2018-12-05 Diversity Commission AgendaO ED,111
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AGENDA
Edmonds Diversitv Commission
Edmonds Senior Center
220 Railroad Avenue, Edmonds, WA 98020
Wednesday, December 5, 2018
6:OOPM — 8:OOPM
:AIZI11 M ' K '
1. Roll Call
2. Approval of Agenda
3. Approval of November 7, 2018 Meeting Summary
5 min. 4. Public Comment (3 minutes per speaker)
60 min. 5. Interview Commissioner Applicants: Paul Cathcart, Richard Suico, Ashley
Song, and Mindy Woods
30 min. 6. Appointment of new commissioner and potential reappointment of Donnie
Griffin and Sarah Mixson to 3 year terms.
5 min. 7. Update from the city: Patrick Doherty, Adrienne Fraley-Monillas,
10 min. 8. New Business, Commissioner's Corner
10 min. 9. 2018 Sub -Groups:
Partnerships/Communications/Grants:
Policy:
Events: Film Series
Adjourn — 8:OOPM
Next regular meeting: Wednesday January 2, 2018, 6 PM
Guiding Principles
To ensure we meet our responsibilities as a Commission, we agree to:
• start and end our meetings on time
• demonstrate our respect for our fellow Commissioners, the City of Edmonds, and the citizens we represent by: being present, being prepared, actively
listening, participating in meetings, completing our individual assignments, and holding ourselves accountable
• "step up and step back"
• establish goals and action plans that are results oriented
• establish subcommittees as needed
• engage in courageous, honest, and open dialogue when faced with difficult issues or questions
• utilize the "Ouch Rule" (assume positive intent; resist the temptation to be offended)
• embrace the education opportunities presented through the Commission meetings
• strive to make decisions by consensus. In a case where consensus cannot be reached after a reasonable attempt has been made, the Chairperson may call for a
majority vote.
DRAFT
CITY OF EDMONDS
DIVERSITY COMMISSION
November 7, 2018
COMMISSIONERS PRESENT
Diana White, Chair
Ed Dorame
Maria Montalvo
Dean Olson
Sarah Mixson
Brian Potter
Anabel Hovig
Donnie Griffin, Vice -Chair
Councilmember Adrienne Fraley-Monillas, ex
officio
COMMISSIONERS ABSENT
Pat Valle (excused)
ELECTED OFFICIALS AND STAFF PRESENT
Patrick Doherty, ED/CS Director
Cindi Cruz, ED/CS Program Coordinator
Misha Carter, Diversity Commission
Coordinator
1. Roll Call: Call to order at 6:03 p.m. Pat Valle excused due to illness.
2. Approval of Agenda: The agenda approved by consensus.
3. Approval of Meeting Summary of October 3, 2018: Summary minutes approved as
submitted by consensus.
4. Public Comment: Melissa Boswell from Meadowdale HS gave an update on the equity event
held on 10/24 at MHS. Consistent comments throughout the event were to focus on mental
health, problem solving, and it was a very positive event based on the participation by the
students. Approximately 700 students did not attend, however, by calling in sick, etc., and there
is concern about those students not getting the information others did receive. Edmonds
Woodway HS has expressed interest in having a similar event at their school. Mindy Woods
spoke about the MHS event and her experiences with the group she worked with. David Ortiz
from the Communities of Color Coalition (0) stated the Conference on Race conference
planning committee is wrapping up. The event is scheduled for April 20, 2019 at Everett
Community College. They are expecting 400 participants due to prominent keynote speakers.
The Diversity Commission is invited to hold a 90-minute workshop about the Edmonds
Diversity Commission and/or to have an information table. Ardeth Weed has distributed up
film series posters along Highway 99 businesses.
5. Grand Alliance Proiect Discussion — Partnership/Communications/Grants Sub -group:
Patrick discussed the three ideas that had been voted on by the Commission at the October
meeting. 1. Write your story and/or a story wall; 2. Night market; and 3. Everybody says hello
campaign. A story wall could be online, an example was given of a project in Lynnwood you
could write your story on paper and then hang the paper on a tree. A night market was
considered several years ago on Hwy 99 and it would be very difficult to produce based on past
efforts to develop a night market. Space is not readily available. Ranch 99 market or Burlington
Coat Factory parking lots were identified as the most likely locales but it was difficult to
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Diversity Commission
November 7, 2018
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DRAFT
coordinate with property owners. Writing stories could be done by either writing it down or by
telling a story. Create a book of stories, possibly working with City Arts Commission or the
Sister City Commission. The partnership with C3 will help with communication and
information to get the project out to the public. It was encouraged to utilize existing
infrastructure to avoid getting bogged down in details of a project. By vote the story telling
project is the chosen project for the Grand Alliance Project. Partnership meeting to start
refining and work on project.
6. Update from the City: Patrick updated on Diversity Commission opening that was advertised
this past Monday and applications are due on 11/26 with interviews to be held at 12/5 meeting.
Anabel, Brian, and Donnie will review applications and choose up to four applicants for
interviews at the 12/5 Diversity Commission meeting. The Senior Center location will be
available thru April. ADA parking on the street in downtown Edmonds (which was brought up
at the last meeting) does not have a time limit. The City could review and place a 4 hour limit
on ADA parking spots. Housing strategy process has stopped and it is being discussed how to
reset, reboot, rework, and/or start over. There will be further discussion in the coming weeks.
Adrienne reported the budget process is ongoing before City Council. Diversity Commission
position will be reviewed as recommended by the Mayor as a'/4 time position.
Policy Sub -Group: Diana discussed the presentation before Council several weeks ago. Donnie
and Diana met with Mayor and Human Resources director last week to discuss implementation
of the recommendations. It was emphasized these are only recommendations from the
commission. Patrick reported the City has staff training planned for the first part of December.
This is part of the work to create an environment that does not support any incidents that were
referenced in the presentation.
7. New Business, Commissioner's Corner: Maria shared Cascadia Museum has a Japanese art
exhibit that is very interesting based on Japanese internment. Diana mentioned that the Baha'i
event has been canceled on November 10 at Shiva Riddel home. Donnie discussed how the
Commission can better connect with Asian community. Donnie is working on a Martin Luther
King Day project that will be presented at the ECA on January 21.One of the goals is to create
an environment to encourage people that don't normally come to Edmonds to come here. The
Diversity Commission is encouraged to participate in the project at ECA on January 21. Sarah
expressed excitement about the MLK project and reported that next week there will be two
Russian shows and a Persian show at the ECA. Dean asked if there were any updates on
Harvey's Lounge issue — Patrick stated the incident is still under investigation. Brian stated the
incident regarding the racial slur directed at a Write on the Sound attendee has been posted on
Facebook.
8. 2019 Officer Elections: Diana advised that December will be her last meeting. Need to pick a
new chair for 2019. Donnie has discussed with Pat and she is willing to be chair. And Anabel
is willing to be vice chair. By consensus Pat Valle and Anabel Hovig are chosen as chair and
vice chair for 2019.
9. 2018 Sub -Groups:
Partnerships/Communications/Grants: 1 It
half 2019 grant awards: Maria discussed the 5 grant
applications that were received. The two applications that are approved by consensus for $500
funding each are: A Tribute to Martin Luther King Jr.'s Beloved Community and Let Justice
Roll Down — A Multimedia Musical Journey to Selma and Back. Diana has volunteered the
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November 7, 2018
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commission to participate at the MLK event with other City commissions on 1/21/19.
Lynnwood & Shoreline.
Policy: will get back together and review how to proceed since the policy recommendations
have been presented to the Council and Mayor.
Events: The first film series movies were really good. Recommended to send a card to
attendees. Next film will be on 11/17, The Only Good Indian. Sarah is hosting.
World Cafe — October 13, 2018 event went well. Approximately 30+ attended.
10. Incident responses via policy protocol: Patrick discussed canned standard response vs
customized response. Timing issues create a delayed response due to reporting of incidents.
Whole commission needs to be notified along with Council and Mayor of incidents as soon as
possible so a customized response can be issued.
Adjourn: 8:01 PM — Next regular meeting: December 5, 2018, 6 PM at Edmonds Senior
Center.
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Diversity Commission
November 7, 2018
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