2014-04-17 Cemetery Board MinutesCity of Edmonds
Edmonds Memorial Cemetery Board Minutes
April 17, 2014
Frances Anderson Center, Rm. 113
Call to Order
The meeting was called to order by Chairperson Melissa Johnson at 4:OOpm
Members Present
Dales Hoggins
Patrick Kelly
Guest
Nicole Welch
Members Absent
Jerry Janacek
Dwaine Weiss (excused)
Staff Present
Cliff Edwards
Rich Lindsay
Approval of Minutes
Minutes from March reviewed, no changes recommended.
Finance Report for Month ending January 31, 2014
Beginning Cash Balance ------------
$
74,067.73
Receipts-------------------------------
$
14,287.50
Investments and Transfers --------
$
25.37
Disbursements -----------------------
$
10,440.29
Vouchers Payable -------------------
$
2614.00
Ending Cash Balance---------------
$
75,326.31
Memorial Gift Fund-----------------
$
Information not provided
Grand Total--------------------------
$
Information not provided
Finance reports for February, March and April not available at meeting time.
Melissa Johnson explained the question the board had about the `Vouchers Payable'
line of the finance report.
Sales Report - Cliff Edwards
Sales and Services from March 20 to April 17, 2014
Month
Year to Date
Goal
Grave sales
2
8
40
Burials
5
16
55
Niche Sales
0
2
25
Inurnments
0
2
25
Staff Report
• Rich Lindsay spoke with the Finance Department regarding our monthly
reports, they will add the Memorial Gift Fund and the Grand Total to the
reports as the Board had requested.
• The website address on the Cemetery brochures is now incorrect; it was
agreed by all to add a sticker to the bottom of the brochure with the correct
information to save from ordering new brochures; Cliff will look into this
help with this process.
• Rich Lindsay reports that our DEX yellow pages ad is up for renewal; he was
able to negotiate $19.00/month for our Cemetery listing which also includes
Snohomish County and the white pages. The listing runs from June 2014 to
June 2015.
• Rich had the dates changed to reflect 2014 on our Memorial Day and Walk
Back in Time banners.
• Rich ordered our Military Honors Tribute Ceremony banner from J&E Signs
for $101.00 which will come out of the Cemetery Budget.
• Rich has interviewed for the seasonal staff member for the Cemetery and will
have someone in place in about 2 weeks.
• Rich continues to research companies for the Cemetery mapping project.
Old Business
It was decided that the Cemetery would purchase a less expensive blue table
cloth for our display table; it was decided that the catalog table cloth was too
expensive at $199.00.
Military Honors Tribute Ceremony will start at 10:45am instead of 10:00am
for the next 3 months as reported in an email from Fred Apgar VFW Post
#8870.
Our recent pen purchase was less expensive than we thought. We weren't
charged for the set up fee or shipping so the total order came to $185.00.
New Business
• The Board decided to renew our membership with the Edmonds Historical
Museum.
• Board Members and Staff were given a copy of Resolution No: 1306
regarding the code of conduct for the Mayor, City Council and all members of
City Boards and Commissions, Committees or Work Groups.
• Discussed the Senior Health Fair on April 251h. Cliff Edwards and Melissa
Johnson will set up, Jerry Janacek will volunteer from 11:30 - 2:00.
• Melissa Johnson and Dale Hoggins will be at the Mountlake Terrace HS
Health Fair on May 3rd representing the Cemetery.
• Discussed ideas for our Walk Back in Time - "Remarkable Women in the
Cemetery". Several pioneering women as well as more recent women were
discussed as possible gravesites to present at the Walk.
Memorial Day preparations were discussed and assignments made. The next
Memorial Day planning meeting will be at 3pm Thursday May 1St at the Bank
of Washington in Edmonds.
Announcements
Welcomed Nicole Welch as our guest at the meeting. She is interested in a
Board position. She has a degree in history and has 2 grandparents buried in
the Edmonds Cemetery. Melissa Johnson will send her an application.
Adjournment
The meeting was adjourned at 5:10
Next Meeting
Thursday May 22, 2014