2014-02-20 Cemetery Board MinutesCity of Edmonds
Edmonds Memorial Cemetery Board Minutes
February 20, 2014
Frances Anderson Center, Rm. 113
Call to Order
The meeting was called to order by Chairperson Melissa Johnson at 4:00pm
Members Present
Dales Hoggins
Patrick Kelly
Jerry Janacek
Members Absent
Dwaine Weiss (excused)
Approval of Minutes
Staff Present
Rich Lindsay
Cliff Edwards
Quorum not present - November and January minutes will be approved at the
March meeting.
Correction to the January minutes - let it reflect under `Staff Report' that the 2014
budget allows for 1 seasonal staff worker.
Finance Report for Month ending December 31, 2013
Beginning Cash Balance ------------ $ 72,238.70
Receipts------------------------------- $ 12,443.40
Investments and Transfers -------- $ 43.86
Disbursements ----------------------- $ 13,272.23
Vouchers Payable ------------------- $ 2614.00
Ending Cash Balance--------------- $ 74,067.73
Memorial Gift Fund----------------- $ Information not provided
Grand Total-------------------------- $ Information not provided
Discussion about incomplete Financial Report- We would like to see our
Memorial Gift Fund reflected on the report as well as the Grand Total. Also a
question arose about "vouchers payable", the board would like to know what this is
for. Rich will look into with the Finance Department.
Sales Report
- Cliff Edwards
Sales and Services from January
17 - February 20, 2014
Month
Year to Date
Goal
Grave sales
1
6
40
Burials
5
7
55
Niche Sales
1
1
25
Inurnments
1
1
25
Cliff reports that a table has been reserved for the Cemetery staff and board
at the Senior Health Fair April 25, 2014. Set up is between 8 and 9:30am.
Cliff requested a power source for our laptop power point presentation. The
fair runs from 10am to 2pm. We will have 2 shifts of board members to staff
the table with Cliff.
Discussed ordering a cloth for our table that would have `Edmonds Memorial
Cemetery and Columbarium' printed on it. We will vote on this next month if
we have a quorum.
Staff Report - Rich Lindsay
• Seasonal staff will be hired in early May
Old Business
• Customer Surveys: 6 returned surveys; Melissa will compile the data into
one report.
• Melissa will order promotional pens.
• Veterans Memorial Tribute sign: The wording was agreed upon; Rich will
look into having the banner made in house. The VFW has agreed to purchase
the banner for the cemetery.
• Made minor changes to our Annual Cemetery Planning Calendar
• Updated our contact list
New Business
• Administration Processes: When emailing about official cemetery board
business, we've been asked to cc cemeteryboardOedmondswa.gov. .
• Saturday Market - board members decided not to dress up as characters in
the Cemetery and walk around at the Saturday Market as promotion for the
Walk Back in Time. Melissa will email Dave Buelow.
• Discussed making the theme of our next Walk Back in Time, "Women in the
Cemetery".
• Memorial Day Planning: The theme for this year's program will be D-Day.
Dale went over our Memorial Day spreadsheet and assignments were made.
Announcements
Adjournment
The meeting was adjourned at 5:33. (Hoggins/Kelly)
Next Meeting
Thursday March 20, 2014