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2017-03-01 Diversity Commission Agenda0 ED,111 0 AGENDA Edmonds Diversitv Commission Edmonds Senior Center 220 Railroad Ave, Edmonds, WA 98020 Wednesday, March 1, 2017 6:OOPM — 8:OOPM 6:00 P.M. - CALL TO ORDER 1. Roll Call 2. Approval of Agenda (5 minutes) 3. Approval of February 1 and February 22, 2017 Meeting Summaries (5 Minutes) 4. Public Comment (3 minutes per speaker) (10 minutes) 5. Update from the City — Patrick Doherty & Councilmember Adrienne Fraley- Monillas (10 minutes) 6. Youth Forum update, March 17, 2017 (20 minutes) 7. Discussion about Commission Retreat (10 minutes) 8. 2017 Work Plan Discussion(50 minutes) a. Events subcommittee presentation b. Outreach Policy subcommittee presentation c. Partnerships subcommittee presentation 9. Commissioner's Corner (10 minutes) Discuss Calendar of Observances/Facebook page Community events attended or upcoming events Adjourn — Next regular meeting: Wednesday, April 5, 2017, 6PM Guiding Principles To ensure we meet our responsibilities as a Commission, we agree to: • start and end our meetings on time • demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively listening, participating in meetings, completing our individual assignments, and holding ourselves accountable • "step up and step back" • establish goals and action plans that are results oriented • establish subcommittees as needed • engage in courageous, honest, and open dialogue when faced with difficult issues or questions • utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended) • embrace the education opportunities presented through the Commission meetings • strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a majority vote. CITY OF EDMONDS DIVERSITY COMMISSION February 1, 2017 COMMISSIONERS PRESENT Ed Dorame — Chair Maria Montalvo — Vice Chair Diana White Tung Bui Donnie Griffin Pat Valle Adam Khan COMMISSIONERS ABSENT Mario Brown Councilmember Adrienne Fraley-Monillas, ex officio STAFF PRESENT Patrick Doherty, ED/CS Director Cindi Cruz, ED/CS Program Coordinator Misha Carter, Diversity Commission Coordinator 1. Roll Call: Call to order at 6:00 p.m. Ed read a blurb regarding meeting protocol. 2. Approval of Agenda: The agenda approved by consensus. 3. Approval of Meeting Summary of January 4, 2017: Summary minutes approved as submitted by consensus. 4. Public Comment: Debbie Daniels spoke about her work as a leadership development coach and she would like to offer pro bono services regarding refugee, women's, and LBGTQ issues to work with the leadership team of a non-profit up to 20 hours per week. Amelia Wood spoke about affordable housing discussion as a future topic for the Commission. Ardeth Weed spoke about participating in the Women's March in Seattle on 1/22/17 and how happy to see this group in Edmonds. Pat Johnson and Vivian Murray spoke on behalf the Edmonds Neighborhood Action Coalition, a neighborhood group interested in issues on racism and immigration and would like to help where they can and would welcome a Diversity Commissioner at one of their meetings. Denise Miller and Laura Johnson, also from Neighborhood Action Coalition, spoke about their interest in what the Diversity Commission's plans for the year are. Julie Hertl spoke about her role in organizing the past Sunday's (1/29/17) demonstration event in the Westgate area opposing the new immigration rules. She stated there were over 400 people in attendance and there will be more events such as this one. There will be another demonstration this Sunday and on Saturday, February 25 another organized march opportunity. Michael Glaros stated he is attending this meeting and taking notes for another local group, Edmonds Indivisible. Jan Berlin stated that she had attended the World Caf6 and wanted to know what latitude the Commission has to become involved in other community diversity events? Chris Emerson stated she was attending to bring back more information to her daughter. Karen Butler spoke about her kids at Madrona and the concern with negative graffiti written in bathroom and how she wants to get involved. Carol Davies spoke about her involvement with the equity and inclusiveness group at Meadowdale High School. Sarah Mixon stated that she has lived in Edmonds since 2004 and Draft Meeting Summary Diversity Commission February 1, 2017 Page 1 works at the Edmonds Center for the Arts (ECA) and is involved with events for youth and teens at the ECA. 5. Update from the City: Patrick provided an update: Mayor's state of the City address is next Thursday, February 9, 2017 at Edmonds Movie Theater at 8:30 a.m. Speaking also will be Janelle Milodragovich, Ten Gun Design and Greg Hoff, Windermere Real Estate/Edmonds. This is the annual opportunity to hear about achievements over the last year and what is planned for the next year. The Council passed a resolution establishing Edmonds a Safe City designation approximately two weeks ago — not a sanctuary city with the ramifications that are attached to that designation. The resolution was unanimously passed by Council. Response has been predominately positive but some opposition was expressed. Some concern that it could be construed that the state and/or city is not welcomingly but didn't need to pass a resolution because city was already safe. The resolution will be sent to the Commission. 6. Youth Forum Update, Tentative Date March 4: Diana gave update on planning process with Ed and Amelia Wood who has volunteered to help with the event. The Plaza Room has been reserved for March 4 from 9-1 but will check on starting later in the day. March 17 is a half day at school and that could potentially be a better day for youth attendance. School age children from both middle -schools and high schools are welcome. The hope is to have 75-80 participants. Similar to World Cafe format but differently focused questions. Potentially have some entertainment/type presentation. Opening speaker, ice breaker, two topics, entertainment, two more topics, summary. Still working on structure, questions, and format of event. Could we have students involved in the planning process so they would have ownership and investment in event? Potential topics: social media bullying, immigration, black lives matter, homeless students, Diversity and Inclusiveness should be part of the focus to link the forum back to Diversity Commission mission. Safe place concerns is another topic. Budget: $150 Food, $350 in advertising up to $750 total budget. Total budget for year's events is $3,000. Hold off on voting for budget until after work plan discussion. Change date to March 17 from 1-4 p.m. and need good outreach/advertising to attract diverse group of students. 7. 2017 Work Plan: Maria led discussion on work plan for 2017. See draft attached. Comments from Commissioners on work plan: Tung — should encourage working with other groups, support from other groups, events to create more visibility in community. Donnie — creation of places to feel safe in community, opportunity to learn about what other groups are doing creating partnerships. Ed — partner with other groups, foster outreach, learning events, invite other group in City government and departments such as the Edmonds Police to learn what needs to be addressed. Tung — feeling safe means different things to different people, more education to get people familiar with different clothing and cultures will make people feel safer. Diana — learning events and partnership is important. Maria — makes sense of having smaller meeting groups concern that events in town have so many attendees that we need to reach out. Patrick — the Commission meetings could have representatives from different agencies/organizations throughout the year to educate and update the Commissioners on what these other groups are working on. The Commission should focus on city policies, inclusion issues, etc. that other groups do not address. The Commission cannot be everything to all needs. Diana — action groups pick certain issues and delve deeper into the topics they are assigned to and provide more information and education about the topics. Could all events be on one central calendar? Create a central location for all events. Adam — a central location for events would be helpful. Student liaison would be good addition to Commission. Budget for youth event: $750 is the budget agreed by consensus. Draft Meeting Summary Diversity Commission January 4, 2017 Page 2 Sub -groups are assigned: Events - Mario, Tung, and Patrick; Outreach/Policy — Donnie, Ed, and Pat; Partnerships — Diana, Adam, and Maria. Sub -groups should report back by next meeting and have at least one meeting before next Commission meeting. Keep notes and report back. There was discussion about Governance Guidelines on work plan, (i) code of behavior: how to treat each other in a meeting setting, caution to not be too clubby among each other and not ignore opposing opinions, work on listening not just talking this could be subject for a retreat. Report to City Council is not needed until later in the year unless there is an issue that either the Council or Commission would like feedback. 8. Discussion on holding special meeting to interview applicants for open position or hold interviews at March meeting: A special meeting of the Commission will be held on February 22 at 6 p.m. location to be determined. Commissioners to send back the names of their top three applicants to Ed & Maria by Monday, February 6. A quorum agreed to attend the special meeting on February 22, 2017. 9. Commissioner's Corner:. Diana will miss the next meeting. Donnie — invited to Diversity Dinner community group meeting and ECA had 10th anniversary on January 19. Pat spent day in Olympia talking to various legislators about education funding. Diana spoke about repercussions of federal immigration policy among even younger students in Edmonds School District. Adam spoke about fellow students being too uncomfortable to leave Seattle for vacation out of the country. Diana stated the ESD superintendent has put out statement regarding the primary focus is to provide a safe environment for education of children in district. How can this Commission create some helpful solutions to encourage feeling safe? Audience member stated she had asked her grandson about bullying in school but his bigger concern was his father being deported to Italy because he has a green card. Comment about education system referring to concern about saying "not seeing color" or being "color blind" is negative. Tung discussed Lunar New Year celebrated the past weekend — Wing Luke Museum blocked off street for celebration but nothing happens locally to celebrate Lunar New Year. The Peking Acrobats were at the ECA and ESD bused in kids to attend performances. Edmonds International District does not have a celebration. Julie Hertl stated safety comment is appreciated and would like to see more dialogue and discussion about creating feelings of safety and a safe place to live. Pat Johnson state she has a friend who is Iranian and is concerned about having to leave the US. Adjourn: 8:00 PM — Next regular meeting: March 1, 2017, 6 PM Draft Meeting Summary Diversity Commission January 4, 2017 Page 3 CITY OF EDMONDS DIVERSITY COMMISSION SPECIAL MEETING Edmonds City Hall, Brackett Meeting Room February 22, 2017 COMMISSIONERS PRESENT Ed Dorame — Chair Diana White Donnie Griffin Pat Valle Mario Brown Roll Call: Call to order at 6:12 p.m. COMMISSIONERS ABSENT Adam Khan Tung Bui Maria Montalvo — Vice Chair Councilmember Adrienne Fraley-Monillas, ex offzcio STAFF PRESENT Patrick Doherty, ED/CS Director Misha Carter, Diversity Commission Coord. 2. Approval of Agenda: The agenda approved by consensus. 3. Public Comment: None 4. Interview applicants for vacant commissioner position: Applicants chosen for interviews are: Dean Olson, Sarah Mixson, and Sonia Gilman. Each applicant gave an overview of why they want to be on commission and information about themselves. There was a question and answer period of approximately 15 minutes for each applicant. 5. Potential appointment of new commissioner After deliberation Dean Olson was chosen by consensus to fill the vacant commissioner position. Potential confirmation by City Council on 2/28/17. Adiourn: 7:26 PM — Next regular meeting: March 1, 2017, 6 PM Draft Meeting Summary Diversity Commission February 22, 2017 Page 1