2018-11-07 Diversity Commission AgendaO Et),111
0
AGENDA
Edmonds Diversitv Commission
Edmonds Senior Center
220 Railroad Avenue, Edmonds, WA 98020
Wednesday, November 7, 2018
6:OOPM — 8:OOPM
:X1102MM M wexe ' e '
1. Roll Call
2. Approval of Agenda
3. Approval of October 3, 2018 Meeting Summary
10 min. 4. Public Comment (3 minutes per speaker)
30 min. 5. Grand Alliance Project discussion — Partnership/Communications/Grants
15 min. 6. Update from the city: Patrick Doherty, Adrienne Fraley-Monillas,
20 min. 7. New Business, Commissioner's Corner
10 min. 8. 2019 Officer Elections
15 min. 9. Incident responses via policy protocol
20 min. 10. 2018 Sub -Groups:
Partnerships/Communications/Grants: lst half 2019 Grants
Policy: Council presentation of Policy recommendations
Events: Film Series, World Cafe — October 13, 2018 debrief
Adjourn — 8:OOPM
Next regular meeting: Wednesday December 5, 2018, 6 PM
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively
listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a
majority vote.
DRAFT
CITY OF EDMONDS
DIVERSITY COMMISSION
October 3, 2018
COMMISSIONERS PRESENT
Diana White, Chair
Ed Dorame
Pat Valle
Dean Olson
COMMISSIONERS ABSENT
Maria Montalvo (excused)
Sarah Mixson ELECTED OFFICIALS AND STAFF PRESENT
Brian Potter Patrick Doherty, ED/CS Director
Anabel Hovig Cindi Cruz, ED/CS Program Coordinator
Donnie Griffin, Vice -Chair Misha Carter, Diversity Commission
Councilmember Adrienne Fraley-Monillas, ex Coordinator
officio (arrived at 7:32p.m)
1. Roll Call: Call to order at 6:01 p.m. Maria Montalvo excused.
2. Approval of Agenda: The agenda approved by consensus.
3. Approval of Meeting Summary of September 5, 2018: Summary minutes approved as
submitted by consensus.
4. Public Comment: Nancy Smith and Shiva Riddell members of the local Baha'i community
extended an invitation to the Commission to attend a November 10 event. Ardeth Weed stated
that she had been doorbelling for a state initiative and was accompanied by a high school
student earning community service hours.
5. Grand Alliance Pro@ect Discussion — Partnership/Communications/Grants Sub -group:
Diana introduced this item for discussion. David Ortiz was in attendance representing the
Communities of Color Coalition. This is a brainstorming session to try to narrow down ideas
for the project. After considerable discussion these were 12 topics: 1. Diversity commissions
summit; 2. Restaurant/passport with businesses; 3. Place -making event/project; 4. Sit-down
communal meal(s); 5. 4th of July International Food Event; 6. PR: Ads, articles, channel 21;
7. Sticker (earned); 8. Everybody says "Hello" campaign; 9. Night market; 10. Murals
demonstrating diversity; 11. Art Walk diversity theme month; 12. Write your story/story wall.
After voting by the Commission the top three topics are 1. Write your story/story wall; 2. Night
Market; 3. Everybody says hello campaign. The Sub -group will meet to discuss the top three
topics and bring back to next Commission meeting for further discussion.
6. Update from the City: Patrick updated on a question from Councilmember Teitzel regarding
restrictions on ADA parking spaces in downtown area. State law is a minimum of allowed 4
hours. Sensitivity is of concern. Patrick will research and bring back for discussion in
November.
DRAFT Meeting Summary
Diversity Commission
October 3, 2018
Page 1
DRAFT
7. Washington State Voting Rights Act: Patrick updated that Councilmember Tibbott is not
asking more from the Diversity Commission at this time. Councilmember Tibbott plans to
discuss with Council and at 2019 retreat regarding setting up task force to further explore the
options. Will keep Commission advised on process.
8. Discussion on Closed Captioning in Public Venues — next steps: Patrick updated that this
will be discussed at DEMA meeting this coming Friday, October 5 and then BID meeting a
week from Thursday. Will present concept and ask them to start discussion.
9. Commissioner Terms and Student Representation: It is recommended to extend student
representative opening until filled. Diana, Donnie and Sarah's terms are up at the end of this
year and it is requested that if they want to be reappointed to please send an email to Cindi by
the end of October.
10. 2018 Sub -Groups:
Policy: Recommended some minor changes in the proposal as discussed. A presentation to the
City Council is scheduled for 10/16/18. It was agreed by consensus to move the policies
forward with minor changes to present to City Council.
Events: Film Series starts on October 20. Press release was issued this week. Patrick passed
out posters. King 5 will be doing a story on the first movie in October. It was discussed
incorporating a movie about homelessness such as "The Florida Project". Commissioners are
needed for movie hosts. Diana volunteered for October 20, Sarah volunteered for November
17 movie.
World Caf6: October 13, 10 — noon, Plaza Room has been booked for this event. Adrienne,
Sarah, Pat, Misha, Ed, Donnie, Anabel will attend. Topics were discussed. Will make changes
and finalize questions. Budget for event is approved by consensus to spend up to $600 on the
event for advertising and refreshments.
11. New Business, Commissioner's Corner:. Diana spoke about equity and inclusion event on
October 24 at Meadowdale High School. She will be facilitating two sessions that are modeled
after the World Caf6 and would love to have some help. Adrienne reminded Commission about
the Council volunteer reception on Tuesday, October 9.
Adiourn: 8:01 PM — Next regular meeting: November 1, 2018, 6 PM at Edmonds Senior
Center.
DRAFT Meeting Summary
Diversity Commission
October 3, 2018
Page 2