2017-03-16 Cemetery Board MinutesCity of Edmonds
Edmonds Memorial Cemetery Board Meeting Minutes
March 16, 2017 4 pm
Frances Anderson Center, Room 123
Call to Order
Chair Jerry Janacek called the meeting to order at 4:03 pm
Members Present:
Jerry Janacek
Peggy Irwin
Melissa Johnson
Joan Longstaff
Betty Gaeng
Patrick Kelly
Members Absent:
Approval of Minutes
Staff Present:
Rich Lindsay, Parks Manager
Guest:
Dale Hoggins
February 16, 2017 minutes were approved with one change. Motion to
approve by Joan Longstaff, seconded by Patrick Kelly, approved.
Finance Report: February Cemetery report was reviewed and is attached.
Chair Report:
• We need one more member on the Board.
• Jerry will be absent from the April Board meeting.
Staff Report:
• March Sexton report was reviewed and is attached.
• Rich reports that the sidewalk is under construction.
• 10-20 WWU students will be cataloging all headstones for the mapping
project.
• The Church of Latter Day Saints volunteered to clean all the headstones.
Richard Marin was responsible for rounding up the volunteers.
• The trimming around the headstones has been completed.
• Rich has spoken to the Museum regarding the movement of the Memorial
monument. It will be moved once the slab is poured, but it is not known if
that can be accomplished by Memorial Day.
1
Sales Report - Sales and Services
Month
Grave sales 5
Niche Sales 1
Burials 6
Inurnments 3
Year to Date
Goal
16
40
3
25
15
55
5
25
Old Business:
• The Dex phone book advertisement was discussed. It was decided that it
would be better to spend the money with advertising at the Beacon or My
Edmonds News. Joan Longstaff moved to discontinue the Dex advertising,
Melissa seconded the motion and it was approved.
• Patrick Kelly is concerned that there are too many Board members on the
Memorial Day Planning subcommittee. Moving forward it will be: Patrick
Kelly, Melissa Johnson and Terry Crabtree. Dale Hoggins will be a guest on
the subcommittee.
• A rough draft is complete for the new format of the Memorial Day program.
Jerry will meet with Mayor Earling the ceremony.
New Business:
• The Board wishes to thank Richard Marin for the help of his group in
cleaning the headstones.
• The Walk Back in Time theme could be Spanish American war veterans who
are buried at the Cemetery. Betty has been researching this topic since 1948
and will look into this. Rich will verify veterans in the Cemetery.
• Joan mentioned that there will be a meeting at Shoreline Community College
on March 22, 2017 regarding how to help homeless veterans in King and
Snohomish Counties.
Announcements:
Adjournment:
The meeting was adjourned at 5:04 pm by Jerry Janacek.
Next Meeting:
Thursday, April 20, 2017 at 4pm, at Frances Anderson Center, Room 123
2
CITY OF EDMONDS
CEMETERY FUNDS
TRANSACTION SUMMARY
MONTH ENDING: Febrary 28, 2017
Cemetery
Trust
Total
Fund 130
Fund 137
Beginning Cash Balance
$
1,060,678.98
$
149,104.32
$
911,574.66
Beginning Memorial/Gift Program Balance
$
2,910.44
$
2,910.44
$
-
1,063,589.42
152,014.76
911,574.66
Receipts
141458
Patricia Gales
750.00
675.00
75.00
141459
John R Brock
940.00
846.00
94.00
141460
Virginia Mensing
250.00
225.00
25.00
141461
Debbie Carpenter
750.00
675.00
75.00
141462
Alisa Passey
16,000.00
14,400.00
1,600.00
141463
John R Brock
100.00
90.00
10.00
141464
Velda S Dye
575.00
517.50
57.50
141465
Michael W Herb
1,774.00
1,596.60
177.40
141466
Eleanor D Arentzen
575.00
517.50
57.50
141467
Carol Cooke Weckman
1,774.00
1,596.60
177.40
141468
Elizabeth O'Donnell
1,774.00
1,596.60
177.40
141469
Void
0.00
0.00
0.00
141470
Bokhee Cooper
8,100.00
7,290.00
810.00
Total
$
33,362.00
$
30,025.80
$
3,336.20
Investments and Transfers
Interfund transfer in
-
Bank Interest
1,008.39
149.91
858.48
Total
$
1,008.39
$
149.91
$
858.48
Disbursements
Salaries & Benefits
9,442.26
9,442.26
0.00
Office Max
34.41
34.41
0.00
Dex Media West Inc
-
0.00
Quiring Monuments Inc
125.00
125.00
0.00
Frontier
113.55
113.55
0.00
Hepburn Industries
330.48
Washington Tree Experts
4,172.40
Sno Co PUD
304.98
304.98
0.00
Olympic View Water District
-
0.00
Edmonds Water Division
-
0.00
Vehicle Rental
899.17
899.17
0.00
February Merchant Svcs Fee
1,157.26
1,157.26
0.00
Total
$
12,076.63
$
16,579.51
$
-
Vouchers Payable
$
(364.89)
$
(364.89)
$
-
$
(364.89)
$
(364.89)
$
-
Ending Cash Balance
$
1,082,607.85
$
162,335.63
$
915,769.34
Ending Investment Balance
-
-
-
Ending Accrued Interest Balance
-
-
-
$
1,082,607.85
$
162,335.63
$
915,769.34
Beginning Memorial / Gift Program Balance
Ending Memorial / Gift Program Balance
Grand Total
$ 2,910.44 2,910.44 -
$ 2,910.44 $ 2,910.44 $ -
$ 1,081,745.19 $ 165,975.85 $ 915,769.34
Interfund Loan Payable/Receivable