2017-11-16 Cemetery Board MinutesCity of Edmonds
Edmonds Memorial Cemetery Board Meeting Minutes
November 16, 2017 4 pm
Frances Anderson Center
Call to Order
Chair Jerry Janacek called the meeting to order at 4:06 pm.
Members Present: Staff Present:
Jerry Janacek Rich Lindsay
Peggy Irwin Carrie Hite
Kelly Sawyer
Betty Gaeng
Patrick Kelly
Members Absent: Guest:
Melissa Johnson (excused)
Joan Longstaff (excused)
Approval of Minutes
October 19, 2017 minutes were approved. Motion to approve by Peggy
Irwin, seconded by Patrick Kelly, approved.
Finance Report: The September report was available and is attached.
Chair Report:
Patrick Kelly's service to the Cemetery Board for 7 years was acknowledged
and is appreciated. He has resigned and is off the Board effective 12/31/17.
Jerry spoke about the Gift program. He has spoken with Scott James, Finance
Director, regarding the fact that we are not receiving any interest from this
fund.
Staff Report:
• Sexton's report was available and is attached.
• Halloween found 15 trespassers on Cemetery grounds.
• The concrete pad for the memorial monument is delayed until December.
• The location for the bench that Carolyn Henry has generously donated has
been decided.
• Our advertising brochures are being reviewed to be updated.
Special Presentation by Carrie Hite regarding new Cemetery Software:
• Pontem is the new software for online services, site purchasing, cross
referencing, etc. Dave Rohde will be the mapping/project manager. The
budget has been amended so that we can complete this project in a timely
and efficient manner.
• David Davidson was project manager for mapping at Western Washington
University. He and the students did a fantastic job.
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Sales Report - Sales and Services
Month Year to Date Goal
Grave sales 2 27 40
Niche Sales 0 19 25
Communal
Sales 1 1
Commmunal
Placements 1 1
Burials 2 36 55
Inurnments 4 20 25
Old Business:
• The installation for the Memorial Monument has been moved to January.
New Business:
• Selection of new officers occurred: Jerry Janacek remains as President, Betty
Gaeng is Vice -Chair, and Peggy Irwin remains as Secretary. Patrick Kelly
motioned to approve these officers, Kelly Sawyer seconded, and they were
approved.
• Carrie will follow up regarding reappointment of Jerry Janacek through City
Manager's office.
Announcements:
• none.
Adjournment:
The meeting was adjourned at 4:54 pm by Jerry Janacek.
Next Meeting:
Thursday, January 18, 2018 at 4 pm, at Frances Anderson Center, 700 Main Street.
2
CITY OF EDMONDS
CEMETERY FUNDS
TRANSACTION SUMMARY
MONTH ENDING: September 30, 2017
Cemetery Trust
Total Fund 130 Fund 137
Beginning Cash Balance $ 1,123,735.01 $ 188,722.93 $ 935,012.08
Beginning Memorial/Gift Program Balance $ 2,910.44 $ 2,910.44 $ -
1,126,645.45 191,633.37 935,012.08
Receipts
Total
Investments and Transfers
Bank Interest
Total Revenue
Disbursements
Salaries & Benefits
Frontier
Sno Co PUD No 1
Olympic View Water
Vehicle Rental
September Merchant Services
Total
Vouchers Payable
Ending Cash Balance
Beginning Memorial / Gift Program Balance
Ending Memorial / Gift Program Balance
Grand Total
676.14
112.95
563.19
$
676.14
$
112.95
$
563.19
9,285.93
117.58
287.87
345.19
899.17
187.97
9,285.93
117.58
287.87
345.19
899.17
187.97
0.00
0.00
0.00
0.00
0.00
$
11,123.71
$
11,123.71
$
-
$
804.14
$
804.14
$
804.14
$
804.14
$
-
$
$
1,112,483.30
2,910.44
$
178,516.31
2,910.44
$
935,575.27
-
$
2,910.44
$
2,910.44
$
-
$
1,115,393.74
$
179,818.47
$
935,575.27
November 16, 2017
To: Cemetery Board
From: Cemetery Sexton
Subject: November Sexton's Report
M o. Y.T.D.
Grave Sales: 2 27
Niche Sales: 0 19
Communal Sale: 1 1
Burials: 2 36
Inurnments: 4 20
Communal Placement: 1 1