2014-01-16 Cemetery Board MinutesEdmonds Memorial Cemetery Board Minutes
Thursday, January 16, 2014
Frances Anderson Center, Room 113
700 Main Street
Call to Order
The meeting was called to order by Chairperson Melissa Johnson at 4:OOpm
Members Present
Staff Present
Melissa Johnson (Chair)
Rich Lindsay
Dales Hoggins
Cliff Edwards
Patrick Kelly
Members Absent
Guest
Dwaine Weiss (excused)
Jerry Janacek
Approval of Minutes
Quorum not present — November minutes will be approved at the February meeting
Finance Report for Month ending October 31, 2013
Beginning Cash Balance----------
$
62,310.18
Receipts------------------------------
$
20,000.70
Investments and Transfers-------
$
13.04
Disbursements----------------------
$
15,160.86
Ending Cash Balance---------------
$
Information not provided
Memorial Gift Fund----------------
$
Information not provided
Grand Total--------------------------
$
Information not provided
Finance Report for Month ending November 30, 2013
Beginning Cash Balance -----------
$
67,163.06
Receipts-------------------------------
$
16,495.20
Investments and Transfers-------
$
22.17
Disbursements----------------------
$
11,441.73
Ending Cash Balance---------------
$
72,238.70
Memorial Gift Fund----------------
$
Information not provided
Grand Total--------------------------
$
Information not provided
Discussion about incomplete Financial Report— Rich will look into this with the Finance
Department.
Sales Report — Cliff Edwards
Sales and Services from November 22 - December 31, 2013
Month Year to Date Goal
Grave sales 3 18 40
Burials 5 40 55
Niche Sales 0 17 25
Inurnments 0 20 25
Sales and Services from January 1— 16, 2014
Month
Year to Date
Goal
Grave sales
5
5
40
Burials
2
2
55
Niche Sales
0
0
25
Inurnments
0
0
25
• There will be no Veterans Memorial Tribute Program for the month of January as
reported by the VA.
• Cliff proposed making a gravel parking area for the columbarium at the north entrance
off 15t" on Block 7. This will hopefully eliminate the public from parking by the
columbarium sidewalk and blocking the north entrance. After discussion the board
agreed and gave him the go ahead.
Staff Report — Rich Lindsay
• A fireproof safe was purchased for $2,414.00 and placed in the cemetery office
building's garage for the purpose of storing cemetery documents. This was paid for out
of the 2013 budget.
• In May the Cemetery Mapping Project will begin. Rich is researching companies and
pricing.
• After discussion it was agreed that it is valuable information to keep track of the
cemetery grave and niche inventory remaining. Melissa agreed to go through the
cemetery sales receipts going back to March 2013 to update our inventory of graves and
niches.
• The 2014 Budget allows for 2 seasonal staff workers at the cemetery, 40hrs/week,
starting in May.
Old Business
• Monthly distribution of cemetery brochures: Melissa will take them to Seattle Baptist
Church and Edgewood Baptist Church; Patrick will go to Holy Rosary and Dale will go to
Edmonds United Methodist Church.
• Customer Surveys: 14 returned surveys; Melissa will compile the data and comments
for February meeting
• Marketing Materials Inventory: We have plenty of Self Guided Cemetery Walking Tour
brochures and Cemetery brochures. We are almost out of pens. Melissa presented pen
options and one was decided on. Due to the lack of a quorum we will vote on the pen
pricing at the February meeting.
• Veterans Memorial Tribute sign: The wording was agreed upon; Rich will look into
having the banner made in house. The VFW have agreed to purchase the banner for the
cemetery.
New Business
• Administration Processes: Melissa asked that if a board member knows that they will
have to miss a meeting to please let her or another board member know prior to the
meeting.
• Memorial Day Planning: Discussion about forming a sub -committee for the planning of
the ceremony. Fred Apgar with the VFW will be a part of the planning committee. Dale
will set up a meeting for the first Wednesday of February for the sub -committee to
meet.
• Health Fair and Saturday Market Booth: It was agreed by Cliff Edwards and the board
that we will participate again this year at the Health Fair. After discussion it was decided
not to have a booth at the Saturday Market this year.
• Interviewed Jerry Janacek for a vacant Board position.
Announcements
• Cliff will check with Renee about the Craze listings deadline.
Adjournment
The meeting was adjourned at 5:33. (Hoggins/Kelly)
Next Meeting
Thursday February 19, 2014