20190521 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
May 21, 2019
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Michael Nelson, Councilmember
Kristiana Johnson, Councilmember
Diane Buckshnis, Councilmember
Dave Teitzel, Councilmember
Neil Tibbott, Councilmember
ELECTED OFFICIALS ABSENT
Thomas Mesaros, Councilmember
CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Shane Hope, Development Services Director
Mary Ann Hardie, HR Director
Kernen Lien, Environmental Program Mgr.
Bertrand Hauss, Transportation Engineer
Rob English, City Engineer
Jeff Taraday, City Attorney
Nicholas Falk, Deputy City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
The Edmonds City Council meeting was called to order at 7:07 p.m. by Mayor Earling in the Council
Chambers, 250 5t" Avenue North, Edmonds. The meeting was opened with the flag salute.
2. ROLL CALL
COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, THAT
COUNCILMEMBER MESAROS BE EXCUSED FROM TONIGHT'S MEETING. MOTION
CARRIED UNANIMOUSLY.
Deputy City Clerk Nicholas Falk called the roll. All elected officials were present with the exception of
Councilmember Mesaros.
3. APPROVAL OF AGENDA
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
6. APPROVAL OF CONSENT AGENDA ITEMS
Council President Fraley-Monillas requested Item 9 be removed from the agenda.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION
CARRIED UNANIMOUSLY.
Parks & Recreation Director Carrie Hite Advised Item 9, ILA Snohomish County Amendment 1 Extension
of Waterfront Redevelopment needed to be approved. She suggested Council President Fraley-Monillas
Edmonds City Council Approved Minutes
May 21, 2019
Page 1
may have intended to pull Agenda Item 9.1, Waterfront Redevelopment Project Bid Report & Award.
Council President Fraley-Monillas clarified that was her intent.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO RETURN ITEM 9, ILA SNOHOMISH COUNTY AMENDMENT 1 EXTENSION
OF WATERFRONT REDEVELOPMENT, TO THE CONSENT AGENDA, AND PULL ITEM 9.1,
WATERFRONT REDEVELOPMENT PROJECT BID REPORT & AWARD. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
1. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF MAY 7, 2019
2. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 7, 2019
3. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND
WIRE PAYMENTS
4. ACKNOWLEDGMENT OF CLAIM FOR DAMAGES
5. SALARY COMMISSION APPOINTMENT CONFIRMATION-HODSON & HALL
6. BUSINESS LICENSE CODE UPDATE
7. EDMONDS CHAMBER OF COMMERCE SPECIAL EVENT CONTRACTS (4TH OF
JULY, TASTE & CAR SHOW)
8. ILA SNOHOMISH COUNTY CIVIC FUNDING
9. ILA SNOHOMISH COUNTY AMENDMENT 1 EXTENSION OF WATERFRONT
REDEVELOPMENT
10. AUTHORIZATION FOR THE MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT
WITH BHC CONSULTANTS FOR THE DAYTON STREET UTILITY REPLACEMENT
PROJECT
11. AUTHORIZATION FOR THE MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT
WITH LOUIS BERGER FOR THE DAYTON STREET PUMP STATION PROJECT
12. LOFT DEDICATION ALONG 72ND AVE W ADJACENT TO 17606 72ND AVE W
13. REPORT ON BIDS FOR THE 238TH ST. SW ISLAND IMPROVEMENTS AND
PEDESTRIAN CURB RAMP BARRIER REMOVALS
14. AUTHORIZATION FOR MAYOR TO SIGN A SUPPLEMENTAL AGREEMENT WITH
BLUELINE FOR CONSTRUCTION MANAGEMENT SERVICES
15. UTILITY EASEMENT FOR THE DAYTON ST PUMP STATION PROJECT
16. 2019 HOURLY EMPLOYEE POSITIONS
17. JOB DESCRIPTION CHANGE, SENIOR STREET MAINTENANCE WORKER -
CEMENT FINISHER
18. SETTLEMENT AGREEMENT WITH RAZZ CONSTRUCTION FOR THE EDMONDS
FISHING PIER PROJECT
5. PRESENTATIONS
Edmonds City Council Approved Minutes
May 21, 2019
Page 2
EDMONDS CEMETERY ANNUAL MEMORIAL DAY CEREMONY ANNOUNCEMENT
Dale Hoggins, Edmonds Memorial Cemetery Volunteer, on behalf of the Cemetery Board, Chair Jerry
Janacek and Vice Chair and Program Chair Melissa Johnson, invited the Council and the public to the 37"
annual Memorial Day ceremony on Monday, May 27`" at 11 a.m. at the Edmonds Memorial Cemetery and
Columbarium. The Cemetery Board invites the public to join them and program participants in honoring
the memories of those who died while serving our country. This year's special interest will recall to our
memories our 17 POWs local and MIAs, WWI to date. The POW/MIA White Table Ceremony will be
conducted and a ship's bell will be rung as their names are called. The Edmonds Cemetery is honored to
have the historic memorial monument relocated in the City's cemetery, a tribute to those who answered
their country's call and gave the ultimate sacrifice. The ceremony has no political agenda and the emphasis
is on remembering. He encouraged attendees to dress for weather and to be prepared to walk as parking is
limited.
Mr. Hoggins announced the Cemetery Board is seeking two new members and encouraged anyone
interested to contact Mayor Earling or Ms. Hite.
2. SNOHOMISH HEALTH DISTRICT OPIOID REPORT
Mark Beatty, MD, MPH, Health Officer, Snohomish County, reviewed:
• Definitions:
o Substance Use Disorders
• Diagnostic and Statistical Manual of Mental Disorders, 5th ed. (DSM -5):
• The terms "substance abuse/substance dependence" have been abandoned — replaced by
substance use disorder (SUD)
- Categorized as mild, moderate, or severe
- Determined by the number of diagnostic criteria met
o Opioid Misuse:
in Intermittent use of any of the following and not meeting the dx of OUD
- An illicit opioid
- Someone else's prescription opioid
- One's own prescription opioid other than as prescribed (e.g., higher dose, for different
reason)
Graph of Opioid Overdose Deaths, Snohomish Co. 2000-2018 (2018 data is preliminary as of
2/4/19)
o Opioid overdose deaths have leveled off
o Deaths from heroin, Rx opioids, synthetic opioids are approximately equal in 2018 compared
to significantly higher death rate from Rx opioids in 2006-2011
y With interventions to reduce prescription of opioids, Rx deaths decreased and were
replaced by heroin
■ Deaths from synthetic opioids (primarily fentanyl) began increasing in 2015)
— Many people may not realize they are taking a more powerful opioid
Opioid -related Overdose Deaths
o Graph of Opioid -Related Deaths by Type Snohomish County, 2006-2018, Heroin, Rx Opioids,
Synthetic Opioids and All Opioids
• Synthetic opioid deaths have increased since 2014
■ All Opioids
- 2006 78
- 2007 82
- 2008 100
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May 21, 2019
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- 2009 103
- 2010 83
- 2011 145
- 2012 111
- 2013 94
- 2014 99
- 2015 96
- 2016 90
- 2017 100
- 2018 117
+ Graphic of State showing Age -Adjusted Opioid Related Overdose Death Rates by County, 2012-
2016 (Rate per 100,000
o Snohomish County: 12.4
+ CDC Model
o CDC published a diagram of the relationship between different opioid crisis outcomes
o Policy Impact: Prescription Pain Killer Overdoses
+ Known Relation between Health Outcomes for Persons Who Overdose
0 825 Non Medical Opioid Misusers
0 132 Dependent on Opioids
0 32 Emergency Department Visits
0 10 Recovery Admissions
0 1 Death
■ CDC -funded Opioid -Overdose Outreach Program
o Began June 2017 at PRMCE
■ Added Swedish Edmonds and Mill Creek
o ED staff nurse contacts patients to discuss
■ Treatment options
■ Follow-up
o Follow-up with prescribers whose patients overdosed
o Warning system for tainted street drugs
+ Bar graph of Opioid -Overdose Emergency Visits PRMCE by Month, 2017-2018 (n=437)
+ Bar graph of Opioid -Overdose Records Identified by Test Search, FirstWatch, by month 2017-
2018(n=1930)
+ Capture -Recapture diagram
o Total population - n
o First Capture — nl
o Second Capture — n2
o Recapture — n3
o Where:
■ n = Size of population
■ n, = umber tagged
■ n2 = Number sampled
■ n3 = Number tagged in the sample
■ n=
nLx nz
n3
+ FirstWatch MD Verified OD Records by Destination Percent, July 2018, n=73
o Providence Regional Medical Center Everett: 46%
o Released to Law Enforcement: I%
o Swedish -Mill Creek: 5%
o Swedish -Edmonds: 15%
Edmonds City Council Approved Minutes
May 21, 2019
Page 4
o Dead on Arrival: 4%
o Cascade Valley: 8%
o Evergreen Monroe: 5%
o Declined Transport: 15%
+ Capture -Recapture Results, July 2018
o nl, Number cases in FirstWatch = 73
o n2, Number cases in PRMCE ED = 29
o n3, Number of matches = 18
� n=
nl x n2
n3
o N =118/month or 1416/year opioid overdoses requiring medical intervention
• 2016 National Survey on Drug Use and Health
0 70,000 completed the survey interview
o Ages 12 and above
o Measurement included:
• Prescription opioid use
■ Misuse
■ Use disorders
+ Snohomish County Burden Using 2016 National Survey on Drug Use and Health
0 34,000 Non -Medical Opioid Misusers
0 5,400 Opioid Use Disorders
0 1,300 Emergency Dept. Visits
0 400 Recovery Admission
0 41 Deaths
o "Opioids" include only heroin and prescription pain medications
o Children under age 12 excluded from the survey
+ Comparability of Results
Dataset
Deaths
Recovery
Emergency
Opioid Use
Opioid
Admissions
De t. Visits
Disorder
Misusers
Burden of Disease with
44
400
1,400
5,600
37,000
Capture- Recapture Method
2016 National Survey on Drug
41
400
1,300
5,400
34,000
Use and Health
2017 Washington Syringe
70
700
2,300
9,400
59,000
Exchange Health Survey
2017 Snohomish County
100
1,000
3,000
13,000
83,000
Opioid- related Death Data
2018 Point -in -Time Study
90
900
3,000
12,000
80,000
Summary
o Capture -recapture method estimates 1,400 ED visits for opioid overdose
o CDC model estimates 5,600 residents have Opioid Use Disorders
o This model agrees with the NDUH population -based survey (5,400)
o Both methods underestimate deaths; 40-44 expected deaths vs 100 actual
o Range of residents with OUD in Snoh. Co. is likely between 5,000-10,000
Next Steps
o Assess the landscape of treatment and support services (housing, vocational rehab, etc.)
o Determine if a gap exists by comparing estimate to availability
o Work with service providers to develop a network so all services are easily accessible
Council President Fraley-Monillas relayed she requested Dr. Beatty look at overdoses as they apply to
Edmonds; Swedish -Edmonds is beginning to provide data regarding overdoses. Dr. Beatty explained it will
Edmonds City Council Approved Minutes
May 21, 2019
Page 5
take time to accumulate enough data, but it can be analyzed by zip code if there are a sufficient number of
patients. They need to get data on cases from Swedish -Edmonds as well as First Watch. This district was
one of the later districts to join in reporting to First Watch. Council President Fraley-Monillas also
expressed interest in the age group that are overdosing, where overdoses occur, etc. She noted one of the
graphs showed 34,000 non-medical opioid misusers and asked what a non-medical opioid misuser was. Dr.
Beatty explained it is a person who does not meet the diagnostic criteria for having a substance abuse
disorder but is using, such as using illicit drugs like heroin occasionally but not enough to be in the substance
use disorder category, using someone else's prescription, or using their own medications in a way they were
not prescribed.
Dr. Beatty said in looking at the data from Providence and Swedish -Edmonds, the demographics in the two
areas are quite different. He will be preparing a report on both areas in June which will be available in the
fall.
Councilmember Nelson referred to the 1400 emergency room visits and asked if there was an approximate
costs for an emergency room visit. Dr. Beatty answered that calculation has been done, the cost includes
emergency room visits as well as hospital stays associated with overdoses. Councilmember Nelson asked
the total cost of responding to an opioid overdose. Dr. Beatty offered to provide that information.
Councilmember Nelson observed there is a life and death cost as well as a significant financial cost that
every community is footing by responding to people who are overdosing. It would be helpful to know that
number, which he anticipated would be quite high.
Councilmember Nelson asked about the treatment for fentanyl, which is much more addictive and results
in more overdose deaths. Dr. Beatty answered the treatment is the same as is it aimed at the same receptor.
Although people may say medicated assisted treatment is only switching drugs, Suboxone is not the same
as an opioid. A person cannot overdose on suboxone and it does not create a high because it contains
naloxone. It is geared to get people to a level state where they do not go through withdrawal but also do to
get high. He emphasized that substance abuse disorder is a chronic disease like diabetes, asthma, etc. People
have relapses and stay on medication for their entire lives and no one would think of weaning a diabetic
from insulin. Substance abuse disorder is a disease not a choice. The stigma associated with opioid abuse
disorder interferes with people getting treatment due to fear of being judged and other impressions about
substance abuse disorder. The data from Providence shows that among the total number of patients who
come to the ER, the majority are not homeless, they overdosed in their home, 20% have jobs and only 18%
were homeless. He acknowledged this is a rampant problem among homeless people, but the data indicates
it is a wide -sweeping problem affecting all classes, ages, and economic statuses.
Councilmember Johnson appreciated the difficulty getting one's arms around all the data. She expressed
interest in information specific to Edmonds which would help Edmonds solve its problem. Dr. Beatty
agreed it was important to break down the data so Edmonds could target where intervention is needed and
which populations.
Councilmember Teitzel referred to Dr. Beatty's comment that fentanyl is far more potent than heroin and
asked if the same dose of Narcan was effective for a fentanyl overdose compared to a heroin overdose. Dr.
Beatty answered Narcan would not be as effective as fentanyl is 100 times more lethal than other
prescription opioids. Someone may need multiple doses of naloxone to reverse their respiratory depression.
It is not uncommon to see patients with 2-3 does of naloxone or IV naloxone to reverse their overdose.
Councilmember Tibbott asked, 1) the ages of people who are overdosing, 2) the street name for fentanyl,
and 3) where fentanyl comes from. Dr. Beatty said opioids overdoses range from children who have
accidental access to the drug such as via straw that was used to take an opioid to people over 70 years old.
Among the demographic of substance abuse disorder, the people who overdose are primarily in their 20s
Edmonds City Council Approved Minutes
May 21, 2019
Page 6
to 30s but there is prescription drug addiction in people aged 40-50+. A survey of patients who currently
use heroin found 4 out of 5 said they started with a prescription drug. The disorder affects females and
males, young and old and every race although due to the demographics, it primarily affects whites in
Snohomish County. A multiagency taskforce that includes the Drug and Gang Taskforce says most of the
fentanyl and heroin is coming from Mexico and from Asia through Canada.
Councilmember Tibbott referred to the estimate that 5,000-10,000 people in Snohomish County (total
population 800,000) have a substance use disorder and 30,000-80,000 have not reached that point but are
at serious risk of it due to their use of a highly addictive drug.
Councilmember Buckshnis asked if the increase in heroin was because it was cheaper or because it was a
street drug. Dr. Beatty answered heroin use has increased primarily due to efforts to reduce prescription
opioids. When physicians reduced their opioid prescriptions, people switched to heroin which is easier to
get and much cheaper than prescription opioids. Councilmember Buckshnis recalled in previous discussions
it was said opioid abuse leads to homelessness, but tonight's presentation indicated it could be anyone, even
someone's neighbor. She expressed interest in those statistics.
6. REPORTS ON COUNCIL SUBCOMMITTEES
1. MONTHLY COUNCIL SUBCOMMITTEE REPORTS AND MINUTES
7:49
Finance Committee
Council President Fraley-Monillas reported most of the items the committee discussed were approved on
the Consent. Staff will provide a Quarterly Financial Report on a future agenda and the Safety & Disaster
Coordinator position will be discussed later on tonight's agenda.
Public Works and Parks Committee
Councilmember Johnson reported the following items presented to the PWP Committee were approved on
the Consent Agenda:
• Edmonds Chamber of Commerce Special Events Contracts
• Interlocal Agreement with Snohomish County for Civic Funding
• Interlocal Agreement with Snohomish County to extend funding for the Waterfront Redevelopment
■ Authorizing the Mayor to sign a supplemental agreement with BHC Consultants for the Dayton
Street Utility Replacement Project
• Authorizing the Mayor to sign a supplemental agreement with Louis Berger for the Dayton Street
Pump Station
• 10 ft street dedication along 72nd Ave W adjacent to 17606 72nd Ave W
• Report on bids for 238th Street SW Island Improvements and Pedestrian Curb Ramp Barrier
Removals
• Authorizing the Mayor to sign a supplemental agreement with Blueline for construction
management services
• Utility Easement for Dayton Street Pump Station with Port of Edmonds.
Public Safety.,Personnel & Planning Committee
Councilmember Nelson reported the 2019 Hourly Employee Wage Schedule and Job Description Change
for the Senior Street Maintenance Worker - Cement Finisher were approved on the Consent Agenda. The
committee also discussed Approval of Resources for Housing Commission and the Safety & Disaster
Coordinator Position which will be presented later on tonight's agenda.
7. AUDIENCE COMMENTS
Edmonds City Council Approved Minutes
May 21, 2019
Page 7
There were no audience comments.
8. PUBLIC HEARING
1. PUBLIC HEARING ON 2020-2025 SIX-YEAR TRANSPORTATION IMPROVEMENT
PROGRAM
Transportation Engineer Bertrand Hauss reviewed:
■ Introduction
o Revised Code of Washington (RCW) requires that each city update their TIP by July 1st.
o Document contains all significant transportation projects that a City possibly plans to undertake
in the next six years.
o City of Edmonds policy: TIP financially constrained first (3) years
o Federal Grants, State Grants, and Local funds are programmed as revenue source for TIP
projects
Construction Projects in 2019
• Annual Street Preservation Program (Project #1)
o Project Details
■ 9 lane miles of 2" overlay (801h Ave W north of 196th/cross streets)
■ 15 curb ramp upgrades (80th Ave W/84th Ave @184th)
o Schedule
■ May 2019 — August 2019
o Funding
■ Local funds $1.7 Million
■ Utility Funds $300,000
84' Ave W Overlay (Project 43)
o Project Description
■ 2" overlay of 84th Ave. W from 220th St. SW to 212th St. SW
Curb ramp upgrades
Rectangular Rapid Flashing Beacons (RRFB) at existing crosswalk near Chase Lake
Elementary School
■ Stormwater upgrades
o Schedule
■ Construction late Summer 2019
o Funding
■ STP Federal Grant $690,000
• Utility funds $400,000
238' St SW Island/ADA Curb Ramp Upgrades (Project #23)
o Project Description
■ Upgrade island on west side of SR -104
■ Upgrade to (7) curb ramps (7th @ Alder / island)
o Schedule
■ Construction Spring / Summer 2019
o Funding
• CDBG Funds $217,000
Local Funds $150,000
Wayside Horn (Dayton St & Main St Railroad Crossing)
o Project Description
■ Install Wayside Horns at (2) Railroad Crossings to reduce noise level (within Downtown
Edmonds) during all train crossings
■ Horns directed specifically towards travel lanes / sidewalks
Edmonds City Council Approved Minutes
May 21, 2019
Page 8
o Schedule
• Construction completion Spring 2019 (activation date: June 5th, 2019)
o Funding
■ TOTAL PROJECT COST $450,000
• General Fund / Fund 126
• BNSF invoices still coming in
• Adaptive System along 220t" St SW
o Project Description
■ Traffic signal coordination along 220th St. SW from I-5 off -ramp to 76th Ave. W to reduce
congestion and improve traffic flow along busy Mountlake Terrace / Edmonds corridor (�
1 mile)
o Schedule
■ Construction end of Summer 2019
o Funding
■ HSIP (Federal Grant) $400,000 (90% grant -funded)
Construction Projects in 202,0/2021
• Citywide Pedestrian Crossing Enhancements (Project #24)
o Project Description
■ Complete Citywide pedestrian crossing enhancements at (9) locations, with the following:
- Rapid Rectangular Flashing Beacons (RRFB) at (7) intersections
- HAWK signal (SR -524 @ 84th Ave. W)
- Fully actuated traffic signal (SR -104 @ 232nd St. SW)
o Schedule
• Design Spring 2018- December 2019
■ ROW Spring 2019 - December 2019
• Construction Spring 2020 - Summer 2020
o Funding
+� Federal Grant (Safe Routes to School Program) $1,490,000
■ Local funding (approved as part Of 2019 Budget) $429,000
■ Utility funding $35,000
• Dayton St Walkway from 7t" Ave S to 8t" Ave S (Project #26)
o Project Description
• Complete missing sidewalk links (- 250' new sidewalk)
• Curb ramp upgrades with bulb outs (Dayton St. @ 8th Ave. S)
in Incorporate into Dayton St. Utility Improvements project (from 3rd Ave. S to 9th Ave. S)
o Schedule
■ Construction 2020
o Funding
• Complete Streets Program (TIB) -$185,000
Walnut St Woodway from 6t" Ave S to 7t" Ave S (Project #25)
o Project Description
■ Complete missing sidewalk link (- 250' new sidewalk)
o Schedule
• Construction 2020
o Funding
• Complete Streets $65,000
Other projects identified in TIP
• Corridor Improvements
o Interim SR 99 Safety Improvements (Project #8) 2020
o SR -99 Revitalization/Gateway (Project #9) 2020-2025
Edmonds City Council Approved Minutes
May 21, 2019
Page 9
0
238t' St SW from Hwy 99 to 95" PI W (Project #11)
2020-2024
• Pavement Preservation
o
Annual Street Preservation (Project #1)
2020-2025
0
76"' Ave W from 196" St SW to Olympic View Dr (Project #2)
2021-2022
• Signal Upgrades
76th Ave. W Overlay from 196th St. SW to
o
Puget Dr @OVD (Project #5)
2023-2024
0
238" St SW @ 100' Ave W (Project #6)
2023
o
Main St @ 3" Ave (Project #7)
2024-2025
• Intersection Improvements
0
76th Ave. W @ 220th St. SW (Project #10)
2021-2023
0
196th St. SW @ 88th Ave. W (Project #12)
2023-2025
o
Main St. @ 9th Ave. (Project #13)
2020-2024
o
SR -104 @ 95th Pl. W (Project #20)
2023-2024
o
SR -104 @ 238th St. SW (Project #21)
2023-2024
o
SR -104 @ 76th Ave. W (Project #43)
2023-2024
• Non -Motorized Transportation projects
o
Sunset Ave. (Project #22)
2023-2024
0
4th Ave. Corridor Enhancement Walkway (Project #39)
2020-2021
o
Minor Sidewalk Program (Project #41)
2023-2025
o
ADA Curb Ramp Improvements (Project #42)
2023-2025
o
SR -104 @ 76th Ave. W Non -Motorized Transp. Impr. (Project #43)
2023-2024
o
Downtown Lighting Improvements (Project #44)
2023
o
SR -104 / Pine St. Sidewalk (Project #45)
2023-2024
o
Walkway projects within proximity to schools / parks
■ Maplewood Dr. Walkway (Project #27)
2023-2025
■ Elm Way Walkway (Project #26)
2023-2024
■ 80th Ave. Walkway from 212nd St. SW to 206th St. SW (Project #29)
2023-2024
■ 80th Ave. W Walkway from 188th St to Olympic View Dr(Project #30)
2023-2024
Mr. Hauss reviewed recently secured and submitted grants:
•
Secured grants
Project Name
Grant Type
Total Grant
Amount
Edmonds St Waterfront Connector
State Appropriation
$1,050,000
Project #1
Port of Edmonds
$1,500,000
76th Ave. W Overlay from 196th St. SW to
Federal (STP)
$645,000
Olympic View Dr. (Prosect #2
76th Ave. W @ 220th St. SW Intersection
Federal (CMAQ)
$702,000
Improvements (Project #10)
Dayton St. Walkway (from 7th to 8th)
State (TIB Complete
$185,000
Streets)
Walnut St. Walkway (from 6th to 7th)
State (TIB Complete
$65,000
Streets)
TOTAL
$4,147,000
Submitted
Project Name Grant Phase Amount Total Cost Sponsor
F I Program I I Reauested I I Response
Edmonds City Council Approved Minutes
May 21, 2019
Page 10
228" St SW from Hwy 99
Sound
Design
$1,850,000
$14,850,000
July `19
to 95th PI W
Transit
Access
Citywide Bicycle
Sound
Design/
$2,050,000
$2,050,000
July `19
Improvements (100th Ave
Transit
Construction
W / Bowdoin)
Access
TOTAL
1
1 $3,900,000
Mr. Hauss relayed staff's recommendation that the City Council approve the 2020-2025 TIP.
Councilmember Tibbott asked if the seven RRFBs would be installed at the same time or over the course
of the year. Mr. Hauss answered to save money City crews may install the RRFBs based on staff
availability. The RRFBs are installed after the contractor completes their work as the location of the RRFB
is based on the curb ramp location. Councilmember Tibbott liked the idea of doing all the RRFBs at the
same time and envisioned they would be a nice amenity for the City.
Councilmember Tibbott inquired about efforts to reduce the speed limit on Hwy 99 from 45 to 35 mph. Mr.
Hauss said he made that request to the State and the State completed speed studies on corridor that found
the 85"' percentile was 45 mph which indicates the comfort level for drivers is 45 mph which is how
WSDOT determines the speed limit. When speeds are reduced it is typically due to physical changes such
narrowing the lanes or raised medians which result in drivers reducing their speeds. WSDOT indicated
increased enforcement could potentially convince them to reduce the speed limit to 40 mph.
Councilmember Tibbott expressed support for pursuing a reduction in the speed limit. Although drivers
think it is okay to go 45 mph, cars that are merging, crossing the highway, pedestrians, etc. are having
problems with the speed of traffic Hwy 99.
Councilmember Tibbott inquired about landscaping of the raised medians on Hwy 99. Mr. Hauss said once
that project is approved, consideration will be given to whether the medians would be asphalt or landscaped.
Landscaping creates a maintenance issue for Parks as well as a safety issue maintaining a space with
adjacent traffic traveling 45 mph.
Councilmember Teitzel was also interested in the safety of Hwy 99, recalling there is a very high accident
rate as well as a recent pedestrian fatality. In the case of the pedestrian fatality, the driver was going the
speed limit. There is a difference in the stopping distance for 10 mph; for example, a car traveling 50 versus
40 mph there is a 100 foot difference in the stopping distance which gives the driver additional time and
distance to avoid a collision. He supported a speed limit reduction to 40 mph if not lower. He pointed out
the speed limit on Hwy 99 in Shoreline is 40 mph and consistency makes sense. He inquired about
installation of a signal and crosswalk at 234" & Hwy 99. Mr. Hauss said the cost of that project is included
in the SR -99 Gateway/Revitalization project.
With regard to improving pedestrian safety on Hwy 99, Mr. Hauss acknowledged there are some mid -block
crashes but there are also a lot of accidents at signalized intersections where pedestrians crossing with the
walk indicator are struck by turning vehicles. To increase the visibility of pedestrians, a leading pedestrian
interval, which allows pedestrians five seconds before the signal changes, will be added soon to all signals
on Hwy 99.
Councilmember Buckshnis referred to the Annual Street Preservation Program which is described as grid
pavement, overlay, chip seal and slurry seal. Mr. Williams said the 2019 Pavement Preservation Program
does not include any chip seal or slurry seal; it will be all grind and overlay. Staff is still evaluating some
of the alternative preservation techniques that were used in previous years and may use them again in the
future. He described funding sources for the Annual Street Preservation Program which include REET
Edmonds City Council Approved Minutes
May 21, 2019
Page 11
funds. In areas where there is a grind and overlay that impacts a curb ramp, the curb ramps may have to be
upgraded to current ADA standards.
Councilmember Buckshnis referred to Project #46, Citywide Bicycle Improvements, and asked if there
would be enough room for bike lanes on 100" Ave W/9"' Ave W. Mr. Hauss answered it would be similar
to 76"' where the road was reduced from four lanes to three in some areas, north and southbound travel
lanes, a center turn lane and bike lanes on both sides. The intersection of SR 104/100" Ave W will be tricky.
Councilmember Buckshnis asked if there were plans for any separation between bike lane and the travel
lane. Mr. Hauss answered no, based on the existing curb -to -curb width. Councilmember Buckshnis asked
if $300,000 would be enough money. Mr. Hauss answered the total project cost is $2M, $300,000 is
included in 2020 for design.
Council President Fraley-Monillas relayed her understanding that the speed limit on Hwy 99 cannot be
reduced until development begins on Hwy 99. Mr. Williams explained the speed limit in Shoreline was
reduced from 45 to 40 before they began their project so it can be done by the City will need to work with
the State. Hwy 99 is a State highway and the State sets the speed limit. The City can encourage the State to
reduce the speed limit to 40 but 35 is not probably not realistic. The interim project that would install C
curbs could be a reason for the State to reduce the speed limit to 40 mph.
Council President Fraley-Monillas agreed it was unrealistic to reduce the speed limit below 40 on a major
highway. Mr. Williams said if an unrealistic speed limit is established that is not close to the 85"' percentile,
some ultraconservative drivers will drive 35 mph and other drivers will not, resulting in a lot of differential
speeds which results in rear -end collisions. He summarized reducing the speed limit is not necessarily safer;
there is a lot of theory behind how speed limits are established. Reducing the speed limit from 45 to 40 mph
and gaining the additional stopping distance seems realistic.
Council President Fraley-Monillas said she watched the development occur on Hwy 99 in Shoreline and
recalled the traffic naturally slowed on that corridor. Her concern in Edmonds was people crossing seven
lanes of traffic with no lights or crosswalk. The sooner development begins on Hwy 99 the better the
situation will become. Mr. Williams said staff obtained current and past accident data from Shoreline and
it did not show a dramatic change. Council President Fraley-Monillas said the data may be slightly skewed
due to the dramatic increase in traffic in the past 10 years. Mr. Hauss said in comparing pedestrian and
bicycle accidents data, Shoreline did not have a lot of pedestrian activity before their project was completed.
There has been a slight increase in the number of pedestrian and bicycle accidents but the number of users
has increased. Council President Fraley-Monillas commented Shoreline has a great deal of housing between
145" and 205". She appreciated the Council's support for reducing the speed limit on Hwy 99.
Mayor Earling opened the public participation portion of the public hearing.
Vivian Olson, Edmonds, commented this was the first time she was aware there would be fewer travel
lanes and she hoped if that had not already been explored/vetted, the City ensured that was something the
citizens want.
Hearing no further comment, Mayor Earling closed the public hearing.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TEITZEL, TO APPROVE THE 2020-2025 SIX YEAR TRANSPORTATION PROGRAM. MOTION
CARRIED UNANIMOUSLY. THIS WAS LATER RECORDED AS EXECUTED BY RESOLUTION
NO. 1431.
9. ACTION ITEMS
Edmonds City Council Approved Minutes
May 21, 2019
Page 12
1. WATERFRONT REDEVELOPMENT PROJECT BID REPORT & AWARD
This item was removed from the Agenda via action taken under Agenda Item 4.
2. SAFETY & DISASTER COORDINATOR POSITION
Human Resources Director Mary Ann Hardie advised this item, an increase in the wage for the Safety &
Disaster Coordinator position was presented to the PSPP and Finance Committees last week. The position
was approved in the 2019 budget and is 75% Safety Coordinator duties and 255 Disaster Coordinator duties.
The position was advertised but has not been filled. The reasons include the scope of duties, the level of
responsibility, and the salary for this manager level position. While some other cities that have this position,
they are heavy in one area and not experts in both areas. For example, another city has an Emergency
Coordinator/Disaster Coordinator position but that person does not do construction safety training. Instead
of a hiring consultants to do construction training, this position will do confined space training and other
construction safety training for City staff.
Ms. Hardie pointed out this position's Disaster Coordinator duties are also critical for the public. The
request is to increase the salary so it is competitive to the market due to the required experience and
expertise. In reviewing the market comps for the position, a lot of cities have a standalone
emergency/disaster coordinator and a safety position which makes comparison difficult. The increase would
bring the position up to an NR9 or NRI 0 which would likely enable staff to fill the position.
Councilmember Johnson asked how many applications the City has received for this position. Ms. Hardie
answered about 50. Councilmember Johnson question whether one of those 50 applicants could be trained
or brought up to the desired standards. Ms. Hardie answered the candidate needs to have construction safety
and disaster coordinator experience and must have a base level of experience in both areas, often candidates
would have one or the other. Two candidates were very well qualified but both declined to move forward
due to the pay range.
Councilmember Johnson observed staff found someone that would not accept the pay rage and the goal was
to increase the range to make it more attractive to that applicant. Ms. Hardie said that was one way to look
at it; however, she would characterize it as the market comps and scope of duties for the position. The
successful candidate would not be just a journey -level person but have a manager level of experience due
to their autonomy and ability stop work if necessary which requires a level of expertise that is not
appropriate for the existing pay level when compared to the market comps.
Councilmember Johnson restated her concern: this position was identified, advertised, and 50 applications
were received. It seemed to her that the best qualified applicant could be selected who maybe did not fit the
job perfectly but could do an adequate job and learn and grow in that position. Ms. Hardie said there is only
a certain amount of on the job learning that this position can do; this position is very specialized and requires
a certain amount of expertise. For example, construction safety, the person must have field experience,
which is where staff is finding it difficult to fill this position. Finding someone to train up is not a viable
option nor a risk the City wants to take.
Councilmember Johnson suggested re -advertising and looking for a perfect fit and a person who would
accept the salary. Ms. Hardie advised the position has been advertised since the beginning of the year.
Councilmember Nelson asked if one of the challenges was there was not a similar position in the comps,
one person doing all these things. Ms. Hardie agreed it was a hybrid position and requires a high level of
expertise. Councilmember Nelson asked if there were cities that had a position that was 50% safety and
50% disaster coordinator. Ms. Hardie answered perhaps some of the bigger cities.
Edmonds City Council Approved Minutes
May 21, 2019
Page 13
COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO
INCREASE THE SALARY RANGE FOR THE SAFETY & DISASTER COORDINATOR
POSITION. MOTION CARRIED (5-1), COUNCILMEMBER JOHNSON VOTING NO.
3. SET PUBLIC HEARING FOR 184TH STREET SW STREET VACATION
Environmental Program Manager Kernen Lien reviewed:
• Map of properties in Perrinville area
• Big picture
o Street Vacation
■ Portion of 184"' dedicated in 1942 with Admiralty Acres Plat
o Street Map amendment
■ Requires recommendation from Planning Board
■ Potential future right-of-way
o Potential Future Subdivision
■ No application yet, plan to apply in future.
o Review Processes — cannot be consolidated
■ Street vacation and street map amendment are Type V
■ Subdivision is Type III (quasi-judicial)
o Street vacation and street map amendment do not evaluate whether subdivision is feasible
Review criteria
o Street Vacation — ECDC 20.70.020
■ Vacation is in public interest
R No property will be denied direct access
o Street Map Amendment — ECDC 20.65.0 10
■ Purposes of the Comprehensive Plan
■ Purposes of the Comprehensive Street Plan
■ Purposes of the Official Street Map
Set Public hearing
o RCW 35.79.010 and ECDC 20.70.070 requires the City Council to fix a time by resolution for
public hearing on any proposed street vacation
o The hearing can occur no less than twenty day and no more than sixty days after the passage
of the resolution
o Resolution included in packet sets a public hearing date of July 16, 2019
o Street map amendment public hearing will occur same evening
o A staff report on the street vacation and street map amendment proposal will be prepared for
the public hearing
Council President Fraley-Monillas asked if this property was next to the property with the slope where they
were unable to build. Mr. Lien explained the City initiated a rezone on this property a few years ago. It used
to be under a contract rezone, known as Anglers Crossing, and was zoned RS -8 under the contract rezone
and required to be developed via a Planned Residential Development (PRD). These same processes
occurred when that development began; the street vacation and street map amendments were conditioned
upon this site being developed via the PRD. That PRD never happened and expired and because the zoning
was no longer consistent with the Comprehensive Plan designation, the City rezoned the property from the
contract RS -8 back to RS -12, its current zoning.
Council President Fraley-Monillas recalled the developer wasn't able to build on the site due to wildlife
and/or slopes. Mr. Lien said this process does not evaluate the proposed subdivision, only the street vacation
and the street map amendment based on the criteria. Council President Fraley-Monillas asked whether the
street vacation goes through the area that was determined they could not build on. Mr. Lien referred to a
contours map, identifying the portion of vacated right-of-way that is part of this petition. Council President
Edmonds City Council Approved Minutes
May 21, 2019
Page 14
Fraley-Monillas asked if that was the area with the wildlife corridor. Mr. Lien said there are critical area on
the site, slopes of greater than 40% which are potential landslide hazard area and slopes of 15-40% that are
erosion hazards. The previous subdivision process also identified a small wetland. Council President Fraley-
Monillas relayed her understanding the street vacation was not in the wetland. Mr. Lien answered it was
not, it does pass through the steep slope, there would not be a straight road from Olympic View Drive.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
TEITZEL, TO ADOPT RESOLUTION NO. 1430, SETTING A DATE FOR A PUBLIC HEARING
TO CONSIDER THE VACATION OF A PORTION OF 84TH STREET SW BETWEEN 80TH
AVENUE W AND OLYMPIC VIEW DRIVE FOR JULY 16, 2019. MOTION CARRIED
UNANIMOUSLY.
4. PRESENTATION OF THE TRAFFIC IMPACT FEE ANNUAL REPORT
City Engineer Rob English reviewed:
• 2018 Report
Be innin Balance
$$551,215
Impact Fees
$201,348
Expenditures
$554,772
220"' St Loan payment
(1St loan paid off 2022 & 2nd loan
($40,515)
paid off 2024)
76th/212th Intersection
($43,878
76th/220th Intersection
$54,453
Ending Balance
$613,717
• History of Traffic Impact Fees
Year
Impact Fees
2004-2009
$554,772
2010
$554,772
2011
$34,873
2012
$307,678
2013
$156,652
2014
$202,295
2015
$66,334
2016
$139,031
2017
$372,481
2018
4201,348
Total
$2,055,430
Councilmember Tibbott inquired about the timeframe for spending the ending balance. Mr. English
answered the funds must be spent five years from the time they are collected which is monitored by staff.
This fund is often used to match federal grants such as the 76"/22 01h intersection or any of the other capacity -
related projects used in the calculation of the TIP. Councilmember Tibbott summarized there would be no
problem spending the $600,000. Mr. English answered no, he wished there was more.
5. APPROVAL OF RESOURCES FOR HOUSING COMMISSION
Development Services Director Shane Hope reviewed:
• Background
o Housing Commission application process has begun
• Received 90+ applications so far from every area of City
o Looking for direction on resources to support Housing Commission work
Edmonds City Council Approved Minutes
May 21, 2019
Page 15
• Assumotion5 for Existing Staff Resources
Other Workload (examples)
Housing Commission Support
Development Projects
Advertising for consultant
Customer Service
Negotiating Contract
Code updates (esp. trees & subdivisions
Overseeing process & timelines
Climate goals project
Reporting to Council
UFMP com letion & implementation
Coordinating with consultant(s)
Snohomish County Tomorrow & PSRC
Arranging and noticing meetings
Coordination with transit agencies
Pulling together housing data
Buildable Lands analysis
Researching topics as needed
Support for other boards and commissions
(Planning, ADB, Historic Preservation, Tree
Board)
Making or arranging presentations
Obtaining rants and awards
Preparing agenda, memos, reports
SEPA process
Overseeing website info
Research & training
Responding to citizen inquiries
Organizing Commission's
recommendations for publication
• Need for Additional CHC Resources
Meeting Facilitation
Community Engagement
Facilitate CHC monthly meetings to help them run
smoothly and stay on track
Develop approaches for maximizing
community outreach
Facilitate other community events
Surveys (design, n, collection, results)
Prepare & debrief (before/after meetin s/events)
Website info
Communicate & coordinate with staff
Flyers & announcements
Display boards & other graphics
Designing community events & input
opportunities
Tracking public comment
Options for Meeting Facilitation and Community Engagement (Each of the three options could
adequately support CHC's work)
o Option A
■ Separate meeting facilitator (consultant)
■ Half-time temporary staff person for community engagement and other CHC staff support
■ Key Advantages
- Would help offset workload of existing staff to support CHC
- Staff could change direction if needed w/o contract amendment
o Option B
■ Separate meeting facilitator (consultant)
■ Separate community engagement specialist (consultant)
• Key Advantages
- May allow meeting facilitator to "get on board" prior to community engagement work
o Option C (variation of Option B)
■ One consultant firm for both meeting facilitation and community engagement
■ Key Advantages
- Could reduce consultant overlap and save money
- Would be easier to administer
■ Estimated Costs of Alternatives through 2020
Option
1 2019
2020
Total
A
1 $38,000*
1 $76,000**
$114,000
Edmonds City Council Approved Minutes
May 21, 2019
Page 16
B $38,500-$52,000
$75,000-$100,000
$113,5004152,000
C $36,500-$50,000
1 $72,000-$97,000
$110,500-$149,000
*$9,000 for meeting facilitator: $29,000 for 6 months of 1/2 time staff person (salary + benefits)
** $18,000 for meeting facilitator: $58,000 for 12 months of time staff person (salary + benefits)
Ms. Hope described tasks that a half-time staff person could assist with. She continued her presentation.
• Minutes vs. Notes
o Option D:
■ Detailed professional minutes taken by contractor
— $300/meeting x 7 meetings in 2019 = $2,100
— $300/meeting x 12 meetings in 2020 = $3,600
— Total $5,700
■ Distinction: More details of discussion
o Option E
■ Informal notes taken by staff @ no additional cost
Distinction: Similar to method used for most City boards and commissions; less costly
o Another option:
■ Videotaping meetings
Looking for direction to proceed
1. Support for meeting facilitation and community engagement
o Option A, B, or C
o Recommendation A (with B or C as backup)
2. Support for meeting minutes vs. notes
o Option D or E (either OK)
Council President Fraley-Monillas expressed her preference for Option A. She was hesitant to select Option
C because the City used one company for the first round of this project and it did not go over well. She
asked how much Option A could offset staff's work. Ms. Hope anticipated it could cut a couple hundred
hours at least from existing staff. Council President Fraley-Monillas summarized she preferred to have a
contracted meeting facilitator and a half time staff person.
Councilmember Nelson asked if it was fair to say that 90+ applicants for a commission or board was
unusually high. Ms. Hope agreed it was. Councilmember Nelson said it shows there is significant
community interest in the commission, which is why he is most interested in the community engagement
element. He was leaning toward Option C, acknowledging that some consultants have not done not such a
great job in the past, but others have done an amazing job and have more resources at their disposal than
one staff person would have. Option C could include an additional element, video -recording, microphones
and cameras and putting the video on the City's website. There is a lot of interest in this issue as well as
questions about transparency; having the meetings video -recorded would allow people to see for
themselves. He suggested adding that cost or including it in Option C.
Councilmember Buckshnis said she was undecided. She recalled when the Economic Development
Commission started, there were full minutes and audio. She did not want to set a precedent videotaping
meetings, noting the City Attorney has said audio is just as transparent as a video. In her opinion, there
needed to be very detailed minutes as well as the audio, recalling when the EDC first started, she listened
to the audio and read their minutes. She was interested in a half time staff person to assist existing staff,
noting $38,000 did not seem like a lot. Ms. Hope answered that is approximately $9,000 for a meeting
facilitator and approximately $29,000 for a half time staff person for half a year; the amount doubles in the
second year.
Edmonds City Council Approved Minutes
May 21, 2019
Page 17
Councilmember Buckshnis anticipated this will be a very important commission, recalling some difficulty
the City has had with consultants in the past. She summarized she would be willing to support C, but she
liked the idea of having a staff person involved.
Councilmember Johnson appreciated the range of options. She asked whether the person in Option A would
be a housing planner that would build expertise for staff or was it an administrative position. Ms. Hope
answered it could be either, it may depend on who applies. Most importantly, the person needs to be good
with the public, able to do graphic illustration, etc. They may/may not have housing expertise. Likewise,
the community engagement consultant was not expected to be a housing expert but knowledgeable in public
outreach.
Councilmember Johnson commented it can sometimes be beneficial to have a consultant if an arm's length
relationship is desirable or if staff is overworked and needs extra help. Although Option C could be a
solution, Option A has desirable characteristics, especially if the applicant had an interest or skill set in this
area that could assist the Development Services Department now and in the future. Ms. Hope agreed
housing will be an issue for a long time. With regard to minutes versus notes, Councilmember Johnson said
the Council agreed previously that except for the Planning Board, boards and commissions should have
summary notes to spare the expense and time of preparation.
Councilmember Teitzel was split between Options A and C, but was leaning toward Option C because the
City may have better luck finding a consultant with the skills that are needed for facilitation and outreach
as well as an opportunity for synergy between the two consultants. He feared Option A could be disjointed.
He said this needed to be done right and have full minutes to ensure there was a complete record of the
meetings.
Council President Fraley-Monillas read a statement from a citizen that was received today regarding
videotaping: One point with videotaping, it could save staff time and also give the appointed commissioners
a great tool to review visuals that will be included and considerable audio information to educate them on
all things housing and government. It is so much easier to review a video to see who is speaking as well as
fast -forward until you see who is speaking or what is being displayed to save the person's time to get to
what they want to see and review. An audio has no way to know what happening unless there is a transcript
at the same time. Even then, unless the transcript has the time included, you have no idea where to find it
and some folks could be so frustrated they lose interest and you lose that engagement with the public. In
my experience, a video is more accessible to all and definitely easier to review as far as time and effort as
most residents are busy which leads them to not get involved. We all want many Edmonds residents to be
engaged in this process. It will also be much easier for a commissioner who misses a meeting to get updated
including visuals and not tap the staff's time as much to do so.
Councilmember Tibbott suggested looking for a facilitator and simultaneously see who is available as part-
time staff and then decide whether to pursue Option A or C. Ms. Hope said staff could issue an RFQ for a
meeting facilitator and seek a staff person. Staff could also seek letters of interest from consultants who can
offer other services such as community engagement but generally they want to know the budget. She asked
whether the Council was on board with a separate meeting facilitator and a staff person.
Councilmember Tibbott observed the cost range between Options A and C was not significant so staff could
proceed with securing a facilitator as soon as possible and see whether that consultant was interested in
providing community engagement. He saw the value of an in-house person in Option A but said the level
of expertise was significant. Ms. Hope said if a qualified staff person was available, that maybe an easy
way. If not, those funds could be used for a consultant.
Edmonds City Council Approved Minutes
May 21, 2019
Page 18
Councilmember Tibbott expressed support for video -recording, finding it a good idea for the public record,
illustrating materials, etc. If the CHC meetings and public outreach were videotaped, there could be
summary meeting notes Ms. Hope said there would need to be someone to do the videotaping which costs
more than a minute taker and an audio recording. She acknowledged there were advantages of videotaping
and having the recording indexed, etc., but that requires a person to do the videotaping and the indexing.
Councilmember Tibbott pointed out the Council Chambers are already set up for video -recording. Ms. Hope
agreed but it still requires someone to operate and monitor the video equipment as well as someone to index
the video and post it to the website. If meetings are held offsite, the equipment would need to be purchased,
someone needs to set it up and operate it, etc. She offered to research that cost. Councilmember Tibbott
suggested for offsite locations, videotaping with one camera on a tripod may suffice to capture the essence
of the meeting as long as there were good notes that went along with it. Ms. Hope offered to research the
cost of video -recording. Ms. Hope pointed out the Council did not need to decide tonight on meeting notes
versus minutes and video -recording, but it is important to decide on the facilitator and community
engagement person.
Ms. Hope summarized the Council supported having a contracted meeting facilitator but were split on
whether the community engagement should be provided by a qualified half-time staff person or a consultant
team that provided meeting faciliatory and community engagement. Ms. Hope suggested advertising for a
community engagement staff person and if a qualified person was not found, the Council was supportive
of a contract community engagement specialist who was assisted by a staff person. The Council agreed.
Councilmember Buckshnis said there is $93,740 set aside for this in 2019 in the Council Contingency. She
agreed with Councilmember Johnson about seeking a staff person, anticipating this housing initiative effort
will not end in 18 months and it may be advantageous to have a staff person for the future. She did not
support setting a precedent videotaping meetings, noting people act differently when they are videotaped.
Council President Fraley-Monillas said she was interested in what makes sense for the Development
Services Department and for the City. With regard to videotaping, she suggested asking My Edmonds News
for an estimate. Ms. Hope pointed out video -recording includes videotaping the meeting and indexing.
Council President Fraley-Monillas anticipated that could be contracted for a limited number of meetings
and requested staff provide Council the cost. If the meetings are videotaped, she anticipated staff notes
would suffice but if meetings are not videotaped, more detailed minutes may be required.
With regard to videotaping, Councilmember Nelson said he understood the need to index Council meetings
and asked if that was a standard. Ms. Hope agreed it was not a requirement but a lot of people find it
convenient. Councilmember Nelson commented that was the Cadillac version of videotaping; if the other
option was detailed minutes/notes, the meetings could be videotaped but maybe not the Cadillac version.
He asked the cost of renting the equipment and videotaping with and without indexing.
Councilmember Teitzel commented citizens are used to what they see at council meetings such as
presentations on the screen. A static camera would show who is talking but it won't show documents that
are displayed and discussed. He asked for more details regarding how the process of videotaping would
work and how it would enhance transparency versus creating more problems.
Ms. Hope advised she would move forward on the meeting facilitator and community engagement and
return with more options regarding videotaping.
10. STUDY ITEMS
1. COMPREHENSIVE PLAN PE 11 FORMANCE IN 2018
Edmonds City Council Approved Minutes
May 21, 2019
Page 19
Development Services Director Shane Hope reviewed:
• Implementing Actions (step that must be taken within a specified timeframe to address high priority
goals)
1. Develop an update to the Street Tree Plan (2018)
➢ Street Tree Plan was last updated October 2016
➢ Next update is expected to occur once the UFMP is complete
2. Develop an Urban Forest Management Plan (2018)
➢ Draft was done
➢ Revisions to the UFMP are underway and expected to be ready for review in June
3. Develop levels of service standards for key public facilities by the end of 2018 and consider
including the standards in the Comprehensive Plan
➢ Completed pavement analysis report in August 2017
4. Develop a strategy by 2019 for increasing the supply of affordable housing and meeting diverse
housing needs
➢ In progress. Amendment to be considered later this year
• Performance Measures (Provide targeted information about Comp Plan's implementation &
effectiveness)
1. Annually report on energy use within the City, both by City government and by the larger
Edmonds community
o Aaw.rep-ate Natural Gas Consumption
Year
City Wide
CityOwned Pro e
2014
13102.33
72.70
2015
12301.32
67.61
2016
12952.65
71.40
2017
1 14968.49
1 79.13
2018
1 14219.06
1 74.86
Therms (in thousands)
o Aggregate Electricity Consumption
Year
City
Wide
Ci Owned Properties
ADU
Commercial
Residential
Electric Billing
Street Lighting
2010
101.91
198.69
7.31
1.34
2011
103.59
203.89
7.81
1.60
2012
1 102.76
199.93
7.55
1.75
2014
99.89
198.45
6.93
1.61
2014
99.43
191.88
6.74
1.50
2015
99.43
188.35
6.42
1.72
2016
100.61
179,25
6.56
1.48
2017
102.17
181,75
1 6.22
1.60
2018
102.17
1 186.38
1 5.75
1.75
kWh (in millions)
2. Report the number of residential units permitted each year with a goal of reaching 21,168 units
by 2035, or approximately 112 additional dwelling units annually from 2011 to 2035
o Average of 108 housing unitsper year have been permitted
Year
SF
MF
Du lex
ADU
Total
2018
57
4
4
9
74
2017
60
120
4
7
191
2016
41
97
--
4
142
2015
53
4
--
5
62
2014
46
143
14
6
109
2013
36
1 --
I --
5
41
Edmonds City Council Approved Minutes
May 21, 2019
Page 20
2012
27 -- --
-- 27
2011
15 89 --
5 109
Total
335 1 357 22
41 755
Report the number of jobs within the City each year with a goal of reaching 13,948 jobs, excluding
jobs within the resource and construction sectors, by 2035. This would require adding
approximately 95 jobs annually from 2011 to 2035
o Average of 324 iobs per year have been added
Year
Ay Em to ment l
2018
13,151
2017
12,717
2016
10,883
2015
10,677
2014
11,542
2013
12,721
2012
11,952
2011
10,880
[1] Average employment summary derives from the Quarterly Census of Employment and
Wages (QCEW). The unit of measurement is jobs, temporary or part-time positions are
included. The summary excludes employment within the construction or resources sectors as
jobs within these sectors tend to not be tied to a particular location; therefore, they are not
included in local targets.
4. Lineal feet of water, sewer, and stormwater mains replaced or rehabilitated
o There were several large projects completed that do not break down by lineal foot, but are
significant to the overall system. These include:
■ Five Corners reservoir rehab
■ Four pressure reducing stations
■ 110 LF underground chamber infiltration system
Replaced
Rehabilitated
2018 Total
Percent of Total System
Water 3,690'
0'
3,690'
0.51%
Sewer 1,318'
0'
1,318'
0.2%
Storm 1,440'
0'
1,440'
0.19%
Ca ital facilities plan project delivery results
Project
Phase as of
2015 CFP
Current Progress
Civic Pla field Acquisition and/or Develo ment
Conceptual
Complete
Community Park/Athletic Complex - Old Woodway High
School
Conceptual
Complete
Main St. & 9th Ave S interim solution
Conceptual
Complete
76th Ave. W & 212th St. SW intersection improvements
Design/ROW
Complete
228th St SW Corridor Safe Im rovements
Design/ROW
Complete
Residential Traffic Calming
Conce tual
Complete/On oin
Trackside Warning System or Quiet Zone @Dayton and
Main St.
Conceptual
Construction
Da on St. and Hwy 104 Drainage Improvements
Design
In Pro ress
Edmonds Marsh/Shellabarger Cr/Willow Cr/Day-
lighting/Restoration
Study
Conceptual
Perrinville Creek High Flow Reduction/ Management
Project
Study
In Progress
New CFP Projects that are active
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May 21, 2019
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Highway 99 Gateway/Revitalization
Conceptual Conceptual
238 St. SW Walkway from Hwy 99 to SRI 04
Complete
Dayton St. Walkway from 3rd Ave to 9th Ave
Conceptual Construction
Edmonds St. Waterfront Connector
Design
6. Lineal feet of sidewalk renovated or rehabilitated
o 655 lineal feed of new sidewalk was added in 2018
Councilmember Johnson suggested including the number of housing demolitions. Ms. Hope can provide
that to Council.
Councilmember Tibbott agreed with Councilmember Johnson's request, noting it is important to know the
net increase in housing. He referred to the performance measure regarding the number of residential units
permitted each year and the goal of approximately 112 additional dwelling units annually from 2011 to
2035 and asked about progress toward that goal. Ms. Hope answered the number of residential units
permitted each year varies; the average was 108 housing unit/year which was close to the goal.
Councilmember Tibbott commented more units are permitted some years and less in other years, some
projects take longer, etc., but overall the City is meeting its objectives.
11. MAYOR'S COMMENTS
Mayor Earling reported Councilmember Buckshnis, Ms. Hite, Mr. Williams and he went to Washington
D.C. and meet most of their multilayer expectations. With regard to Puget Sound and the challenge of
maintaining salmon and whales, there was a terrific gathering of people interested in these issues which
also assisted when discussing the Marsh project. There were good meetings regarding the Marsh as well as
a conference with seven congressional delegates. They talked with the delegation about the Marsh as well
as the Waterfront Connector and met with Representatives Jayapal, Kilmer and Larsen as well as met with
Senator Murray and Senator Cantwell.
Mayor Earling read the following statement into the record:
When I sat in this chair two weeks ago, I was deeply disappointed. I need to share some thoughts I've had
since that evening. In 2015 the City Council approved a Code of Ethics to guide its behavior with its
ostensible purpose of being "to strengthen the quality of government through ethical principles." The
following item is contained in the code of ethics, "To be dedicated to the highest ideals of honor and
integrity in all public and personal relationships."
I'm choosing to speak up now because I'm concerned that the City Council actions and statements of two
weeks ago did not adhere to this code especially as it regards our valuable City staff. You've all heard me
often sing the praises of City staff including our current team of City directors. It is praise they richly
deserve. What's more, I've regularly been joined by many of you sitting on the dais in complimenting our
directors and staff for the fine job they do in working so hard to keep our City running smoothly and
successful. And yet, I've also witnessed some members of this Council make inaccurate, harshly critical
and even flat out derogatory comments to some of the directors during Council meetings.
When one of our City directors is unfairly maligned by the City electeds during a public meeting, I feel
compelled to speak up and correct the record. The most recent example occurred two weeks ago when one
of our Councilmembers disparaged the City's Director of Human Resources by claiming she had failed to
fulfill her job duties, had provided false information and had acted out of her own self interest by
recommending salary levels for City directors to the Council. In fact, the Director of Human Resources,
who is expertly trained in evaluating compensation levels, was simply doing her job by following the
Council -approved policy and procedure in providing well -researched director salary information and
recommendations to Council for their review. It is Council's prerogative then to determine director's salary
level based on the information they receive. But to insult the City staff member who's tasked with providing
Edmonds City Council Approved Minutes
May 21, 2019
Page 22
that information let alone questioning the director's integrity is simply unacceptable. It undermines her
professional reputation and the reputation of the Edmonds City staff in general.
Referring to those same Council approved policies, another Councilmember stated the City Council was
free not to follow its own policies. While Council may be free to amend its policies if they no longer reflect
Council's intent, to choose to willfully discredit current adopted policies devalues the diligent work that
City staff conduct in compliance with said policies and undermines the integrity and the dignity of the City
Council.
Unfortunately, this is not the first time one of our City directors have felt maligned by a member of the
Council. Disagreements and debates are a healthy and necessary part of our robust discussions.
Misinformation and insulting comments are not. As Mayor it may come with the territory to suffer the
slings and arrows of personal criticism, but our City staff members should not be subjected to similar
behavior. In fact, I expect all City staff and elected officials to hold themselves to the highest professional
and ethical standards as we work together in our shared mission of serving the Edmonds community to the
best of our abilities. To do so fulfills another key tenant of the City's code of ethics, "affirm the dignity and
work of services rendered by government and maintain a sense of social responsibility."
Mayor Earling also read the following:
Good evening. It is with heavy heart that I am submitting my resignation from the City of Edmonds,
effective 6/21/19. Edmonds is where my HR career really developed and I matured as an experienced senior
HR professional and I am very proud of this. I have been honored to serve as the Human Resources Director
for the last two and a half years and prior to that, as the Human Resources Manager for five years and
previous to that the HR Analyst for three years and previous to that, the HR Assistant for three and a half
years and have been able to provide human resources services at the City for the last 14 years.
I'm also greatly appreciative of having had the privilege to work with you, our esteemed Mayor, and the
trust you have placed in me as well as the respect and dignity with which you have treated me as a certified
senior professional in Human Resources upholding the ethics of my profession through my work. I am also
delighted in the City's quality leadership team, the directors, who have been very supportive of me and I'm
proud to have them as my peers. But mostly I've enjoyed working with all the hardworking employees and
the incredible HR staff. I truly wish all of the City of Edmonds' employees the very best. Thank you. Mary
Ann Hardie.
12. COUNCIL COMMENTS
Councilmember Teitzel said he was very disappointed, having worked closely with Ms. Hardie over the
years, his experiences and interactions with her have always been first rate and she has been responsive,
accurate, diligent and a pleasure to work with. It is difficult for the Council, the administration and citizens
to lose someone of her caliber. He assumed a feeling of lack of respect and trust precipitated this action.
This has occurred in the past and needs improvement. He opined Councilmembers are elected to be
legislators to set policy, review proposed ordinance changes, etc., and not as administrators. The act of
taking on a parallel salary study sent a message to Ms. Hardie that the Council did not trust or respect her
work, even though she is a professional. If he were in Ms. Hardie's shoes, he anticipated taking the same
action, feeling unable to work for the City knowing the "Board of Directors" felt that way about her work.
He understand why she had taken this action and was extremely disappointed. His fond hope was next year
when new Councilmembers are seated that the Council redouble their efforts to focus on trust and respect
within the Council as well as between Council and Administration and all the citizens.
Councilmember Johnson reminded of the Memorial Day event at the Edmond Cemetery at 11 a.m. on
Monday, May 27`h
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Council President Fraley-Monillas said she looked forward to the new year. She reported on the Driftwood
Players auction that Mayor Earling also attended, where the theater previewed their upcoming shows,
noting it looked like it would be a great season. She reported on an amazing bakery, 85 Degrees Bakery,
that she discovered at 22611 76" Ave in the Ranch 99 parking lot. The bakery is open 12 hours a day, 7
days week and have hot, delicious bakery items from the orient. Their prices are reasonable and include
some lunch items. There is another 85 Degrees Bakery in Lynnwood and several in California.
Councilmember Tibbott echoed Councilmember Teitzel's comments about the resignation of the HR
Director Mary Ann Hardie who has provided incredible service to the City over the years. She worked hard
to pull together complex numbers and present them in a way a layperson could understand. He wished her
well in her next occupation, was sorry to see her go and anticipated her shoes would be difficult to fill.
Councilmember Buckshnis reported she had a spectacular time in Washington D.C. Her commentary will
be published in My Edmonds News and the Edmonds Beacon. The Puget Sound Day on the Hill provided
an opportunity to meet a lot of people. A PUGET SOS Act was passed that makes Puget Sound the same
in the Clean Water Act as Chesapeake Bay and the Great Lakes which typically get the majority of funding.
She thanked Representatives Denny Heck and Derrick Kilmer for introducing the act. She looked forward
to the Memorial Day celebration.
13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.1100)(i)
This item was not needed,
14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
15. ADJOURN
With no further business, the Council meeting was adjourned at 10:03 p.m.
DA ID Q. EARLI G,AYOR SC PAS EY, CITY CLE
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May 21, 2019
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