2018-04-04 Diversity Commission AgendaO Et),111
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AGENDA
Edmonds Diversitv Commission
Edmonds Senior Center
220 Railroad Avenue, Edmonds, WA 98020
Wednesday, April 4 2018
6:OOPM — 8:OOPM
6:00 P.M. - CALL TO ORDER
1.
Roll Call
2.
Approval of Agenda
5 min.
3.
Approval of March 7, 2018 Meeting Summary
10 min.
4.
Public Comment (3 minutes per speaker)
15 min.
5.
Youth Forum update: 4/27/18, 11-1 p.m. at Edmonds Woodway HS, who will
attend to facilitate? Kimberlee Armstrong, District Director of Diversity Equity.
30 min.
6.
Update from the city: Al Compaan, Police Chief, Patrick Doherty, Adrienne
Fraley-Monillas,
15 min.
7.
Strategic Planning retreat: update what worked, what didn't, outstanding items.
30 min.
8.
2018 Sub -Groups:
Policy: Update
Events: Film Series, World Caf6
Partnerships: Update
Communications: Update
15 min.
9.
New Business, Commissioner's Corner
Adjourn
— 8:OOPM
Next regular meeting: Wednesday May 2, 2018, 6 PM
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively
listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a
majority vote.
CITY OF EDMONDS
DIVERSITY COMMISSION
March 7, 2018
COMMISSIONERS PRESENT
Diana White, Chair
Donnie Griffin, Vice -Chair
Pat Valle
Maria Montalvo
Dean Olson
Sarah Mixson
Anabel Hovig
Councilmember Adrienne Fraley-Monillas, ex
officio
1. Roll Call: Call to order at 4:06 p.m.
COMMISSIONERS ABSENT
Ed Dorame
ELECTED OFFICIALS AND STAFF PRESENT
Patrick Doherty, ED/CS Director
Cindi Cruz, ED/CS Program Coordinator
Misha Carter, Diversity Commission
Coordinator
2. Approval of Agenda: The agenda approved by consensus as amended.
3. Approval of Meeting Summary of February 7, 2018: Summary minutes approved as
submitted by consensus.
4. Public Comment: Patrick mentioned that David Ortiz would like to come and discuss
communication in crisis on agenda in April for 10 minutes. Open up for public comment again
at 6 p.m.
5. Retreat Ground Rules - Agreement: Reviewed guiding principles document. Responsibility
to facilitate the time for the retreat respectfully; if more time needed add the item to future
agenda. Questions about roles and responsibilities of commissioners and OPMA. Reviewed
code section establishing commission. Reviewed packet of information for all commissioners.
6. Ice -breaker: The Commission and staff spent time sharing personal insights and information.
7. Motivation for Service on Commission: Commissioners and staff discussed their motivations
for serving, staffing, and participation on the Commission.
8. BREAK
9. Vision in 5 Years: Greater presence of police officers of color and increase representation;
street names could reflect more diversity; policies reflect needs of all; everyone is valuable and
valued; increase interconnection, no silos; happiness survey and engagement opportunity,
belonging is not a function of race, age, gender identity, economics, sexual orientation;
Draft Meeting Summary
Diversity Commission
March 7, 2018
Page 1
improved communication either written, spoken, meetings; equality of services, improvements,
art; leadership representation demographics; geographic diversity outside of bowl including
events.
10. Discussion of Subgroups (right ones, more/less, assignments?):
• Policy group: Ed, Donnie, Pat, & Anabel — work in stages, still need to interview City
Clerk, bringing work to commission for support or recommendations, stage 3 take
recommendations where? Interview other members of community organizations such
as Chamber of Commerce director, ECA director, Ed!, etc.
• Partnerships, Grants & Communications: Diana, Maria & Dean — invite Carolyn
Douglas to attend meetings. More targeted partnerships based upon what information
has been gathered to date. Next round of grants will be advertised this month.
• Events: Ed, Sarah, & Brian: Youth Forum, Fourth of July, World Cafe, Film Series.
Youth Forum on April 27 at Edmonds Woodway High School a half -day event
focusing on student issues. Rep from school to work on event. Brian, Diana, Adrienne,
Sarah will plan and attend the event. Will also man table at April 28 event.
Statement on Meadowdale Elementary Incident: approved of wording for incident response
by consensus.
11. Policy Subgroup Report -Out and Discussion: Move to April agenda
12. Professional/Personal Development Needs: What does Commission want to do for training?
Teambuilding, Commission could read one chapter a month out of book: "So You Want to
Talk About Race" could be discussed at meetings. Professional development will be discussed
at future meetings.
13. Goals for 2018: Professional development; protocol developed on making recommendations
and monitoring; incident response; increase involvement of the less involved/interested;
Commission visibility around town; engage business community; develop communication
plan, approach etc. to engage public; survey; and annual report.
Adiourn: 8:00 PM — Next regular meeting: April 4, 2018, 6 PM at Edmonds Senior
Center.
Draft Meeting Summary
Diversity Commission
March 7, 2018
Page 2