 75.218 220.952 Totals 112,170,250 83,988,716 100,086,515 96,072,451 EXHIBIT "B": Budget Amendments by Revenue (October 2018) FUND NO. FUND DESCRIPTION ORD. NO. 4089 1/1/2018 ORD. NO. 4094 1/1/2018 ORD. NO. 4096 3/2/2018 ORD. NO. 4109 4/27/2018 ORD. NO. 4118 8/3/2018 ORD. NO. 10/2018 2018 Amended Budget 001 General Fund $ 38,783,555 $ - $ 18,000 $ 682,500 $ - $ 17,627 $ 39,501,682 009 Leoff-Medical Ins. Reserve 285,650 - - 285,650 011 Risk Management Reserve Fund 19,180 19,180 012 Contingency Reserve Fund 64,750 64,750 014 Historic Preservation Gift Fund 5,170 5,170 017 Marsh Restoration & Preservation Fund - 300,000 300,000 018 Edmonds Homelessness Response Fund 250,000 250,000 019 Edmonds Opioid Response Fund - 250,000 250,000 104 Drug Enforcement Fund 130,560 - 130,560 111 Street Fund 1,784,270 - 1,784,270 112 Combined StreetConst/Improve 2,942,656 659,547 32,000 96,800 3,731,003 117 Municipal Arts Acquis. Fund 146,200 - 3,185 149,385 118 Memorial Street Tree 400 400 120 Hotel/Motel Tax Revenue Fund 87,960 - 87,960 121 Employee Parking Permit Fund 25,640 - 25,640 122 Youth Scholarship Fund 850 850 123 Tourism Promotional Fund/Arts 30,520 - 30,520 125 ParkAcq/Improvement 1,446,880 - - 1,446,880 126 Special Capital Fund 1,448,300 - 1,448,300 127 Gifts Catalog Fund 53,810 - - 53,810 130 Cemetery Maintenance/Improv 180,170 180,170 136 Parks Trust Fund 3,150 - 3,150 137 Cemetery Maintenance Trust I'd 33,360 33,360 138 Sister City Commission 10,170 - 10,170 211 Lid Fund Control 14,400 14,400 231 2012 LTGO Debt Service fund 708,700 708,700 332 Parks Construction 1,494,534 127,443 1,621,977 421 Water 9,660,690 - 9,660,690 422 Storm 5,317,996 - - 5,317,996 423 Sewer/Treatment Plant 11,566,980 350,863 - 11,917,843 424 Bond Reserve Fund 1,991,530 1,991,530 511 Equipment Rental Fund 1,624,640 - 1,624,640 512 Technology Rental Fund 1,268,390 1,268,390 617 Firemen's Pension Fund 69,690 69,690 Totals $ 81,200,751 $ $ 1,155,853 S 1,514,500 $ S 117,612 S 83,988 716 EXHIBIT "C": Budget Amendments by Expenditure (October 2018) FUND NO. FUND DESCRIPTION ORD. NO. 4089 1/1/2018 ORD. NO. 4094 1/1/2018 ORD. NO. 4096 3/2/2018 ORD. NO. 4109 4/27/2018 ORD. NO. 4118 8/3/2018 ORD. NO. 0 10/2018 2018 Amended Budget 001 General Fund $ 43,086,131 $ 272,000 $ 186,030 $ 709,577 $ 80,922 $ 267,393 $ 44,602,053 009 Leoff-Medical Ins. Reserve 294,270 69,168 363,438 012 Contingency Reserve Fund 49,584 - - 49,584 014 Historic Preservation Gift Fund 5,400 5,400 104 Drug Enforcement Fund 103,252 103,252 111 Street Fund 1,856,507 - - 1,856,507 112 Combined Street Const/Improve 2,823,041 670,547 254,250 96,800 3,844,638 117 Municipal Arts Acquis. Fund 182,480 1,412 - 183,892 120 Hotel/Motel Tax Revenue Fund 90,550 90,550 121 Employee Parking Permit Fund 26,880 26,880 122 Youth Scholarship Fund 1,000 1,000 123 Tourism Promotional Fund/Arts 29,700 29,700 125 ParkAcq/Improvement 2,432,040 300,960 2,733,000 126 Special Capital Fund 1,734,535 782,862 (82,250) 216,720 2,651,867 127 Gifts Catalog Fund 45,900 25,000 70,900 130 Cemetery Maintenance/Improv 197,514 15,995 - 213,509 138 Sister City Commission 10,500 - 10,500 211 Lid Fund Control 16,450 16,450 231 2012LTGO Debt Service Fund 708,700 - 708,700 332 Parks Construction 1,982,160 164,721 200,000 2,346,881 421 Water 12,270,201 1,025,274 139,200 30,353 13,465,028 422 Storm 6,562,877 273,583 117,200 32,353 6,986,013 423 Sewer/Treatment Plant 13,066,764 1,092,038 7,200 488,538 14,654,540 424 Bond Reserve Fund 1,991,520 - - 1,991,520 511 Equipment Rental Fund 1,662,265 - 7,817 1,670,082 512 Technology Rental Fund 1,191,113 144,300 1,335,413 617 Firemen's Pension Fund 75,218 - - 75,218 Totals $ 92,496,552 $ 272,000 $ 4,657,722 $ 1,370,177 1 $ 374,627 $ 915,437 $ 100,086,515 EXHIBIT "D": Budget Amendment Summary (October 2018) Fund Number Changein Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 17,627 267,393 (249,766) 112 96,800 96,800 117 3,185 - 3,185 421 30,353 (30,353) 422 32,353 (32,3531 423 488,538 (488,538) Total Change 117,612 915,437 797,825) EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Thit-d 4uaftcr Item Description: Snohomish County Human Services made available funding for first responders and social workers to assist individuals or households with whom they come in contact who are 1) identified as high risk for chemical dependency or mental health issues, and 2) who need assistance to abate an emergency situation. The City's shared social worker is utilizing these funds to provide travel to treatment, temporary housing, clothing and supplies. Department: Nondepartmental 9r Division: Homeless Services Fund GENMAL Title: First Responder Flex Fund Project Name: Preparer: Caroline Thompson Department Account Number: 001.000.39.565.40.41.00 Budget Amendment Type? �icrvlfent For Cotjnei1 To Cons 1tk r If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One-Tim Is the Expenditure Operating or Capital? Operating Fill In Item Des cri 'on1s] Baseline Budget 2018 2019 2020 2021 2022 Homeless Services 001.000.39.565.40.41.00 50,000 7,114 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 0 1 0 0 0 0 0 Sub -Total 1 $50,000 1 $7,114 $0 $0 $o $0 Total Expenses 1 $57,114 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 01 0 0 New Revenue 001. 000.33 7.40. 000. 00 7,114_ 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $7,114 $0 $0 $0 $0 8 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarter Item Description: Each year the Police Department estimates the amount of reimbursable overtime that will be earned for security provided for community events like the Edmonds Arts Festival and Taste of Edmonds. This budget amendment increases the reimbursable overtime budget for Patrol for hours already worked for events, matched by higher than budgeted revenues paid by the sponsors of the events. Department: Police Fund GENERAL Division: Field Services -Patrol Title: Police Reimbursable Overtime - Special Events Name: Preparer: Caroline Thompson Department Account Number: 001.000.41.521.22.12.10; 001.000.41.521.22.23.10 Budget Amendment Type? Iien Item For Council To Cons irk r If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -'lime Is the Expenditure Operating or Capital? Fill InItem DescrI ionfs] Baseline Budget 2018 2019 2020 2021 2022 Patrol OT-Reimbursable 001. 000.41.521.22.12. 10 28,500 2,812 0 0 0 0 Patrol Benefits-Reimb. 001.000.41.521.22.23.10 0 423 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 Sub -Total $28,500 $3,235 $0 $0 $0 $0 Total Expenses 1 $31,735 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 001.000.342.10.000.00 3,235 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $3,235 $0 $0 $0 $0 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarter Item Description: Members of the Police Department participate in periodic Marine Vessel RAD/NUC Detection exercises coordinated by Seattle Fire Department. Grant funding available through Seattle Fire reimburses for staff overtime spent participating in the drills. Neither the expenditures nor the offsetting revenue were budgeted in the 2018 budget due to the sporadic nature of the drills. Department: Police Fund GENERAL Division: Field Services -Patrol Title: Police Reimbursable Overtime - DNDO Drill Name: Preparer: Caroline Thompson Department Account Number: 001.000.41.521.22.12.10, 001.000.41.521.22.23.10 Budget Amendment Type? I New Item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Descri Description[s] Baseline Budget 2018 2019 2020 2021 2022 Patrol OT-Reimbursable 001.000.41.521.22.12.10 28,500 1,266 0 0 0 0 Patrol Bene ts-Reimb. 001.000.41.521.22.23.10 0 189 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 Sub -Total $28,500 $1,455 $0 I $0 $0 $0 Total Ekpenses 1 $29,955 1 $0 1 $0 I $0 1 $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 001.000.333.97.056.00 1,455 0 0 0 0 General Fund Subsidy 1 0 01 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $1,455 $0 $0 $0 $0 10 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarte r Item Description: In January 2018 the Police Department received new funding from the Washington State Traffic Safety Commission, via the Snohomish County Sheriff's Office, for pedestrian safety activities. The funding covered education and enforcement in three areas of Edmonds where clusters of car versus pedestrian accidents occurred in 2017. Department: Police Fund GENERAL Division: Field Services - Traffic Title: Police Reimbursable Overtime - Pedestrian Safety Name: Preparer: Caroline Thompson Department Account Number: 001.000.41.521.71.12.10, 001.000.41.521.71.23.10 Budget Amendment Type? Nev item FbrCouncil To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One-11111 Is the Expenditure Operating or Capital? I Upe�tiug F➢ll In Item Descri 'on s Baseline Budget 2018 2019 2020 2021 2022 Trafl'ic OT-Reimbursable 001.000.41.521.71.12.10 8,200 3,155 0 0 0 0 Tra#1c Benefits-Reimb. 001.000.41.521.71.23.10 0 468 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 Sub -Total $8,200 $3,623 $0 1 $0 $0 $0 Total &penses 1 $11,823 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 001.000.334.03.500.00 3,623 0 0 0 0 General Fund Subsidy 1 0 0 0 0 0 New Revenue 01 0 0 0 0 Other 0 0 0 0 0 Total Revenue andFbdin Cash $3,623 $0 $0 $0 $0 11 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for, Third Quarter Item Description: Holiday Market revenue and expenditures. Every year we receive revenue in the form of vendor fees, which we use to off -set costs associated with producing the Holiday Market. Revenue from fees is approximately $6000. Costs usually run approximately $6000 as well. This amendment would allow the Dept. to expend revenues received to cover costs. Department: Economic Development/Community Services Division: Economic Development Fund GENERAL Title: Holiday Market revenue and expenditures Name: Preparer: Patrick Doherty Department Account Number: 001.000.61.558.70.41.00 Budget Amendment Type? New item For Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? Operating Fill In Item Des cri ionjsI Baseline Budget 2018 2019 2020 2021 2022 Professional Services 38,000 6,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $38,000 $6,000 $0 $0 $0 $0 Total Fkpenses 1 $44,000 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 001.000.39.508.00.00.00 5,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 1 0 0 0 New Revenue 001. 000. 34 7.93. 000. 00 1,000 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $6,000 $0 $0 $0 $0 12 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quad -et - Item Description: Diversity Film Series. The first season of the Diversity Commission film series (running Oct 2017 to Apr 2018) yielded $500 in sponsorship fees from Rick Steves' Europe and $480 in attendee donations. Two screenings of the Film Series' second season will occur this year, likely yielding another $200+in donations. The total revenue expected this year is approximately $1200. This amendment is to allow expenditure of this revenue to cover film series production costs, which exceed $1000. Department: Economic Development/Community Services Fund GENERAL Division: Community Services Title: Diversity Film Series Name: Preparer: Patrick Doherty Department Account Number: 001.000.61.557.20.41.00 Budget Amendment Type? I Now Item For Ceandl To Consf*r If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I 011evati n Fill In Item Descriptionjsj Baseline Budget 2018 2019 2020 2021 2022 Diversity Film Series expenditures 0 1,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $1,200 $0 $0 $0 $0 Total Expenses 1 $1,200 1 $0 I $0 I $0 1 $0 Revenue and Endi nm Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 001.000.367.00.000.00 1,200 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 01 01 0 0 0 Other 01 01 0 0 0 Total Revenue and Ending Cash $1.200 1 $0 I $0 $0 $0 13 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarter Item Description: Custodial Staffing, Temporary/Seasonal Labor - Two long-term medical leaves of absence from senior members of the custodial staff has left the Facilities division in need of immediate support. We are asking for two temporary Custodian positions to be funded to bridge the gap in labor hours due to the long term medical leaves. Unpaid status for one of the two employee frees salary costs to afford a portion of the expense for temporary labor. Department: Public Works Fund GIN 1'RAL Division: Facilities Title: Custodial Staffing, Temporary Labor Name: Preparer: Thom Sullivan Department Account Number: 001.000.66.518.30.11.00 Budget Amendment Type? New Item For . If previously discussed, date(s) of discussion: What is the nature of the expenditure? one-une Is the Expenditure Operating or Capital? I Operating Fill In Item Descri 'on[s] Baseline Budget 2018 2019 2020 2021 2022 Salaries - Unpaid time, 3 months 0 (13,000) 0 0 0 0 Salaries- 2 (112 time) positions for 3 months 0 23,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $10,000 $0 $0 $0 $0 Total Expenses 1 $10,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 001.000.39.508.00.00.00 10,000 0 0 0 0 Endin Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $10,000 $0 $0 $0 $0 14 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarter - Item Description: Custodial Staffing, Overtime - The current service level for Facilities demands 240 hours per week when just 160 hours is available with current staffing (less in the event of illness or vacation). Additional overtime is requested to temporarily bridge the gap in labor hours. Department: Public Works Fund GENERAL Division: Facilities Title: Custodial Staffing, Overtime Name: Preparer: Thom Sullivan Department Account Number: 001.000.66.518.30.12.00 Budget Amendment Type? l ew ]Penn Far Council To Consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri 'on s] Baseline Budget 2018 2019 2020 2021 2022 Overtime 7,500 3,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $7,500 $3,000 $0 I $0 $0 $0 Total Expenses 1 $10,500 1 $0 I $0 I $0 1 $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 001.000.39.508.00.00.00 3,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 1 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $3,000 $0 $0 $0 $0 15 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarter Item Description: Facilities Condition Assessment - McVinstry Corporation is conducting a three- year study to assess and grade the condition of the City -owned properties. The Finance Department asked for this study to be concluded one year earlier. Our request funds the remainder of the assessment (anticipated in 2019) to complete the study in 2018. Department: Public Works Fund GENERAL Division: Facilities Title: Facilities Assessment Name: Preparer: Thom Sullivan Department Account Number: 001.000.66.518.30.41.00 Budget Amendment Type? New Itrni I nr Cou il T4ns i-: If previously discussed, date(s) of discussion: What is the nature of the expenditure? One lime Is the Expenditure Operating or Capital? I Operating Fill In hem Des cri 'onjs I Baseline Budget 2018 2019 2020 2021 2022 Professional Services - McKinstry Corp200 10,200 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $200 1 $10,200 $0 $0 $0 $0 Total Expenses 1 $10,400 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 001.000.39.508.00.000.00 10,200 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 01 01 0 11 0 Other 0 0 01 0 0 Total Revenue andFndin Cash $10,200 $0 $0 I $0 $0 16 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for, Third Quarter Item Description: Mre Panels - Fire panels in multiple location suffering from compatability and compliance issues discovered during routine inspection. Monitored life safety systems are a function of the City's facilities and the use of devices to accomplish this requires replacement or upgrade of panes, the installation of new systems and the improvement of existing systems to comply. See Attached. Department: Public Works Fund C1IVFRAL Division: Facilities Title: Fire Panels Name: Preparer: Thom Sullivan Department Account Number: 001.000.66.518.30.48.00 Budget Amendment Type? yen• --it"), For C ouncil To Consiar If previously discussed, date(s) of discussion: What is the nature of the expenditure? I Otte -Time Is the Expenditure Operating or Capital? Operating Fill In Item Descri 'onts] Baseline Budget 2018 2019 2020 2021 2022 City Hall 0 35,000 0 0 0 0 Public Safety & Fire 0 60,000 0 0 0 0 Museum 0 13,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $108,000 $0 $0 $0 $0 Total Expenses 1 $108,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Endin Cash: Decrease (Increase) 001.000.39.508.00.00.00 108,000 0 0 0 0 Endin Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsid 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $108,000 $0 $0 $0 $0 17 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for, Third Quarter Item Description: Security Measures - Camera monitoring deters and documents (potentially reducing liability associated with) criminal or malicious activity. Monitored panic buttons and security panels installed as uniform and monitored 24/7 by third - party. Lock down rooms as active intruder locations per Tacoma risk management training and recommendation. Department: Public Works Fund GQVIQtAL Division: Facilities Title: S ec u rity Meas ures Name: Preparer: Thom Sullivan Department Account Number: 001.000.66 Budget Amendment Type? + ckr If previously discussed, date(s) of discussion: What is the nature of the expenditure? One -Time Is the Expenditure Operating or Capital? I Operating Fill In Item Descri ions] Baseline Budget 2018 2019 2020 2021 2022 Equipment 594.18.64.00 0 23,000 0 0 0 0 Building 594.18.62.00 0 23,000 0 0 0 0 Re air and Maintenance 518.30.48.00 0 28,000 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 1 0 0 0 0 0 Sub -Total $0 1 $74,000 $0 $0 $0 $0 Total Expenses 1 $74,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 001. 000.39.508. 00. 00. 00 74,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 1 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue andFndin Cash $74,000 $0 $0 $0 $0 18 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third (quarter Item Description: This amendment will provide additional budget in 2018 for staff overtime. The initial 2018 overtime budget has been used to maintain progress on the implementation of the Trakit permit software and miscellaneous inspection effort on construction projects. The additional amount will be off -set in salary savings related to positions that were not immediately filled, because of difficulties in recruiting qualified candidates. Department: Public Works Fund GENE- 1tAL Division: Engineering Title: Overtime Name: Preparer: Rob English Department Account Number: Budget Amendment Type? e-111 I[en► Fur CouneiI TO C+uiaitk,r If previously discussed, date(s) of discussion: What is the nature of the expenditure? 1 ow -UM Is the Expenditure Operating or Capital? Operating Fill In Item Description [s I Baseline Budget 2018 2019 2020 2021 2022 001.000.67.518.21.12.00 Overtime 5,000 3,800 0 0 0 0 001.000.67.518.21.11.00 Salaries/Wages 1,661,359 (3,800) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 01 0 0 Sub -Total $1,666,359 $0 $0 I $0 I $0 1 $0 Total Expenses 1 $1,666,359 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 01 01 01 0 0 Other 01 01 0 1 01 0 Total Revenue and Ending Cash $0 I $0 I $0 I $0 1 $0 19 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for, Third Quarter Item Description: This amendment will transfer $55,000 in traffic impact fees to pay for the pre - design study for the 76th Ave/220th St. Intersection Improvements. The costs can be reimbursed by traffic impact fees since it is a concurrency project and was included in the traffic impact fee calculation. Division: Title: Department Account Number: Public Works Engineering 76th Avae/220th St. Intersection Rob E nOis h Budget Amendment Type? I Neve item F'or'Counc,1J. #Cony If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Capital Fund I STREET Name: CONSTRLrC'TION Fill In Item Des cri •on s Baseline Budget 2018 2019 2020 2021 2022 112.502.68.597.95.55.12 Interfund Transfer 0 55,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 $55.000 $0 $0 $0 $0 Total Expenses 1 $55,000 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 112.000.68.508.30.00.00 (55,000) 0 0 0 0 Ending Cash: Decrease (Increase) 112.502.68.508.30.00.00 55,000 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 112.000.397.95.001.00 55,000 0 0 0 0 Total Revenue and Ending Cash $55,000 $0 $0 $0 $0 20 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Thitxl Quatter Item Description: This amendment provides an adjustment for the final close-out cost on the 228th St. Corridor Improvements Project. The contractor submitted invoices that previously had not been provided for construction work paid on a time and material payment method. The cost will be paid by grant funds. Department: Public Works Division: Engineering Fund STREET Title: 228th St. Corridor Improvements Name: CONSTRUCTION Preparer: Rob Fnglis h Department Account Number: Budget Amendment Type? N*w-Item I'ur Couue.il To consider If previously discussed, date(s) of discussion: What is the nature of the expenditure? 1 0 Is the Expenditure Operating or Capital? I Cat -tal Fill In Item Descriptions I Baseline Budget 2018 2019 2020 2021 2022 112.000.68.542.33.41.67-InterFund Services 10,000 12,800 0 0 0 0 112.000.68.595.33.65.41-ProfSery Roadway 10,000 (3,000) 0 0 0 0 112.000.68.595.33.65.00-Const Roadway 12,000 32,000 0 0 0 0 0 0 0 0 0 0 0 1 0 1 01 0 0 0 0 1 0 1 0 01 0 0 Sub -Total $32,000 1 $41,800 1 $0 I $0 1 $0 $0 Total Expenses 1 $73,800 1 $0 I $0 I $0 I $0 Revenue and Endi ng Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 1 0 0 0 New Revenue 112.000.334.03.800.00 TIB 32,130 0 0 0 0 Other 112.000.333.20.205.08 FED 9,670 0 0 0 0 Total Revenue and Fnding Cash $41,800 $0 $0 $0 $0 21 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for: Third Quarter• Item Description: Study to review current utility and General Facility Charge (GFC) Rates and determine future GFC and utility rates so that funding is available for our future Capital Projects. In addition, our utility funding reserves and policies will be reviewed and updated. Department: Public Works Di -vision: Engineering Fund WATER Title: Utility Rate and GFC Study Name: Preparer: Mchele (Nike) De Lilla Department Account Number: Budget Amendment Type? Newlin ftrC.._ _ T-q If previously discussed, date(s) of discussion. What is the nature of the expenditure? I Dnem, Is the Expenditure Operating or Capital? I Operating Fill In Item Descri 'on s Baseline Budge 2018 2019 2020 2021 2022 Interfund Services 423.000.75.535.80.41.67 0 3,333 0 0 0 0 ProfServices Engr 423.000.75.535.80.41.30 0 27,020 0 0 0 0 Interfund Services 422.000.72.531.70.41.67 0 3,333 0 0 0 0 Pro Services En r 422.000.72.531.90.41.20 0 27,020 0 0 0 0 Interfund Services 421.000.74.534.80.41.67 0 3,333 0 0 0 0 ProfServices En r 421.000.74.53 4.80.4 1.10 0 27,020 0 0 0 0 Sub -Total $0 $91,059 $0 $0 $0 $0 Total Expenses 1 $91,059 1 $0 I $0 I $0 1 $0 Revenue andEndin Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 423.000.75.508.00.00.00 30,353 0 0 0 0 Ending Cash: Decrease (Increase) 422.000.72.508.00.00.00 30,353 0 0 0 0 Ending Cash: Decrease (Increase) 421.000.74.508.00.00.00 30,353 0 0 0 0 General Fund Subsidy L 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Rewnue and Fading Cash $91,059 $0 $0 $0 $0 22 EXHIBIT "E": New Items for Council to Consider (October 2018) 2018 Decision Package Third Quarter Item Description: A newopportunity to particpiate in a stormwater commerical series arose and staff acted quickly to partipcate in the fast-moving project. As one of 36 jurisdictions that participated, we were able to get storm water messaging to a signaifcantly larger audience than we have beena ble to reach in the past. The three 30-second commericald aired through -out western Washignton and the City will own a copy of each to use on City TV broadcast, City events, on social media, etc. Department: Public Works Fund STORM Division: Engineering Title: NPDES Phase UPermit Compliance Name: Preparer: Zachary Richardson Department Account Number: Strategic Plan Task Action Item: Budget Amendment Type? JNewJIM IftrOmed ' aCon,i&r If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Operating: Fill In Item Description [s] Baseline Budget 2018 2019 2020 2021 2022 422.000.72.531.90.41.00 Professional Services 6,000 2,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $6,000 $2,000 $0 $0 $0 $0 Total Expenses 1 $8,000 1 $0 I $0 I $0 I$0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Endin Cash: Decrease (Increase) 422.000.72.508.00.00.00 2,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidv 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Endi ng Cash $2,000 $0 $0 $0 $0 23 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. 'Ward QuaAer Item Description: 1% for the Arts transfer to account for new sewer pipe and appurtenances that were constructed as part of the 2018 Sanitary Sewer Replacement Project. Department: Public Works Fund Name: SEWER I'I'REATMFNT PLANT Division: Engineering Title: 1% for the Arts (2018 Sewer Repl, Phase 6) Preparer: Michele (Mke) De Lilla Department Account Number: Budget Amendment Type? I N'eiv Item-for'0nmtg TOConsidrr If previously discussed, date(s) of discussion: What is the nature of the expenditure? I One -Time Is the Expenditure Operating or Capital? I Csepittd Fill In Item Description[s] Baseline Budget 2018 2019 2020 2021 2022 423.000.75.597.73.55.17Interfund Transfer 0 3,185 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 01 0 0 Sub -Total $0 $3,185 $0 $0 1 $0 $0 Total Ekpenses $3,185 1 $0 I $0 1 $0 1 $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 423.000.75.508.00.00.00 3,185 0 0 0 0 Ending Cash: Decrease (Increase) 117.200.64.508.40.00.00 (3,185) 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 117.200.39 7.73.411. 00 3,185 0 0 0 0 Total Revenue andFbdin Cash $3,185 $0 $0 $0 $0 24 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Thhxl Quarter Item Description: Additional funds to cover work done as part of the 2018 Sanitary Sewer Replacement project that took place on Edmonds Street east of 7th Ave. Area of work was within an area of peat soil that complicated construction even more than what was expected. Department: Public Works Fund Name: SEWERI TREATMENT PLANT Division: Engineering Title: 2018 Sanitary Server Replacement Project (Phase 6) Preparer: Mchele (Mke) De Lilla Department Account Number: Budget Amendment Type? N+!wftm Fbr C.wuwU To Cons itkr If previously discussed, date(s) of discussion: What is the nature of the expenditure? I ❑nr--Time: Is the Expenditure Operating or Capital? I Capital Fill In Item Description[s] Baseline Budget 2018 2019 2020 2021 2022 Interfund Services 423.000.75.535.80.41.67 40,462 30,000 0 0 0 0 Professional Services 423.000.75.594.35.65.41 120,000 50,000 0 0 0 0 Construction 423.000.75.594.35.65.30 1,473,000 375,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $1,633,462 $455,000 $0 $0 $0 $0 Total Expenses I $2,088,462 1 $0 I $0 I $0 I $0 Revenue and Endins Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 423.000.75.508.00.00.00 455,000 0 0 0 0 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Fnding Cash $455,000 $0 $0 $0 $0 25 EXHIBIT "E": New Items for Council to Consider (October 2018) Budget Amendment for. Third Quarter Item Description: Participate in the MyBuildingPermit portal. This service is a regional permitting consortium providing comprehensive and coordinated access to permitting to share best practices, align on building standards, and develop materials to help customers navigate the permitting process. This will provide a seamless online portal to internal Edmonds permit review and issuance, integrating with the new Trakit system. Ongoing system costs are expected to be $23,000 per year. Department: Development Services Flund G[NERAL Division: Building Title: MyBuildingPermit Name: Preparer: Leif Bjorback Department Account Number: 001.000.62.524.20.41.00 Budget Amendment Type? Nei-.- Item For Council To Cons itk- r If previously discussed, date(s) of discussion: What is the nature of the expenditure? One Time Is the Expenditure Operating or Capital? Operating Fill In ItemDescription[s) Baseline Budget 2018 2019 2020 2021 2022 MyBuildingPermit 0 39,566 0 23,000 23,000 23,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 0 0 0 0 0 0 0 0 0 0 0 Sub -Total $0 r $39,566 $0 $23,000 $23,000 $23.000 Total &penses j $39,566 1 $0 I $0 I $0 I $0 Revenue and Ending Cash Comments 2018 2019 2020 2021 2022 Ending Cash: Decrease (Increase) 001.000.39.508.00.00.00 39,566 0 23,000 23,000 23,000 Ending Cash: Decrease (Increase) 0 0 0 0 0 Grants/Contributions 0 0 0 0 0 General Fund Subsidy 1 0 0 0 0 0 New Revenue 0 0 0 0 0 Other 0 0 0 0 0 Total Revenue and Ending Cash $39,566 $0 $23,000 $23,000 $23,000 26 Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss Dicy Sheppard being first duly sworn, upon oath deposes and says: that he/she is the legal representative of the Everett Daily Herald a daily newspaper. The said newspaper is a legal newspaper by order of the superior court in the county in which it is published and is now and has been for more than six months prior to the date of the first publication of the Notice hereinafter referred to, published in the English language continually as a daily newspaper in Snohomish County, Washington and is and always has been printed in whole or part in the Everett Daily Herald and is of general circulation in said County, and is a legal newspaper, in accordance with the Chapter 99 of the Laws of 1921, as amended by Chapter 213, Laws of 1941, and approved as a legal newspaper by order of the Superior Court of Snohomish County, State of Washington, by order dated June 16, 1941, and that the annexed is a true copy of EDH830752 ORD 4127-4129 as it was published in the regular and entire issue of said paper and not as a supplement form thereof for a period of 1 issue(s), such publication commencing on 10/21/2018 and ending on 10/21/2018 and that said newspaper was regularly distributed to its subscribers during all of said period. The amount of the fee f such publication is $53.32. Subscribed and sworn before m_e` on this day of OrJoh e—, AUBREY KNAPP Notary Public State of Washington My Commission Expires July 30, 2022 Notary Public in and for the State of Washington. City ar Edmonds - LEGAL ADS 1 14101416 SCOTT PASSEY Classified Proof ORDINANCE SUMMARY of the Clry of Epmohds, Was Nnoon On the 16111 day of Oetooer, 2016 the Cily Council of the City of Emnonds, pss8nd the folp�wrg Dr�lniuue6, the Summaries or said urwnancus consi7Ung OS mlev'are ded as folbws: tl9i DINANC • N0. 4127 AN ORDINANCE 9 ll OF EDMONDS, WASHINGTON AMENDING THE CRITICAL AREAS REGULATl0N, CONTAINED IN EDMONDS COMMUNITY DEVELOPMENT :'ODE CHAPTER 23.50, ENTITLED "WETLANDS." ORUt ANOENO Al2� Al ORDINANCE H -L - 4F EDMONDS. WASHINGTON. ADOPTING FI ND1 NOS AND CONC LUSION S AND APPROVING A CHANGE IN ZONING FOR CERTAIN PROPERTY LOCATED AT 0107 AND 8111-736TH ST, SW FROM SINGLE-FAMILY RESIDENTIAL [[RS-B TO MULTIPLE RESIDENTIAL lRM-1,Sr. AUTHORIZING AMENDMENT TO THE CITY'S OFFICIAL ZONING MAP; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. ORDINANCE NO. 4124 AN ORDINANCE TV- OF EDMONDS. WASHINGTON, AMENDING ORDINANCE NO. 4110 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The roo lw of Ihaso Of7inamo wf0 to molipd upon reque81 DATED tare 170 day at OmIw, 2010. CITY CLERK, SCOTT PASSEY Published: October 21, 2018, EOH830752 U Proofed by Sheppard, Dicy, 10/22/2018 12:04:17 pm Page: 2