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PPW010819Minutes PARKS & PUBLIC WORKS COMMITTEE MEETING January 8, 2019 Elected Officials Present Staff Present Council President Adrianne Fraley-Monillas Phil Williams, Public Works Director Rob English, City Engineer Jeff Taraday, City Attorney Shane Hope, Development Services Director Jeanie McConnell, Engineering Program Mgr. Jeannie Dines, Recorder The meeting was called to order at 7:04 p.m. in the Council Chambers. 1. Update on Wayside Horn Project and Presentation of Supplemental Agreement with QZT Mr. Williams acknowledged this project is taking longer than expected. BNSF provided a recent update regarding permit approval and procedural issues such as the City securing and paying for a BNSF flagger during construction. Remaining issues include the City’s contractor submitting insurance information to BNSF and scheduling mobilization. This project also requires additional funding; the total cost of the project including funding spent to date ($100,000) is $358,000. The increase includes $112,000 in BNSF costs that the City pays, $20,000 for drilling and $19,000 for easements. The additional funds will come from REET 126. He anticipated installation beginning in February and taking approximately two weeks. Action: Schedule on full Council agenda - project update, request for funding, and approve supplemental agreement with QZT 2. Authorization to Purchase Storm Division Vactor Truck Mr. Williams relayed a change was made to the purchasing policies last year for purchases under $250,000 that are approved in the budget to be approved on the Consent Agenda; this item exceeds that amount. This is the purchase of a $542,000 stormwater vactor truck from Owen Equipment in Portland to replace a 13-year old stormwater vactor truck. The old vactor truck will be sold at auction with anticipated proceeds of $50,000-75,000. Funding for the purchase is from stormwater utility rates. Action: Schedule for full Council due to the large amount 3. Select Homes 7902 203rd St SW Dedication Mr. English explained this is a 2-lot subdivision. The official street map requires 50 feet, there is currently 40 feet so a 10-foot street dedication is required. The project will also include sidewalk and driveways for the two lots. Action: Schedule on Consent Agenda 01/08/19 PPW Committee Minutes, Page 2 4. Introduction on Small Cell Wireless and Order Issued by the Federal Communications Commission (FCC). Discussion on Incorporating Small Cell Standards into the City’s Wireless Code (ECDC 20.50) and Possible Interim Ordinance Mr. Taraday explained this is an introduction to this topic; policy guidance will be sought from Council at the January 15th meeting when 1 hour is allotted for presentation/discussion. Ms. McConnell explained a recent FCC ruling adopted new rules limiting how jurisdictions may treat applications for the installation of small cell wireless facilities related to timing and fees; jurisdictions are allowed to establish aesthetic regulations in their codes. Next week’s presentation will include specific examples for private property (outside the right-of-way) and within the right-of-way. She reviewed the project timeline: • January 8: Introduction to Council PPW Committee • January 9: Introduction to Planning Board • January 14: FCC Order goes into effect • January 15: Introduction to full Council • February 5: Public hearing and adoption of interim ordinance • January - March: Discussions at Planning Board, review interim ordinance and discuss refinements for small cell aesthetic regulations and bring back to Council • April 2 or sooner: Hearing before Council • April 14: Local jurisdictions have aesthetic rules in place Mr. Taraday explained the intent is to get feedback from the Council at next weeks’ meeting regarding the direction staff is taking with regard to the ranking of proposed small cell location preferences before the interim ordinance is drafted. The highest priority would be to locate small cells outside the right-of-way, preferably on existing buildings. Ms. McConnell reviewed proposed location preferences: A. Outside the right-of-way 1. Existing structure 2. Standalone pole B. Locate within the right-of-way 1. Existing street light pole or traffic light 2. New standalone pole or street light 3. Existing PUD single-phase pole (installation on top of pole) 4. Existing PUD transmission pole (installation in communication space) 5. Strand-mounted (attach to existing wires) Discussion followed regarding the issue of undergrounding of wires addressed via a separate process, each small cell tied to existing or new fiber, undergrounding new fiber, carriers determining placement, how installation locations will be selected, aesthetic priorities, incorporating small cells in new development, requirements that differ by carrier, future technology, and including pictures/examples in next week’s presentation to Council. Action: Full Council January 15 and public hearing on February 5 The meeting was adjourned at 7:33 p.m.