2016-04-06 Diversity Commission AgendaVII.
VIII
IX.
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o Agenda
Edmonds Diversity Commission
V
ynyo EDMONDS SENIOR CENTER
220 RAILROAD AVE, EDMONDS, WA 98020
APRIL 6, 2016, 6:00 PM
CALL TO ORDER
WELCOME BY CHAIR
APPROVAL OF AGENDA
DIVERSITY FORUM PRESENTATIONS
PUBLIC COMMENT
APPROVAL OF MINUTES
1. Approval of 3/6/16 Summary Minutes
REPORT FROM CITY
WORK SESSION MEETING 4/20/16
NEXT REGULAR MEETING 5/4/26 6 P.M.
ADJOURN
Edmonds Diversity Commission Agenda
April 6, 2016
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6.1
Diversity Commission Agenda Item
Meeting Date: 04/6/2016
Approval of 3/6/16 Summary Minutes
Prepared By: Cindi Cruz
Department: Community Services
Staff Lead: n/a
Background/History
N/A
Staff Recommendation
Approve minutes
Narrative
Minutes of 3/6/16 are attached.
Attachments:
DRAFT_16_03.02_Diversity Commission Meeting Minutes
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6.1.a
CITY OF EDMONDS
DIVERSITY COMMISSION
March 2, 2016
Chair Mario Brown called the Diversity Commission meeting to order at 6:00 p.m. at 220 Railroad
Avenue, Edmonds, WA.
COMMISSIONERS PRESENT
Mario Brown - Chair
Ed Dorame — Vice Chair
Maria Montalvo
Patricia Valle
Tung Bui
George Basioli
Adrienne Fraley-Monillas, Councilmember
ELECTED OFFICIALS PRESENT
STAFF PRESENT
Patrick Doherty, ED/CS Director
Michele Rastovich, Diversity Commission
Coordinator
ALSO PRESENT
COMMISSIONERS ABSENT Patty Fleming
Gayle Ketzel
Diana White
Adam Khan
1. Roll Call: Call to order at 6:00p.m. with an announcement that actual start time would be
delayed for five minutes to accommodate being in a new location.
2. Approval of Agenda: Approved as amended to change the order of discussion items to:
Retreat Plan, Partners Plan, Key Informant Interviews.
3. Approval of February 3, 2016 Diversity Commission Meeting Summary: The meeting
summary was approved as written after a brief discussion about the approval of meeting
summaries vs. meeting minutes.
4. Public Comment: There was no public comment.
5. Report from City: As requested at February meeting, Patrick introduced a draft template
that could be posted to social media for quick Commissioner response to community
incidents. Discussion centered around what kind of incidents might by best suited for this
kind of response; the timing of social media responses; the concern of utilizing too general of
a response, and adding clarity to the response about the time and location of the regular
Commission meetings. By consensus, it was agreed that Tung will work with Patrick to
develop a logic statement protocol — "if this, then this" — with multiple statements that the
Commission could authorize staff and Chair to post as appropriate.
Patrick also introduced a biography template to guide Commissioners in providing their bios
for the City website. It was agreed that including photos would be great. Commissioners
Draft Meeting Summary
Diversity Commission
March 2, 2016
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were encouraged to send head shots to staff. The template was approved, and Commissioners
were asked to submit their bios before the April meeting.
6. Retreat Planning: Ed reported the highlights of the subcommittee's discussion, including
the challenges of finding four hours that all Commissioners could attend and the challenge of
participating in `getting to know each other better' exercises at a public meeting. In
coordination with the Partners Planning group, the Retreat Planning Subcommittee
recommended:
• letting go of the idea of scheduling a traditional retreat;
• extending the regularly scheduled April 6 meeting by one half hour; and
• scheduling a two-hour special work session on April 20, 6pm-8pm.
The recommendations were approved by consensus, and Commissioners were encouraged to
schedule some time individually to get to know their fellow Commissioners better.
7. Community Outreach: Partners Planning: Mario reported that the subcommittee generated
a list of existing organizations and efforts to invite to the April 6 Commission meeting. The
subcommittee recommended:
• the purpose of the April 6 meeting be to hear from others who are also focused on
building an inclusive community and engaging under -represented populations, to
consider gaps, and to consider new partnerships;
• the time allowed for each presenter to be determined by the number of RSVPs;
• focusing the April 20 work session on reflecting on what was learned at the April 6
meeting to develop specific action plans; and
• approving funds to provide refreshments.
By consensus, the plan was approved, and no more than $100 was approved for refreshments.
Michele will send the invitation list, and Commissioners were asked to make additions by the
end of the week.
Commissioners requested a financial report be added to the monthly meeting agenda.
8. Community Engagement: Key Informant Proposal: Ed introduced his plan to schedule
time on the Chamber agenda to increase awareness of the Diversity Commission and to use
his allotted time to ask about members' efforts to reach out to minority -owned business and
their concerns regarding an inclusive community. He asked if other Commissioners are also
interested in doing similar information -gathering in their spheres of influence. Much
discussion followed around the importance of consistency in introducing the Commission,
consistency in asking questions, consistency in collecting information, and engaging
businesses and residents along the Highway 99 corridor. It was agreed that this is an
important strategy and more discussion is needed.
9. Community Updates:. Ed described the Spanish language cards developed for Marysville
Police by the Marysville Mayor' s Diversity Advisory Board. Commissioners were
encouraged to review the work plans of other diversity groups that were distributed earlier.
Michele will forward several documents that detail best practices for building inclusive
communities. It was asked that, with so much work to do, if our current one and one half
hour meetings are really long enough, and it was agreed this needs more discussion after the
April 20 meeting.
10. Adjourn: The meeting was adjourned at 7:35pm. The next meeting is April 6, 6pm — 8pm.
Draft Meeting Summary
Diversity Commission
March 2, 2016
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